MINUTES OF THE REGULAR JOINT MEETING OF THE BOARDS OF COMMISSIONERS OF THE HOUSING AUTHORITIES OF THE CITY AND COUNTY OF FRESNO

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1 MINUTES OF THE REGULAR JOINT MEETING OF THE BOARDS OF COMMISSIONERS OF THE HOUSING AUTHORITIES OF THE CITY AND COUNTY OF FRESNO December 15,2010 5:00 p.m. The Commissioners of the Housing Authorities of the City and County of Fresno (HACCF) met in regular joint session on Wednesday, December 15,2010 at the offices of the HACCF, located at 1331 Fulton Mall, Fresno, California. 1. CALL TO ORDER AND ROLL CALL The meeting was called to order by Chair Scott of the Board of Commissioners of the Housing Authority of the City of Fresno at 5:05 p.m., and, upon roll call, Commissioners present and absent were as follows: COMMISSIONERS PRESENT: COMMISSIONERS ABSENT: RUEBEN SCOTT, Chair JOHN TEIXEIRA JAMES COTTON JOHN PAUL YOUEL PAMKALLSEN ADRIAN JONES CRAIG SCHARTON NONE The meeting was called to order by Chair Petty of the Board of Commissioners of the Housing Authority of Fresno County at 5:07 p.m., and, upon roll call, Commissioners present and absent were as follows: COMMISSIONERS PRESENT: COMMISSIONERS ABSENT: JAMES PETTY, Chair JOSE RAMIREZ KAY KOELSCH JAMESLANAS RENEETA ANTHONY RACHELZULOAGA Also in attendance were the following: Preston Prince, Executive Director; Tom Campagne, General Counsel; and others.

2 2. APPROVAL OF AGENDA No changes were made to the agenda. 3. UNSCHEDULED ORAL COMMUNICATIONS There were no unscheduled oral communications. 4. RECOGNITION OF COMMISSIONER JOHN TEIXEIRA 50 YEARS OF SERVICE TO THE FRESNO HOUSING AUTHORITY Rueben Scott announced that Commissioner Teixeira is celebrating 50 years of service with the Board of Commissioners. Chair Scott praised the work and dedication of Commissioner Teixeira throughout his tenure and also commended him for his 40 year career with the IRS. Mr. Teixeira expressed his gratitude and pleasure at being able to serve on the Board and appreciated being able to help with the work of the Housing Authority and their efforts at securing better housing for the community. Cake and refreshments were served. 5. APPROVAL OF ROUTINE ITEMS 5a. Minutes of Regular Joint Meeting, November 17,2010 Chair Scott requested postponing this item to January due to the lack of a quorum. commissioners in attendance voted in agreement. All 5b. City Contract with Boys and Girls Club 5c. County Contract with Boys and Girls Club Ken Quenzer, director of the Boys & Girls Club, was welcomed to the meeting by Chair Scott, who expressed the Board's support for their work and wished the organization continued success. This agenda item will be postponed to the January agenda. 5d. City - Authorization to Charge-off Uncollectible Accounts to Collection Losses For the 4th quarter of2010 for the City Housing Programs Preston Prince noted the write-offs are trending in the right direction and we have fewer writeoffs for 2010 than we have experienced in previous years. In 2009 there was a large adjustment for write-offs that happened in previous years. Preston noted the staff is doing a good job in limiting losses due to tenants not paying rent. Upon a motion made by Commissioner Jones, seconded by Commissioner Cotton and unanimously carried, the Board of Commissioners of the Housing Authority of the City of Fresno approved the authorization to charge-off uncollectible accounts for the 4th quarter 2010 for the city housing programs.

