THE CORPO TION OF THE TOWN OF SOUTH BRUCE PENINSULA MEETING NUMBER TWENTY-ONE MINUTES

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1 - Town of SOUTH BRUCE THE CORPO TION OF THE TOWN OF SOUTH BRUCE PENINSULA MEETING NUMBER TWENTY-ONE MINUTES November 24, :00 p.m. The Council of The Corporation of the Town of South Bruce Peninsula met on Monday, November 24, 2008 at 7:00 p.m. in the Council Chambers for the twenty-first regular meeting of the year. ROLL CALL Mayor Gilbert, read the roll call. Councillor Vukovic was absent; all other members of Council were present. OBSERVE MINUTE SILENCE Council participated in one-minute of silence. DISCLOSURE OF PECUNIARY INTEREST Councillor Wunderlich reconfirmed his conflicts of interest re the November 10 th, 2008 minutes regarding Cheques #20193 and #20272 payable to RAM Trophies & Sportswear as they are currently a contracted client of his. Councillor Hoath reconfirmed his conflicts of interest re Schedule A, Item #1, Appendix #1 Item 13 re Cheque # in the amount of $ as he has a family member employed by the business. Councillor Hoath also reconfirmed his perceived conflict re Item 18 (1) as this item has similarities to the Charles St construction which his property abuts. Mayor Gilbert reconfirmed her conflict in the November 10 th, 2008 minutes re Cheque #20251 in the amount of $20,215 payable to Hunter Haulage & Excavating, as her spouse is employed by the firm. PUBLIC NOTICES Mayor Gilbert read the Public Notices regarding the Storm water Management Master Plan Hamlet of Hepworth and the Naming of the Road near the proposed Canadian Tire site. PREVIOUS MEETING MINUTES November 20, 2008 It was MOVED by M. Wunderlich, SECONDED by W. Lamont and CARRIED. THAT the minutes of the November 10, 2008 regular meeting be adopted as received.

2 INTRODUCTION OF MICHAEL SQUIRE RECREATION PROGRAMMER Brad McRoberts, MPW, introduced Michael Squire the Town's new Recreation Programmer to the Council members and public. Mr. Squire thanked the Council and said he was anxious to get involved in implementing recreation programs within the Town. GENERAL BUSINESS RESOLUTIONS - SCHEDULE A Councillor Hall requested that Cheque #20076 in the amount of $12,788.28, which had been payable to Mr. Dobson and subsequently voided, be noted in Item 13 - Payment of Accounts of the Committee of the Whole notes. Councillor Wunderlich advised the members that caution should be taken with regard to placement of the viewing platform as discussed in the Friends of Sauble Beach delegation. Councillor Hall requested the removal of Item 3(1) for a recorded vote. Councillor Harron requested the removal of Item #10 for further discussion and review. #R It was MOVED by Y. Harron, SECONDED by A. King and CARRIED. THAT Item Number 1 Appendix #1, Items 1, 2, 3.2, 3.3, 4, 5, 6, 7, 8, 9, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24, 25, 26, 27, 28, 29, 30, 31, 32 and Item Number 2, Appendix #2, Items #1, 2, 3.1, 4, 5, 6, and 7, inclusive of attached General Business Resolutions - Schedule A be adopted as shown on the said Schedule A. SCHEDULE A, APPENDIX #1, ITEM #3(1) M It was MOVED by W. Lamont, SECONDED by E. Hall THAT the following item be returned back as is, Schedule A, Appendix #1, Item 3(1). 3. ECONOMIC DEVELOPMENT OFFICER REPORT EDO Danielle Mulasmajic, EDO, attended the meeting and discussed her report with Committee. Subsequent to discussion, Committee recommended as follows in regards to the items in her report: ITEM 1- ORBITAL MEDIA GROUP 2

