Township of Central Frontenac Regular Council January 9, :00 PM Soldiers Memorial Hall, Sharbot Lake On AGENDA

Transcription

1 Township of Central Frontenac Regular Council January 9, :00 PM Soldiers Memorial Hall, Sharbot Lake On Page AGENDA 1. Call to Order 2. Approval of Agenda a) Approval of Agenda THAT the agenda for the Council Meeting dated January 9th, 2018 be approved as presented (amended) 3. Disclosure of Pecuniary Interest and General Nature Thereof 4. Approval of Minutes 4-10 a) Approval of Minutes THAT the minutes of the Regular Council Meeting held on December 12th, 2017 and Special Council Meeting held on December 18, 2017 be approved as presented (amended) 5. Mayor's Remarks 6. Deferred Items 7. Staff Reports/Departmental Updates 11 a) PUBLIC WORKS/WASTE MANAGEMENT # Public Works Activity Report THAT Council for the Township of Central Frontenac receive the Public Works Activity Report dated January 9, 2018 for information 8. Committee/Other Reports/Minutes a) Eastern Ontario Trails Alliance Frontenac Heritage Festival Committee THAT Council receive for information the Eastern Ontario Trails Alliance December 14, 2017 Minutes, EOTA News Letter and the Frontenac Heritage Festival Committee November 14, 2017 minutes. Page 1 of 40

2 Page 9. Delegations/Presentations 10. Communications/Correspondence a) Communications/Correspondence THAT Council receive the correspondence dated January 9th, 2018 for information. 11. Public Meetings 12. By-laws/Agreements a) By-law Borrowing By-law 38 b) By-law Tax Levey By-law THAT By-law being a by-law to authorize borrowing from time to time to meet current expenditures during the fiscal year ending December 31, 2018 be read a first, second and third time and passed this 9th day of January THAT By-law being a By-law to provide for an Interim Tax Levy and to provide for the payment of taxes and to provide for penalty and interest of 1.25% per month be read a first, second and third time and passed this 9th day of January, c) By-law Committee of Adjustment Appointment THAT By-law being a by-law to appoint a Committee of Adjustment be read a first, second and third time and passed this 9th day of January, Notice of Motions 14. Giving Notice of Motion 15. New/Other Business 16. Closed Session a) Move into Closed Session THAT Council move into Closed Session to discuss matters about; 1. Personal matters about an identifiable individual, including municipal or local board employee; Municipal Act 239 (2) (b) 2. Personal matters about an identifiable individual, including municipal Page 2 of 40

3 Page or local board employee; Municipal Act 239 (2) (b) b) Rise from Closed Session 17. Adjournment 40 a) Adjournment THAT Council rise from Closed Session and that Council provide direction to staff regarding; 1. Personal matters about an identifiable individual, including municipal or local board employee; Municipal Act 239 (2) (b) 2. Personal matters about an identifiable individual, including municipal or local board employee; Municipal Act 239 (2) (b) THAT By-law being a by-law to confirm the proceedings of Council on the 9th day of January 2018 be read a first, second and third time and finally passed; AND FURTHER, that this meeting be adjourned until 4:00p.m. Tuesday January 23rd, 2018 at the Soldiers Memorial Hall, 1107 Garrett Street, Sharbot Lake, ON Page 3 of 40

4 MINUTES OF THE REGULAR MEETING OF COUNCIL December 12, 2017 A regular meeting of the Council of the Township of Central Frontenac was held at the Soldiers Memorial Hall, 1107 Garrett Street, Sharbot Lake, ON, on Tuesday December 12, Present: Staff in Attendance: Mayor Frances Smith, Deputy Mayor Brent Cameron, Councillors Tom Dewey, Cindy Kelsey, Victor Heese, Jamie Riddell, Bill MacDonald, Sherry Whan, and Phillip Smith Cathy MacMunn Clerk Administrator, Donna Longmire Administrative Assistant, Shawn Merriman, Brad Thake Public Works Manager, Greg Robinson Manager of Emergency Services Fire Chief 1. Call to Order 2. Approval of Agenda The following item(s) were added to the agenda; 1. Cancellation of the December 26th, 2017 Meeting of Council 2. Procedural By-law 3. Council interest for a Septic Re-Inspection Committee Motion #: Moved By: Bill MacDonald Seconded By: Sherry Whan THAT The Agenda for the regular scheduled Council Meeting held on December 12, 2017 be approved as amended. 3. Disclosure of Pecuniary Interest and General Nature Thereof Councillor Jamie Riddell declared a Pecuniary Interest with items 8 (f), Fire & Emergency Services By-law to Establish Emergency Management Program and Emergency Response Plan. 4. Election of Deputy Mayor Nominations of Deputy Mayor Motion #: Moved By: Seconded By: Sherry Whan Bill MacDonald THAT Councillor(s) Tom Dewey be nominated for appointment of Deputy Mayor to the Township of Central Frontenac for Appointment of Deputy Mayor Motion #: Moved By: Seconded By: Jamie Riddell Bill MacDonald THAT Tom Dewey be appointed as Deputy Mayor for 2018 for the Township of Central Frontenac 5. Approval of Minutes Motion #: Moved By: Seconded By: Bill MacDonald Sherry Whan THAT the minutes for the regular scheduled Council Meeting held on November 28, 2017 be approved as presented 6. Mayor's Remarks Mayor Frances Smith thanked Deputy Mayor Brent Cameron for the past years service. Mayor Smith attended the Seniors Housing Committee meeting. Santa Claus parades were held this past weekend and the floats were excellent, both parades went well. The Festival of Trees was also well attended Mayor Smith announced that the Land O'Lakes Tourist Association held a meeting yesterday and dissolved the Association. Regular Meeting of Council Minutes December 12, :00 PM Approval of Minutes Page 4 of 40

