MINUTES of the REGULAR MEETING OF CITY COUNCIL, City Hall, A St., Dawson Creek, B.C., on MONDAY, APRIL 15, 2002.

Transcription

1 MINUTES of the REGULAR MEETING OF CITY COUNCIL, City Hall, A St., Dawson Creek, B.C., on. COUNCIL PRESENT STAFF PRESENT Mayor Wayne Dahlen - Chairman Jim Chute Chief Administrative Officer (CAO) Councillor Paul Gevatkoff John Malcolm Deputy Chief Administrative Officer (DCAO) Councillor Calvin Kruk Ian Eggertson Chief Financial Officer (CFO) Councillor Brent Neumann Tyra Henderson Recording Secretary Councillor Bud Powell Councillor Alvin Stedel ABSENT Councillor Bob Gibbs ALSO IN ATTENDANCE Mark Neilsen Ed Rosales Sam Goodwin Jim Sinclair Ryan MacIvor Wayne Hiebert Staff Sgt. Gerry Falk Ellen Corea, Anna de Montezuma Jenny Snyder, Lorraine Guidry, Garth Makepeace, James Taylor, Nan Clare, Bobette McCleary Yvonne Sutherland, Linda Woods Andy Ackerman Louise Stanek, Celine Trojand, Lukas Lopatka John & Helen Dobrowolski, Sally Schilds, Melba Boraas, Peace River Block News Shaw Cable TV CJDC/NTV The Mirror Tourism Development Coordinator Chamber of Commerce RCMP Arts & Culture Week Proclamation Library Week Proclamation SPCRS - Prevention of Violence Against Women Proclamation Ministry of Water, Land & Air Protection Gr. 10, 11, 12 French Immersion Exchange Program Don Petit Olga Antonenko Public Reservation Bylaw 3568, 2002 Dean Fisher Item 6-7 DC Mural Project Grant Request Call to order 1. Close to public 1. CALL TO ORDER The Chairman called the meeting to order at 8:00 a.m. 1-1 Close to the Public POWELL/NEUMAN, THAT this meeting be closed to the public pursuant to Section of the Local Government Act on the following basis: Agenda Item 2-1 Agenda Item 2-2 Agenda Item 3-1 Agenda Item 7-1 Agenda Items 8-1 Agenda Items 8-2 Open to public Policing Rpt Arts Week 1-2 Open to the Public Mayor Dahlen welcomed everyone to the Regular Meeting of City Council Open to the Public at 10:14 a.m. 2. DELEGATIONS 2-1 Staff Sgt. Gerry Falk summarized his monthly policing report for March 2002, particularly noting the plans for bike patrols when summer arrives and the transfers of three members to other detachments. 2-2 Mayor Dahlen read aloud the proclamation of April th 2002 as Arts & Culture Week in Dawson Creek and presented it to Ellen Corea, Curator of the Dawson Creek Art Gallery. Ms. Corea noted the vibrant Arts & Culture community in Dawson Creek and encouraged everyone to take part in various events planned for next week.

