METROPOLITAN COMMUNITY COLLEGE AREA BOARD OF GOVERNORS MEETING MINUTES JULY 24, 2018

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1 Page 1 of 11 METROPOLITAN COMMUNITY COLLEGE AREA BOARD OF GOVERNORS MEETING MINUTES JULY 24, 2018 A meeting of the Board of Governors of the Metropolitan Community College Area was called to order at 6:30 p.m., in Building #21, the Mule Barn, Fort Omaha Campus, 32 nd Street and Sorensen Parkway, Omaha, Douglas County, Nebraska. MEMBERS PRESENT Brad Ashby, Secretary Kara Eastman, Vice Chair Roger Garcia Ron Hug Phillip Klein Linda McDermitt, Treasurer James Monahan Michelle Nekuda, Assistant Secretary Dave Pantos Michael Young Janet McCarthy, Ex Officio Faculty MEMBERS ABSENT Steve Grabowski, Chair Dzhamshed Abdurazokov, Ex Officio Student Excused at the April 24, 2018 Board meeting for the summer meetings Also Present: Randy Schmailzl, College President. Agenda Item 1d Announcement of Posted Location of Open Meetings Act Following the Pledge of Allegiance, the Vice Chair reported that a copy of the Nebraska Open Meetings Act had been posted at the back of the room. A copy was made available for public inspection. Agenda Item 1e Approval of Notice of Public Meeting The Vice Chair then reported on the Notice of Public Meeting and presented the following: 1. Proof of Publication, pursuant to Policy of the Board of Governors, in the form of an affidavit of an employee of the Omaha World-Herald, to the effect that notice of this meeting was published in that newspaper on July 13, 2018; and 2. Affidavit of College employee Rita Eyerly to the effect that a copy of the published Notice of Meeting was transmitted to each member of the Board of Governors in a manner specified by Policy of the Board of Governors.

2 Page 2 of 11 The notice of the meeting stated that an agenda for this meeting, kept continually current, was available for public inspection at the principal office of the Board of Governors, Building No. 30, 30th and Fort Streets, Omaha, Nebraska, during normal business hours. Without objection, the Chair of the Board ordered that the affidavits be attached to the minutes of the meeting and made a part of the official proceedings of the Board of Governors. Agenda Item 2 Public Comments There were no public comments. MOTION: Pantos moved to excuse the absence of Grabowski; McDermitt seconded the motion. Eastman, yes Garcia, yes Hug, yes Klein, yes McDermitt, yes Monahan, yes Nekuda, yes Pantos, yes Young, yes Ashby, yes Motion carried. Agenda Item 3 Report Agenda Agenda Item 3a Ex Officio Board Members Reports Faculty Ex Officio Report McCarthy introduced Jamie Burmeister, Art Instructor, who reported on his experience during his Aguacate Artist in Residency in Puerto Vallarta, Mexico, in March of The residency program is owned and run by Robert and Karen Duncan and Kathy and Marc LeBaron, art collectors from Lincoln. This residency program provides a location for artists to experience uninterrupted time to work on their art. Burmeister noted his time was focused on building skills in hand woodworking and provided time to develop techniques that would not be possible without the time away from daily living. Because Puerto Vallarta is an art destination, the residency provided the opportunity to meet artists from around the world. During the residency, he created 10 pieces of art inspired by the materials and people of Mexico and was able to present his art to over 100 people. He noted his time in Mexico provided him with a broader network and an opportunity to share the work of MCC art students that flourish in the art program.