5 7. Staff Reports/Departmental Updates DEVELOPMENT SERVICES Shawn Merriman Development Services/Facilities Manager brought forward the Development Services/Facilities report Five Year Planning Report Motion #: Moved By: Seconded By: Bill MacDonald Tom Dewey THAT Council receive the five year planning report outlining planning activities from 2013 to October and November 2017 Construction Report Motion #: Moved By: Seconded By: Tom Dewey Bill MacDonald THAT Council receive the October and November 2017 Construction Report dated December 12, 2017 for information. PUBLIC WORKS/WASTE MANAGEMENT Brad Thake Public Works Manger brought forward the Public Works reports Public Works Activity Report Motion #: Moved By: Seconded By: Sherry Whan Bill MacDonald THAT Council receive the Public Works Activity Report as presented by the Public Works Manager dated December 12th, 2017 for information Annual Landfill Capacity Survey Motion #: Moved By: Seconded By: Tom Dewey Sherry Whan THAT Council receive the Annual Landfill capacity survey report dated December 12th, 2017 as prepared by the Public Works Manager for information Oso Landfill-Wood Debris and Shingles Motion #: Moved By: Seconded By: Cindy Kelsey Sherry Whan THAT Council approve the recommendation of the Public Works Manager to discontinue accepting wood debris, large items, construction materials, and shingles at Oso Landfill effective Jan ; AND FURTHER, that Council approve deferring these materials to the Olden Landfill Site. FIRE AND EMERGENCY SERVICES Councillor Jamie Riddell excused himself from the council table. Greg Robinson Manager of Development Services Fire Chief brought forward the Fire and Emergency Services Manager By-law to Establish Emergency Management Program and Emergency Response Plan Motion #: Moved By: Seconded By: Cindy Kelsey Bill MacDonald THAT Council rescind By-Law # to Establish Emergency Management Program and By-Law # to Emergency Response Plan; AND FURTHER THAT council adopt By-law as recommend by the Manager of Emergency Services Fire Chief. Regular Meeting of Council Minutes December 12, :00 PM Approval of Minutes Page 5 of 40

6 Councillor Jamie Riddell resumed his chair at the council table. FINANCE Cathy MacMunn Clerk Administrator brought forth the Finance Reports Accounts Payable Report Motion #: Moved By: Seconded By: Bill MacDonald Cindy Kelsey That Council approve the Cheque Distribution reports totalling $816, as prepared by the Treasurer Section 357/358 Applications Motion #: Moved By: Seconded By: Phillip Smith Brent Cameron That Council approve the following reduction of Assessments pursuant to the Municipal Act. Roll Number Uens, Lyn & for the period of January 1, 2015 to December 31, 2017 as reported by MPAC. Reason Ceases to be liable for tax at rate it was taxed - (357)(1)(a) Roll Number Frontenac County for the period of August 31 to December 31, 2017 as reported by MPAC. Reason Became exempt - (357)(1)(c) Roll Number Frizzell, Mary for the period of January 1, 2014 to December 31, 2015 as reported by MPAC. Reason Gross of manifest clerical/factual error - (357)(1)(f) Roll Number Anshilevich, Sam for the period of August 1, 2016 to December 31, 2017 as reported by MPAC. Reason Repairs/Reno s preventing normal use (min. 3months) - (357)(1)(g) And further that Council approve an adjustment of taxes to be calculated by the tax department for the related period Tax Sale Conducted November 30, 2017 Motion #: Moved By: Seconded By: Brent Cameron Phillip Smith That Council receive the report on the Tax Sale that was conducted November 30, 2017 for information purposes Unfinished Projects Transfer Dollars to Reserves Motion #: Moved By: Seconded By: Phillip Smith Brent Cameron That Council approve transferring to reserves the unused portion of the 2017 budgeted projects listed below as of December 31, 2017, and are to be completed in ADMINISTRATION Cathy MacMunn Clerk Administrator brought forth the Administrative Reports By-law , Schedule "C" Price List Motion #: Moved By: Seconded By: Brent Cameron Phillip Smith THAT Council receive for information Schedule C, section 1 of By-law , being a by-law to Establish the Maintenance, Management, Regulation and Control of the Municipally Owned Cemeteries within the Township of Central Frontenac; And further, that the rates for 2018 have been adjusted accordingly as per the October Consumer Price Index. Regular Meeting of Council Minutes December 12, :00 PM Approval of Minutes Page 6 of 40

7 Proposed Road Allowance Closure - Pt. Lot 15, between Concession 2 & 3 - Oso District - Desrosiers Motion #: Moved By: Jamie Riddell Seconded By: Victor Heese THAT Council agree to stop up, close and transfer a portion of the road allowance located at Pt. Lot 15, between Concession 2 & 3, Oso District more particularly described as Parts 15 & 16 on plan 13R10122; AND THAT Council go with: Option #1- to reduce the price of the land and set the amount at $1, AND THAT staff be directed to proceed and prepare the by-law to be brought forward at the special meeting on December 18, Committee of Adjustment Meetings Motion #: Moved By: Seconded By: Victor Heese Jamie Riddell THAT Council approve the recommendation of the Clerk Administrator to begin Committee of Adjustment meetings at 4 pm instead of 6 pm starting January DEFERAL Cancelation of December 26th, 2017 Council Meeting Motion #: Moved By: Seconded By: Victor Heese Jamie Riddell THAT Council cancel the regular scheduled Council meeting for December 26th, 2017, and that Notice be given. Procedural By-law Motion #: Moved By: Seconded By: Jamie Riddell Victor Heeese THAT Council receive for information the Clerk Administrator s Report entitled Bill 68 Modernizing Ontario s Municipal Legislation Act, 2017 and Required Amendments to the Procedural Policy ; AND THAT Council instructs the Clerk Administrator to bring back an amended By-law to the December 18, 2017 Council Meeting for Council s consideration. Mayor Smith would like to form a Septic Re-inspection implementation Committee and with this Councillors Phillip Smith and Tom Dewey volunteered for said committee. 8. Committee/Other Reports/Minutes Around the Rideau - November/December 2017 Motion #: Moved By: Seconded By: Victor Heese Jamie Riddell THAT Council receive for information the November/December Around the Rideau information flyer. Regular Meeting of Council Minutes December 12, :00 PM Approval of Minutes Page 7 of 40

