BYLAWS OF KONZA ROTARY CLUB #50319 Manhattan, Kansas

Transcription

1 BYLAWS OF KONZA ROTARY CLUB #50319 Manhattan, Kansas Article 1. Definitions. 1. Club: Rotary Club #50319 of Manhattan, Kansas. 2. Board: Board of Directors of this Club. 3. Directors: A member of this Club s Board of Directors. 4. Member: A member, other than an honorary member, of this Club. 5. RI: Rotary International 6. Year: The twelve-month period that begins on July 1 st. Article 2. Board of Directors. The governing body of this Club shall be the Board of Directors, consisting of up to Fifteen (15) members of this Club: The President, President-elect, Vice-President, Secretary, Treasurer, Immediate Past President, Sergeant-at-Arms and up to Eight (8) Directors elected in accordance with these Bylaws. Article 3. Election of Directors and Officers. At a regular meeting one month prior to the meeting for election of officers, the presiding officer shall present a list of nominees for President-elect, Vice- President, Secretary, Treasurer, Sergeant-at-Arms and members of the Board of Directors. Other nominations may be presented by members from the floor. If it is determined to have a nominating committee, such committee shall be appointed as the Club may determine. Each nominee for officer and Director shall be an active member in good standing of this Club. The nominations duly made shall be presented in alphabetical order at the annual meeting. The candidates for President-elect, Vice-President, Secretary, Treasurer, and Sergeant-at-Arms receiving a majority of the votes shall be declared elected to the respective offices. The candidates for Director receiving a plurality of the votes shall be declared elected as Directors for twoyear terms. The officers and Directors elected shall take office on July 1 st next following the election. The President-elect shall serve for one year in that office, and then shall assume the office of President on July 1 st immediately following the year of service as President-elect. 1

2 Article 4. Section 5. The officers and Directors so elected, together with the Immediate Past President, shall constitute the Board. The Board at its discretion and convenience may appoint one or more Assistant Sergeant-at-Arms. A vacancy in the Board or any office shall be filled by action of the remaining members of the Board. A vacancy in the position of any officer-elect or Director-elect shall be filled by action of the remaining members-elect of the Board. Duties of Officers President. It shall be the duty of the President to preside at meetings of the Club and Board and to perform such other duties as ordinarily pertain to the office of President. President-elect. It shall be the duty of the President-elect to serve as a member of the Board of this Club, to perform such other duties as may be prescribed by the President or the Board, to preside at meeting of the Club and Board in the absence of the President, and to perform such other duties as ordinarily pertain to the office of President-elect. Vice-President. It shall be the duty of the Vice-President to serve as a member of the Board of this Club, to perform such other duties as may be prescribed the President or the Board in the absence of the President and President-elect, and to perform such other duties as ordinarily pertain to the office of Vice-President. Secretary. It shall be the duty of the Secretary to keep the membership records; record the attendance at meetings; send out notices of Club, Board and committee meetings; record and preserve the minutes of such meeting; report as required by RI and District 5710, including semiannual reports of membership on January 1 st and July 1 st of each year, which shall include per capita dues for all members and prorated dues for active members who have been elected to membership in the Club since the start of the July or January semiannual reporting period; report changes in membership; provide the monthly attendance report, which shall be made to the District Governor within ten (10) days after the last meeting of the month; and perform such other duties as usually pertain to the office of Secretary. Upon retirement from office, the Secretary shall turn over to the incoming Secretary or to the President all records, files or any other Club property. Treasurer. It shall be the duty of the Treasurer to have custody of all funds, accounting for the same to the Club annually and at any other time upon demand by the Board and to perform such other duties as pertain to the office of Treasurer. Upon retirement from office, the Treasurer shall turn over to the incoming 2