3 Recommendation: THAT Council carry out the remainder of the contract with OMG to see the Golf Invitational take place and a media partner secured and that the remaining $7,500 from this contract be put into the 2009 budget. Councillor Hall requested a recorded vote be taken on the resolution. The Clerk indicated yes to support the motion and no as opposed. E. Hall No Y. Harron Yes S. Hoath Yes D. Kerr Yes A. King No W. Lamont Yes A. Vukovic Absent M. Wunderlich Yes G. Gilbert Yes Mayor Gilbert declared the motion as CARRIED. MISCELLANEOUS CORRESPONDENCE AND RECOMMENDATIONS SCHEDULE B Councillor Lamont requested the removal of Item #9 for further discussion and review. Councillor Harron requested the removal of Item #10 for further discussion and review. #R It was MOVED by A. King, SECONDED by Y Harron and CARRIED THAT Item Numbers 1, 2, 3, 4, 5, 6, 7, 8, 11, 12, 13, 14 and 15 inclusive of attached Miscellaneous Correspondence and Recommendations Schedule B, are hereby adopted as shown on the said Schedule B. SCHEDULE B, ITEM #9 #R It was MOVED by W. Lamont, SECONDED by E. Hall and CARRIED THAT the following item be referred to Committee of the Whole, Schedule B, Item BRUCE COUNTY OPA NO. 99/PRATT A letter from Mr. Pratt re Bruce County's Official Plan Amendment. The letter addresses objection to the proposed County road from Oliphant to Ferndale passing through Shoreline Development Areas in Red Bay and Howdenvale. 3

4 Recommendation: THAT the letter be forwarded to Bruce County for consideration. SCHEDULE B, ITEM #10 #R It was MOVED by Y. Harron, SECONDED by M. Wunderlich and CARRIED THAT the following item be referred to Committee of the Whole, Schedule B, Item DRAFT BUDGET/GREY SAUBLE CONSERVATION A copy of the 2009 Draft Budget as prepared by the Grey Sauble Conservation Authority. Recommendation: THAT the Council of the Town of South Bruce Peninsula adopt the proposed 2009 budget for the Grey Sauble Conservation Authority. FIRST AND SECOND READING OF BY-LAW # , # , # , # , AND # #R It was MOVED by Y. Harron, SECONDED by A. King and CARRIED THAT the following by-laws be read a first and second time: By-law # , being a by-law to amend by-law # being a by-law to authorize the Mayor and Clerk to sign a collective agreement. By-law # , being a by-law to authorize the Mayor and Clerk to sign an agreement for the provision of Police Services with the Minister of Community Safety and Correctional Services. By-law # Being a By-law to amend By-law # A by-law to Regulate and Control Traffic and More Particularly the Parking, Stopping or Standing of Vehicles in the Town of South Bruce Peninsula. By-law # By-law to regulate and control the raking piling or dumping of leaves on the travelled portion of any road in the Town of South Bruce Peninsula. By-law # Being a By-law to authorize the Mayor and Clerk to sign a Letter of Intent with Ainsworth Inc re energy. THIRD READING OF BY-LAW # #R

5 It was MOVED by A. King, SECONDED by Y. Harron and CARRIED By-law # , being a by-law to amend by-law # being a by-law to authorize the Mayor and Clerk to sign a collective agreement, be read a third time and finally passed. THIRD READING OF BY-LAW # #R It was MOVED by Y. Harron, SECONDED by A. King and CARRIED By-law # , being a by-law to authorize the Mayor and Clerk to sign an agreement for the provision of Police Services with the Minister of Community Safety and Correctional Services, be read a third time and finally passed. THIRD READING OF BY-LAW # #R It was MOVED by A. King, SECONDED by Y. Harron and CARRIED By-law # Being a By-law to amend By-law # A by-law to Regulate and Control Traffic and More Particularly the Parking, Stopping or Standing of Vehicles in the Town of South Bruce Peninsula, be read a third time and finally passed. THIRD READING OF BY-LAW # #R It was MOVED by D. Kerr, SECONDED by A. King and CARRIED THAT By-law # being a by-law to regulate and control the raking piling or dumping of leaves on the travelled portion of any road in the Town of South Bruce Peninsula be read a third time and finally passed. THIRD READING OF BY-LAW # C.A.O. McIntosh discussed the clarification requested by Ainsworth re the cost of the feasibility study if the Town elects to proceed the costs would be rolled into the Total Project Cost. Council requested the removal of the Wiarton Keppel airport from Appendix A with the amendment to the first bullet in Schedule "A" to read as follows: Amend clause to read: "If the Town of South Bruce Peninsula elects to proceed with the implementation of the project with Ainsworth, then the cost of the Feasibility Study of 5