8 9. Delegations/Presentations Hinchinbrooke Community Centre Committee A presentation was received from the Hinchinbrooke Community Centre Committee Motion #: Moved By: Seconded By: Victor Heese Jamie Riddell WHEREAS, the Township of Central Frontenac has been awarded a grant in the amount of $2,597 from the Community Foundation for Kingston and Area; AND WHEREAS, the grant combined with the $2,000 Council approved on September 12, 2017, will allow the Committee to proceed with building a business plan to develop the former Hinchinbrooke Public School into a recreation and cultural centre for the entire community. AND WHEREAS the Committee received two quotes, one from Queen s Business Consulting in the amount of $4,000 (which was a verbal quote only); and the second was from Social Focus Consulting in the amount of $5,000; AND WHEREAS the committee is recommending to Council to hire Social Focus Consulting, headed by John Paul desilva; NOW THEREFORE, Council hire Social Focus Consulting in the amount of $5,000 to complete a business plan for the former Hinchinbrooke Public School as recommended by the Community Centre Committee. 10. By-laws/Agreements Emergency Measurers By-law Motion #: Moved By: Phillip Smith Seconded By: Victor Heese THAT By-law being a by-law to Establish, Emergency Management Program and Emergency Response Plan be read a first, second and third time and finally passed. 11. Adjournment Motion #: Moved By: Jamie Riddell Seconded By: Victor Heese THAT By-law being a by-law to confirm the proceedings of Council on the 12th day of December 2017 be read a first, second and third time and finally passed; AND FURTHER, that this meeting be adjourned until 4:00p.m. Monday December 18th, 2017 at the Station #3 Fire Hall, 1020 Wagner Road, Sharbot Lake, ON. Clerk Administrator, Cathy MacMunn Mayor, Frances L. Smith Regular Meeting of Council Minutes December 12, :00 PM Approval of Minutes Page 8 of 40

9 MINUTES OF THE SPECIAL MEETING OF COUNCIL December 18, 2017 A special meeting of the Council of the Township of Central Frontenac was held at station #3 Fire Hall, 1020 Wagner Road, Sharbot Lake, ON, on Monday December 18, 2017 Present: Regrets: Staff in Attendance: Mayor Frances Smith, Deputy Mayor Brent Cameron, Councillors Phillip Smith, Bill MacDonald, Jamie Riddell, Sherry Whan, Victor Heese, and Tom Dewey Councillor Cindy Kelsey Cathy MacMunn Clerk Administrator, Donna Longmire Administrative Assistant, Greg Robinson Manager of Emergency Services Fire Chief, Brad Thake Public Works/Waste Management Manager, Michael McGovern Treasurer. 1 Call to Order Mayor Frances Smith called the meeting to order at 4:00p.m. 2 Approval of Agenda Motion #: Moved By: Seconded By: Bill MacDonald Jamie Riddell THAT the agenda for the Council Meeting dated December 18, 2017 be approved as circulated 3 Disclosure of Pecuniary Interest and General Nature Thereof - NIL 4 Staff Reports/Departmental Updates a) 2018 Capital Budget Review 1. Fire & Emergency Services 2. Public Works 3. Development Services/Planning 4. Corporate Services Staff presented a proposed 2018 Capital Budget for each department: b) Procedural By-law Cathy MacMunn presented an updated Procedural By-law. Motion #: THAT Council approve the report entitled Bill 68 Modernizing Ontario s Municipal Legislation Act, 2017 and Required Amendments to the Procedural Policy as presented by the Clerk Administrator. AND THAT Council does not approve the electronic participation of Council/Committee Members at Meetings at this time and instructs the Clerk Administrator to include this in the Procedural Policy; AND THAT Council adopts the by-law establishing a procedural policy for members of Council and Committees. Motion #: THAT By-law being a by-law to confirm the proceedings of Council on the 18th day of December 2017 be read a first, second and third time and finally passed; AND FURTHER, that this meeting be adjourned until 4:00p.m.Tuesday January 9th, 2018 at the Soldiers Memorial Hall, 1107 Garrett Street, Sharbot Lake, ON. Regular Meeting of Council Minutes December 18, :00 PM Approval of Minutes Page 9 of 40

10 5 Adjournment Motion #: Moved By: Brent Cameron Seconded By: Phillip Smith THAT By-law being a by-law to confirm the proceedings of Council on the 18th day of December 2017 be read a first, second and third time and finally passed; AND FURTHER, that this meeting be adjourned until 4:00p.m.Tuesday January 9th, 2018 at the Soldiers Memorial Hall, 1107 Garrett Street, Sharbot Lake, ON. Clerk Administrator, Cathy MacMunn Mayor, Frances L. Smith Regular Meeting of Council Minutes December 18, :00 PM Approval of Minutes Page 10 of 40

11 THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC REPORT TO COUNCIL Report Number: Date of Meeting: January 9, 2018 From: Brad Thake, Public Works Manager Re: Public Works Activity Report A. RECOMMENDATION(S) THAT Council for the Township of Central Frontenac receive the Public Works Activity Report dated January 9 th, 2018 for information. B. Road Maintenance and Operations - Brushing when weather permits - Winter operations ongoing - Excess snow removal ongoing: Villages and Hamlets Projects: - Elm Tree Bridge/Culvert construction slated to start Jan.8 Waste: - Wood grinding/shredding operations at Olden Waste Site, Jan.8-12 Health & Safety/ Training: C. FINANCIAL IMPLICATIONS N/A D. ATTACHMENTS Nil PUBLIC WORKS/WASTE MANAGEMENT # Public Works Activity Report Page 11 of 40