2 Library Week Prev. of Violence against Women Campground closure issue Exchange Student Prog. 2. Revise Agenda 3. Soccer ltr re: Bylaw Bylaw 3568 adpt d Recess Reconvene 5. Minutes MINUTES OF THE REGULAR MEETING OF CITY COUNCIL PAGE TWO (2) 2-3 Mayor Dahlen proclaimed April 17-23, 2002 as Library Week in Dawson Creek. Jenny Snyder, Head Librarian noted that Mr. Howard Overend, The Book Guy will be speaking at the Library Wednesday, April 17 at 7:00 P.M. of the days he traveled the Alaska Highway with a van full of books. Mayor Dahlen encouraged everyone to check out the multitude of services the Dawson Creek Library offers. 2-4 Mayor Dahlen presented Yvonne Sutherland and Lynne Woods with a proclamation declaring April 22-27, 2002 as Prevention of Violence Against Women in Relationships Week. Ms. Sutherland noted that Dawson Creek has a coordinated committee representing various agencies dealing with different aspects of violence in relationships ranging from Children Who Witness Abuse to a treatment program for men who display violence in relationships that is used as a model for other areas of the province. 2-5 Mayor Dahlen thanked Andy Ackerman, Regional Manager Environmental Stewardship for attending the meeting and explaining the Provincial Government s plans for campground closures. Mr. Ackerman summarized plans for closure of several local area campgrounds and emphasized that his Ministry is willing to look at any or all proposals by individuals or corporations to operate the campgrounds for the transitional 2002 season until all details have been finalized and a tender call can be issued for future years. 2-6 Louise Stanek, Céline Trojand and Lucas Lopatka were in attendance to brief Council on their upcoming student exchange trip to Stanstead, Quebec. They invited Mayor and Council to their Community Barbeque scheduled for May 15, 2002 at Pioneer Village. Councillor Powell invited them to return to Council after their trip to report on their experiences. Councillor Kruk committed to erecting the tent for their barbeque as a member of the Mile O Park Society. POWELL/KRUK, THAT Items 5-3 and 7-1 be brought forward in the agenda. 5-3 GEVATKOFF/NEUMANN, THAT the correspondence from the South Peace Junior Soccer Society (April 11, 2002) re: Public Reservation Bylaw No. 3568, 2002 be received for information. 7-1 KRUK/POWELL, THAT City of Dawson Creek Public Reservation Bylaw No. 3568, 2002 be adopted. RECESS: The Chairman declared a brief recess at 11:10 a.m. RECONVENE: The Chairman declared the meeting reconvened at 11:17 a.m. OPPOSED: COUNCILLOR GEVATKOFF 3. MINUTES 3-1 THAT the Minutes of the Regular Meeting of City Council (April 2, 2002) be adopted. 4. BUSINESS ARISING - Nil 6. Day of Mourning 5. CORRESPONDENCE 5-1 THAT the correspondence from Ralph W. McGinn, Worker s Compensation Board of B.C. (March 25, 2002) re: Day of Mourning, April 28, 2002 be received for information.

3 Day Mourning of MINUTES OF THE REGULAR MEETING OF CITY COUNCIL PAGE THREE (3) With the indulgence of Council, Mayor Dahlen invited Mr. Jim Podger, BCGEU & Peace River District Labour Council to speak to Council regarding events planned for Sunday, April 28, Mr. Podger indicated that there is a worker s memorial ceremony planned for 1:00 P.M at Peace Park and invited Mayor Dahlen and Council to attend. By consensus, Council agreed to lower the Canadian flag at City Hall to half mast on April 28, 2002 to observe the official day of mourning for workers killed on the job. Mayor Dahlen agreed to proclaim the Day of Mourning at Mr. Podger s convenience. 7. Pouce BBQ 8. Bldg. Rpt. 9. Airport Rpt. 10. Fire Dept Report rec d ACAP Report re: Airfield Electrical Upgrade Project 11. ACAP approved 12. BC Agro AGM Grant Request 13. Bull Riding Grant Request 5-2 THAT the correspondence from the Village of Pouce Coupe (April 4, 2002) re: July 1 st 2002 Celebrations & Parade be received; further, that the City of Dawson Creek accept their offer for Council and spouses to be guests of the Village of Pouce Coupe in the Parade and at the Barbeque on July 1 st, REPORTS 6-1 NEUMANN/GEVATKOFF, THAT the report from the Chief Building Inspector (April 4, 2002) re: March 2002 Building Permits be received for information. 6-2 NEUMANN/POWELL, THAT the report from the Airport Clerk (April 5, 2002) re: 2002 Central Mountain Air - Passenger Movements be received for information. 6-3 GEVATKOFF/POWELL, THAT the report from the Fire Chief (April 5, 2002) re: Dawson Creek Fire Department Response and Activities - March 2002 be received for information. 6-4 THAT the report from the DCAO (April 10, 2002) re: Airports Capital Assistance Program (ACAP) Airfield Electrical Upgrade Project and Heavy Airside Mobile Equipment Project be received; further, that the City of Dawson Creek agrees to enter into an agreement with Her Majesty the Queen in Right of Canada in the matter of the Airport Capital Assistance Program (ACAP) for improvements to the Dawson Creek Airport by way of an Airfield Electrical Upgrade in the amount of $2,130, (100%); and further, that the Chief Administrative Officer is hereby authorized to sign the Agreement and other necessary documents on behalf of the City of Dawson Creek. THAT the City of Dawson Creek agrees to enter into an agreement with Her Majesty the Queen in Right of Canada in the matter of the Airport Capital Assistance Program (ACAP) for improvements to the Dawson Creek Airport by way of Heavy Airside Mobile Equipment in the amount of $326, (100%); and further, that the Chief Administrative Officer is hereby authorized to sign the Agreement and other necessary documents on behalf of the City of Dawson Creek. 6-5 THAT the report from the Grants Committee (April 10, 2002) re: BC Institute of Agrologists Annual AGM Dawson Creek May 23-25, 2002 be received; further, that the grant of $10.00 per delegate to a maximum of $ be approved. 6-6 STEDEL/NEUMANN THAT the report from the Grants Committee (April 10, 2002) re: Third Annual Bull Riding Event Dawson Creek & District Stables & Arena Association April 13, 2002 be received for discussion. Discussion regarding the profits from these events and whether or not Council was subsidizing a for profit local business or a non profit organization ensued.