6 $9,208 will be rolled into the Total Project Cost. It is agreed that the Town shall own the feasibility study outright and may use it for any purposes relating in any way to the Town's operations". It was noted that the streetlights were included in Appendix A. #R It was MOVED by Y. Harron, SECONDED by D. Kerr and CARRIED By-law # Being a By-law to authorize the Mayor and Clerk to sign a Letter of Intent with Ainsworth Inc re energy, be read a third time an finally passed as amended. SCHEDULE A, APPENDIX #1, ITEM #10 #R It was MOVED by Y. Harron, SECONDED by A. King and CARRIED THAT the following item be returned back as is, Schedule A, Appendix #1, Item AMANDA KUSICK, AINSWORTH INC. RE ENERGY AUDIT Ms. Kusick made a brief presentation to Council which included an overview of Ainsworth's investigations and site visits which were completed in early September. She anticipates that the municipality would experience a cost recovery within 7.2 years; this time frame would be longer if the Council were to complete some of the capital upgrades as the same time. She discussed the availability of grants, and informed Committee that the municipality would need to act quickly in order to submit an application for the next round of the Municipal Eco-Challenge Fund (MECF). She guaranteed that the municipality would receive $41,000 and that Ainsworth would apply and submit all applications on the municipality's behalf. In return, the municipality would be asked to sign a letter of intent which would include a payment of $9,208 to Ainsworth for the work in completing the feasibility study. Council requested that Ms. Kusick provide a copy of her reference letters to the municipality. Mayor Gilbert thanked Ms. Kusick for her presentation. Later in the meeting this item was discussed and Council passed the following resolution: #R It was MOVED by Y. Harron, SECONDED by A. King and CARRIED. Recommendation: THAT Council sign the letter of intent with Ainsworth for the completion of the feasibility study at a cost of $9,208. 6

7 NOTICE OF MOTION RE STREAMLINING BUSINESS/COUNCILLOR KERR Councillor Kerr introduced the following Notice of Motion which will be placed on the Committee of the Whole meeting following December l st as Councillor Kerr will not be in attendance for that meeting. THAT Council will investigate streamlining COW and Council businesses. AND THAT approved budgeted expenditure items for example need not be brought before Council, however a report be prepared to keep the members informed. AUTHORIZE CLOSED SESSION # It was MOVED by W. Lamont, SECONDED by E. Hall and CARRIED THAT the Council of the Town of South Bruce Peninsula be authorized to proceed into "Closed Session" on November 24, 2008 in order to address a matter pertaining to: Personal matters about an identifiable individual, including municipal or local board employee; Litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board; The receiving of advice that is subject to solicitor/client privilege, including communications necessary for that purpose. PROCEED INTO CLOSED SESSION It was MOVED by M. Wunderlich, SECONDED by W. Lamont and CARRIED THAT Council proceed into closed session. TIME 8:00 p.m. RECONVENE TO OPEN SESSION It was MOVED by M. Wunderlich, SECONDED by D. Kerr and CARRIED That Council proceed into open session. TIME: 9:20 p.m. DISCUSSION RE DEDUCTION OF COUNCILLORS PAY Mayor Gilbert discussed deductions of Councillor's pay. Subsequently the Clerk was requested to place this item on the next COW meeting for further discussion. 7

