GENOA TOWN ADVISORY BOARD Regular Meeting Minutes December 5, 2018

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1 GENOA TOWN ADVISORY BOARD Regular Meeting Minutes December 5, 2018 The Genoa Town Advisory Board held a public meeting on December 5, 2018 beginning at 6:31 PM, Genoa Town Meeting Room, 2289 Main St., Genoa, Nevada. CALL TO ORDER, ROLL CALL, AND PLEDGE OF ALLEGIANCE TO THE FLAG The meeting was called to order by Chair Tim DeTurk. Present were board members Greg Pace, Tim DeTurk, and Patricia Eckman. Also present was Interim Town Manager Melissa Blosser. Members Linda Birdwell and Steve Shively were absent. All votes will reflect this fact. Members of the public were asked to sign in, and the sign in sheet is attached to the original minutes as Exhibit A. Pledge of Allegiance was led by Chair Tim DeTurk. PUBLIC COMMENT This portion of the meeting was open to the public to speak on any topic not on today s agenda. Sue Knight addressed an issue occurring at the Genoa Town Tree Lighting on Friday, November 30 th. Chad Coons was not contacted by the Town this year to supply the cookies and cocoa for the event and was unaware that someone else would be taking that role for the event. Ms. Knight felt the Town was in error for failing to contact him and owes an apology to Mr. Coons for the oversight and in light of his contributions to the Town events in the past. Bill Brooks mentioned Randy Falcke had been out plowing the walkway to Walley s after the most recent snow storm. He reminded the Board that the maintenance and upkeep of the walkway is the Town s responsibility, Mr. Brooks felt the Town should express thanks to Mr. Falcke for clearing the snow, and suggested in future the Board be on top of maintenance for the walkway. Phil Ritger addressed the issue at the Tree Lighting, noting that in 2017 Sierra Chef had taken over the role of providing cocoa and cookies from Mr. Coons, and the Town had followed through with the same arrangements for this year s event. APPROVAL OF AGENDA No motion was made. APPROVAL OF MINUTES OF PREVIOUS MEETING As Chair DeTurk was not present at the November 19 th meeting and Members Birdwell and Shively were absent during this meeting, no action was taken on this item, and it will be moved forward to the next regular meeting of the Board. CONSENT CALENDAR FOR POSSIBLE ACTION Agenda Item No. 2: Discussion to approve the November 2018 financial report including claims paid. GTAB Minutes 05 December

2 Under Public Comment, in regard to Item 3, Bill Brooks sought clarification of the details of service arrangement with Sierra Select Janitorial Service. The Board decided to pull Item 3 from the Consent Calendar for further discussion. Member Eckman moved to approve the November 2018 financial report, including claims paid; motion seconded by Member Pace and passed 3-0. ADMINISTRATIVE AGENDA Agenda item No. 3: Discussion to continue service with Sierra Select Janitorial Service for $160 per visit. There was a discussion of the details of the janitorial service, including frequency of cleaning, facilities cleaned, with input from members of public who utilize the Church facility on a regular basis. Under Public Comment Phil Ritger provided information about the cleaning service during Candy Dance and regarding the Park restrooms. Member Pace moved to continue service with Sierra Select Janitorial Service; Member Eckman seconded, and the motion passed 3-0. Agenda Item No. 4: Discussion and updates from Melissa Blosser, Interim Genoa Town Manager on behalf of the Douglas County Human Resources Department regarding the recruitment process for the Genoa Town Manager. Interim Town Manager Melissa Blosser provided an update on the process, which is now moving from the recruitment phase to the screening and interview process. Phone interviews are currently being set, and the final five (5) candidates will be interviewed by the Board in a special meeting to be scheduled. Under Public Comment, Bill Brooks sought clarification on the number of applicants received and on the process to take place moving forward, including whether the public would be noticed as to the interviews. He was told the interviews of the final five (5) candidates will be in public forum on a date to be set, most likely in January. Member Pace moved to accept the update from Interim Town Manager Melissa Blosser; Chair DeTurk seconded, and the motion passed 3-0. Agenda item No. 5: Presentation by Maureen Argon regarding a Christmas Memory Tree. Request to possibly decorate a tree across the street from the church near the park and organize for anyone in Genoa who would like to place a bulb in memory of someone. Discussion on date of the event and duration of the decorations. This item was moved forward from the November 19 th present at that meeting to present. She was again absent. meeting as Ms. Argon was not Under Public Comment Elaine Shively explained subsequent attempts to contact Ms. Argon were unsuccessful. GTAB Minutes 05 December

