MINUTES OF BOARD OF TRUSTEES REGULAR MEETING DISTRICT NO. 537 RICHLAND COMMUNITY COLLEGE ONE COLLEGE PARK DECATUR, ILLINOIS

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1 MINUTES OF BOARD OF TRUSTEES REGULAR MEETING DISTRICT NO. 537 RICHLAND COMMUNITY COLLEGE ONE COLLEGE PARK DECATUR, ILLINOIS CONVENING OF THE MEETING Call to Order The regular meeting was called to order on Tuesday,, at 5:37 p.m. in Conference Room A/B of the College by Chairman Colee. Chairman Colee also recited the College Vision, Mission, and Core Values. Roll Call Members present: Amy Bliefnick, Bruce Campbell, Dale Colee, Rev. Wayne Dunning, Dr. Larry Osborne, Randy Prince, Emmett Sefton, and Shelby Mason Also present: Dr. Gayle Saunders and other staff members MINUTES OF PREVIOUS MEETING The minutes of the regular meeting of October 16, 2012, had been distributed to the Board prior to this meeting. Sefton moved to approve the minutes of the regular meeting of October 16, Osborne seconded. Voice vote being all ayes, Chairman Colee declared the motion carried. APPEARANCE OF CITIZENS AND INTRODUCTION OF GUESTS WRITTEN COMMUNICATIONS communication from Mark Floerke, Project Leader, ADM, thanking Brian Tucker and Ryan Rogiers for their assistance with the preparation and execution of the meal for the ADM Shareholders meeting. communication from Carolyn Kresse, ADM, expressing gratitude to Brian Tucker, Ryan Rogiers, and the culinary students for their contribution to the ADM Shareholders meeting. Correspondence from Tom Choice, President, Kishwaukee College, and Bob Johnson, Chair, Board of Trustees, thanking Dr. Saunders for a successful year as President of the Illinois Community College Presidents Council.

2 2 Correspondence from Paul Stanzione, Executive Director, Decatur Family YMCA, thanking Richland Community College for its support of the Y s annual Strong Kids Campaign. College Activities Report: The College will be closed November for Thanksgiving Holiday. Richland Dance Program presents The Nutcracker on December 7, 8, and 9. A Culinary Arts Institute dinner will be held on December 11. Richland Theatre Department presents Santaland Diaries on December and 16. The Foundation Board and Trustees Holiday dinner will be held on December 4 at 5:30 p.m. The Nurse Pinning Ceremony will be held on December 14 at 4:00 p.m. in the Shilling Community Education Center Salons. Annual Richland Community College Holiday Celebration will be held December 14 at 5:30 p.m. The next Board meeting will be Tuesday, December 18. Personnel Update: Full-Time Employee Retirement, Resignations, and Terminations Donna Barnes, Test Proctor, Academic Success Center, effective October 31, Employment Changes Leanne Brooks, Interim Director, Academic Success Center, effective November 13, New Employees Jamie Rutherford, Facilitator, Art Gallery, Communications, Education, Humanities, and Fine Arts, effective October 18, Christine Nein, Child Care Teacher, Adele P. Glenn Early Childhood Education Center, effective October 22, Lacey Frye, Literacy Specialist, Project READ, effective October 29, Construction Projects Status Workforce Development Institute (WDI) Request for Proposals have been prepared. Mandatory pre-bid meeting will be held next week. Bids are scheduled to be received in early January. Anticipated completion of the building will be fall 2014 semester. Campus Master Facilities Plan will be presented at the December Board meeting. BLDD will provide a presentation at the January Board retreat. Clinton Extension Center The developer and College have reached a tentative agreement on a lease purchase agreement. The Agreement will