8 CONFIRMATORY BY-LAW # #R It was MOVED by Y. Harron, SECONDED by A. King and CARRIED THAT by-law # being a by-law to confirm the proceedings of the Council of the Corporation of the Town of South Bruce Peninsula, be read a first, second and third time and finally passed. MOTION TO ADJOURN It was MOVED by A. King, SECONDED by W. Lamont and CARRIED THAT the Council meeting adjourn. TIME: 9:25 p.m. 8

9 GENE. L BUSINESS RESOLUTIONS SCHEDULE A 1. COMMITTEE OF THE WHOLE November 17, 2008 BE IT RESOLVED THAT the Notes of the Committee of the Whole Meeting, November 3, 2008 be adopted as received and form Appendix #1, to Schedule A. 2. COMMITTEE OF THE WHOLE November 19, 2008 BE IT RESOLVED THAT the Notes of the Special Committee of the Whole Meeting, November 19, 2008 be adopted as received and form Appendix #1, to Schedule A. 9

10 November 17, 2008 COMMITTEE OF THE WHOLE NOTES Schedule A Item #1, Appendix #1 The Committee of the Whole of Council met on Monday, November 17, 2008 at 9:00 a.m. All members of Committee, except Councillors Vukovic and Wunderlich were present. Mayor Gilbert chaired the meeting. 1. PUBLIC NOTICE Mayor Gilbert read the public notices re: Open House re Waste Management and Recycling Committee Proposed Bag Tag/Clear bag tag by-law Public Consultation Meeting Storm water Management Master Plan Hamlet of Hepworth Naming of road 2. INTRODUCTION OF DAN ROBINSON, MANAGER OF EMERGENCY SERVICES C.A.O. McIntosh introduced Dan Robinson, Manager of Emergency Services to the members of Council. Dan Robinson advised, in consultation with the C.A.O., they have set down goals and objectives including review of existing agreements, emergency medical service responses, overall response capabilities and a thorough operational review. 3. ECONOMIC DEVELOPMENT OFFICER REPORT EDO Danielle Mulasmajic, EDO, attended the meeting and discussed her report with Committee. Subsequent to discussion, Committee recommended as follows in regards to the items in her report: ITEM 2 FARMERS' MARKET Recommendation: THAT Council support the Farmers' Market by way of a $1,000 grant in the 2009 budget as approved (in principle) in the 3-year business plan. ITEM 3 SPECIAL EVENTS COORDINATOR Discussion took place with respect to the need for an individual to look for grants that would be available and fill out the necessary applications. Recommendation: THAT the E.D.O. look into preparation of a job description as a contract person to fill this position and bring back the information to COW. 10

11 RESERVE ALLOCATIONS MFS Stock entered the meeting room and reviewed his report re 2008 reserve allocations with Committee. Subsequent to discussion, Committee recommended as follows: Recommendation: THAT Council approve the transfers to/from Reserve/Revenue Fund for NON-UNION STAFF VERSUS UNION AGREEMENT/GROUP BENEFIT CHANGES Subsequent to discussion, Committee recommended as follows: Recommendation: THAT Council adopt the non-union staff benefits relative to the union staff contract and that the necessary by-law be prepared for the upcoming Council meeting. 6. O.P.P. CONTRACT Subsequent to discussion, Committee recommended as follows: Recommendation: THAT Council authorize the necessary signatory by-law to be placed on the upcoming Council meeting for consideration of all three readings. 7. GRANTS AND DONATIONS PROGRAM POLICY MFS Stock provided the members with a draft policy and application for grants and donations. Subsequent to discussion, Committee recommended as follows: Recommendation: THAT Council adopt the grants and donation application. AND THAT a clause be added to request a report on the use of the funds. AND THAT an ad be placed on the website, in the Sun Times and Wiarton Echo. Later in the meeting the MFS provided a revised copy of the policy to the Clerk along with the draft advertisement. 8. DIANNE SUTTER, KEN FROOK AND PETER SEIBERT RE FRIENDS OF SAUBLE BEACH FALL REPORT Dianne Sutter, Chair of Friends of Sauble Beach, attended the meeting and provided the members with the autumn 2008 newsletter. Ms. Sutter reviewed her previously submitted report with the members outlining highlights of the group's activities. She addressed the concerns of the level of financial support received from the Town. Other items discussed were the maintenance of the beach, invasive species Phragmites australis, Phase 2 completion, and a second viewing platform on the beach at the end of Sauble Falls Road at the north end of the 11

