The meeting was called to order at 6:01 p.m. by Chair Anderson.

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1 1. Board Convenes the Regular Meeting 1.1 Call to Order and Roll Call The meeting was called to order at 6:01 p.m. by Chair Anderson. Trustees Present: Mr. Anderson, Dr. Finger, Dr. Griffin, Ms. Howland, Mrs. Oilschlager, Ms. Shroka, Mr. Stanton and Mr. Lopez-Student Trustee. Others Present: Dr. Haney, Interim President; Dr. Suddick, Incoming President; Mr. Gotsch, Vice President for Administrative Affairs; Mr. Harden, Chief of Staff; Mr. Tom Heinrich, Interim Executive Director for Human Resources; Dr. O Brien, Interim Vice President for Educational Affairs; Dr. Stomper, Interim Assistant Vice President for Educational Affairs; Mr. Husemoller, Sustainability Manager; Dr. Hogan, Executive Director for Institutional Effectiveness, Planning and Research; Ms. Senase, Executive Assistant to the President/Recording Secretary; Mr. Riley, Legal Counsel at Robbins Schwartz; Officer Krueger; and other guests. Chair Anderson welcomed Dr. Suddick and introduced Dr. Cvitkovic, Dean of the Southlake Campus. Dr. Cvitkovic introduced the Southlake Campus staff and the Southlake Advisory Committee members who were present at the meeting. Ms. Rolek, Southlake Advisory Committee member, provided a Southlake Campus update to the Board and concluded by thanking the Board for their leadership in these challenging financial times for community colleges. Chair Anderson made the following announcements regarding the agenda: Agenda Item 11.2, at the top of page 60, should read Reclassification President s Office instead of Reclassification Educational Affairs. A Closed Meeting will be requested under the Illinois Compiled Statutes 5 ILCS 120 Section 2c (1) and Section 2c (2). There will be no action after the Closed Meeting. 1.2 Approval of the Agenda It was moved by Oilschlager and seconded by Lopez for approval of the agenda as Page 1

2 1.3 Appointment of Interim Ethics Officer and Establishment of Salary It was moved by Oilschlager and seconded by Finger to appoint Derrick Harden, Chief of Staff, as the Interim Ethics Officer of the Board of Trustees with zero dollars as salary, effective March 27, Approval of Minutes 2.1 Regular Meeting of February 27, 2018 It was moved by Finger and seconded by Griffin for approval of the Regular Meeting minutes of February 27, 2018 as presented and made a part of the official minutes. 2.2 Closed Meeting of February 27, 2018 It was moved by Finger and seconded by Griffin for approval of the Closed Meeting minutes of February 27, 2018 as presented and made a part of the official minutes. 3. Receipt of Notices, Communications, Hearings, and Petitions Chair Anderson announced that this was the point in the meeting reserved for those in the audience to address the Board. Chair Anderson welcomed Waukegan Mayor Sam Cunningham and North Chicago Mayor Leon Rockingham. Mayor Cunningham thanked the Board for rebuilding a relationship with the City of Waukegan and for doing what is in the best interests of students by supporting the Lakeshore Campus project. Mayor Rockingham provided background information on the economic development incentives and property tax abatement agreement to be presented at this meeting and asked for the Board s support of this resolution. Page 2

3 4. Chair s Report 4.1 Resolution Honoring Eleanor Murkey Trustee Oilschlager was honored to present a resolution to Ms. Murkey, who served the College of Lake County for more than 33 years, as Associate Dean of the Lakeshore Campus from 1975 to 1998 and as Dean of the Lakeshore Campus from January 1999 until her retirement in December The Board is honoring her service by naming the soon-to-be-constructed community conference center located within the new building at the Lakeshore Campus the Eleanor Murkey Community Center. It was moved by Griffin, seconded by Shroka and unanimously adopted to accept this resolution as part of the official minutes. Ms. Murkey thanked Interim President Haney for this honor and the Board for the support given to her over the years. 4.2 Student Trustee Report Mr. Lopez provided a Student Trustee report that highlighted the following topics: Student groups helped honor Women s History Month with a variety of activities. On March 14, the Social Action Club joined a national movement and led a walkout in memory of the victims of the shooting at Marjory Douglas Stoneman High School in Parkland, Florida, and in protest against gun violence in schools. Students selected the 2018 full-time and part-time outstanding faculty award winners, Jeffrey Varblow and A. Teal Mercaeant, both from the Business and Social Sciences Division. Shared a better route toward improving student campus transportation in lieu of the free campus-to-campus transportation system that was previously discussed. The better route for transportation is to make the CLC bookstore a VENTRA retailer and to provide free bus passes for students who need financial aid. By working with Auxiliary Services, this is coming possible, and the attainment of bus passes will be easier for students. A breakdown of the campus transportation project was provided to the Trustees. Trustee Finger thanked Mr. Lopez for the information on the campus transportation project and for following through on this project. Trustee Finger stated that having access to free bus passes will support so many students. Chair Anderson concluded his report by highlighting the following Trustee topics: Trustees Anderson, Howland, and Stanton, as well as Interim President Haney and Student Trustee Lopez attended the Illinois Community College Trustees Association (ICCTA) meetings on March 9 and 10. Page 3

