March 13, Members Present: Frantsvog, Hedberg, Jantzer, Kossan, Lehner, Olson, Pankow, Podrygula, Schuler, Shomento, Sipma, Straight, Withus

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1 MINOT CITY COUNCIL SCHEDULED MEETING MARCH 13, 2017 AT 6:30 P.M. ROLL CALL Members Present: Frantsvog, Hedberg, Jantzer, Kossan, Lehner, Olson, Pankow, Podrygula, Schuler, Shomento, Sipma, Straight, Withus Mayor Chuck Barney presiding. PLEDGE OF ALLEGIANCE Mayor Barney led the City Council in the Pledge of Allegiance. APPROVAL OF MINUTES Members Absent: Alderman Frantsvog moved the City Council approve the minutes of the February 6, 2017 regular City Council meeting. Berg Motion seconded by Alderman Lehner and carried by the following roll call vote: ayes: Frantsvog, Hedberg, Jantzer, Kossan, APPROVAL OF BILLS FEBRUARY 2017 Alderman Frantsvog moved the City Council approve the bills as listed for February, 2017 in the amount of $3,842, and transfers as follows: A & R PROPERTIES, LLC ABERLE, CRAIG ACKERMAN ESTVOLD ACKERMAN ESTVOLD ACME RENTS ACME TOOLS ACME TOOLS ADVANCED BUSINESS METHODS ADVANCED BUSINESS METHODS AGWEEK ALL AMERICAN TROPHIES ALL AMERICAN TROPHIES ALL AMERICAN TROPHIES ALLEGIANT AIR AMBERG, PAUL AMERICAN LIBRARY ASSOCIATION AMERICAN WELDING & GAS, INC AMERICAN WELDING & GAS, INC AMERIPRIDE AMERITAS LIFE INSURANCE CORP ANDERSEN, BRIAN ANDERSON, JANET ANDERSON, WADE, & WHITTY PC APEX ENGINEERING GROUP APEX ENGINEERING GROUP AQUA-PURE INC ARROWHEAD ACE HARDWARE ARROWHEAD ACE HARDWARE ARROWHEAD ACE HARDWARE AT&T AT&T ATHENS TECHNICAL SPECIALISTS, INC ATTIC, THE AVI SYSTEMS AW DIRECT BAKER & TAYLOR BOOKS BAKER & TAYLOR BOOKS BAKER, SUSAN BALLANTYNE, BRITTANY BARNEY, CHUCK BATTERIES PLUS BULBS # BATTERIES PLUS BULBS # Page 1

2 BAUER, KATHERINE BECKER, KRYSTA BEST BUY BUSINESS ADVANTAGE ACCOUNT BISMARCK-MANDAN SECURITY, INC BLOYER, JAY BORDER STATES ELECTRIC SUPPLY BORDER STATES ELECTRIC SUPPLY BOUND TREE MEDICAL BOXWOOD TECHNOLOGY, INC BREMER BROADWAY PRINTING COMPANY BROADWAY PRINTING COMPANY BROWN & SAENGER BROWN & SAENGER BURNS, PAUL BUTLER MACHINERY CO BUTLER MACHINERY CO C&C PLUMBING AND HEATING CCI SOLUTIONS CDW GOVERNMENT INC CDW GOVERNMENT INC CDW GOVERNMENT INC CENGAGE LEARNING/GALE CENTRAL CAB CHAPMAN, DAVID CHAPPO, DEBBIE CHELLA, BRENDAN CHIEF/LAW ENFORCEMENT SUPPLY CHRISTOPHER A. CARLSON CHRISTOPHER A. CARLSON CHURCH OF LIVING GOD CIRCLE SANITATION CLAREY'S SAFETY EQUIPMENT INC COLONIAL LIFE PREMIUM PROCESSING COLUMBO, HEATHER COMFORT INN, BISMARCK COMFORT INN, BISMARCK COMMUNITY AMBULANCE SERVICE COMPUTECH COMPUTER INTELLIGENCE ASSOCIA COMPUTER INTELLIGENCE ASSOCIA COMPUTER STORE COMPUTER STORE CORRPRO WATERWORKS COUSINS KRISTA CUMMINS POWER, LLC DACOTAH PAPER CO DACOTAH PAPER CO DAKOTA COMMUNICATIONS DAKOTA FIRE EXTINGUISHER DAKOTA FIRE EXTINGUISHER DAKOTA FLUID POWER, INC DAKOTA FLUID POWER, INC DAKOTA SUPPLY GROUP DAKOTA SUPPLY GROUP DAKOTA TRUCK & FARM DAKOTA TRUCK & FARM DAVIDSON CONSTRUCTION DAVIS, LAURIE DAVIS, LAURIE DAVIS, ROBERT DEERE CREDIT, INC DELL MARKETING L.P DELL MARKETING L.P DEMCO DEMCO DEY DISTRIBUTING DIRECTV DISCOUNT PAPER PRODUCTS,INC DOMESTIC VIOLENCE CRISIS CENTE DPC INDUSTRIES, INC DR TRANSPORT, INC DR TRANSPORT, INC EBSCO INFORMATION SERVICES ECOLAB ECOLAB ECONOMY AUTO GLASS SALES INC ELDORADO NATIONAL - CALIFORNIA ELECTRIC PUMP EMERGENCY APPARATUS MAINTENANCE EMERGENCY AUTOMOTIVE TECHNOLOGIES EMERGENCY AUTOMOTIVE TECHNOLOGIES ENERBASE ENERBASE ENERBASE ENGEL, MICHAEL ETHANOL PRODUCTS ETHANOL PRODUCTS EVIDENT, INC EXPLORER POST # EXPRESSWAY SUITES FACTORY MOTOR PARTS FACTORY MOTOR PARTS FARGO GLASS & PAINT COMPANY FARMERS UNION INSURANCE FARSTAD OIL CO FARSTAD OIL CO FASTENAL COMPANY FASTENAL COMPANY FEDERAL EXPRESS FELTNER, RICHARD FERGUSON ENTERPRISES, INC FERGUSON ENTERPRISES, INC FERGUSON WATERWORKS # FERGUSON WATERWORKS # FETTIG'S CUSTOM SPEED SHOP FIDELITY SECURTIY LIFE FINISH FIRST COATINGS, LLC FINKEN, CHAD FINKEN, CHAD FIRST DISTRICT HEALTH UNIT FIRST DISTRICT HEALTH UNIT FIRST WESTERN INSURANCE FISHER SCIENTIFIC FLANAGAN, MITCHELL FLANAGAN, MITCHELL FLERMOEN, KELLI FLEXIBLE PIPE TOOL COMPANY FRED PRYOR SEMINARS FRENCH, JOHN FUNKE, LANDI FUSION AUTOMATION