12 EASTERN ONTARIO TRAILS ALLIANCE Thursday, December 14 th, 2017 at 10:00 AM Minutes from Board Meeting DRAFT In Attendance: Cindy Cassidy-EOTA, Erica Graham-EOTA, Dave Gerow-Havelock Belmont Methuen, Graham Blair- Hastings County, Dan Hughey-Carlow-Mayo, Wayne Wiggins-Town of Bancroft, Rick English-Mun. of Trent Hills, Robert Sararas-Centre Hastings, Jen Bennett-Marmora and Lake, Brian Campbell-Lanark County, Alex Walder- Hastings Highlands Absent: Tom Dewey- Central Frontenac, Joan Barton Mun. Highlands East, Bill Blenkinsop- OFSC, Andy Anderson- Addington Highlands, Jeremy Solmes- Stirling-Rawdon Welcome and Introductions: Chair, Dave Gerow, welcomed everyone and called the meeting to order. Minutes: A spelling mistake was shown on page 2 under correspondence. This will be fixed by EOTA. Motion to approve minutes made by Robert, seconded by Graham, carried. Business Arising: No response from OTC on membership fee. Dan Hughey to request an update at next meeting. Financials: Anticipated budget for December 2017-December 2018 was provided by Cindy. The Financial Statement for 2016 was also provided in the package. Everyone agreed to take the information away and review, and will discuss at January board meeting. Cindy will be applying for a $150,000 grant from North Hastings Community Features by Monday December 18 th, Cindy to look into staff pay for cost of living increase as requested by Dave. Alex questioned why a surplus in 2016 would not be put into a reserve. Bert and Cindy explained that as a Not-for-Profit organization, the EOTA reserves should be put into the next year budget. Cindy advised she is also working to have the Trans-Canada trail provide more funding. Motion to receive the financials made by Dan, seconded by Graham, carried. Correspondence: Motion passed in September for license from Municipality of Centre Hastings, Dave signed and it will be returned. Lanark County asked for letter of support for RED funding, which Cindy provided. Letter from the Campbellford Hospital for the councillor that passed away was read. There was also a letter of thanks from the family for the donation made by the EOTA. Municipality of Centre Hastings has received $25,000 from the Commuter Cycling Program and has added into their budget another $184,000 for their bridge project. Recreational Cycling funding should be coming through in Renfrew County has also received some funding for trials. Trent Hills has donated money for special projects for the fire department. Old Hastings Snow Riders sent letter regarding brushing for the main trail to Coe Hill. Cindy has advised there is no funding available at this time for that, but RED funding will be used in the spring for grading and other projects in that area. A newsletter was handed out to each board member, prepared by Erica Graham. Dave requested the newsletter also be ed out to all municipalities with a Thank You from the EOTA for appointing representatives for their council to the EOTA board. Cindy advised she would handle sending out the . Motion to approve correspondence made by Rick, seconded by Graham, carried. Eastern Ontario Trails Alliance Frontenac Heritage Festival Committee Page 12 of 40

13 EOTA Board Meeting Thursday December 14 th, 2017 Page 2 Map: The new map was shown to the group. Cindy advised everyone to have a look and any changes that need to be made to be sent to her by . Lanark County advised that Council has provided another $20,000. A 5 KM stretch has been cleared and culverts put in, this was finished up last Friday. A formal report will be provided at January meeting with photos. New signage will also be put up in the spring. A request has been made that Cindy attend in the spring to view the changes. Website and Special Events Presentation: Erica Graham presented a look at the new website, and also a list of events and other advertising things she would be working on during her employment with the EOTA. Other: A couple councillors advised they have received s regarding the interactive map on the website not working. The EOTA has also received an regarding this. Testing has been done by staff and everything has testing as working fine. Cindy has requested that any s regarding this be sent to the EOTA as soon as possible so it can be looked into. January meeting has been set for 2 nd week of January, Thursday January 11 th, 2018 at 10:00 AM at the EOTA office. No meeting in January next meeting February 8 th 10:00 am Motion to adjourn made by Rick. Eastern Ontario Trails Alliance Frontenac Heritage Festival Committee Page 13 of 40

14 Chair: Dave Gerow Twp Havelock Belmont Methuen Secretary Treasurer: Robert Sararas Municipality of Centre Hastings January -December 2017 Directors: Brian Campbell County of Lanark Tom Dewey Twp of Central Frontenac Andy Anderson Township of Addington Highlands Jeremy Solmes Township of Stirling/Rawdon Bill Blenkinsop Ontario Federation of Snowmobile Clubs Rick English Municipality of Trent Hills East Charles Mullet Town of Bancroft Dan Hughey Twp of Carlow-Mayo. E Jen Bennett Twp of Marmora and Lake Joan Barton Highlands East Graham Blair County of Hastings Cindy Cassidy General Manager Kelly Way Office Manager Municipalities Involved 2017 Highlights Lanark County, Hastings County, Frontenac County, Northumberland County Lennox and Addington County, City of Belleville, Municipality of Trent Hills Township of Havelock, Belmont & Methuen, Township of Central Frontenac, Township of Stirling Rawdon, Township of Addington Highlands, Municipality of Centre Hastings, Municipality of Tweed, Twp of South Frontenac Town of Bancroft, Municipality of Hastings Highlands, Twp of North Frontenac, Township of Marmora & Lake, Township of Wollaston, Township of Limerick, Twp of Greater Madawaska Valley, Twp of Carlow Mayo and Twp of Highlands EOTA Economic Impact Study Over a ten year build out period the economic and tourism benefits could be $45.8 million and the creation of 1659 jobs Based on 520 km trail network To date EOTA now assists in the operation of over 2400 km of shared use trails Having past the 10 year build out period 25,0000 annual users are spending $6 million and creating 70 jobs Trails has been identified as the biggest tourism opportunity in Hastings County Erica Graham Marketing & Special Events 2010 Ontari EOTA Permit sales 2016 were $224,000 EOTA Permit sales 2017 so far are $209,500 (Snowmobile permit sales are not included in EOTA sales) Eastern Ontario Trails Alliance Frontenac Heritage Festival Committee Page 14 of 40