4 5. Interim President s Report Trustee Finger provided a brief update on the recent University Center of Lake County (UCLC) Board Retreat. Trustee Finger shared that CLC and UCLC are committed to working together, and reported that UCLC has been receiving their state payments. UCLC will host a spring open house on April 3, Interim President Haney highlighted the following topics: Thanked the Board for the Eleanor Murkey recognition. Introduced Mr. Tom Heinrich, Interim Executive Director for Human Resources. Announced that Ms. Hlavin is in China for a new study abroad program. Provided a 50 th Anniversary update. A core committee has been established and their first task is to interview the event planners who submitted proposals to coordinate events and activities. Attended meetings with the CLC Student Government Association, CLC Interclub Council, CLC Lakeshore Advisory Council, Lake County Partners Board, CLC Foundation Board and the ICCTA Presidents Council this past month. Shared that this month s Top Ten Extraordinary Facts about CLC Campaign focuses on Sustainability. Thanked the Dean of the Southlake Campus, Dr. Cvitkovic, for hosting this month s Board meeting. 5.1 Student Success: Sustainability Mr. Husemoller provided a brief presentation showing Department of Commerce and Economic Opportunity (DCEO) and utilities incentives for CLC, L-Wing LED retrofit return on investment, CLC s green curriculum and the green community opportunity, CLC s list of sustainability awards, and CLC s sustainability plan. Trustee Anderson inquired about the possibility of using land for a solar farm. Mr. Husemoller shared that CLC is looking at different options. Trustee Oilschlager inquired if the 2018 sustainability awards are measured against other community colleges. Mr. Husemoller shared that CLC went through the STARS evaluation process, which ranked CLC among other two-year colleges nationally and internationally. Trustee Oilschlager stated that she would like to use this sustainability information to highlight CLC in the Association of Community College Trustees (ACCT) publication. 5.2 Environmental Scan Employer Report Dr. Hogan provided a presentation on CLC s environmental scan, highlighting CLC s strategic plan process, preliminary findings, living wage careers, and essential learning trends. The next steps are to complete community surveys, continue to obtain board and college community feedback, finalize the environmental scan document, communicate the results, and transition to the strategic plan phase. Page 4

5 Trustees Shroka and Oilschlager suggested getting environmental scan data that is specific to each quadrant of the county. 6. Approval of Board Policies and Objectives This concluded the President s report. 6.1 Sexual Harassment Policy 933 Revised Second Reading (pp. 1-3) It was moved by Oilschlager and seconded by Lopez for approval of revised Policy 933 as Chair Anderson thanked the staff who worked on revising this policy. 7. Approval of Financials 7.1 Resolution Approving Reimbursement of Travel, Meal and Lodging Expenses (p. 5) It was moved by Finger and seconded by Shroka for approval of this Resolution as 7.2 Resolution Approving and Ratifying Bills, Authorizing Budget Transfers and Accepting Monthly Financial Report (pp. 6-19) It was moved by Griffin and seconded by Finger for approval of this Resolution as 8. Approval of Purchasing 8.1 Biddable Items A-Wing Boiler Replacement (Ideal Heating Company) (p. 21) HVAC Rooftop Installation (MG Mechanical Contracting, Inc.) (p. 22) CNC and Fab Lab Renovations (Manusos General Contracting) (pp ) Annual Audio/Visual Purchase and Installation (SKC Communications Products, LLC) (p. 25) Page 5

6 Printing of Noncredit Continuing Education Class Schedules (Woodward Printing) (pp ) Printing of Credit Class Schedules (Woodward Printing) (p. 28) Passenger Buses (Midwest Transit Equipment, Inc.) (p. 29) Telephone Survey Services (Comiskey Research, Inc.) (pp ) Media Buying Services (Jordan, Ross & Rose) (pp ) It was moved by Finger and seconded by Griffin for approval of Biddable Items as Trustees discussed the cost of printing noncredit and credit class schedules. Administration confirmed that not printing the book had a negative impact on enrollment and that having printed class schedules is recommended. Interim President Haney recommended completing a zip code test in the future. In regards to the Media Buying Services, Chair Anderson mentioned that he is hearing more and more radio advertising for CLC and that CLC is doing well with these services. Student Trustee Lopez shared that he is proud to see the renovations for the Fab Lab. 8.2 Non-Biddable Items Case Management Software (Symplicity Corporation) (pp ) ALEKS Placement Testing Software (McGraw-Hill Education) (pp ) It was moved by Griffin and seconded by Howland for approval of Non-Biddable Items as 8.3 Disposal (pp ) It was moved by Griffin and seconded by Finger for approval of Disposal Items as Page 6

