SOUTHWESTERN OREGON COMMUNITY COLLEGE BOARD OF EDUCATION MEETING MINUTES. May 23, 2011

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1 SOUTHWESTERN OREGON COMMUNITY COLLEGE BOARD OF EDUCATION MEETING MINUTES May 23, 2011 ATTENDANCE Board of Education/Staff (Quorum Present) David Bridgham (Chair) * W Harry Abel * W Lonny Anderson * W Rick Howell * W Marcia Jensen * W Julie Kremers * W Cherie Mitchell * W (via IPV) Deb Nicholls (Recording Secretary) * W Staff/ExOfficios Patty Scott (President) * W Jerri Bennett-Stillmaker Robin Bunnell Floyd Chase Karl Easttorp * W Jessica Engelke-Ryan Mary Jane Fisher Kat Flores * W Chris Foltz Mike Herbert Linda Kridelbaugh * W Renee Menkens Tom Nicholls * W Kevin OFearghail Ron Olson Pat Parker Caitlin Portinga Janet Pretti * Karen Pringle Diana Schab Karina Smith John Speasl * W Rachele Summerville * W Mike Turner Susan Walker Guests Mike Crow * Gail Elber Several college and high school students *Also present at Executive Session CALL TO ORDER WORK SESSION Chair David Bridgham called the meeting to order at 4:00 p.m. BOARD POLICIES The following proposed policies were reviewed and modifications made. This review is the 1 st reading of these policies. The second reading will occur at the June 27, 2011 Board meeting after which the Board will take action on said policies Financial Reports and Statements 6015 Authorized Signatures 6020 Investment of Funds 6021 Petty Cash Accounts 6022 Payment of Bills 6025 Borrowing of Funds 6030 College Audit 6031 Appointment of Board Consultants 6040 Independent Contractors/Personal Services Contracts Tuition and Fees

2 RECESS INTO EXECUTIVE SESSION RECONVENED AGENDA CHANGES PUBLIC COMMENT INTRODUCTIONS 6050 Fiscal Management 6055 Budget 6060 General Operating Contingencies 6070 Funding Proposals and Application 6075 Fundraising 6080 Bonded Employees and Officers 6085 Fiscal Accounting and Reporting 6090 Payroll Advance The Work Session ended a 5:00 p.m. The Board recessed into Executive Session under ORS (2) from 5:10 p.m. to 6:00 p.m.: (d) Labor Negotiations The administrative negotiating teams briefed the Board on the positive negotiation meetings occurring with both bargaining units. (e) Property The Board was updated on the status of various real property issues within the district. (h) Legal Rights Administration briefed the Board on potential current litigation matters. (i) Personnel The Board was updated on a personnel issue. Chair Bridgham reconvened the open session at 6:00 p.m. 10 C 3, Labor Trends was deferred until June. No comments were made. STUDENT-ATHLETES OF THE MONTH The following student-athletes were recognized before the Board (not in attendance) Halie Caylor, Women s Golf Harrison Quinlan, Men s Golf STUDENT OF THE MONTH APRIL Karina Smith introduced Zochitl Medrano to the Board. EMPLOYEES Current Athletic Director John Speasl introduced the new Athletic Director Mike Herbert. PRESENTATIONS PRESENTATIONS Sax Quartet Music Professor Mike Turner introduced the student Sax Quartet and the group consisting of three local students and one international (Japan) performed. Dining Services Executive Chef Chris Foltz introduced several student externs and conducted a short PowerPoint overview of the Dining Services program. College Now Successes Associate Dean Diana Schab introduced Jessica Engelke and several high school students as they shared their personal experiences with the dual credit opportunities offered through collaborative efforts of the College and North Bend High School. Some have taken numerous classes; some just one. The main theme shared was that it was a great springboard for students to transition to college whether it be SWOCC or another college or university. BOARD REPORTS/ INFORMATION IMPORTANT DATES/ITEMS Discussion occurred on several upcoming meetings and dates. Added - 06/15/11 Work Session

3 BOARD REPORTS OCCA, Exhibit # 9 B 1 Copies of Bridgham s report were included in the meeting materials. Chair Bridgham briefed the Board on the discussions circulating throughout OCCA and discussion occurred on the definition of completion. Accreditation, Exhibit # 9 B 2 Copies of the May 2011 Accreditation newsletter were included in the meeting materials. Marcia Jensen briefed the Board on the process and President Scott added that that the final report was expected back in July. COLLEGE REPORTS PRESIDENT S REPORT 2011 Distinguished Alumni President Scott announced that Linda Prefontaine had been selected as this year s recipient. Employee Recognition Event Great attendance, including some retirees, was realized for the May 19 event held at OCCI. Budget Good news was that the forecast is up; bad news is that there is still a budget gap to fill this year. Additional monies are aimed at areas other than education. Funding Formula Growth management formula is being implemented with the new academic/fiscal year. For the next biennium we won t receive additional FTE dollars for any growth experienced. FINANCIAL REPORTS, Exhibits # 10 B 1-6 Copies of the financial reports were included in the meeting materials and Business Manager Ron Olson briefed the Board on the reports. MEASURE OF ACHIEVEMENT Measure # 1, FTE Credit and Non-Credit, Exhibit # 10 C 1 Measure # 2, Enrollment Credit and Non-Credit, Exhibit # 10 C 2 Measure # 3, Labor Trends, Exhibit # 10 C 3 DEFERRED UNTIL JUNE Measure # 7, Course Credit and Non-Credit, Exhibit # 10 C 4 Measure # 12, Student Intent, Exhibit # 10 C 5