12 beach in the "Plover Territory". Subsequent to discussion, Committee recommended as follows: Recommendation: THAT Council note the items in the report and will consult with the MPW regarding the items. 9. VINCE ARTUSO RE REVISED GOVERNANCE REVIEW COMMITTEE REPORT Vince Artuso, member of the Governance Review Committee, attended the meeting and answered various questions regarding the report. Subsequent to discussion, Committee recommended as follows: Recommendation: THAT Council meet separately, at a later date, with the Governance Review Committee to go over the report and their reasons behind specific views. 11. REMOVAL OF LARGE STONES FROM MUNICIPAL RIGHT OF WAY/KING Councillor King brought forth concerns received via telephone regarding the removal of large stones from municipal property. The Manager of Public Works was present and updated Committee regarding efforts that have been made by his department. The municipality has replaced the smaller stones with larger stones to stop the traffic from travelling through. Subsequent to discussion, Committee recommended as follows: Recommendation: THAT the item be referred to the Manager of Public Works. 12. HEAVY TRUCKS ON GOULD STREET/KING AND M.L.E.O Committee discussed the memo prepared by the By-law Enforcement Officer and made various suggestions regarding the issue. Subsequent to discussion, Committee recommended as follows: Recommendation: THAT the necessary amending by-law be prepared and placed on the upcoming Council meeting for consideration. Adjourn from Lunch 12:05 p.m. Reconvene from Lunch 1:05 p.m. 13. PAYMENT OF ACCOUNTS Councillor Hoath declared a pecuniary interest re Cheque # in the amount of $ as he has a family member employed by the business. The Manager of Financial Services informed Council that cheque #20076 in the amount of $12, had been voided and re-issued to Mr. Dobson as he had never received the original. 12

13 #R It was MOVED by W. Lamont, SECONDED by E. Hall and CARRIED THAT Vendor Cheques to totalling $490, exclusive of Cheque # totalling $ as shown in the attached listing of accounts be paid Councillor Hoath moved away from the table prior to discussion of the following motion. 14. CHEQUES # #R It was MOVED by W. Lamont SECONDED by E. Hall and CARRIED That Cheque # in the amount of $ be paid. Councillor Hoath returned to the meeting table. 15. SCHEDULE A, ITEM #2 2. GROUP BENEFITS RE ELECTED OFFICIALS Committee reviewed the memo as prepared by the Manager of Financial Services. Subsequent to discussion, Committee recommended as follows: Recommendation: THAT the Manager of Financial Services request the insurance company to present the options six months prior to the end of their Council term. 16. DISPOSAL OF LEAVES/M.L.E.0 Committee reviewed the memo. Subsequent to discussion, Committee recommended as follows: Recommendation: THAT the necessary by-law be prepared and placed on an upcoming Council meeting. 17. BROOKFIELD POWER Paul Brenton made a brief introductory presentation to Committee with respect to Brookfield Power. He informed Committee that they are looking into a possible development in this area in five to seven years as wind power projects have a very long build cycle. The location that they are focused on is the northwest corner of Ward one and they will be contacting landowners via letters in the near future. Committee questioned the compensation regarding the affected landowners. Mr. Brenton stated that the minimum rent would be $10 per acre per year, infrastructure rent $ per acre and if a turbine was placed on your land you may receive up to $8-10 thousand. He also noted that if the property owner taxes were to increase as a result of the turbine that Brookfield would pay the difference and that they encourage property owners to 13