4 MINUTES OF THE REGULAR MEETING OF CITY COUNCIL PAGE FOUR (4) 14. Bull Riding Grant Request 15. Mural Grant Denied 6-6 (cont d) GEVATKOFF/KRUK, THAT the request from the Dawson Creek & District Stables & Arena Association for the non-profit rate for the Bullriding Event April 13, 2002 be approved, equating to a grant of $2,320.00; further, that the Dawson Creek & District Stables & Arena Association be requested to provide a balance sheet for the event within thirty (30) days. 6-7 THAT the report from the Grants Committee (April10, 2002) re: DC Mural Project be received; further, that the request for $20,000 sponsorship of the program be denied. Council discussed the merits of the program and their ability to offer funding. The Chairman called the Question to the Motion. 16. Kiwanis Arts Grant Request Hour Famine Swim Passes 18. Cadets Grant Request 19. Prov Tax Survey Property Tax Annual Budget 22. City Logo Approved Coat of Arms 6-8 THAT the report from the Grants Committee (April 10, 2002) re: Kiwanis Arts Centre Annual Talent Awards Night be received; further, that the City contribute a $ cash award. 6-9 THAT the report from the Grants Committee (April 10, 2002) re: 30 Hour Famine Event April 19 & 20, 2002 be received; further, that the request for the fifteen (15) teen swim passes and five (5) adult swim passes be approved for a total amount of $ NEUMANN/STEDEL, THAT the report from the Grants Committee (April 11, 2002) re: Royal Canadian Air Cadets Request for Waiver of Arena Fees be received; further, that the grant of $ be approved NEUMANN/KRUK, THAT the report from the CFO (April 10, 2002) re: Provincial Residential Property Tax Survey be received for information THAT the report from the CFO (April 10, 2002) re: 2002 Property Tax Rates be received; further, that Schedule Proposed Tax Rates be approved THAT the report from the CFO (April 11, 2002) re: 2002 Annual Budget and Financial Plan be received; further, that the recommendation contained therein to approve the changes and additions as noted be approved; and further; that staff be directed to prepare the required bylaws GEVATKOFF/NEUMANN, THAT the report from the DCAO ((April 11, 2002) re: Revised Official City Logo be received; further, that the proposed logo example #3 be approved; and further, that staff be directed to investigate trademarking the slogan Capital of the Peace THAT the report from the DCAO (April 11, 2002) re: City Coat of Arms (Armorial Bearings) be received; further, that the City of Dawson Creek not request approval for an official coat of arms from the Governor General of Canada.