3 Treasurer or to the President all funds, books of accounts or any other Club property. Section 6. Sergeant-at-Arms. The duties of the Sergeant-at-Arms shall be such as are usually prescribed for such office and such other duties as may be prescribed by the President or the Board. Article 5. Meetings. Weekly Meetings. The regular weekly meetings of this Club shall be held on Friday at 7:00 A.M. Due notice of any changes in or canceling of the regular weekly meeting shall be given to all members of the Club. All members (except an honorary member or member excused by the Board of this Club pursuant to the Standard Rotary Club Constitution) in good standing in this Club, on the day of the regular meeting, must be counted as present or absent, and attendance must be evidenced by the member s being present for at least sixty (60) percent of the time devoted to the regular meeting, either at this Club or at any other Rotary Club (or as otherwise provided in Article 9, Sections 1 and 2 of the Standard Rotary Club Constitution). Members may make up missed meeting by attending regularly scheduled Board meetings or by participating in official Club programs including committee meeting authorized by the Board. Members may also make up missed meetings by logging onto approved internet sites listed on the District 5710 web page. A member must attend at least fifty (50) percent of regular weekly meetings face-to-face, at other RI clubs or on-line. The order of business for a meeting is as follows: Meeting called to order. Pledge of Allegiance. Introduction of visiting Rotarians and then other guests. Correspondence and Announcements. Rotary Information. Committee Reports. Address or Program. President Closing Comments. Adjournment. Annual Meeting. An annual meeting of this Club shall be held at the first regular meeting in December of each year, at which time the election of officers and Directors to serve for the ensuing year shall take place. One-third of the membership shall constitute a quorum at the annual and regular meetings of this Club. Board Meetings. Regular meetings of the Board shall be held each month as determined by the President and Board of Directors. Special meetings of the 3

4 Board shall be called by the President, whenever deemed necessary, or upon the request of two (2) members of the Board, due notice having been given. The Board may conduct official business between regularly scheduled Board meetings electronically using appropriate technology that is available to all Board members. Section 5. A majority of the Board members selected and qualified shall constitute a quorum of the Board. Article 6. Article 7. Fees and Dues. The Admission Fee, in such amount as prescribed by the Board, shall be paid before the applicant can qualify as a member except that any transferring member of another club or a reinstated member of this club who is accepted into membership of this club shall not be required to pay a second admission fee (per Article 11 of the Standard Rotary Club Constitution). Annual dues, in such amount as prescribed by the Board, shall be payable on July 1 st. Membership dues are expected to be paid no later than July 1 st of each year. If a member has not paid his or her annual membership dues by August 31 st, the member will be notified in writing by the Treasurer at the member s last known address. If the dues are not paid on or before ten (10) days after the date of notification, membership in the Konza Rotary Club will terminate because of non-payment of dues. The Board may reinstate a former member to membership upon the former member s petition and payment of all indebtedness to the club. Method of Voting. The business of this Club shall be transacted by voice vote. Article 8. Five Avenues of Service. The five Avenues of Service are the philosophical and practical framework for the work of this Club. They are Club Service, Vocational Service, Community Service, International Service and New Generations Service. This Club will be active in each of the five Avenues of Service. Article 9. Committees. Club committees are charged with carrying out the annual and long-range goals of the Club, based on the five Avenues of Service. The duties of all committees 4

5 shall be established and reviewed by the President for his or her year. In declaring the duties of each, the President shall reference to appropriate RI materials. Each committee shall have a specific mandate, clearly defined goals, and action plans established by the beginning of each year for implementation during the course of the year. It shall be the primary responsibility of the President-elect to provide the necessary leadership to prepare a recommendation for Club committees, mandates, goals, and plans for presentation to the Board in advance of the commencement of the year as noted above. The President-elect, President, and Immediate Past President should work together to ensure continuity of leadership and succession planning. The President-elect is responsible for appointing the committee members to fill vacancies, appoint committee chairs, and conducting a planning meeting prior to the start of the year in office. It is recommended that the chair have previous experience as a member of the committee. Standing committees should be appointed as follows: a. Programs. The Programs Committee shall develop a schedule of program speakers to inform, entertain and educate Club members. b. Membership. The Membership Committee shall develop and implement a comprehensive plan for the recruitment and retention of members. c. Club Public Relations. The Club Public Relations Committee shall develop and implement plans to provide the public with information about Rotary and to promote the Club s service projects and activities. d. Club Service. The Club Service Committee should conduct activities associated with the effective operation of the Club. e. International Service. The International Service Committee shall develop and implement international service activities of the Club. f. Vocational Service. The Vocational Service Committee shall develop and implement vocational service activities of the Club. f. Community Service. The Club Service Committee shall develop and implement educational, humanitarian, and vocation activities of the Club. g. New Generations. The New Generations Committee shall develop and implement new generations service activities of the Club. h. Foundation. The Rotary Foundation Committee shall develop and implement plans to support the Rotary Foundation through both financial contributions and program participation. 5