14 seek legal counsel before they commit to the lease which is 47 years. Mayor Gilbert thanked Mr. Brenton for attending. 18. MANAGER OF PUBLIC WORKS REPORT Councillor Hoath declared his perceived conflict re Item 1, and left the meeting room during discussion of the project as it has similarities to Charles Street in which his property abuts. Subsequent to discussion, Committee recommended as follows regarding the items in his report. #R ITEM 1 BUILDING CANADA FUND COMMUNITIES COMPONENT It was MOVED by W. Lamont, SECONDED by E. Hall and CARRIED THAT the Council of the Corporation of the Town of South Bruce Peninsula submit the application for Intake One of the Building Canada Fund-Communities Component (Intake One BCF-CC) for the Sauble Beach Sanitary Sewer Servicing Project, with an application amount of $10,000,000. Councillor Hoath returned to the meeting room. ITEM 2 SNOW MAINTENANCE REQUEST 215 LAKESHORE BOULEVARD Recommendation: THAT Council authorize the section of the road that runs between Lakeshore Boulevard South and Second Avenue South be maintained during the winter months by one of the Town's contractors with snow blowing equipment because the property owners are full-time residents. 19. ALTERNATES TO COMMITTEES The Clerk informed the members the appointments on the by-law expire at the end of Discussion took place with respect to alternates to Committees. Subsequent to discussion, Committee recommended as follows: Recommendation: THAT Council consider the issue during the consideration of the appointment by-law at the next COW meeting. 20. RECREATION AGREEMENT WITH CHIPPEWAS OF NAWASH Subsequent to discussion, Committee recommended as follows: Recommendation: THAT Council establish 1:00 p.m. at Cape Croker on Nov. 26 th to meet with Band Council. AND THAT the C.A.O. prepare information for the members prior to that meeting. 14

15 21. AGREEMENT WITH DATASTORE Subsequent to discussion, Committee recommended as follows: Recommendation: THAT if payment is received by November 18 th a new contract will be prepared for the upcoming COW meeting for consideration. THAT the necessary insurance be provided prior to signing. 22. REVISED 2009 SCHEDULE OF MEETINGS Subsequent to discussion, Committee recommended as follows: Recommendation: THAT Council adopt the schedule as prepared and that the members be provided with a colour copy. 23. UPDATE RE REQUEST TO DISPLAY NORTHERN HOCKEY LEAGUE TROPHY Discussion took place on where the trophy should be placed. The Facilities Coordinator had recommended placement at the Ross Whicher Centre, some members felt the arena was where a hockey trophy should be placed. Subsequent to discussion, Committee recommended as follows: Recommendation: THAT the C.A.O. discuss with Chris LaForest re placement of the Northern Hockey League trophy temporarily at the Ross Whicher Centre. 24. EXTEND CURFEW TO 6:00 P.M. #R It was MOVED by W. Lamont, SECONDED by Y. Harron and CARRIED THAT the requirements of the procedural by-law be waived to extend the curfew to 6:00 p.m. 25. COMPUTER RELATED COSTS Members discussed the various issues: access to internet outside the Council Chambers, account, ability to type notes on material that they receive, more training. Subsequent to discussion, Committee recommended as follows: Recommendation: THAT the C.A.O. contact the County I.T. person to put a proposal together. 15