15 Strategic Business Plan Mandate to develop, manage, maintain and market a comprehensive network of year shared use trails for the economic, tourism and job creation they bring. EOTA manages a growing, high-quality trail network, targeting a diverse group of outdoor recreation activities. EOTA trail network is a regional tourism destination that supports local business and communitie s within its area of service. EOTA s diversified funding model is designed to support the trail network on an ongoing basis. All EOTA activities are actively supported by partners within the service area, and EOTA supports provincial advocacy efforts. EOTA inspires leadership at every level of its organization Eastern Ontario Trails Alliance Frontenac Heritage Festival Committee Page 15 of 40

16 Future Plans To work with the provincial government on a sustainable plan for trails To continue to keep the trail safe and user friendly To continue to build on the trail tourism opportunities to increase the economy and job creation To develop more packages with accommodations To continue to create user friendly maps for the area trails To continue to build partnerships To work with federal, provincial and municipal government to assist with funds to achieve our goals To continue to build social media pages To create and maintain special events Grants and Municipal Funding Federal Government Canada 150 to improve trails - $119,000 Frontenac County Futures to assist with special events coordinator, marketing & advertising - $37,500 Rural Economic Development to rehabilitate trails - $100,000 Trans Canada Trail Foundation to hold six events to celebrate The Great Trail August 26, $15,000 Hastings County for the four washouts - $25,000 plus $5,000 Twp of Central Frontenac - $10,000 Lanark County - $30,000 Frontenac County - $11,000 plus $120,000 to build the K&P Trail Municipality of Centre Hastings - $10,000 plus $4,000 for the Trail of Two Lakes committee to maintain the Trial of Two Lakes Municipality of Trent Hills to develop and enhance the trail from Hastings to Hoards Station - $5,000 Township of Marmora and Lake to assist with trails within their area - $3, Eastern Ontario Trails Alliance Frontenac Heritage Festival Committee Page 16 of 40

17 Trail Improvements Eastern Ontario Trails Alliance 255 Metcalf Street, Postal Bag 1444 Tweed, ON K0K 3J or Fax Eastern Ontario Trails Alliance Frontenac Heritage Festival Committee Page 17 of 40

18 Frontenac Heritage Festival Committee Meeting November 14, 2017 Present: Sam Jarvis, Janet Barr, Joan Hollywood, Rob Moore, Mike Procter, Ronda Noble Absent: Cindy Kelsey The meeting was chaired by Mike Procter. Ronda Noble submitted the Minutes of the previous meeting, which were approved. Items Covered: Signage: Mike talked to Roger McMunn. He will drop the signs down to this location. Roger suggested Bill Young take over to do the sign installations. He thought there were more flags out there and perhaps some in Crow Lake. Fund Raising Letter: Rob Moore indicated he would take over the responsibility of the fundraising. He submitted a letter for approval and indicated he would be personally delivering all the letters. Ronda will try to obtain a pamphlet of the businesses in the Arden area for Rob. Tax Insert for Brochure: The costs for 5000 brochures were $ to make them up, plus $ for one half page advertising and the Thank You in the newspaper another $ Janet Barr will look into getting the insert to the township to put in with the tax mailing. It was decided that we would not have the lottery this year. Contact Participants: Janet Barr will contact Paddy O Connor to see if he will do the Opening Ceremony. It was suggested that we would have the Young Choristers would also appear at the opening night at the school and Rob Moore will contact Christina Witherspoon, their leader, to enquire. Sam Jarvis also mentioned that he has a neighbor who plays bagpipes and maybe we could incorporate that in to the program as well. Venues: Sam Jarvis has booked the Oso Hall, Ronda Noble has booked the Kennebec Hall and Rob Moore has booked the foyer of the High School as well as the auditorium. Waivers: Still working on this issue. Liaise with Township Staff: Rob has been in contact with Sam Arraj of Seeds & Company. He has volunteered himself and his staff to reach out and work on the financials. Ronda will ask Cindy Kelsey to try to see if she would request a $ donation from Township Council and Ronda will also send an to Janet Gutowski to see where the monies are kept, either in an account or kept by someone at the Township Office. It was further stated that we have a number of ways to advertise without using the newspaper. We can use Facebook as a way to advertise; there are a number of different websites to get our message out. We will provide Sam with the various ways to advertise. Sam has requested that we send him something specific within the next 2 weeks where we want something advertised for the Festival. Eastern Ontario Trails Alliance Frontenac Heritage Festival Committee Page 18 of 40

19 Janet Barr volunteered to contact the schools and let them know there is a colouring contest. The theme of which is Winter at Home. Those schools are GREC, St. James, Land O Lakes, Clarendon and Verona. She will meet with the staff to discuss the various age categories and prizes. The Photo Contest theme will be Winter in the Frontenacs. Other Events: Joan Hollywood touched base with the Chairperson of the Rec 4 committee from Parham who let her know they will be having Bavarian Curling at the Tichborne Rink at 11:00 am. He has stated that is what they would like to do but will confirm closer to Christmas. Joan also contacted Lesley at Rec 3. She indicated to Joan he was interested in some kind of snow event which would happen at the ball field. She thought perhaps late morning on the Monday and she would contact James Kelly at the Child Care Center to get snowshoes. There was also some talk of broom ball. The other event that came up was possibly having a family movie on the Sunday later in the afternoon where we could announce the winners of the Colouring Contest. She will make contact with the Child Centre to see if they are going to do something for the children and let us know at the next meeting. Camping: Mike Procter said there is an article to go in the paper outlining that they are going camping. He said he can accommodate 8-10 people and the overnight will be on the Sunday night. Sam indicated he knows an individual who has recently moved in to our area, Kirk Chabot, who would be willing to help Sam in any way he needed him. Rob has Brian Roche, Sherry Whan and Mike Procter to do the judging. The canteen is procured. Jeff Simon will do the lights. The event will take place from 7-9 pm on Friday night at GREC. Kim from the Food Bank and some other volunteers from the Food Bank will work at the door. Janet Barr reported that the Polar Bear Plunge will have a Canteen like last year. Rob will ask staff and provide coffee. Sam needs all information in for posters by the end of December. For the brochure, the second week of January would be the deadline. The next meeting is on December 11, /rn Eastern Ontario Trails Alliance Frontenac Heritage Festival Committee Page 19 of 40

