METROPOLITAN COMMUNITY COLLEGE AREA BOARD OF GOVERNORS

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1 Page 1 of 6 METROPOLITAN COMMUNITY COLLEGE AREA BOARD OF GOVERNORS Minutes of Meeting of Ad Hoc Committee to Evaluate and Assess a Student Housing Needs Assessment A meeting of the Ad Hoc Committee to Evaluate and Assess a Student Housing Needs Assessment of the Board of Governors of the Metropolitan Community College Area was called to order at 12:18 p.m., in Building #21, the Mule Barn, Room #112, Fort Omaha Campus, 32 nd Street and Sorensen Parkway, Omaha, Douglas County, Nebraska. COMMITTEE MEMBERS PRESENT Fred Conley Tim Dempsey, Vice Chair Ron Hug, Chair Jim Monahan Dave Newell Linda McDermitt, Board Chair / Ex Officio COMMITTEE MEMBERS ABSENT Also Present: Randy Schmailzl, College President. Agenda Item 1d Announcement of Posted Location of Open Meetings Act Following the Pledge of Allegiance, the Chair reported that a copy of the Nebraska Open Meetings Act had been posted at the back of the room. A copy was made available for public inspection. Agenda Item 1e Notice of Public Meeting The Chair then reported regarding Notice of Public Meeting and presented the following: 1. Proof of Publication, pursuant to Policy of the Board of Governors, in the form of an affidavit of an employee of the Omaha World-Herald, to the effect that notice of this meeting was published in that newspaper on June 2, 2014; and 2. Affidavit of College employee Rita Eyerly to the effect that a copy of the published Notice of Meeting was transmitted to each member of the Board of Governors in a manner specified by Policy of the Board of Governors. The notice of the meeting stated that an agenda for this meeting, kept continually current, was available for public inspection at the principal office of the Board of Governors, Building No. 30, 30th and Fort Streets, Omaha, Nebraska, during normal business hours. Without objection, the Chair of the Committee ordered that the affidavits be attached to the minutes of the meeting and made a part of the official proceedings of the Committee.

2 Page 2 of 6 Agenda Item 2a Public Comments There were no requests to address the Ad Hoc Committee. Agenda Item 3 Action Agenda Agenda Item 3a Consideration of Minutes of May 15, 2014 Ad Hoc Committee to Evaluate and Assess Student Housing for MCC MOTION: Newell moved to approve the minutes. Conley seconded the motion. Tim Dempsey, yes Ron Hug, yes Monahan, yes Dave Newell, yes Fred Conley, yes Motion passed. Agenda Item 3b Discussion of Draft Request for Proposals (RFP) for Conducting and Evaluating Student Housing Needs Assessment, and Consideration of Recommendation(s), if any, to Board of Governors Based on Discussion Had, Board Doc WHEREAS, the Board of Governors, at its April 22, 2014, meeting, appointed an Ad Hoc Committee to Evaluate & Assess Student Housing for the College; and, WHEREAS, the Committee met this day and has discussed recommendations to be forwarded to the Board of Governors for consideration and action, including a Request for Proposals (RFP) to hire a consultant to conduct an assessment of the need and feasibility of providing increased student housing at the College; and, WHEREAS, the Committee has arrived at certain recommendations regarding the evaluation and assessment of student housing needs at the College. NOW THEREFORE BE IT RESOLVED that the Committee recommends that the Board of Governors approve the RFP to hire a consultant to conduct an assessment of the need and feasibility of providing increased student housing at the College; and, BE IT FURTHER RESOLVED that the following are this Committee s additional recommendations, if any, to the Board regarding the evaluation and assessment of student housing needs at the College: BE IT FURTHER RESOLVED that the Ad Hoc Committee to Evaluate & Assess Student Housing for MCC hereby forwards its recommendation(s) to the Board of Governors for consideration and action.

3 Page 3 of 6 Schmailzl noted that following discussion of the draft Request for Proposals (RFP) and any recommended changes, the Ad Hoc Housing Committee could move to forward the resolution regarding the RFP to the Board for review at the June 24, 2014 Board meeting. He stated that the format is the standard MCC format for RFPs. The Scope of Services provides the list of required information as discussed at the previous Ad Hoc Committee meeting on student housing needs. MOTION: Dempsey moved to accept the resolution to approve Request for Proposals (RFP) for Conducting and Evaluating Student Housing Needs Assessment, and Consideration of Recommendation(s), if any, to Board of Governors based on Discussion Had, as comprehensive, without any further recommendations, and forward it to the Board for review at the June 24, 2014 meeting. Conley seconded the motion. During a brief discussion period, Newell asked who would review the proposals when they are submitted. Schmailzl stated that administration would review proposals. Conley asked for clarification of the research done with other colleges before the RFP was drafted. Shannon Snow, Operations Coordinator, confirmed that multiple colleges were contacted for copies of their RFPs including: the University of Nebraska at Omaha, University of Nebraska-Lincoln, and other Nebraska Community Colleges. Various Community Colleges have different models of student housing, from dormitory style, to apartments, from campus living to off campus living. Schmailzl also noted that when a consultant is hired, the Board will have the opportunity to direct questions and concerns to the consultant. Newell suggested statements noting who MCC is and what MCC looks like, be added to the RFP, in the form of a friendly amendment. Schmailzl reminded the Committee that the RFP will be sent out regionally and nationally, including Chicago, St. Louis, and Washington, DC, to ensure the best response. In selecting the best proposals, the process used to select an auditor will be implemented, meaning the Board will have the opportunity to interview the firms who have the most inclusive proposals, as determined by the administration. Ron Hug, yes Monahan, yes Dave Newell, yes Fred Conley, yes Tim Dempsey, yes Motion passed. Agenda Item 4 Adjournment. MOTION: Conley moved to adjourn the meeting. Dempsey seconded the motion.

4 Page 4 of 6 Monahan, yes Dave Newell, yes Fred Conley, yes Tim Dempsey, yes Ron Hug, yes Motion passed. Motion carried; the meeting was adjourned at 12:33 p.m. Ron Hug, Chair, Date Ad Hoc Committee to Evaluate and Assess a Student Needs Assessment

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