INC G & P COMMERCIAL SALES G & P COMMERCIAL SALES GAFFANEYS GAFFANEYS GEFROH ELECTRIC GEFROH ELECTRIC GENERAL TRADING GENERAL TRADING GEORGE, JESSICA GERDAU AMERISTEEL GERDAU AMERISTEEL GILLIG LLC GLADBACK, BELINDA GLASS DOCTOR GLASS DOCTOR GLOBAL EQUIPMENT CO GONZALEZ, KEVIN GOODMAN, DAVID GOODMAN, DAVID GOOSENECK IMPLEMENT GOOSENECK IMPLEMENT GRAND FORKS FIRE EQUIPMENT GRANITE SPRINGS CO GRAPHICS, LETTERING & TRIM GRAVEL PRODUCTS, INC GRAVEL PRODUCTS, INC GRAYBAR GRAYBAR GREAT LAKES CHAPTER GREAT PLAINS TECHNICAL SERVICES H.A. THOMPSON & SONS, INC HAALAND, JAY HACH HALE, KELLY HAMPTON INN & SUITES--BISMARCK HAMPTON INN & SUITES--BISMARCK HAMPTON INN & SUITES--BISMARCK HANSON, KENNETH HARLEYS HAUG, SHANE HAWKINS, INC HD SUPPLY WATERWORKS HEDAHL'S INC HEDAHL'S INC HELGESON, DAVID HELGESON, TAMARA HENDERSHOT, KELLY HENDERSHOT, SETH HIATT, MATT HIGH POINT NETWORKS, LLC HOME DEPOT CREDIT SERVICES HOME OF ECONOMY Page 2

3 HOMETOWN MOVING & STORAGE HORNER, VAL HOT ROD MAGAZINE HOUSTON ENGINEERING, INC HOYT, KARI I. KEATINGS FURNITURE INC IAEI IAFC MEMBERSHIP ICC INDUSTRIAL CHEM LABS & SVCS INFAX, INC INFOGROUP/INFO-USA MARKETING INFORMATION TECHNOLOGY DEPARTMENT INTERNATIONAL CODE COUNCIL, INC INTERSTATE BATTERY SYSTEM INTERSTATE BATTERY SYSTEM IVERSON, KRISTI J C PENNEY CO JABARA, JAMES JEBOO, SUNIL JH MEDICAL SUPPLY JH MEDICAL SUPPLY JULSON, MARCIA K MART KADRMAS, LEE & JACKSON (BISMARCK) KALIX KELLER PAVING AND LANDSCAPING KELLER PAVING AND LANDSCAPING KEVINS AUTO BODY KKBOLD KLIMPEL EXCAVATING, INC KLUG, JOHN KLUG, JOHN KNATTERUD, DENA LABOY, CHARLES LABOY, CHARLES LANE'S CARPET INSTALLATION LAUDENSCHLAGER, ERIK LAUDENSCHLAGER, ERIK LAUDENSCHLAGER, JAY LAWSON PRODUCTS, INC LINDMAN, PETER LOWES PRINTING, INC LOWES PRINTING, INC LUDLUM MEASUREMENTS, INC M & S SHEET METAL, INC M&T FIRE AND SAFETY INC M-B COMPANY MACA MACS INC MACS INC MACS INC MADC MADC MAGIC CITY GARAGE DOOR COMPANY MAGIC CITY GARAGE DOOR COMPANY MAIN ELECTRIC CONSTRUCTION MARCO, INC MARCO, INC MARKETPLACE FOODS MARKETPLACE FOODS MARKETPLACE NORTH MARKETPLACE NORTH MARTISEN, DELLA & OLIVIA CHRISTMAS MATHRE COMMUNICATIONS INC MCCROMETER, INC MCDOUGALL, DAN GEORDRE MCLEOD, MATT MCLEOD, MATT MDU MEI TECHNOLOGIES MEI TECHNOLOGIES MENARDS MENARDS MENARDS MENARDS MICKELSON, TODD MICROSOFT CORPORATION MIDWEST SHOP CONDOS MIKKELSON, LAVERNE MINITEX MINOT ASSOC. OF BUILDERS MINOT AUTO MINOT AUTO MINOT AUTOMOTIVE CENTER MINOT CHAMBER OF COMMERCE MINOT CHAMBER OF COMMERCE MINOT CITY AUDITOR MINOT COMMISSION ON AGING MINOT CONVENTION&VISITORS BUR MINOT CONVENTION&VISITORS BUR MINOT DAILY NEWS MINOT DAILY NEWS MINOT DAILY NEWS MINOT DAILY NEWS MINOT ELECTRIC MINOT EMPLOYEE DONATIONS MINOT HOUSING AUTHORITY MINOT LUMBER MINOT PLUMBING&HEATING CO INC MINOT RESTAURANT SUPPLY MINOT RESTAURANT SUPPLY MINOT WELDING COMPANY MINOT, CITY OF MINOT, CITY OF MINOT'S FINEST COLLISION CENTER MITCHELL MN CHILD SUPPORT PAYMENT CENTER MN CHILD SUPPORT PAYMENT CENTER MONLEY, RANDI MOORE, MELANIE MORELLI'S DISTRIBUTING INC MORELLI'S DISTRIBUTING INC MORELLI'S DISTRIBUTING INC MORELLI'S DISTRIBUTING INC MOSS, AARON MOWBRAY & SONS MPLA MUNICODE MURPHY, MIKE MUUS LUMBER MWH AMERICAS, C/O HMJV A JOINT NAGEL, THOMAS NAPA AUTO PARTS NAPA AUTO PARTS NAPA AUTO PARTS NATIONAL PAYMENT CORPORATION ND ASSOC. OF PLBG,HTG& MECH CONTRAC ND CHILD SUPPORT ND DEPT OF HEALTH ND LEAGUE OF CITIES ND LEAGUE OF CITIES ND ONE CALL, INC ND SAFETY COUNCIL, INC ND WATER & POLLUTION CONTROL CONF ND WATER EDUCATION FOUNDATION ND 911 ASSOCIATION NDBOA NDLA - GRAND FORKS NDWPCC NEBRASKA CHILD SUPPORT PAYMENT NEBRASKA CHILD SUPPORT PAYMENT NELSON, PAULETTE NET TRANSCRIPTS NEWMAN TRAFFIC SIGNS NICOLAISEN, CLEO NORTH CENTRAL RENTAL & LEASING NORTH CENTRAL RENTAL & LEASING NORTH DAKOTA GUARANTY & TITLE NORTH PRAIRIE RURAL WATER NORTHERN BRAKE NORTHERN BRAKE NORTHERN PLAINS EQUIPMENT CO., INC NORTHERN SAFETY TECHNOLOGY NORTHERN TESTING NORTHRIDGE VILLAS, LLC NORTHWEST TIRE AND RETREAD NORTHWEST TIRE AND RETREAD NOVAKS O'REILLY AUTO PARTS OCLC ODNEY ADVERTISING OFFICE DEPOT OFFICE DEPOT OFFICE DEPOT OK AUTOMOTIVE OK AUTOMOTIVE OLSON, JACOB OLSON'S TOWING OLSON'S TOWING OVERHEAD DOOR CO. OF MINOT OVERHEAD DOOR CO. OF MINOT PAPPENFUS, MATTHEW PEOPLE FACTS, LLC Page 3