16 26. SCHEDULE B, ITEM #1 1. GOVERNANCE REVIEW COMMITTEE Subsequent to discussion, Committee recommended as follows: Recommendation: THAT Council note the information with further discussion to take place with the Committee at a later date. 27. COMMITTEE REVIEW OF GOVERNANCE COMMITTEE REPORT Committee set November 19 th at 1:00 p.m. for review of the Governance Committee report prior to meeting with the Governance Committee. 28. AUTHORIZE CLOSED SESSION (Passed in open session) # It was MOVED by W. Lamont, SECONDED by E. Hall and CARRIED THAT the Council of the Town of South Bruce Peninsula be authorized to proceed into "closed Session on November 17 th in order to address a matter pertaining to: - personal matters about an identifiable individual, including municipal or local board employee; - litigation of potential litigation, including matters before administrative tribunals, affecting the municipality or local board; - the receiving of advice that is subject to solicitor/client privilege, including communications necessary for that purpose. 29. PROCEED INTO CLOSED SESSION It was MOVED by W. Lamont, SECONDED by E. Hall and CARRIED THAT Council proceed into closed session. TIME 4:55 P.M. 30. RECONVENE INTO OPEN SESSION It was MOVED by W. Lamont, SECONDED by S. Hoath and CARRIED THAT the Council reconvene to open session. TIME: 6:02 P.M. 31. SET MEETING TO DISCUSS GOVERNANCE REVIEW WITH CLOSED INFORMATION TO FOLLOW ON NOV. 19TE1. #R It was MOVED by W. Lamont, SECONDED by D. Kerr and CARRIED 16

17 THAT Council authorize a meeting at 1:00 p.m. November 19 th to discuss the Governance Review Committee Report with a closed session to follow. 32. ADJOURN It was MOVED by W. Lamont, SECONDED by S. Hoath and CARRIED THAT the meeting adjourn. TIME 6:05 P.M. 17

18 November 19, 2008, 2008 SPECIAL COMMITTEE OF THE WHOLE NOTES Schedule A Item #2, Appendix #2 The Committee of the Whole of Council met on Monday November 19, 2008 at 1:00 p.m. to discuss the Governance Review Committee Report and a personal matter pertaining to an identifiable individual, including municipal of local board employee. 1. CALL TO ORDER Mayor Gilbert called the meeting to order at 1:07 p.m. Councillors Kerr, Wunderlich and Vukovic were absent; all other Council members were present. Mayor Gilbert chaired the meeting. 2. NOTICE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF No member declared a conflict at this time. 3. BUSINESS FOR WHICH MEETING WAS CALLED 3.1 GOVERNANCE REVIEW COMMITTEE REPORT Committee discussed the report that was prepared by the Governance Review Committee along with the survey and various appendices. They questioned if there was a terms of reference for the Committee and were provided with same. There was discussion regarding the possibility of a referendum being placed on the upcoming ballot in 2010 as opposed to questionnaires being sent out. Committee also discussed the following: - Public perception that the report and questionnaire may be viewed as bias - The validity of the pros and cons list, and where that information was derived - Concerns re the limited number of locations for the public meetings. Subsequent to discussion, Committee recommended as follows: Recommendation: THAT Committee has reviewed the report and feel that the terms of reference are not being followed there are concerns about possible bias, therefore the Committee of the Whole now asks the Governance Review Committee to investigate the possibility and the procedure to follow for a referendum and report back to Committee of the Whole. 18

19 4. AUTHORIZE CLOSED SESSION (PASSED IN OPEN SESSION) #R It was MOVED by W. Lamont, SECONDED by E. Hall and CARRIED THAT the Council of the Town of South Bruce Peninsula be authorized to proceed into "Closed Session" on November 19, 2008 in order to address a matter pertaining to: Personal matters about an identifiable individual, including municipal or local board employee; 5. PROCEED INTO CLOSED SESSION It was MOVED by W. Lamont, SECONDED by E. Hall and CARRIED That Council proceed into closed session. TIME: 1:50 p.m. Councillor Hall left the meeting during the Closed Session TIME: 3:11 p.m. 6. PROCEED INTO OPEN SESSION It was MOVED by W. Lamont, SECONDED by S. Hoath and CARRIED THAT the Committee proceed into Open Session. TIME: 5:10 p.m. 7. ADJOURN It was MOVED by S. Hoath, SECONDED by W. Lamont and CARRIED THAT the meeting adjourn. TIME: 5:11 P.M. 19