3 3 be presented to the Board for approval. Audit Committee Report Randy Prince reported that the Audit Committee met on two separate occasions. During those occasions, the Committee reviewed reports, and the auditors answered general questions concerning the process and the findings. SPECIAL REPORTS REPORT OF THE PRESIDENT Audit Presentation Cory Davis and Ray Kraus of Sikich, LLP., presented a detailed overview of the fiscal year 2012 audit to the Board. The opinion letters issued were unqualified, which is the highest level of assurance that can be offered in an audit engagement. Mr. Davis thanked Megan Moore, Greg Florian, and Robin Stimmel for their assistance during the audit process. Veterans Day Ceremony A Veterans Day celebration was held on November 9. This year's program included the Macon County Color Guard, recognition of veterans of all branches from the College and community, and interviews of local veterans. The ceremony was well-attended by students and staff. Kitchen Warriors Kitchen Warriors was held on November 8 and was a sold-out event. Nine local restaurant chefs received a great deal of public recognition for their involvement in the activity. Since then, it has provided them with new customers to their restaurants. The event solicited a number of people who had never been to the College or to a Culinary Arts Institute event. Open Meetings Act training The Open Meetings Act on-line training must be completed by December 31. College Spotlight Dr. Tod Treat, Vice President, Student and Academic Services, and Marcus Brown, Dean, Enrollment Services, reported to the Board. The diversity conference began with a Illinois Community College Board Leadership and Core Values Grant that was awarded in The conference has evolved and is no longer grant funded. A DVD highlighting the Diversity Conference was viewed by the Board. REPORT OF ICCTA Trustee Campbell attended the ICCTA meeting on November 9-10, 2012, in Chicago, Illinois. Trustee Campbell attended the Friday morning roundtable discussion. One of the topics discussed was community involvement, specifically trustee involvement as opposed to the College overall. Another discussion topic was maintaining a positive balance between the Board and Administration as it relates to policy and procedure. Trustee Campbell also attended a legal update session and committee meetings.

4 4 REPORT OF STUDENT TRUSTEE Student Trustee Shelby Mason presented updates from Campus Life, Clubs, Honor Societies, and Organizations. She attended an ICCB-SAC externship meeting on November 9 in Chicago. Adult Education funding was chosen as the topic for Lobby Day. The Local Issues Committee meeting focused on transferability, student engagement, and adult education. The ICCB-SAC Outreach Committee chose to bring awareness to suicide and bullying prevention. All community colleges will be asked to participate by purchasing bracelets to promote Not on our campus. Student Senate attended the Illinois Community College Student Activities Association Fall Leadership Conference in Bloomington, Illinois. AGREEMENTS/CONTRACTS AUTHORIZED BY PRESIDENT SAUNDERS FOR THE MONTHS OF SEPTEMBER/OCTOBER 2012 During the months of September and October, Dr. Saunders signed the agreement between Richland Community College and the Office of the Secretary of State, Illinois State Library, for the FY2013 Secretary of State Adult/Volunteer Literacy Project; the Articulation Agreement between Richland Community College and Franklin University for the Bachelor of Science degree; the Intergovernmental Agreement between Argenta-Oreana High School and Richland Community College for dual credit courses taught by Richland Community College, Richland Transfer Academy, and the dual credit courses taught by Argenta-Oreana High School; and the Adult Education and Family Literacy FY2013 Grant Agreement. CONSENT AGENDA Full-Time Employment A recommendation to approve the employment of Robert Kerr to the position of Director, Advising and Registration, effective December 3, 2012, was presented to the Board. Time and Place for 2013 Regular Meetings A recommendation to set the time and place of regular monthly meetings of the Board of Trustees for Richland Community College in 2013 was presented to the Board. Authorization in Compliance with 5 ILCS 120/2.06 A recommendation to authorize the destruction of the verbatim records of the April 19, 2011, and May 17, 2011, closed sessions was presented to the Board. Sefton moved to approve the consent agenda items as presented. Osborne seconded. Voice vote being all ayes, Chairman Colee declared the motion carried.