4 PEPSI-COLA BOTTLING COMPANY PEPSI-COLA BOTTLING COMPANY PET PARADE PINKERTON ANIMAL HOSPITAL PLANTRONICS, INC POLLARD WATER POOLER, KAYLA MAY POST CONSTRUCTION COMPANY PRAIRIE SUPPLY PRAIRIE SUPPLY PRAXAIR DISTRIBUTION, INC PROCOLLECT PROCOLLECT PROLAWN PROTECH INTEGRATIONS LLC PROTECTION SYSTEMS, INC PROULX, STORMI PROVIDENT LIFE & ACC INS CO QUALITY BOOKS R & R INDUSTRIES, INC RADISSON HOTEL BISMARCK RAINMAKER GROUP RALPH'S PLUMBING RAMOS, KELSEY RAZOR TRACKING INC RDO EQUIPMENT RDO EQUIPMENT REALTIME TRANSLATIONS, INC REGENT BOOK COMPANY REIMCHE, TYLER RHI SUPPLY ROCKY MOUNTAIN SECTION IMSA RODMAN, JUSTON ROLAC CONTRACTING ROTARY CLUB OF MINOT RUELLE, TYLER RWB SALEM PRESS SALVATION ARMY SANITATION PRODUCTS SANITATION PRODUCTS SATROM TRAVEL SCHEELS SCHNEIBEL, VERONICA SCHOCKS SAFE AND LOCK SERVICE SCHOCKS SAFE AND LOCK SERVICE SECURITY PLUS SECURITY PLUS SECURSCREEN SENSUS USA INC SERTOMA CLUB OF MINOT SHEEHAN MACK SALES & EQUIPMENT INC SHEFSTAD, ALLEN SHERWIN WILLIAMS SHOWCASES SIGNS TODAY, INC SNA SPORTS GROUP SOURIS RIVER JOINT WATER RESOURCE SOUTH DAKOTA CHILD SUPPORT SOUTH DAKOTA CHILD SUPPORT SPEE-DEE DELIVERY SERVICE STAAB, LEE STALHEIM, STEFANIE STAPLES STAPLES STAPLES STAPLES STATE WATER COMMISSION STATE WATER COMMISSION STEIN, JEANNE STEIN'S INC STERLING KENNELS, INC STRANDEMO, COLE STRATA CORPORATION STREICHER'S SUMLIN, ROBBIE SUN LIFE FINANCIAL SUNDBAKKEN, JASON SUNDHEIM, JESSICA SUNDRE SAND & GRAVEL, INC SUNGARD PUBLIC SECTOR SUNGARD PUBLIC SECTOR SUNRISE DELIVERY SUNRISE DELIVERY SWANSON & WARCUP, LTD SWANSON & WARCUP, LTD SWANSTON EQUIPMENT TALBOTT, MIKALI TEAM LAB CHEMICAL CORP TENN CHILD SUPPORT TENN CHILD SUPPORT THOMSON REUTERS-WEST PAYMENT CENTER THORSRUD SUPPLY CO., INC TILLEMA, LUKE TILLEMA, LUKE TIMOTHY, SCOTT TITAN MACHINERY TNC INDUSTRIES, INC TODD FERM CONSTRUCTION LLC TOM'S BACKHOE SERVICE TOTAL FIRE PROTECTION INC TRACTOR SUPPLY CREDIT PLAN TRACTOR SUPPLY CREDIT PLAN TRAFFIC CONTROL CORPORATION TRILLION AVIATION TRINITY EVANGELICAL FREE CHURCH TRINITY HEALTH TRINITY MEDICAL GROUP TURTLE MOUNTAIN STAR TYLER TECHNOLOGIES, INC U.S. FOODSERVICE U.S. FOODSERVICE U.S. POST OFFICE ULRICKSON, PAUL ULTEIG UNIFORM CENTER UNIFORM CENTER UNITED MAILING SERVICE UNITED MAILING SERVICE UNUM LIFE INSURANCE COMPANY OF AMER UNUM LIFE INSURANCE COMPANY OF AMER UNUM LIFE INSURANCE COMPANY OF AMER UNUM LIFE INSURANCE COMPANY OF AMER UPS STORE # UPS STORE # USA BLUE BOOK USA BLUE BOOK USAA VALUE LINE INSTITUTIONAL SERVICES VAN WINKLE PAINTING VERIZON VERIZON V3 STUDIO ARCHITECTURE WAGNER CONSTRUCTION WAGNER CONSTRUCTION WAGNER CONSTRUCTION WARD COUNTY DIVE TEAM WARD COUNTY RECORDER WARD COUNTY RECORDER WARD COUNTY TREASURER WARD COUNTY TREASURER WASTE NOT RECYCLING LLC WATER ACCOUNT REFUNDS WATER ACCOUNT REFUNDS WATER ACCOUNT REFUNDS WATER ACCOUNT REFUNDS WATER ACCOUNT REFUNDS WATER ACCOUNT REFUNDS WATER ACCOUNT REFUNDS WATER ACCOUNT REFUNDS WATER ACCOUNT REFUNDS WATER ACCOUNT REFUNDS WATER ACCOUNT REFUNDS WATER ACCOUNT REFUNDS WATER ACCOUNT REFUNDS WATER ACCOUNT REFUNDS WATER ACCOUNT REFUNDS WATER ACCOUNT REFUNDS WEST OAKS ANIMAL HOSPITAL WESTERN STEEL AND PLUMBING WESTERN STEEL AND PLUMBING WESTLIE FORD WESTLIE FORD WESTLIE TRUCK CENTER WESTLIE TRUCK CENTER WHEELER, MARY WHITE, MARC WHITESELL, STEVE WHITESELL, STEVE WHITESELL, STEVE WILO USA LLC WINNELSON WINNELSON WOLF JULIE Page 4

5 WSI CLAIM XEROX ZONEONE LOCATING/HANCE UTILITY SERV KWGO-FM KWGO-FM D SPECIALTIES INC TOTAL: $3,842, CHARGE THESE FUNDS: Airport $ 24, Cemetery 3, Parking Authority Garbage Collection 21, Landfill 30, Water/Sewer Storm Sewer Maintenance 6, Water Supply 61, Water Distribution 37, Sewer 23, Utility Billing 6, Replacement 8, Public Transportation 5, Library 6, Auditorium/Recreation 12, Pension Total Transferred $ 248, ELECTRONIC PAYMENTS AFLAC 25, BCBS 235, Federal Tax Withholding 356, State Income Tax Sales and Use Tax ND State Disbursement 7, Deferred Comp 19, Verendrye Electric 63, Xcel 150, MDU 30, SRT 11, Verizon Credit Card Payments 3, Mass Mutual 123, CMS-ACA Transitional Reinsurance Program Total $ 1,026, Page 5

