Draft. Council Journal, , Page 1. St. Charles County Council Journal Budget Work Session November 27, 2017

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1 Council Journal, , Page 1 St. Charles County Council Journal Budget Work Session November 27, 2017 The St. Charles County Council met on Monday, November 27, 2017 at 5:30 p.m. in the County Council Chambers, 100 North Third Street, St. Charles, Missouri for the second of three scheduled budget work sessions. Council Members in attendance: Joe Cronin, Joe Brazil, Mike Elam, Dave Hammond, and John White. Also in attendance: Steve Ehlmann County Executive, Joann Leykam Director of Administration, Jennifer George Assistant Director of Administration, John Greifzu Assistant Director of Administration, and Bob Schnur Director of Finance Council Chair Elam opened the Work Session at 5:37 p.m. and extended a welcome to all the elected officials who were in attendance and invited to attend this budget work session. Council Chair Elam announced the next council meeting on December 4 th will be held at the Family Arena. Tim Lohmar, Prosecuting Attorney, noted the need to look at solutions for funding for additional staffing in the near future to accommodate the increased caseloads in the department. After further discussion, he noted his wish list would be to add an attorney, investigator and 2 office staff. He explained there is an increase in violent cases, drug crimes, child abuse and neglect cases that continue to rise and they cannot continue to function in the same manner with the current staff which is not sustainable. He ended by adding we are a few years away from a crisis. Discussion occurred on bringing forward a referendum for voter s consideration with education to the voter s on how the County operates with zero money generated from the County s general revenue fund Scott Shipman, County Assessor, pointed out the major increase in his line item for the cost allocation plan and the need to understand the process. He noted the assessment fund cannot continue to absorb such a jump, from $65,000 to $950,000. Bob Schnur, Finance Director, explained the new calculations being used resulted from an independent study by Maximus, opposed to the 1% which was used for years with no real basis for this number. Schnur added this formula has been undercharging for years. Discussion occurred on lack of notification on this line item jump prior to the first budget submission by the departments, allocations should have been increased years ago to absorb technology costs incurred by departments, concern this practice could divide departments, cost allocation plan amount is not sustainable at this rate for future years, could impact new technology funded by the assessment fund, and concerns with the Maximus calculations used. Michelle McBride, County Collector, provided a 10 year history of her budget. She noted this cannot continue at this pace with no reserve. McBride brought forward concerns on her budget being cut by 25%, postage line item cut, problems with IS back up support and the glitches that have occurred over the years and current in printing receipts and getting out the tax bills. Further discussion occurred on speakers series and educating the public on funding and how the County operates with a zero property tax, projection of sales tax revenue with a flat or downturn anticipated, confirmation that every 1 cent property tax generates approximately $800,000 and request for further information from the County Auditor on property tax history and money that is generated (which the County Finance Director reminded, the rollback process needs to be taken into account. Rich Chrismer, Election Authority, noted a position in his department which is currently funded by the Election Services Fund, needs to be funded through the General Funds as agreed to previously. He outlined the discrepancy in staffing numbers in similar sized Counties and his belief an employee should not be charged as an election expense to political subdivisions. Additional discussion occurred on past meetings regarding this position, with some money reallocated in the budget and $28,000 is needed to fully fund this position, further investigation is needed and a decision on this position cannot be reached tonight. Chrismer also noted his budget had seen cuts like everyone else. Barb Hall, Recorder of Deeds, questioned the dollar amount spent on these studies and concerns on the large increase in cost allocation amount she is being charged. Hall read the State Statute that prohibits the use of the Recorder Fund for these purposes and requested she be on record that she is not consenting to have these funds used for this purpose, which she reiterated is against the State Statute. Additional discussion occurred on the large cost allocation increase was not explained prior to her budget submission, lack of cooperation with the IS department on support with issues with the current software she purchased, desire to hire her own contractor to service their system and as a liaison with the IS department, which was not approved. She suggested the County stop spending money on fluff. There being no further comments, the budget work session ended at 7:09 p.m.