3 This item was suspended by the Board, who directed Interim Town Manager Melissa Blosser to continue to try and contact Ms. Argon to explain the situation. Agenda Item No. 6: Discussion of Town drainage issues on Carson Street, Main Street, and Nixon Street Bill Brooks presented photos and documents, supplied to the Board and attached to the minutes as Exhibit B, and discussed past drainage issues and projects attempting to deal with flooding issues that had been undertaken previously. There was a discussion of the drainage issues within the Town, as well as discussion of the new Storm Drain Program through the County and how it will relate to the Town. Chair DeTurk requested that Interim Town Manager Melissa Blosser follow up and report back to the Board regarding the Storm Drain Program as it might relate to the Town. Agenda Item No. 7: Discussion and update on the Centennial Candy Dance Lillian Statue Project. Chair DeTurk explained that Gail Teig notified the Board she would be unable to make it to the meeting, but will provide an update to the Board in the future. Agenda Item No. 8: Discussion to approve the renewal of Town Church 2-year lease agreement with the Genoa Community Church Under Public Comment Brian Foster explained the current lease is expiring and the Community Church would like to continue their lease with the existing terms. He mentioned some maintenance issues that require attention for the facility. There was a discussion of these items and possible funding for repairs as well as other maintenance plans that had been approved for the facility including a retaining wall. Phil Ritger offered some insight into the situation and offered suggestions for moving forward with repairs. The Board also discussed the rental rate as listed in the Lease, regarding any increases and how this rate was calculated. Phil Ritger explained the process of calculating the fees in the past for this type of long-term lease. Member Pace moved to approve the renewal of the Town Church Lease agreement; Motion seconded by Member Eckman and passed 3-0 Agenda Item No. 9: Discussion to approve the renewal of Town Church 2-year lease agreement with the AA - 11th Step Group. No Public Comment Interim Town Manager Melissa Blosser offered background on this agreement for renewing the lease. Member Pace moved to approve renewal the Town Church Lease agreement; Motion was seconded by Member Eckman and passed 3-0. GTAB Minutes 05 December

4 Agenda Item No. 10: Not For Possible Action Discussion on Town Manager s Monthly Report Verbal. Interim Town Manager Melissa Blosser informed the Board the Town had received a thank you from the Boys & Girls Club for the donation of proceeds from the Town s Halloween Potluck Tip Jar made in memory of Dan Wray. Ms. Blosser discussed the recent flooding caused by drainage issues and the measures that were taken in addressing the issue. She informed the Board she has followed up with the Town Attorney regarding moving forward with the plan for Annexation. She updated the Board on her plans to meet with Alison Grey regarding arranging some kind of thank you for the Candy Dance volunteers. She provided an update on the Breakfast with Santa and Cowboy Christmas events, thanked the volunteers for their work at the Breakfast on December 1 st, and noted that a P&L report would be forthcoming after the conclusion of the Cowboy Christmas event. Agenda Item No. 11: Not for possible action Discussion on Board Members comments, activities, and liaison committee reports Chair DeTurk wanted to take the opportunity to thank Office Assistant Tiffini Drew for her work taking minutes at board meetings and to thank Interim Town Manager Melissa Blosser for stepping into the role and assisting the Town during this transition period. He stated it had been a pleasure to work with Phil Ritger during his time as Town Manager, and he wished to thank his fellow Board Members, Steve Shively, Linda Birdwell, Greg Pace, and Patricia Eckman, saying it was wonderful working with them and an enlightening experience. PUBLIC COMMENT Under Public Comment Bill Brooks requested that the photos he had submitted to the Board be included in the meeting minutes. ADJOURNMENT Member Pace moved to adjourn the meeting at 7:27 PM; motion seconded by Member Eckman and passed 3-0. Minutes prepared by: Tiffini Drew Office Assistant, Town of Genoa GTAB Minutes 05 December

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