6 Motion seconded by Alderman Lehner and carried by the following roll call vote: ayes: Frantsvog, Hedberg, Jantzer, Kossan, APPROVAL OF PAYROLL JANUARY 22, 2017 THROUGH FEBRUARY 18, 2017 APPROVED Alderman Frantsvog moved the City Council approve the payroll for the period of January 22, 2017 through February 18, 2017 in the amount of $2,016, Motion seconded by Alderman Lehner and carried by the following roll call vote: ayes: Frantsvog, Hedberg, Jantzer, Kossan, PUBLIC HEARING- DENY A SPECIAL USE PERMIT FOR ADDITIONAL ANIMALS- DANIEL AND KARI DANIELSON APPROVED The City Council held a public hearing to consider a request by Daniel & Kari Danielson of th St SW for a special use permit for additional animals beyond the four dog/cat ordinance limit, for the purpose of keeping an additional cat. No one appeared on behalf of the applicant. Whereupon Alderman Lehner moved the public hearing be closed and the City Council deny the request. PERSONAL APPEARANCES None MAYOR S REPORT The Mayor mentioned the Legislative forums which have been ongoing through the Chamber of Commerce at the State Fair Center every two weeks. There is one Saturday, March 18 th at 9:00 am and he encouraged the Council and audience to attend. The Mayor listed his recent meetings including a meeting with the American Petroleum Institute, Northrup Grummen on improvements at the Air Force Base, a welcome at the North Dakota Fire Fighter School with all the State Chiefs, a dinner with General Fred Stoss, Director of Operations for Global Strike, he also read to four year olds at Head Start, and welcomed the Special Olympics to Minot at MSU Dome. He participated in a meeting with Legislators in Bismarck and discussed issues that affect Minot on March 2nd. This upcoming week he and City Staff will go to Bismarck to talk about water issues. He also had a meeting with the City Attorney about an upcoming deposition regarding the Hepatitis C issue that was discussed last fall. The Mayor recognized Evidence Technician, Rebecca Heringer, as being the Outstanding Police Employee of He thanked her for her dedication and presented her with a City coin. Next month the Outstanding Police Officer will be recognized if he is available to attend. APPOINTMENTS AND REAPPOINTMENTS APPROVED Alderman Lehner moved the City Council approve the following Mayoral appointments: MAGIC Fund Jarid Lundeen to replace Jeremy Becker with a term to expire July 2019 Planning Commission (County Appointments) Todd Koop reappointed with a term to expire February 2019 Page 6

7 Timothy Keller appointed with a term to expire February 2019 Motion seconded by Alderman Schuler and carried by the following roll call vote: ayes: Frantsvog, Hedberg, Jantzer, Kossan, CITY MANAGER S REPORT The City Manager began by listing important upcoming dates including the FEMA Spring Flood Awareness/Preparedness meeting on March 14th, Senate Committee Hearing for House Bill 1020 on March 16th, and the Chamber Legislative Forum on March 18th. He said, the Broadway Bridge construction begins on March 20th, the North Dakota League of Cities will hold a March Madness conference March 28th and 29th and the standing committees will meet at their regularly scheduled dates. Mr. Barry then announced David Lakefield as the new Finance Director and shared a memorandum explaining the process leading up to his appointment. He continued to discuss the City s finances by introducing a budget workshop. He said the goals are to encourage more data driven decision making, long term planning and create an adaptive management style. He listed the details of the workshop and requested Council members send information to him regarding what questions they have and what information they would like staff to present. He said, he would like to make a smooth transition with the budget, especially considering the change in governance that will take place in June. He commented that Council packets are due April 10 th and so far 15 have been picked up but none have been submitted. He stated, staff remains attentive to the legislative session including weekly conference calls, testifying at Legislative Committees and attending forums. He emphasized the interest in HB1020 