6 i. Additional ad hoc committees may be appointed as needed. Section 5. Article 10. The President, President-elect, and Vice-President shall be ex officio members of all committees and, as such, shall have all the privileges of membership thereon. Each committee shall transact its business as is delegated to it in these Bylaws and such additional business as may be referred to it by the President or the Board. Except where special authority is given by the Board, such committees shall not take action until a report has been made and approved by the Board. Each chair shall be responsible for regular meetings and activities of the committee, shall supervise and coordinate the work of the committee, and shall report to the Board on all committee activities. Where feasible and practicable in the appointment of committees, there should be provision for continuity of membership, either by appointing one or more members for a second term or by appointing one or more members to a two-year term. Leave of Absence. Upon written application to the Board, setting forth good and sufficient cause, leave of absence may be granted excusing a member from attending the meetings of the Club for a specified length of time. (Note: Such leave of absence does operate to prevent a forfeiture of membership, but it does not operate to give the Club credit for the member s attendance. Unless the member attends a regular meeting of some other club, the excused member must be recorded as absent, except that absence authorized under the provisions of the Standard Rotary Club Constitution is not computed in the attendance record of the Club) Article 11. Finances Prior to the beginning of each fiscal year, the Board shall prepare or cause to be prepared a budget of estimated income and expenditures for the year, which shall stand as the limit of expenditures for these purposes, unless otherwise ordered by action of the Board. The Treasurer shall deposit all funds of the Club in a financial institution named by the Board. All bills shall be paid only by checks signed by the Treasurer, President, or Secretary. An audit by a qualified person may be made as determined by the Board. 6

7 Section 5. The fiscal year of this Club shall extend from July 1 st to June 30 th. Article 13. Method of Electing Members (a) Prospective New Members. The name of a prospective member, proposed by an active member of the Club, shall be submitted to the Board through the Membership Chair. The Board shall ensure that the prospective member meets all the membership requirements of the Club. The Board shall approve or disapprove the prospective member within thirty (30) days of submission, and shall notify the proposer, through the Club Secretary, of its decision. Section 5. Section 6. Section 7. Section 8. If the decision of the Board is favorable, the prospective member shall be informed of the purposes of Rotary and of the privileges and responsibilities of membership (including the kind of membership proposed), following which the Club President shall announce prospective member s name and proposed classification to the Club at a regular meeting. Upon payment of the Admission Fee, as prescribed in these Bylaws, the new member shall be considered to be elected to membership. Following such election, the President shall arrange for the new member s induction and further orientation, and the Club Secretary shall report such action to RI. The President will assign a member to assist with the new member s assimilation into the Club as well as assign the new member to a Club Committee. Transferring or former members of another Rotary Club may be proposed to active membership by following the same procedures as for a new member. Former members of the Konza Rotary Club may be proposed to be reinstated to active membership by following the same procedures as for a new member. When approved by the Board, the transferee or reinstated member shall immediately become a member of this Club. Honorary Members. The Club may elect, in accordance with the Standard Rotary Club Constitution, honorary members proposed by the Board. Article 14. Resolutions. The Club shall not consider any resolution or motion to commit the Club on any matter until the Board has taken the matter under consideration. Such resolutions or motions, if offered at a Club meeting, shall be referred to the Board without discussion. 7

8 Article 16. Amendments. These Bylaws may be amended at any regular meeting, a quorum being present, by a two-thirds vote of all members present; provided that notice of such proposed amendment shall have been communicated to each member at least ten (10) days before such meeting. No amendment or addition to these Bylaws can be made which is not in harmony with the Club Bylaws and with the RI Constitution and Bylaws. Adopted this day of,