5 23. Coat of Arms 24. Muni O MINUTES OF THE REGULAR MEETING OF CITY COUNCIL PAGE FIVE (5) 6-15 (cont d) THAT the previous motion be tabled until Administration can confirm whether the City of Dawson Creek already in fact has an official Coat of Arms NEUMANN/STEDEL, THAT the report from the Director of Leisure Services & Facilities (April 11, 2002) re: Municipal Government Day Event be received; further that the planned events for Monday, April 29, 2002, 12 noon to 12:45 P.M. be approved with Council s participation. 7. BYLAWS 7-1 dealt with previously in meeting. 24. Promo expenditures 25. Appoint. List rec d Diary 26. MOPS constitution Adopt A Block Prog. St. Mark s Disaster Art Auction Ethanol Workshop, Sound of Music, Bullriding 8. MAYOR S BUSINESS 8-1 THAT the report from the Mayor (April 10, 2002) re: Promotional Expenditures be received; further, that the $ advertising expenditure for the Jr. & Sr. Canucks recognition supplement be approved; and further, that the Mayor be authorized to spend up to a maximum of $4,000 for promotional activities and notices from funds currently allocated to the CAO s discretionary funding. 8-2 NEUMANN/STEDEL, THAT the Mayor s Appointment List (April 2-26 th, 2002) be received for information. 9. DIARY 9-1 The CAO advised that B.C. Hydro has indicated they will not be providing a quote on underground service along Alaska Avenue until Fall - the item will remain on the Diary until then. 10. NEW BUSINESS 10-1 THAT copies of the constitution of the Mile O Park Society and proposed amendments be circulated to Mayor and Council for ratification by Council at the April 29, 2002 Regular Meeting of Council THAT Administration be directed to prepare a report regarding the Adopt a Block program and related initiatives for Council s consideration April 29, MOTION DEFEATED IN FAVOUR: COUNCILLORS KRUK, NEUMANN & POWELL 10-3 Councillor Neumann noted that Council had been provided with copies of the Minutes of the St. Mark s Disaster Relief Fund meeting held April 2, Councillor Kruk offered the South Peace Art Society congratulations on another successful annual Art Auction Councillor Powell noted the upcoming Ethanol Industry Workshop being hosted by the Peace River Regional District at the George Dawson Inn Saturday April 27, 2002 at a cost of $12.00 per delegate. He encouraged anyone interested to contact the Peace River Regional District for more information. Councillor Powell also noted that he attended both the Sound of Music and the Bullriding Event and that both were excellent.

6 MINUTES OF THE REGULAR MEETING OF CITY COUNCIL PAGE SIX (6) Clean Up Week Graduated PST issue City Gazette Snow Removal Policy Windsor Hotel Town Hall Mtg. Alaska Hwy House Adjourn 10-6 Councillor Stedel noted the upcoming Clean Up Week May 1-15 th, He encouraged community groups to register prior to the April 26 th deadline for the blitz cleanup Saturday May 4, Councillor Stedel stated that work continues on the graduated PST Zone concept, the next step being a Request for Proposals for a survey to all businesses identified in the corridor. He stated that he hopes to have something concrete to present to the Provincial Government during the Fall sitting of the Legislature The CAO requested Council s comments regarding the draft City Gazette quarterly newsletter at an approximate cost of $9,000 - $10,000 dollars annually. Councillor Gevatkoff requested a comparison between this style of communication versus a regular newspaper column/ad as previously proposed by the CAO. 11. MEDIA QUESTION PERIOD 11-1 In response to Mr. Rosales, the CAO explained Council s snow removal policy and noted the budget increases required for the new improved level of service In response to Mr. Nielsen, the CAO advised that the contract for the demolition of the Windsor Hotel has been awarded, the necessary permits issued, with work expected to start the first of May, dovetailing nicely with Clean Up Week In response to Mr. Nielsen, the CAO advised that the Town Hall meeting is scheduled for Wednesday, April 24, 2002 at 7:00 p.m. at Sudeten Hall In response to Mayor Dahlen, Wayne Hiebert, Chamber of Commerce Manager, updated Council on the progress of the Alaska Highway House. He noted that they will be moving in the th Street on April 26, ADJOURNMENT The Mayor declared the meeting adjourned at 1:02 p.m. Mayor Wayne Dahlen, Chairman John Malcolm, Corporate Administrator CERTIFIED A TRUE AND CORRECT COPY of the Minutes of the Regular Meeting of City Council held April 15, John Malcolm Corporate Administrator