which could allocate state funding for the first four phases of flood control. He said, the Sales Tax ad hoc committee has suspended further meetings until more information is available. He then gave the flood forecast and explained the favorable conditions currently in place. He said FEMA is updating the hazard data and is remapping the Souris Valley flood risk which means more citizens will be required to get flood insurance on their homes. Flood insurance premiums will increase over the next few years so Minot will continue to work towards flood control which will improve the community rating system and will provide a discount. He encouraged homeowners to keep in mind, they can lock in 2017 premiums and they would be transferrable upon the sale of the home. The Public Information Officer provided documents to the Council to improve citizen communication. He included information on frequently asked questions and phases of construction. Mr. Barry explained the progress to the National Disaster Resilience Program. He stated, applications are being accepted and a few interviews have been scheduled for a Program Manager. The Affordable Housing Study has been released and was also provided to City Council. All property owners have been notified for the Buyouts and Acquisitions. Staff has been conducting an analysis of downtown properties and has a meeting with Trinity about the potential of using one of their sites for the Downtown Gathering Space. He notified those in attendance about the upcoming construction projects including the Broadway Bridge which begins March 20th, the 83 Bypass which will be widened to include turning lanes and Burdick Expressway which is scheduled to open bids in April. He said, the injunction was lifted on the Biota transfer facility which is a major victory for the NAWS projects and allows design work to begin. He added, the NAWS project is still in litigation. Lastly, he said, Phase 3 of the Downtown Infrastructure Project will conduct a preconstruction meeting on March 30th and will include two blocks from the previous phase and eleven new blocks in The City Manager discussed the current leadership and described an exercise which developed the goals and objectives for each department. He said those goals will be refined for review and will produce performance metrics to hold department leaders accountable. He also talked about his listening tour where he spoke with 50 groups and individuals throughout different areas of the City and came up with some issues to focus on improving. MAGIC FUND ANNUAL COMPLIANCE REPORT FOR 2016 Mr. Zimmerman came before the City Council for any questions on the MAGIC Fund Annual Compliance Report. There being none the council moved forward. Page 7

8 SUBDIVIDE HIGHLANDS AT NORTH HILL 3 RD ADDITION, BLOCK 1, LOTS 1-6, BLOCK 2, LOTS 1-10, BLOCK 3, LOTS 1-7 AND LOTS 8A-10B APPROVED Alderman Frantsvog moved the City Council subdivide Highlands at North Hill 2nd Addition, Block 3, Lots 1A-4B, Block 4, Lots 10A-18B, and Block 5, Lots 2A-8B into 29 lots to be known as Highlands at North Hill 3rd Addition, Block 1, Lots 1-6, Block 2, Lots 1-10, Block 3, Lots 1-7 and Lots 8A-10B. Motion seconded by Alderman Withus and carried by the following roll call vote: ayes: Frantsvog, Hedberg, Jantzer, Kossan, ORDINANCE NO REZONE HIGHLANDS AT NORTH HILL 3 RD ADDITION, BLOCK 1, LOTS 1-6, BLOCK 2, LOTS 1-10, BLOCK 3, LOTS 1-7 AND LOTS 8A-10B FROM R-4 DISTRICT TO R2 DISTRICT WITH A PUD OVERLAY FIRST READING APPROVED Alderman Frantsvog moved the City Council place ordinance no on first reading to change the zone from R-4 (Planned Residential) District to R2 (Two-family Residential) District with a PUD (Planned Unit Development) overlay on Highlands at North Hill 3rd Addition, Block 1, Lots 1-6, Block 2, Lots 1-10, Block 3, Lots 1-7 and Lots 8A-10B. Motion seconded by Alderman Withus and carried unanimously. Conditions: 1. Developer s Agreement with the City of Minot is required to be approved and recorded before the plat can be recorded. 2. The information provided on the plans for the proposed open space areas and associated amenity package shall be made part of the agreement. 