4 CONSENT AGENDA CONSENT AGENDA, Exhibits # 11 A-F Copies of the items were included in the meeting materials. M05/11-1 Marcia Jensen s motion to approve the Consent Agenda, as presented, was seconded by Rick Howell. Upon call for the vote, the MOTION PASSED unanimously. District reviewed and approved the meeting minutes dated March 28, 2011, Exhibit # 11 A. District supported the recommendation to deny tenure to Caoimhin OFearghail with his contract ending June 30, 2011, Exhibit # 11 B. District accepted the bid of $45, from Shelton Turnbull of Eugene for production of the marketing publications, Exhibit # 11 C. District accepted the donation of $28,550 from the Foundation and approved the payment of $28,550 to Classic Pianos, Exhibit # 11 D. District approved the payment to OETC in the amount of $31, for the annual license for Microsoft Campus Agreement, the college-wide desktop, server, and operating system software, Exhibit # 11 E. District approved the payment of $87,800 over 12 months to ORCA Communications for bandwidth and Internet service, Exhibit # 11 F. OLD BUSINESS NEW BUSINESS None presented. UNIVERSITY LEASE, Exhibit # 13 A Copies of the resolution were included in the meeting materials. Executive Director Kat Flores explained that discussions began over a year ago in which several campus meetings were announced where discussion occurred on a new system to replace the current Datatel system. Feedback received was that the staff was very unhappy with the current system so the ITS department began researching other possibilities for replacement. It was noted that over 10 years the College will save almost $1 million with the proposed new system which is more inclusive and state-of-the-art. M05/11-2 EXOFFICIO REPORTS Rick Howell s motion to approve the Lease Agreement order No. BL to pay University Lease in the amount of $1,013,427 over six (6) years to purchase, migrate, train, and implement the Jenzabar Enterprise Information System was seconded by Marcia Jensen. Upon call for the vote, MOTION PASSED unanimously. FACULTY UNION Renee Menkens reported that they were reviewing language with administration in preparation for the next bargaining session. She added that the faculty felt surprised that a new course management system was being implemented with what they felt was with very little faculty input. President Scott announced that the ANGEL course information system currently used is being phased out within the next two years. She assured the faculty that the migration would take over a year and that the implementation plan would be discussed in further detail with faculty.

5 ASSOCIATED STUDENT GOVERNMENT Caitlin Portinga reported on several student activities. UNIT REPORTS FACULTY SENATE Renee Menkens reported that the faculty had developed an educational philosophy to kick-start the educational master plan in the future. The group had also been working on committee realignment (faculty only committees) trying to dissolve ones that are not functional and adding on to some that are. Revision to the Constitution with these revised committees and also a process for appointment of people to institutional committees, which would include an obligation to be involved and to report back to the full Senate. EXECUTIVE TEAM REPORTS Instructional Services, Exhibit #15 A 1 Copies of the report were included in the meeting materials. Integrated Technology Services, Exhibit # 15 A 2 Copies of the report were included in the meeting materials and Executive Director Kat Flores highlighted that most of the cost of the new system was for migration and configuration. Training will then occur. She noted that the project was well written, but would be a lot of work. They are working closely with faculty to include them in the process and provide adequate training. It was noted that the learning curve for the end user will not be as steep as people think as the system is so much more intuitive. The system runs on a SQL server. She reiterated that Blackboard bought Angel, but the company plans to phase out Angel in 2014 and announced that in-depth webinar sessions would be arranged over the next 18 months for faculty to learn the system. Foundation, Exhibit # 15 A 3 Copies of the report were included in the meeting materials and Executive Director Karen Pringle highlighted the $300,000 Ford Family Foundation grant, brick sales, Sorenson Scholarship Endowment Fund. The annual Foundation meeting was a great community engagement experience with student government and student ambassadors mixing with Board members and other honored guests. Curry Campus, Exhibit # 15 A 4 Copies of the report were included in the meeting materials and Dean Janet Pretti highlighted the Curry recent student convocation event. Student Services, Exhibit # 15 A 5 Copies of the report were included in the meeting materials and Executive Director Tom Nicholls highlighted the College Now program stating that it was a great example of a program that encompassed all four of the College s accreditation core themes. Administrative Services, Exhibit # 15 A 6 Copies the report and other documents were included in the meeting materials and Vice President Linda Kridelbaugh highlighted that Chef Tina Powers had recently published a textbook and that Athletic Director John Speasl would be inducted into the NWAACC Hall of Fame next month. CORRESPONDENCE ADJOURNMENT CORRESPONDENCE/INFORMATION No correspondence was included in the meeting materials. Chair Bridgham adjourned the meeting at 8:05 p.m. Respectfully submitted, David Bridgham, Board Chair Patty Scott, Clerk Deb Nicholls, Recording Secretary