20 MISCELLANEOUS CORRESPONDE RECOMMENDATION November 24, 2008 SCHEDULE B CE & *ITEM NOT COPIED 1. MUNICIPAL HERITAGE COMMITTEE A copy of the minutes from the Municipal Heritage Committee Meeting held on October 3, Recommendation: THAT Council adopt the minutes from the Municipal Heritage Committee meeting held on October 3, COMMUNITY YOUTH FOCUS GROUP A copy of the minutes from the Community Youth Focus Group meeting held on October 14, Recommendation: THAT Council adopt the minutes from the Community Youth Focus Group meeting held on October 14, COMMUNITIES IN BLOOM A copy of the minutes from the Communities in Bloom Committee meeting held on October 16, Recommendation: THAT Council adopt the minutes from the Communities in Bloom meeting held on October 16, REQUEST FOR CONSIDERATION RE 2009 BUDGET/GREY BRUCE ANIMAL SHELTER A copy of a letter requesting Council to consider the Grey Bruce Animal Shelter to receive a donation in the form of a grant in Recommendation: THAT the request be forwarded to the 2009 budget deliberations. 5. REQUEST TO PURCHASE PROPERTY/MOLS A copy of letter from Mr. Mols expressing his interest in purchasing a road allowance owned by the Town. Recommendation: THAT the item be referred to Committee of the Whole with staff to prepare a report. 20

21 6. LAND USE PERMISSION/GREY-BRUCE WEST SAUBLE SNO-RIDERS A copy of a letter from the Sno-Riders requesting permission to use lands for the purposes of Snowmobile activities. Recommendation: THAT permission be granted as requested. 7. APPLICATION FOR SAUBLE BEACH SEWAGE FACILITIES/DRINKING WATER SOURCE PROTECTION A copy of a letter from the Drinking Water Source Protection Committee supporting the municipality's application for Sauble Beach Sewage facilities in principle. Recommendation: THAT Council note the contents HOLIDAY GREETINGS SECTION WIARTON ECHO A notice from the Wiarton Echo regarding holiday advertising. Recommendation: THAT the Town place the same ad as last year which was "Blessings of the Season May your home be filled with light and love this holiday season and may the spirit of Christmas bum brightly in your heart throughout the Christmas season. Staff and Council of Town of South Bruce Peninsula". 11. CONCERNS RE DRAINAGE/GARINGER A copy of a letter from Mrs. Garinger regarding an increase in drainage and water in her basement since the erection of a new building on Berford Street. Recommendation: THAT the item be referred to the Manager of Public Works and C.B.O. to provide comments. 12. CONCERNS RE ROAD ALLOWANCE A copy of a letter bringing forth concerns re a road allowance near Kathleen Drive. Recommendation: THAT Council note the contents as the letter was not signed. A copy of the letter has been provided to the M.L.E.O for him to look into. 13. COST SHARE/GREY BRUCE CULTURAL NETWORK A copy of a letter from the Grey Bruce Cultural Network putting forth a proposal for cost sharing in order to develop a Culture Sector. The municipality's share of this would be $ Recommendation: THAT the item be referred to the 2009 budget deliberations. 21

22 14. PROPOSED WASTE MANAGEMENT BY-LAW Comments received from the following regarding the proposed Waste Management By-law 14.1 Scott Seibert 14.2 Becky Knight on behalf of Sauble Chamber of Commerce 14.3 Mike Campbell 14.4 Jessika and Glen Husak Recommendation: THAT Council note the contents as the s will be forwarded to the Waste Management Committee for consideration in the final by-law. 15. SNOW FENCING, POSTS AND BOARDWALKS/WEESE A copy of a letter from Ms. Weese regarding snow fencing at Sauble Beach. Recommendation: THAT the letter be referred to the Manager of Public Works and he be asked to provide a response to the writers. 22