3. Proposed building elevations depicting architectural style and construction materials, finishes and colors shall be made part of the plan. 4. Homeowner s association must be created, recorded, and in place for the maintenance of all open space and storm water management areas before plat can be recorded. 5. All amenities for the open space areas including the trail, picnic tables, grills, trees and seeding shall be completed at such time as fifty percent (50%) of the homes are occupied in Lots 1-6, Block 1 and Lots 1-10, Block 2, and Lots 1-7, 8A-10B, Block New water and sewer services must be installed to the proposed lots at locations identified per city specifications. The old water and sewer services must be removed back to the water and sewer mains and properly capped. 7. The developer shall be responsible for installation of the eight-foot wide public sidewalks at all locations shown on the plat in coordination with the Engineering and Public Works Departments of the City. Alderman Frantsvog moved the City Council pass ordinance no on first reading. Motion seconded by Alderman Withus and carried by the following roll call vote: ayes: Frantsvog, Hedberg, Jantzer, Kossan, Lehner, Olson, Pankow, ORDINANCE NO REZONE JACKS 3RD ADDITION, THE SOUTH OF LOT 6 AND ALL OF LOT 8 FROM AG DISTRICT TO C2 DISTRICT FIRST READING APPROVED Alderman Frantsvog moved the City Council place ordinance no on first reading approving an application by Jay Lundeen, TJR LLC, represented by Michael Oakleaf, Height Construction, to change the zone from AG (Agricultural) District to C2 (General Commercial) District on Jacks 3rd Addition, the south of Lot 6 and all of Lot 8, for the purpose of accommodating an auto body business. Motion seconded by Alderman Withus and carried unanimously. Conditions: 1. No outside storage of parts, equipment, or inoperable vehicles in association with the use of this site for major vehicle repair, OR alternatively, the applicant must provide a solid fence or wall or dense landscaping to screen the entire area to be used for outside storage, the location and design of said fence, wall, or landscaping to be submitted and approved by the Planning Department. Page 8

9 Alderman Frantsvog moved the City Council pass ordinance no on first reading. Motion seconded by Alderman Withus and carried by the following roll call vote: ayes: Frantsvog, Hedberg, Jantzer, Kossan, Lehner, Olson, Pankow, RESOLUTION NO AMEND THE FUTURE LAND USE PLAN FROM LOW DENSITY RESIDENTIAL, PUBLIC/SEMI-PUBLIC, AND INDUSTRIAL TO COMMERCIAL ON JACKS 3RD ADDITION, THE SOUTH OF LOT 6 AND ALL OF LOT 8 APPROVED Alderman Frantsvog moved the City Council adopt resolution no to amend the Future Land Use plan from Low Density Residential, Public/Semi-Public, and Industrial to Commercial on Jacks 3rd Addition, the south of Lot 6 and all of Lot 8. The following conditions will apply at the time of future replatting or prior to development of the property: 1. Traffic impact study is required and improvements must be constructed by the developer. 2. Storm water management plan must be submitted to and approved by the City Engineer. 3. Utility connection fees must be paid. 4. Sidewalks are required along all platted right-of-ways. 5. Developer s agreement with the City of Minot is required to be approved and recorded when future replatting occurs or prior to development of the property. Motion seconded by Alderman Withus and carried by the following roll call vote: ayes: Frantsvog, Hedberg, Jantzer, Kossan, FINAL PAYMENTS APPROVED Alderman Frantsvog moved the City Council authorize the following final payments: a. Wagner Construction Inc. dba Wagner Place in the amount of $247, for the 37th Avenue SW Reconstruction (4070) b. Tom s Backhoe Service in the amount of $327, for the 30th Ave / 55th Street NE Gravity Sewer (3490.2) Motion seconded by Alderman Hedberg and carried by the following roll call vote: ayes: Frantsvog, Hedberg, Jantzer, Kossan, ORDINANCE NO AMENDING THE 2017 ANNUAL BUDGET INTERACTIVE TV NETWORK STATIONS 2 & 3 (FD0061) FIRST READING APPROVED Alderman Frantsvog moved the City Council place ordinance no on first reading to