3 Page 3 of 11 He expressed his gratitude for the opportunity, noting the experience provided a better understanding of diversity in general, and students of Mexican heritage, specifically. Agenda Item 3b Board Members Reports There were no Board member reports. Agenda Item 3c Chair of the Board s Report There was no Chair of the Board report. Agenda Item 3d President s Report U.S. Department of Commerce Grant Schmailzl noted that the official notification of approval was received today, July 24. The 50:50 matching grant for $787,624 will support the Center for Advanced and Emerging Technology (CAET) programming in prototyping, hands-on workforce training, and fund a modification to the building (a larger door in one room to provide access for large equipment). The Board will have the opportunity to officially accept the grant at the August Board meeting. Do Space Update Schmailzl introduced Chris Swanson, Manager of MCC at Do Space, who provided an overview of the facility, which is a partnership with the trust that runs the Do Space. Schmailzl noted that an occupancy agreement will be on the Action Agenda at the August Board meeting to complete the 5-year experiment. Swanson has been overseeing the facility since it opened. He noted that tonight, July 24, marked a milestone the Do Space has more classes than classrooms. The offerings include kid s tech camp, financial software training, a class on how to build a website, a small business startup class, and a book talk by a local author. The 105 students at Do Space this evening, include people of all ages and interests. On the first floor, Do Space houses the nation s first 100% digital library, like a traditional public library, but with only technology, which is available free to the public. MCC s facility on the second floor is about application of learning. Swanson noted that offerings are based on identified interests within the local demographics. MCC only offers non-credit courses at Do Space with four objectives: 1. Provide STEM for kids, 2. Be a pipeline for MCC, 3. Offer opportunities for professionals and entrepreneurs, and 4. Hobby or general learning for the public.

4 Page 4 of 11 Swanson shared statistics that support the MCC at Do Space concept and show growth in the use of the facility. MCC at Do Space has hosted events such as Science on a Sphere, the Hubbard Sustainability Series, and Omaha Maker Faire. Goals for future programming include workshops for non-profits, offerings in the Everyone Can Code movement, and increased continuing education (CEU) training. Young and Pantos noted their children enjoy the benefits of Do Space and thanked Swanson for his work. In response to a question about STEAM (science, technology, engineering, art, and math), Swanson stated a large array of art classes are available at Do Space, in addition to the technology-related offerings. He also noted the goal to increase attendance in offerings, to use classrooms to capacity. Agenda Item 3e Regular Reports Randy Schmailzl There were no specific questions regarding the regular reports. Agenda Item 3f Quarterly Reports Randy Schmailzl Schmailzl called on Tom McDonnell, Vice President for Academic Affairs, to comment on the Higher Learning Commission report. McDonnell reported that constant attention to accreditation is critical to the College s welfare. He noted the work of Bill Owen, Vice President for Strategic Initiatives, who has led the MCC group working on persistence and completion. The idea was to build data systems to help MCC become more datadriven. Focus of the effort was on developmental education, math, reading and writing. Modular math is an example of the positive success with students. Fewer students are taking developmental math courses because of MCC s modular math program. Agenda Item 3g College Budget Report Schmailzl called on Gordon Jensen, Coordinator of Budget and Projects, to provide highlights on the budget. Jensen noted final property valuations from the counties are due by August 20. The public hearing on the proposed MCC budget will be held at the August 28 Board meeting and the final public hearing and adoption of the budget will be at the September 18 Board meeting. Jensen provided an overview of the revenue resources, including property tax and state appropriations. He noted that tuition and fees reflect the Board s previously-approved two-year tuition plan, which increases tuition by $3 per credit hour, bringing tuition to $64 per quarter credit hour, beginning with the fall 2018 quarter. The overall increase in revenue is expected to be 3.63% Personnel cost is expected to go up slightly, due to new building investments. Equipment expense is up because of overdue technology lifecycle replacements which

5 Page 5 of 11 are scheduled. The supplies and materials increase reflects a greater focus on the trades, such as welding and plumbing, in which material costs are considered an investment in hands-on learning. The capital fund levy continues at the 2.0 cent level, plus $5 facilities fee per quarter hour. The capital fund focus is on the Center for Advanced Manufacturing (CAM) at the South Omaha Campus (SOC). Young thanked Jensen for the overview, applauded the technology investments, and expressed concern about the tuition rate. Schmailzl confirmed Jensen s statement that this year s rate is based on a prior Board resolution which set tuition for two years. The next two-year proposal for tuition will come to the Board in early At that time, the Board will be able to address tuition for upcoming years. Pantos asked if administration has heard any reports on state revenue projections. Schmailzl noted MCC administration feels it is unrealistic to expect more from the state and is planning for a budget cut in state appropriations. The topic will be closely monitored during the next legislative session. Schmailzl noted the increase in property tax revenue is due to the county assessor s valuation increases. Agenda Item 4 Consent Agenda Items Agenda Items 6d and 6e were removed from the consent agenda. Items remaining on the consent agenda are 6a, 6b, and 6c. Agenda Item 6 Action Agenda Agenda Item 6a Consideration of Approval of Minutes of June 26, 2018 Board of Governors Meeting, Board Doc Agenda Item 6b Consideration of Resolution Approving Personnel Appointments and Separation, Board Doc WHEREAS, Per board policy (60205) the Board of Governors shall have final approval of all full-time contracts for administrative, support and faculty personnel. NOW THEREFORE BE IT RESOLVED that the following appointments and employment contracts be approved and/or ratified by the Board of Governors: Name Position Contract Period Contract Salary DeLores Allison Academic Advisor 08/06/18-06/30/19 $39, Floyd Freeney Business Process Analyst 07/25/18-06/30/19 $54, BE IT FURTHER RESOLVED that the following separation be acknowledged and accepted by the Board of Governors:

6 Page 6 of 11 Name Position Effective Date Sarah Murray Coordinator of Sustainable Practices 07/31/18 Agenda Item 6c Consideration of Resolution Accepting and Approving the President s Proposed Budget as the MCCA Board of Governors Proposed Budget and Plan to Administer the Budget for Fiscal Year , Board Doc BE IT RESOLVED, that the Board of Governors of the Metropolitan Community College Area, pursuant to Nebraska statutes including but not limited to Section , hereby accepts for review and consideration and hereby approves Board Doc. No. 7469a as the MCCA Board of Governors Proposed Budget Statement , for the fiscal year beginning July 1, 2018, and ending June 30, The Board of Governors and the College will make said Proposed Budget Statement available to the public prior to publication of notice of hearing on the Proposed Budget Statement pursuant to Nebraska statute , and said Proposed Budget Statement shall be subject to the public hearings to be held, amendments by the Board to reflect any changes in county property valuations, and further consideration and possible amendment by the Board prior to and in preparation for final approval; and BE IT FURTHER RESOLVED, that the Board accepts for review and consideration and hereby approves the Plan to Administer the Budget for , Board Doc. No. 7469a subject to approval of the Proposed Budget Statement by the Board, and the Board directs that the Plan shall be subsequently deemed to have been amended to conform with the Proposed Budget Statement and any amendments thereto finally approved by the Board of Governors. MOTION: Hug moved to approve the Consent Agenda without Agenda Items 6d and 6e; McDermitt seconded the motion. Garcia, yes Hug, yes Klein, yes McDermitt, yes Monahan, yes Nekuda, yes Pantos, yes Young, yes Ashby, yes Eastman, yes Motion carried. Agenda Item 5 Items Removed from Consent Agenda (If Any) Agenda Item 6d Consideration of Resolution Approving the Composition of the Committee to Select the Owner s Representative for the South Omaha Campus Renovation, Board Doc. 7470

7 Page 7 of 11 WHEREAS, the College is in the early stages of a major renovation of the Industrial Training Center (ITC) (Phase I) and construction of a new Automotive Technology Center (Phase II) at its South Omaha Campus; and, WHEREAS, the College is utilizing the Design-Bid-Build construction methodology for the project at the South Omaha Campus, and administration and this Board have determined that it would be prudent for the College to hire an independent contractor to serve as the Owner s Representative to assist in overseeing the project and to serve as an intermediary between College administration and the General Contractor; and, WHEREAS, Board of Governors Policy provides that a selection committee to select contractors to provide professional services (the Owner s Representative) composed of College staff and, if available, at least one expert external to the College, shall be recommended by the President for approval by the Board of Governors. Pursuant to the Board Policy, members of the Board of Governors shall not serve on the selection committee; and, WHEREAS, the selection committee shall develop the Request for Qualifications (RFQ) seeking applicants to serve as the Owner s Representative, shall review Owner s Representative candidates that responded to the RFQ, and shall recommend to the College President the candidates that it recommends. The President shall then recommend a candidate to the Board for approval; and, WHEREAS, the President has selected four individuals from the College and two experts external to the College to serve on the selection committee pursuant to Board Policy, and now recommends the names of those individuals for approval by the Board. NOW THEREFORE BE IT RESOLVED by this Board that it hereby approves the following individuals, recommended by the College President, to serve as members of the selection committee to prepare the RFQ and assist in selection of the College s Owner s Representative for the South Omaha Campus ITC renovation and Automotive Technology Center construction project: Cynthia Gooch-Grayson MCC Associate Vice President for Equity and Inclusion Rich Hanneman MCC Director of Administrative Services Stan Horrell MCC Director of Campus Planning and Sustainability Lindsay Neemann MCC Assistant Director of Capital Planning and Architecture Terry Atkins Lamp Rynearson Chief Operating Officer Winsley Durand Greater Omaha Chamber of Commerce Executive Director REACH MOTION: Hug moved to approve Agenda Item 6d; McDermitt seconded the motion. Hug asked Schmailzl to explain how the selection committee was chosen. Schmailzl explained that internal members were selected due to their scope of influence in their jobs. External members were chosen due to their content expertise. He specifically noted that the Lamp Rynearson representative brings expertise and that Lamp Rynearson is excluded from bidding on the project. As noted in the resolution, per Board Policy 80507, Board members are excluded from being on the selection committee. Roll call vote on Agenda Item 6d: Hug, yes Klein, yes McDermitt, yes Monahan, yes