2 Council Journal, , Page 2 St. Charles County Council Journal November 27, 2017 The St. Charles County Council met on Monday, November 27, 2017 at 7:15 p.m. in the County Council Chambers, 100 North Third Street, St. Charles, Missouri. Pastor Brad Harris with Bible Baptist Church provided the invocation. Council Member Hollander led in the Pledge of Allegiance. Council Member Elam extended a big thank you to Bible Baptist Church who continues to be a big supporter of the Council in providing the invocations. Council Chair Elam also extended sincere condolences to the Klinghammer family on the sudden death that occurred in his family. Chairman Elam also announced the December 4 th Council meeting will be held at the Family Arena due to the large crowd expected. The following roll call was taken by the Clerk: Council Member Joe Cronin Council Member Joe Brazil Council Member Mike Elam Council Member Dave Hammond Council Member Terry Hollander Council Member Mike Klinghammer Council Member John White County Executive Staff : absent Steve Ehlmann, County Executive Joann Leykam, Director of Administration Jennifer George, Assistant Director of Administration John Greifzu, Assistant Director of Administration County Counselor s Office: Keith Hazelwood, County Counselor PUBLIC PRESENTATIONS HOUR OF CODE Scott Drachnik, Workforce and Business Development Director, announced Dec 4 8 is recognized as Hour of Code Week, which is a world wide effort which places emphasis on computer science for careers in the 21 st century. He noted Wentzville School District has been a strong proponent of this new curriculum and introduced Amy Robb who is being recognized for her teaching code to children starting in kindergarten. County Executive Ehlmann ed a proclamation to Ms. Robb and commended her efforts in working with children at such an early age. Ms. Robb noted it is exciting to work with children so young in teaching these 21 st century skills that will be needed when they enter the work force. She noted this has been well received by the students as well as their parents. Also in attendance in support, Dr. Curtis Cain, Superintendent of the Wentzville School District and Geri Buss, Principal of Heritage School. PUBLIC PRESENTATIONS TRANSPORTATION IMPROVEMENT PROGRAM Amanda Brauer, Manager of Roads and Traffic, ed a power-point ation which outlined the Transportation Improvement Plan for the years (Editor s note: power point on file with the County Registrar Brauer gave an overview of the applications submitted, those approved by the Road Board, and upcoming projects. IN THE MATTER OF CONDITIONAL USE PERMIT BILLS FOR INTRODUCTION BILL NO CUP Bill No Sponsored by Joe Brazil An Ordinance granting Conditional Use Permit CUP17-13 for a wholesale nursery and boat storage to Shannon L. Hines and Fallon Hines, Property Owners

3 Council Journal, , Page 3 Discussion: Council Chair Elam noted the Council has been informed this item needs to be tabled due to documents needed are not yet finalized. Council Member Hollander made a motion to table, seconded by Council Member White, with all members in favor and no opposition was noted. Bill No was tabled. PUBLIC HEARING ABANDONMENT OF PORTION OF OLD GUTHRIE ROAD Council Chair Elam opened the public hearing on the abandonment of a portion of Old Guthrie Road and called for comments. A.C. Dienoff, noted the need to contact all adjacent property owners so they are accommodated in this process and can reach some compromise. There being no further speakers, the public hearing closed at 7:36 p.m. PUBLIC COMMENTS Council Chair Elam opened public comments. He requested comments be limited to three minutes per speaker with three alternating pro and con positions on any particular topic. He also requested that anyone who addressed the Council fill out a speaker s card for the record prior to the start of the meeting. A.C. Dienoff, extended his condolences to the Klinghammer family. He noted the need to eliminate the position in the Election Authority which he believes is not a full time position. He expressed concern on decorum of the council when someone is addressing the Council and noted he has not received information requested from the Police Department. There being no further speakers, the Council Chair closed public comment at 7:40 p.m. ORAL REPORT FROM THE COUNTY EXECUTIVE No oral report was ed. CONSENT AGENDA Council Chair Elam requested consideration of the Consent Agenda. Council Member White made a motion to approve the consent agenda as ed. Motion was seconded by Council Member Hollander and unanimously approved by all members. The following items were approved: Approval of Journal of the previous meeting ( Approval of Bids Information Systems Professional services for temporary engineer/solution Consultants, Inc/not to exceed $75,000 contract term not to exceed 1 year Professional services for temporary technical writer/solution Consultants, Inc/not to exceed $75,000 contract term not to exceed 1 year Professional services for temporary low voltage system consultant for build out of new Emergency Operations Center/CR2 Engineering LLC/not to exceed $74,500 (until EOC goes live in 2018 Approval of Nominations/Appointments Developmental Disabilities Resource Board Bryon Hale reappointment term expires Jim Rhodes reappointment term expires Dr. Susan Sharp term expires (vacant position held by Neil Whipple Miscellaneous Emergency Communications Change Order #1 Motorola Solutions/$268,013.00/