amend the 2017 annual budget to increase Fire Control Operation Supplies expenditures and revenues and decrease the Fire Equipment capital purchase expenditures and revenues for the Interactive TV Network Stations 2 & 3 since the purchase does not meet the capitalization policy. Motion seconded by Alderman Hedberg and carried unanimously. Alderman Frantsvog moved the City Council pass ordinance no on first reading. Motion seconded by Alderman CITY OF MINOT EQUIPMENT RENTAL RATES APPROVED Alderman Frantsvog moved the City Council approve the equipment rates and tower rental rates for Motion seconded by Alderman Hedberg and carried by the following roll call vote: ayes: Frantsvog, Hedberg, Jantzer, Kossan, AUTOMATED TRASH COLLECTION TECHNOLOGY RFP AWARD OF BID (4249.1) APPROVED Page 9

10 Alderman Frantsvog moved the City Council award the bid to Fleetmind Solutions in the amount of $155, for the automated trash collection technology system. Motion seconded by Alderman Hedberg and carried by the following roll call vote: ayes: Frantsvog, Hedberg, Jantzer, Kossan, ORDINANCE NO AMENDING THE 2017 ANNUAL BUDGET - AUTOMATED TRASH COLLECTION TECHNOLOGY SYSTEM (4249.1) FIRST READING APPROVED Alderman Frantsvog moved the City Council place ordinance no on first reading to amend the 2017 annual budget to increase the garbage operating and capital expenses and decrease the garbage equipment rental expenses for the purchase of automated trash collection technology. Motion seconded by Alderman Hedberg and carried unanimously. Alderman Frantsvog moved the City Council pass ordinance no on first reading. Motion seconded by Alderman ORDINANCE NO AMENDING THE 2017 ANNUAL BUDGET REPLACEMENT PATROL CAR #7 (ACDT17) FIRST READING APPROVED Alderman Frantsvog moved the City Council place ordinance no on first reading to amend the 2017 annual budget to increase the Equipment Capital expenditures and the Miscellaneous Damage Claims Revenue and decrease the General Fund Cash Reserves for the balance to purchase a replacement vehicle. Motion seconded by Alderman Hedberg and carried unanimously. Alderman Frantsvog moved the City Council pass ordinance no on first reading. Motion seconded by Alderman ORDINANCE NO AMENDING THE 2017 ANNUAL BUDGET FIRE EXTINGUISHING TRAINING SIMULATOR (FD0062) FIRST READING APPROVED Alderman Frantsvog moved the City Council place ordinance no on first reading to amend the 2017 annual budget to increase Fire Equipment Capital expenditures and revenues for the purchase of a fire extinguishing training simulator that will be funded by donations from Hess and the Community Foundation. Motion seconded by Alderman Hedberg and carried unanimously. Alderman Frantsvog moved the City Council pass ordinance no on first reading. Motion seconded by Alderman ORDINANCE NO AMENDING THE 2016 ANNUAL BUDGET OVER BUDGET LINE ITEMS #2 FIRST READING APPROVED Alderman Frantsvog moved the City Council place ordinance no on first reading to amend the 2016 annual budget to increase the department expenditures for funds approved by City Council for the Mouse River Enhanced Flood Protection Plan using cash reserves. Motion seconded by Alderman Hedberg and carried unanimously. Alderman Frantsvog moved the City Council pass ordinance no on first reading. Motion seconded by Alderman WATER AND SEWER RATE STUDY APPROVED Page 10

11 Alderman Frantsvog moved the City Council approve the agreement between the City of Minot and AE2S Nexus for the Water and Sewer Rate Study in the amount not to exceed $36,786 and further authorize the Mayor to sign the necessary documentation. Motion seconded by Alderman Hedberg and carried by the following roll call vote: ayes: Frantsvog, Hedberg, Jantzer, Kossan, AUTHORIZATION TO ADVERTISE FOR BIDS MINOT PUBLIC LIBRARY APPROVED Alderman Frantsvog moved the City Council authorize the Minot Public Library to advertise for bids for repair of the Library s retaining wall and addition of a guardrail. Motion seconded by Alderman Hedberg and carried by the following roll call vote: ayes: Frantsvog, Hedberg, Jantzer, Kossan, ENGINEERING CONSULTANT, 6 ROOF TOP HVAC UNITS APPROVED Alderman Frantsvog moved the City Council