20 Correspondence/Information, January 9, 2018 Receive and File 1. Town of Amherstburg & North Frontenac Township - Negative Impacts of Bill Town of Amherstburg, Township of Montague & Town of Mono On-Call Provisions in Bill Town of Amherstburg & Town of Lakeshore Provincial Flood Insurance Program 4. Town of Amherstburg & Municipality of Morris-Turnberry Tenanted Farm Tax Class 5. Minister of Finance Update regarding Legalization of Cannabis. Communications/Correspondence Page 20 of 40

21 December 20, 2017 VIA Township of North Frontenac 6648 Road 506 Plevna, ON K0H 2M0 Att: Ms. McLuckie RE: Negative Impacts of Bill 148 At its meeting of November 13 th, 2017, Amherstburg Town Council passed the following: Resolution # That Council support the Township of North Frontenac's resolution regarding the negative impacts of Bill 148. Best Regards, Tammy Fowkes Deputy Clerk cc: Taras Natyshak MPP, Essex Tracey Ramsey MP, Essex Ontario Municipalities Association of Municipalities of Ontario (AMO) encl. Township of North Frontenac Resolution Website: SANDWICH ST. SOUTH, AMHERSTBURG, ONTARIO N9V 2A5 Phone: (519) Fax: (519) TTY: (519) Communications/Correspondence Page 21 of 40

22 Subject: Request for Support re Bill 148 Good Afternoon, The Township of North Frontenac held a Council Meeting on October 13, 2017 and is requesting support for the below resolution: Moved by Councillor Inglis, Seconded by Councillor Hermer # BE IT RESOLVED THAT Council is concerned with the negative impacts of Bill 148, including potential increase of costs on Volunteer Fire Departments; AND THAT Council instructs the Clerk to circulate a copy of this Resolution to all other municipalities in Ontario requesting their support; AMO and Randy Hillier MPP. Carried If you have any questions or concerns, please contact Tara Mieske, Clerk/Planning Manager Thank you, Sonia Sonia McLuckie Administrative Assistant to the Fire Chief, Clerk/Planning Manager, and to Assist with the CLSP Township of North Frontenac 6648 Road 506, Plevna, ON, K0H 2M or Ext. 239 officesupport@northfrontenac.ca Communications/Correspondence Page 22 of 40

23 December 20, 2017 VIA The Honourable Kathleen O. Wynne Premier of Ontario Queen s Park, Rm. 281 Main Legislative Building Toronto, ON M7A 1A1 Dear Premier Wynne: RE: On-Call Provisions in Bill 148 At its meeting of November 13 th, 2017, Amherstburg Town Council passed the following: Resolution # That Council support the Town of Mono's resolution regarding the on-call provisions in Bill 148. Best Regards, Tammy Fowkes Deputy Clerk cc: Kevin Daniel Flynn, Minister of Labour Taras Natyshak MPP, Essex Tracey Ramsey MP, Essex Ontario Municipalities Association of Municipalities of Ontario (AMO) encl. Town of Mono Resolution & Township of Montague Resolution Website: SANDWICH ST. SOUTH, AMHERSTBURG, ONTARIO N9V 2A5 Phone: (519) Fax: (519) TTY: (519) Communications/Correspondence Page 23 of 40

24 Town of Mono B472og Mono Centre Road Mono, Ontario L9W October 20L7 Honourable Kathleen Wynne, Premier of Ontario Legislative Building - Room 281 Queen's Park Toronto, ON M7A 141 Dear Premier Wynne, The Council of the Town of Mono passed the following resolution at its Council Session of October 24, 20!7: Moved by R. Manktelow; Seconded by K. McGhee THAT Council supports ond endorses the Township of Montogue Resolution No: doted September 79, 2077 regarding the on-call provisions of Bill 748, Fair Workploces, Better Jobs Act, 2017; AND THAT this resolution be forwarded to Premier Wynne, MPP Sylvio Jones ond oll Ontorio municipolities. Corried. Town of Mono Council is concerned with the affect the on-call provisions of Bill L48, Fair Workplaces, BetterJobs Act, 2077 will have on Municipal budgets. Of particular concern is how the proposed changes will impact the cost of providing emergency services, including firefighting and fire prevention services, as Mono relies heavily on volunteer fire fighters. Changing to a 3-hour at regular time on-call regime will prove to be cost prohibitive. We request that the Government of Ontario provide an exemption from article s for all municipal employees who are required to be on-call to provide statutorily mandated public safety services. Regards, Laura Ryan Mayor cc Sylvia Jones, MPP (Dufferin-Caledon) All Ontario Municipalities Telephone: 5rg94r-B1gg Fax. Stgg,4t-949o info@townofmono.com Website: Communications/Correspondence Page 24 of 40

25 THE CORPORATION OF TIlE TOWNSHIP OF MONTAGUE 6547 ROGER STBVENSDRIVE P.O.BOX75S SMIl'HS FALLS, ON K7A4W6 TBL: (613) FAX: (613) October 2nd, 2017 Honourable Kathleen Wynne, Premier of Ontario Legislative Building - Room 281 Queen's Park Toronto Ontario. M7A 1A1 Via Dear Premier Wynne. Please be advised the Council of the Township of Montague passed the following resolution at its meeting of Committee of the Whole of September 19th, 2017: MOVED BY: K. Van Der Meer SECONDED BY: I. Streight RESOLUTION NO: DATE: September 19,2017 WHEREAS The Township of Montague maintains a motivated and well-functioning volunteer fire department; AND WHEREAS changes proposed to on-call provisions in the Employment Standards Act by Bill 148 will result in exorbitant tax increases to maintain fire prevention services in a rural municipality; AND WHEREAS many Ontario municipalities will be unable to maintain fire services if this change is enacted; AND WHEREAS the Association of Municipalities of Ontario has submitted a position paper to the Ontario government specifically requesting the exemption of all municipal volunteer firefighters; NOW THEREFORE The Township of Montague requests that all municipal employees be specifically exempted from the on-call changes proposed by Bill 148; AND That the Township of Montague request that the government of Ontario conduct a full economic impact study of Bill 148 to study the effect of the Bill on businesses and municipalities across Ontario; AND That this resolution be circulated to Premier Kathleen Wynne, Minister of Labour Kevin Daniel Flynn, the Association of Municipalities of Ontario and all Ontario municipalities. COUNTRY LIVING AT ITS BEST Communications/Correspondence Page 25 of 40