4 Council Journal, , Page 4 new EOC Radio tower and equipment relocations Facilities Management CO#6 Korte & Luitjohan Contractors Inc./$2,728.80/Adult Detention Center Renovations project Assessor Assessment State Maintenance Plan RESOLUTION Sponsored by Joe Cronin, Mike Elam, Terry Hollander, and Mike Klinghammer - A Resolution requesting the relocation of opioid treatment services to an appropriate location within St. Charles County and requesting the Director of Mental Health deny certification of the Campus Drive location Discussion: Joann Leykam, Director of Administration, explained that Council Members Klinghammer and Hollander have been monitoring the status of this treatment center and have concerns. Leykam stated that although this medical treatment facility meets the zoning requirements for the property, the nature of the neighborhood is a concern with a neighboring day care facility having similar hours of operation. Leykam pointed out that research of like facilities appear to adapt better in industrial areas opposed to areas with commercial and residential nearby. Council Member Hollander stated the Council is not casting a blind eye and are cognizant of the need for these facilities but it is the belief there is a better location somewhere in the County other than this site. County Executive Ehlmann pointed out a requirement by the State is there be community support for these treatment facilities and it is his understanding that has not been accomplished. There being no further comments, the Council Chair called for a roll call vote: Council Member Cronin - yes, Council Member Brazil yes, Council Member Elam - yes, Council Member Hammond yes, Council Member Hollander yes, Council Member Klinghammer absent, and Council Member White yes. Resolution was approved. BILLS FOR FINAL PASSAGE Bill No Sponsored by Joe Cronin An Ordinance amending the Zoning District Map of the County of St. Charles, Missouri, by rezoning land from A, Agricultural District, to RR, Single-Family Residential District, as per Application RZ17-11 Member Klinghammer absent, and Council Member White yes. Bill No was approved by all members. Bill No Sponsored by Mike Elam An Ordinance amending the 2017 Budget adopted by Ordinance for a position within the St. Charles Police Department Member Klinghammer absent, and Council Member White yes. Bill No was approved by all members. Bill No Sponsored by Mike Elam An Ordinance amending the 2017 Budget adopted by Ordinance for a position within the St. Charles County Sheriff s Department Member Klinghammer absent, and Council Member White yes. Bill No was approved by all members. Bill No Sponsored by Mike Elam An Ordinance amending the 2017 Budget adopted by Ordinance for a position within the St. Charles County Information Systems Department Member Klinghammer absent, and Council Member White yes. Bill No was approved by all members. Bill No Sponsored by Council as a Whole An Ordinance amending Section of the Ordinances of St. Charles County, Missouri, the Unified Development Ordinance, regarding street pavement requirements

5 Council Journal, , Page 5 Member Klinghammer absent, and Council Member White yes. Bill No was approved by all members. Bill No Sponsored by Joe Cronin An Ordinance declaring a portion of Guthrie Road to be abandoned and vacated. Discussion: Council Chair Cronin clarified there was no controversy with neighboring property owners and the County will be securing much needed right of way property in exchange for property we could not use. He also noted all the parties adjacent and affected by this vacation request have been notified and we have received no opposition. There being no further comments, the Council Chair called for a roll call vote: Council Member Cronin - yes, Council Member Brazil yes, Council Member Elam - yes, Council Member Hammond yes, Council Member Hollander yes, Council Member Klinghammer absent, and Council Member White yes. Bill No was approved by all members. TABLED BILLS Council Member Brazil made a motion to remove Bill No from the table. Motion was seconded by Council Member Hammond with all members in favor and no opposition noted. Bill No Sponsored by Mike Elam An Ordinance amending Sections , G, , and of the Ordinances of St. Charles County, Missouri, the Unified Development Ordinance regarding Performance Guarantees Discussion: Council Member Brazil explained the Ad Hoc Committee has been working on performance guarantee amendments and a new bill will be introduced to address the requested amendments. Council Member Brazil then made a motion to withdraw Bill No with concurrence by Council Members Elam, Hammond, Hollander, and White. Bill No was withdrawn. ANNOUNCEMENTS & MISCELLANEOUS Council Member Brazil invited everyone to attend the 8 th annual Defiance Christmas Parade on Saturday, December 2 nd. Council Member Elam announced again, the December 4 th Council Meeting will be held at the Family Arena with a work session at 5:30 p.m. and the meeting at 7:00 p.m. Council Member Cronin requested prayers for the Klinghammer family. There being no further comments Council Member Hollander made a motion to adjourn, seconded by Council Member White. The meeting adjourned at 7:55 p.m. Examined and Approved /cm Mike Elam, County Council Chair St. Charles County, Missouri