7 9. Approval of Contracts and Grants Ayes: Anderson, Finger, Griffin, Howland, Oilschlager, Shroka Abstain: Stanton The vote being (6) Ayes, (0) Nays and (1) Abstention, the Chair declared the motion carried. 9.1 Authorization for the College of Lake County Police Department to Continue as a Participating Police Agency in the Lake County Major Crimes Task Force (pp ) It was moved by Griffin and seconded by Finger for authorization to continue as a participating Police Agency in the Lake County Major Crimes Task Force as Trustee Stanton asked if there is a need to be involved with the Lake County Major Crimes Task Force, as he is concerned about an affiliation with this group. Chief Guenther, CLC Chief of Police, believes that this intergovernmental agreement is a win-win for CLC and a good thing for the college. Chief Guenther does not have any concerns about partnering with the Task Force and confirmed that the college s insurance broker, David Galla, reviewed the agreement. Ayes: Anderson, Finger, Griffin, Howland, Oilschlager, Shroka Nays: Stanton The vote being (6) Ayes and (1) Nays, the Chair declared the motion carried. 9.2 Authorization to Approve a Resolution of the Economic Development Incentives and Property Tax Abatement Agreement (pp ) It was moved by Finger and seconded by Griffin for approval of this Resolution as 10. Approval of Programs 10.1 Update of Joint Agreement with Gateway Technical College (pp ) It was moved by Griffin and seconded by Oilschlager for approval of this agreement as Page 7

8 Academic Calendar Revised (pp ) It was moved by Griffin and seconded by Lopez for approval of the Academic Calendar as Academic Calendar Revised (pp. 53) It was moved by Griffin and seconded by Lopez for approval of the Academic Calendar as 11. Approval of Human Resources Recommendations 11.1 Resignations and Retirements (pp ) It was moved by Howland and seconded by Griffin for approval of Resignations and Retirements as 11.2 Position Additions, Reclassifications, Reorganizations, Deletions, and Vacant Positions (pp ) It was moved by Howland and seconded by Griffin for approval of these positions, amending page 60 to read Reclassification President s Office instead of Reclassification Educational Affairs. Page 8

9 Per Trustee Griffin s request, administration provided additional detail regarding the Adult Basic Education/GED, and ESL and Biological and Health Sciences Division Dean positions on page 62. The salary increases are recommended to address pay equity and remain competitive in the external market. Student Advisory Vote: Nay - Lopez 11.3 Full-Time Employment New (p. 63) Probationary New (pp ) Permanent Disability (p. 66) Temporary Reassignment (p. 67) It was moved by Oilschlager and seconded by Griffin for approval of Full-Time Employment as 11.4 Promotions and Transfers It was moved by Oilschlager and seconded by Griffin for approval of Promotions and Transfers as 11.5 Employment Contracts (pp ) FY 2018 Full-Time Personnel Administrative, Professional and Specialist Staff It was moved by Oilschlager and seconded by Finger for approval of Employment Contracts as Page 9

10 11.6 Staff Benefits There were no staff benefits presented for approval at this meeting. 12. Closed Meeting It was moved by Finger and seconded by Stanton to enter into a Closed Meeting at 7:23 p.m. under the Illinois Compiled Statutes 5ILCS 120 Section 2c (1) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body... ; and Section 2c (2) Collective negotiating matters between the public body and its employees 13. Other Matters for Information, Discussion, or Action A brief recess was taken before the Closed Meeting began. There were no other matters for information discussed or additional action taken at this meeting. 14. Adjournment It was moved by Griffin, seconded by Finger, and unanimously carried that the meeting be adjourned at 8:26 p.m. Richard A. Anderson, Chair Barbara D. Oilschlager, Secretary Page 10

The meeting was called to order at 5:01 p.m. by Chair Anderson.

1. Board Convenes the Regular Meeting 1.1 Call to Order and Roll Call The meeting was called to order at 5:01 p.m. by Chair Anderson. Trustees Present: Mr. Anderson, Dr. Finger, Dr. Griffin, Ms. Howland,