3 5e. County - Authorization to Charge-off Uncollectible Accounts to Collection Losses For the 4th Quarter of2010 for the County Housing Programs Due to lack of quorum this agenda item is postponed to next meeting. 6. INFORMATIONAL ITEMS 6a. Monthly Update on 2010 Leasing and Housing Assistance Payments Pacing for the Housing Choice Voucher Program and Projections Karen Butler addressed the commissioners to discuss the pacing report for the housing choice voucher program. She called their attention to the administrative expense line item. The HAP pacing report was put in the Board packet prior to the completion of the year-end budget revisions for After the budget revisions were completed it appears we are anticipating a surplus in both county and city and not a shortfall as reflected in the pacing report. For the city the amount is $399,451 and for the county it is $170,033. The voucher utilization rate is pacing at % for the city and 97.73% for the county. Since HUD rounds to whole numbers both the city and county are considered to be at 98%. Since we are on target we will receive full credit under the reporting requirements to HUD this year. 6b. Capital Projects Update Richard Atilano was to address the commissioners with a summary of the capital projects program. A revised memo was distributed and his presentation was deferred until later in the meeting. 6c. Section 3 Update Richard Atilano reported there had been various meetings throughout the county regarding Section 3 issues and had received positive feedback from our community partners. 6d. Droge Building Update Quincy Boren addressed the commissioners with an update on the Droge building. Currently, staff has been preparing cost models to determine the financial feasibility. The models include 100% residential, 100% commercial, and a combination of mixed use. These models will be presented to the planning department director this week and will be provided to the Board by January. Staff has submitted an application to the city for HOME funds requesting $600,000 to assist in pre-development costs. Environmental assessment is being performed on Droge now. Staff is working to procure an architect for development of building and stabilization plans. Joe Guagliardo, a consultant assisting with the Droge building as well as the L Street properties was introduced. He is our liaison with the city of Fresno development department. 6b. (continuation of Capital Projects Update) Richard Atilano returned to finish his report on the capital projects. He wanted to call the county's attention to the county AMP 1 budget (Kerman). For the project we were about $800

4 under budget for the entire project. We received an emergency change order earlier this week for some leaking gas lines. Because of the emergency situation, verbal approval had been given for the change order. The contractor was on-site and it was deemed more cost-efficient to re-plumb rather than tear down walls. 7. ACTION ITEMS 7a Consolidated Operating and CapitallFinancing Budgets Preston Prince noted that all the action items required joint Board approval. The budget had been reviewed by staff with the commissioners in earlier meetings. Technically, the budget should be adopted by December 31. In this instance it will have to be adopted in January. Counsel informed Chair Scott the city Board can approve and the county can have a conference call. It was decided that holding the budget approval until January was acceptable to both Boards. 7b. Contract Award to Fern Tiger Associates Communications and Website Design Services This item also requires joint approval and was therefore postponed to the January agenda. 7c. Joint - Ratification of Purchase and Sale Agreement with FFDA Properties, LLC (Granville Homes) for the Sale of Seven L Street Properties (APNs , , , , , , and ) Preston Prince noted we do have purchase and sale signed agreements with Granville with clauses that say they will become null and void unless they are approved by the Boards. It does not mean our due diligence period is over or the sales are going to happen; there are other ways the contracts can be ended. Since they were signed in August, 30 days more should not be an issue. Preston indicated we can do an overall presentation at the January meeting. 7d. Joint - Request for Homeless Initiatives Set-Aside for Homeless Programs 2010 Shortfall Preston Prince noted that this agenda item was to be deleted because the correct number is still being calculated. This item is deferred until January. Preston Prince noted that he and Melissa could meet with Commissioners Kallsen and Teixeira and other county commissioners who did not attend yesterday's budget meeting, and when the budget is presented in January the differences will be highlighted. Preston Prince announced that Melissa Schulz was voted Steward of the Year at the all-staff event held earlier this month. 7e. Joint - Authorization to Extend Contract with National Credit Reporting Provision Of Criminial Background, Credit and Eviction Reports This is another item which will be postponed until the January meeting. Fabiola DeLuna did report that we will need to extend the contract for a month since it expires December 31. Preston

5 Prince congratulated Fabiola and her team for receiving a stewardship award for the fraud detection unit. 8. DIRECTOR'S REPORT The Director's Report was presented to the Commissioners for their information and review. Preston noted that page contains the award winners for the stewardship awards. The FSS corps is holding their holiday event on Saturday at the fairgrounds. The groundbreaking ceremony at Trinity will be Friday; 20 units of housing for the homeless will be constructed. Mayor Swearengin is expected to speak, and several council members will attend as well. Preston indicated he would like to hold the January Board meeting at Parc Grove Commons. The strategic plan presentation is scheduled for January 12. The State of Downtown breakfast is scheduled for January 25. Calendars for the 2011 Board meetings were provided. Preston also will provide a calendar for the dates he will be out of town, as well as his travel schedule. In 2011 he is anticipating missing four Board meetings due to the NAHRO campaign schedule. Counsel is working on a delegation of authority memo for the Board to approve, which will lead to a discussion on succession planning, both short and long-term. If Preston is elected to the NAHRO position there would be a considerable time commitment in the timeframe, but there is time to prepare for this circumstance. 9. EXECUTIVE SESSION It was determined no executive session was needed. 10. ADJOURNMENT There being no further business to come before the Boards of Commissioners of the Housing Authorities of the City and County of Fresno, the meeting was adjourned at approximately 6:02 p.m.