26 THE CORPORATION OF THE TOWNSmp OF MONTAGUE 6547 ROGER STBVBNSDRlVB P.O.BOX7SS SMITHS FALLS, ON K.7A4W6 TBL: (613) FAX: (613) Please contact me if you have any additional questions. Thank you. ~~ ~Iph Clerk Cc: Minister of Labour Kevin Daniel Flynn; Association of Municipalities of Ontario (AMO) All Ontario Municipalities COUNTRY LIVING AT ITS BEST Communications/Correspondence Page 26 of 40

27 December 20, 2017 VIA The Honourable Kathleen O. Wynne Premier of Ontario Queen s Park, Rm. 281 Main Legislative Building Toronto, ON M7A 1A1 Dear Premier Wynne: RE: Provincial Flood Insurance Program At its meeting of November 13 th, 2017, Amherstburg Town Council passed the following: Resolution # That Council support the Town of Lakeshore's resolution regarding the Provincial Flood Insurance Program. Best Regards, Tammy Fowkes Deputy Clerk Website: SANDWICH ST. SOUTH, AMHERSTBURG, ONTARIO N9V 2A5 Phone: (519) Fax: (519) TTY: (519) Communications/Correspondence Page 27 of 40

28 cc: Hon. Patrick Brown, Leader of Progressive Conservative Party Hon. Andrea Horvath, Leader of New Democratic Party Taras Natyshak MPP, Essex Tracey Ramsey MP, Essex Ontario Municipalities Association of Municipalities of Ontario (AMO) encl. Town of Lakeshore Resolution Website: SANDWICH ST. SOUTH, AMHERSTBURG, ONTARIO N9V 2A5 Phone: (519) Fax: (519) TTY: (519) Communications/Correspondence Page 28 of 40

29 Communications/Correspondence Page 29 of 40 AGENDA ITEM #a)

30 Communications/Correspondence Page 30 of 40 AGENDA ITEM #a)

31 December 20, 2017 VIA Municipality of Morris-Turnberry P.O. Box Morris Road Brussels, ON N0G-1H0 Att: Ms. Michie RE: Tenanted Farm Tax Class At its meeting of November 13 th, 2017, Amherstburg Town Council passed the following: Resolution # That Council support the Municipality of Morris-Turnberry's resolution regarding the Tenanted Farm Tax Class. Best Regards, Tammy Fowkes Deputy Clerk cc: Taras Natyshak MPP, Essex Tracey Ramsey MP, Essex Ontario Municipalities Association of Municipalities of Ontario (AMO) encl. Municipality of Morris-Turnberry Resolution Website: SANDWICH ST. SOUTH, AMHERSTBURG, ONTARIO N9V 2A5 Phone: (519) Fax: (519) TTY: (519) Communications/Correspondence Page 31 of 40

32 Communications/Correspondence Page 32 of 40 AGENDA ITEM #a)

33 Communications/Correspondence Page 33 of 40 AGENDA ITEM #a)

34 Communications/Correspondence Page 34 of 40 AGENDA ITEM #a)

35 Communications/Correspondence Page 35 of 40 AGENDA ITEM #a)

36 THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC BY-LAW # Being a by-law to authorize borrowing from time to time to meet current expenditures during the fiscal year ending December 31, 2018 WHEREAS pursuant to Section 8 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act; AND WHEREAS pursuant to Section 5(3) of the Municipal Act, 2001, S.O. 2001, c25 as amended, a municipal power, including a municipalities capacity, rights, powers and privileges under Section 8, shall be exercised by by-law unless the municipality is specifically authorized to do otherwise; AND WHEREAS Section 407 of the Municipal Act, 2001, S.O. 2001, c25 as amended provides authority to borrow from time to time such sums considered necessary to meet, until taxes are collected and other revenues are received, the current expenditures of the Corporation for the year, and AND WHEREAS the total amount which may be borrowed from all sources at any one time to meet the current expenditures of the Corporation, except with the approval of the Municipal Board, is limited by Section 407 (2) of the Municipal Act. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC ENACTS AS FOLLOWS: 1) The head of Council and the Treasurer are hereby authorized to borrow from time to time by way of promissory note or bankers acceptance during the year 2018 (hereinafter referred to as the current year) such sums as may be necessary to meet, until the taxes are collected and other revenues are received, the current Expenditures of the Corporation and the other amounts that are set Out in Subsection 407 of the Municipal Act. 2) A promissory note of bankers acceptance made under Section 1 shall be signed by the head of Council or such other person as is authorized by bylaw to sign it and by the Treasurer. 3) The lenders from whom amounts may be borrowed under authority of this by-law shall be the Royal Bank of Canada and such other lender(s) and reserve funds of the municipality as may be determined from time to time by resolution of the Council 4) The total amount which may be borrowed at any one time under this by-law, together with the total of any similar borrowings that have not been repaid, shall not exceed from, January 1 st until September 30 th of the current year, 50 percent of the total of the estimated revenues of the Corporation as set out in the budget adopted for the year. Such borrowing shall not exceed, from October 1 st until December 31 st of the current year, 25 percent of the said estimated revenues of the Corporation as set out in the budget adopted for that year. Until the budget is adopted in a year, the limits upon borrowing shall temporarily be calculated using the estimated revenues of the municipality set out in the budget adopted for the previous year. For purposes of this by-law, the estimated revenues of the Corporation shall not include revenues derivable or derived from (a) borrowings or issues of debentures, or (b) a surplus, including arrears of taxes, fees or charge, or (c) a transfer from the capital fund, reserve funds or reserves. Central Frontenac By-law No Borrowing By-law January 9, 2018 By-law Borrowing By-law Page 36 of 40