5 5 OLD BUSINESS FY12 Annual Financial Report A recommendation to accept the FY12 Annual Financial Report was presented to the Board. Osborne moved to accept the FY12 Annual Financial Report as presented. Prince seconded. Voice vote being all ayes, Chairman Colee declared the motion carried. Approval of Lease Agreement Clinton Extension Center A recommendation to authorize the College administration to enter into a lease agreement with Landmark Homes, LLC, for a 10-year term with two 5-year extension options and to submit the appropriate documents to the Illinois Community College Board for approval was presented to the Board. Campbell moved to authorize the College administration to enter into a lease agreement with Landmark Homes, LLC, for a 10-year term with two 5-year extension options and to submit the appropriate documents to the Illinois Community College Board for approval as presented. Bliefnick seconded. Roll call vote being all ayes, Chairman Colee declared the motion carried. Approval of Change in Health Insurance A recommendation to authorize the College to offer employees a High Deductible Health Plan, accompanied by a Health Savings Account with College contributions, was presented to the Board. Osborne moved to authorize the College to offer employees a High Deductible Health Plan, accompanied by a Health Savings Account with College contributions, as presented. Bliefnick seconded. Roll call vote being all ayes, Chairman Colee declared the motion carried. Agreement for Professional Services Henneman Engineering, Inc. A recommendation to authorize the College administration to enter into an Agreement for Professional Services with Henneman Engineering, Inc., of Champaign, Illinois, for engineering, design, and other professional services for the parking lot lighting, in the amount of $60,000, and to submit the project to the Illinois Community College Board for approval was presented to the Board. Sefton moved to authorize the College administration to enter into an Agreement for Professional Services with Henneman Engineering, Inc. of Champaign, Illinois, for engineering, design, and other professional services for the parking lot

6 6 lighting, in the amount of $60,000, and to submit the project to the Illinois Community College Board for approval as presented. Bliefnick seconded. Roll call vote being all ayes, Chairman Colee declared the motion carried. Foundation Board Meeting Report Richard McGowan, Executive Director, Foundation and Development, reported to the Board. The quarterly meeting was held on October 23. Foundation directors were informed of two significant legacy gifts from the Estate of Dell and Evelyn Carroll of Oreana. The gift is to be used exclusively for tuition to graduates of Meridian High School. A public announcement is being planned. The second gift is dedicated to improvements and enhancements in the Business and Information Technology programs. Over 350 scholarship recipients, parents, guests, and donors attended the annual Scholarship Reception held on October 25. The Scholarship Selection Committee will meet to select scholarship recipients for the Spring 2013 semester. The Fifth Annual Eichenauer Dinner will be held on March 23, The annual Golf Outing will be held on May 10, FINANCIAL REPORT Fiscal Year Tax Levy Megan Moore, Director, Accounting, presented an estimate of the Fiscal Year Tax Levy that will be recommended to the Board in December. The total estimated tax rate for the aggregate and debt service levies is estimated at $.3702/per $100 EAV. Bills Payable The October 2012 Treasurer s Report and Financial Statement were presented to and discussed with the Board. A list of bills for payment and ratification in the amount of $2,808, for October 2012 was distributed to the Board prior to the meeting. Dunning moved to ratify the October 2012 bills paid and approve the Financial Statement to be filed for audit. Bliefnick seconded. Roll call vote being all ayes, Chairman Colee declared the motion carried. ITEMS FROM THE BOARD Trustees Osborne and Colee commented on the Kitchen Warriors event. Both are looking forward to the next scheduled event.

7 7 EXECUTIVE SESSION Sefton moved that the Board enter into closed session for the purpose of discussing individual employments, as specified in Section 2 (c) (1); for the purpose of discussing collective negotiating matters, as specified in Section 2 (c) (2); for discussion of purchase or lease of real property, as specified in Section 2 (c) (5); for discussion of pending or probable litigation, as specified in Section 2 (c) (11); and for self-evaluation, as specified in Section 2 (c) (16) of the Open Meetings Act. Prince seconded. Voice vote being all ayes, Chairman Colee declared the motion carried. ADJOURNMENT Prince moved and Dunning seconded to adjourn the meeting at 8:25 p.m. Emmett Sefton, Secretary