8 Page 8 of 11 Nekuda, yes Pantos, yes Young, yes Ashby, yes Eastman, yes Garcia, yes Motion carried. Agenda Item 6e Consideration of Resolution Approving the Request for Qualifications to Serve as the Owner s Representative for the South Omaha Campus Renovation, Board Doc WHEREAS, the College is in the early stages of a major renovation of the Industrial Training Center (ITC) (Phase I) and the construction of a new Automotive Technology Center (Phase II) at its South Omaha Campus; and, WHEREAS, the College is utilizing the Design-Bid-Build construction methodology for the project at the South Omaha Campus, and administration and this Board have determined that it would be prudent for the College to hire an independent contractor to serve as the Owner s Representative to assist in overseeing the project and to serve as an intermediary between College administration and the General Contractor; and, WHEREAS, the Owner s Representative selection committee, along with College administration and College legal counsel, have developed the attached Request for Qualifications (RFQ) soliciting candidates to serve as the Owner s Representative for the South Omaha Campus construction project; and, WHEREAS, pursuant to Board Policy 80507, the RFQ must be reviewed and approved by the Board at least one month in advance of the final selection of an Owner s Representative by the Board. NOW THEREFORE BE IT RESOLVED that this Board hereby approves the Request for Qualifications (RFQ), Board Document No. 7471a, seeking candidates to serve as the College s Owner s Representative for renovation of the Industrial Training Center (Phase I) and construction of a new Automotive Technology Center (Phase II) at the South Omaha Campus, with such revisions as the selection committee and the College President, in consultation with College legal counsel, may determine to be in the best interest of the College. MOTION: Hug moved to approve Agenda Item 6e; Young seconded the motion. Hug asked Schmailzl to explain the Owner s Representative (OR) Request for Qualifications (RFQ). Schmailzl reviewed the RFQ process, which begins with public advertising. He noted the document is time tested and the MCC template for service bids has been the model for many institutions. The RFQ requires all questions to be submitted in writing and the College s responses are given back to all bidders at the same time. The recommendation to approve the owner s representative will come to the September board meeting, after vetting and background checks are completed. The company of the selected OR cannot bid on the actual construction of the project. Schmailzl noted that MCC donors want to know that the College has someone watching over the project, in addition to internal staff. The OR has no input on selected

9 Page 9 of 11 contractors. A brief overview of the OR responsibilities followed. The OR assists College personnel in overseeing the day-to-day contractors. Ms. McDermitt noted the importance of the OR to make sure details are carefully watched and reports are provided in a timely manner. Roll call vote on Agenda Item 6e: Klein, yes McDermitt, yes Monahan, yes Nekuda, yes Pantos, yes Young, yes Ashby, yes Eastman, yes Garcia, yes Hug, yes Agenda Item 7 Adjournment MOTION: Young moved to adjourn the meeting; Hug seconded the motion. Monahan, yes Nekuda, yes Pantos, yes Young, yes Ashby, yes Eastman, yes Garcia, yes Hug, yes Klein, yes McDermitt, yes Motion carried. The meeting was adjourned at 7:21 p.m. Brad Ashby, Secretary, Board of Governors Date

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