37 5) The Treasurer shall, at the time when any amount is borrowed under this by-law, ensure that the lender is or has been furnished with a certified copy of this by-law, a certified copy of the resolution mentioned in Section 3 determining the lender if applicable and a certified copy of the estimates of the Corporation adopted for the current year and also showing the total of any other amounts borrowed from any and all sources under authority of Section 407 of the Municipal Act that have not been repaid. 6) That the Treasurer is hereby authorized to temporarily borrow from the reserve(s)/reserve funds of the Corporation sums as may be necessary to meet the current operating expenditures of the Corporation. 7) This by-law shall come into force on the passing thereof. READ a first and second time this 9 th day of January, READ a third time and passed this 9 th day of January, Mayor, Frances Smith Clerk Administrator, Cathy MacMunn Central Frontenac By-law No Borrowing By-law January 9, 2018 By-law Borrowing By-law Page 37 of 40

38 AGENDA ITEM #b) THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC BY-LAW # A By-law to provide for an interim Tax Levy and to provide for the payment of taxes and to provide for penalty and interest of 1.25% per month. WHEREAS Section 317(1) of the Municipal Act, 2001, S.O. 2001, c 25, as amended, provides that the Council of a local municipality, before the adoption of the estimates for the Year 2018, may pass a by-law levying amounts on the assessment of property in the local municipality ratable for local municipality purposes; and, AND WHEREAS Section 317(3)(1) of the Municipal Act, 2001, S.O. 2001, c25, as amended, provides that the amount levied on a property shall not exceed the prescribed percentage, or 50 per cent if no percentage is prescribed, of the total amount of taxes for municipal and school purposes levied on the property for the previous year; AND WHEREAS Section 345 of the Municipal Act, 2001, S.O. 2001, c25, as amended provides that penalty and interest, not to exceed 1¼ % of the taxes due and unpaid may be charged; NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC HEREBY ENACTS AS FOLLOWS: 1. That an interim tax levy for all property classes within the Township of Central Frontenac is hereby imposed at a rate of 50% of the 2017 taxes levied. 2. That an interim tax levy be imposed on all capped properties at 50% of the property s 2017 final adjusted taxes. 3. That the said interim tax levy shall become due and payable in installments as follows: Fifty percent of the interim levy rounded upwards to the next whole dollar shall become due and payable on the 22 nd day of February, 2018 and the balance of the interim levy shall become due and payable on the 19 th day of April 2018 and nonpayment of the amount on the date stated in accordance with this section shall constitute default. 4. That a penalty of one and one-quarter percent (1.25%) per month shall be imposed on the first day of each month following default of payment. 5. That interest of one and one quarter percent (1.25%) per month shall be imposed on the first day of each month following the end of the year for which the taxes were levied. 6. That penalties and interest added on all taxes of the interim tax levy in default shall become due and payable and shall be collected forthwith as if the same had originally been imposed and formed part of such unpaid interim tax levy. 7. That the collector may mail a written or printed notice specifying the amount of taxes payable, or cause the same to be mailed to the residence or place of business of such person indicated on the last revised assessment roll, unless the taxpayer directs the Treasurer in writing to send the bill to another address. 8. That the taxes are payable in Canadian Funds only to the Township of Central Frontenac Municipal Office, Sharbot Lake, Ontario through telebanking, Internet banking, Virtual municipal office, at any Canadian bank, or by Preauthorized Payment. 9. This by-law shall come into force upon its passing. READ a first and second time this 9 th day of January, READ a third time and passed this 9 th day of January, Mayor, Frances Smith Clerk Administrator, Cathy MacMunn Central Frontenac By-law No Tax Levy January 9, 2018 By-law Tax Levey By-law Page 38 of 40

39 AGENDA ITEM #c) THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC BY-LAW NO BEING A BY-LAW TO APPOINT A COMMITTEE OF ADJUSTMENT WHEREAS, Section 44 of the Planning Act, Chapter P13, R.S.O. 1990, as amended, authorizes the Municipal Council to pass a by-law to constitute and appoint a Committee of Adjustment for the Township of Central Frontenac. AND WHEREAS, the Committee shall be composed of not fewer than three. THEREFORE, the Municipal Council of the Township of Central Frontenac enacts as follows: 1. That the Committee of Adjustment shall consist of all elected officials of Council. 2. That the Committee shall elect one of themselves as chair, and when the chair is absent through illness or otherwise, the Committee may appoint another member to act as acting chair. 3. That the Development Services Assistant be the Secretary-Treasurer of the Committee of Adjustment, with the Clerk Administrator as the Assistant Secretary-Treasurer. The Secretary-Treasurer shall keep on file minutes and records of all applications and the decisions thereon and of all other official business of the Committee. 4. That, in addition to complying with the requirements of the Planning Act, the Committee shall comply with such rules of procedure as are prescribed. 5. That the Committee of Adjustment, upon the application of the owner of any land, building or structure affected by any by-law that is passed under Section 34 or 38 of the Planning Act or a predecessor of such sections, or any person authorized in writing by the owner, may despite any other Act, authorize such minor variance from the provisions of the by-law in respect of the land, building or structure or the use thereof, as in its opinion is desirable for the appropriate development or use of the land, building or structure, if in the opinion of the Committee the general intent and purpose of the by-law and of the Official Plan, are maintained. 7. Pursuant to section 54 (2) of the Planning Act R.S.O. 1990, the authority to grant consent shall be delegated to the Committee of Adjustment. 8. This by-law shall repeal By-law # and become effective upon its passing. Read a first and second time this 9 th day of January, Read a third time and passed this 9 th day of January, Mayor, Frances Smith Clerk Administrator, Cathy MacMunn Central Frontenac By-law No Committee of Adjustment January 9, 2018 By-law Committee of Adjustment Appointment Page 39 of 40