award engineering services, for the removal and replacement of six roof top condensing units at the Minot Auditorium, to EAPC Architects and Engineering. Motion seconded by Alderman Hedberg and carried by the following roll call vote: ayes: Frantsvog, Hedberg, Jantzer, Kossan, GRANT AGREEMENTS BETWEEN THE CITY OF MINOT AND SUB-RECIPIENTS APPROVED Alderman Frantsvog moved the City Council approve the Grant Agreements between the City of Minot and sub-recipients of pass through grants and further authorize the Mayor to sign the Grant Agreements. Motion seconded by Alderman Hedberg and carried by the following roll call vote: ayes: Frantsvog, Hedberg, Jantzer, Kossan, ORDINANCE NO AMENDING THE 2017 ANNUAL BUDGET STREET DEPT. SKID STEER TRADE IN CAPITAL FIRST READING APPROVED Alderman Frantsvog moved the City Council place ordinance no on first reading amending the 2017 annual budget to increase the street equipment capital revenue and expenditures and decrease the street equipment rental expenditures for the two skid steer loaders. Motion seconded by Alderman Hedberg and carried unanimously. Alderman Frantsvog moved the City Council pass ordinance no on first reading. Motion seconded by Alderman ORDINANCE NO RD ST SE PARKING- SECOND READING APPROVED Alderman Frantsvog moved the City Council place ordinance no on second reading adopting the proposed parking revisions at 3rd St SE to accommodate the needs of the general public at the County Administration Building. Motion seconded by Alderman Hedberg and carried unanimously. Alderman Frantsvog moved the City Council pass ordinance no on second reading. Motion seconded by Alderman ORDINANCE NO AMEND THE 2017 ANNUAL BUDGET- TRACTOR WITH MOWER (STR041) & MOBILE COLUMN LIFTS AND STANDS (SHP007) SECOND READING APPROVED Page 11

12 Alderman Frantsvog moved the City Council place ordinance no on second reading amending the 2017 annual budget to increase the Capital Equipment Purchase expenditures for the purchase of a new utility tractor with mower and mobile column lifts & stand. Motion seconded by Alderman Hedberg and carried unanimously. Alderman Frantsvog moved the City Council pass ordinance no on second reading. Motion seconded by Alderman ORDINANCE NO AMEND THE 2017 BUDGET- PURCHASE LAND FOR FIRE STATION NO. 5 SECOND READING APPROVED Alderman Frantsvog moved the City Council place ordinance no on second reading amending the 2017 annual budget to increase fire equipment capital expenditures to purchase land for fire station #5. Motion seconded by Alderman Hedberg and carried unanimously. Alderman Frantsvog moved the City Council pass ordinance no on second reading. Motion seconded by Alderman ORDINANCE NO AMEND THE 2017 ANNUAL BUDGET- SRE BROOM PHASE 1 (AIR060) - SECOND READING APPROVED Alderman Frantsvog moved the City Council place ordinance no on second reading amending the 2017 annual budget to increase the capital expenditures and revenues to purchase a broom instead of the originally budgeted blower using cash reserves for the City share. Motion seconded by Alderman Hedberg and carried unanimously. Alderman Frantsvog moved the City Council pass ordinance no on second reading. Motion seconded by Alderman ORDINANCE NO AMEND THE 2017 ANNNUAL BUDGET- PERIMETER ROAD RECONSTRUCTION (AIR049) - SECOND READING APPROVED Alderman Frantsvog moved the City Council place ordinance no on second reading amending the 2017 annual budget to increase the capital expenditures and revenues to reconstruct the perimeter road. Motion seconded by Alderman Hedberg and carried unanimously. Alderman Frantsvog moved the City Council pass ordinance no on second reading. Motion seconded by Alderman ORDINANCE NO AMEND THE 2017 ANNUAL BUDGET- GENERAL AVIATION NORTH APRON RECONSTRUCTION PHASE 1 (AIR029) - SECOND READING APPROVED Alderman Frantsvog moved the City Council place ordinance no on second reading amending the 2017 annual budget to increase the capital expenditures and revenues for the GA Apron Phase I North Apron. Motion seconded by Alderman Hedberg and carried unanimously. Alderman Frantsvog moved the City Council pass ordinance no on second reading. Motion seconded by Alderman ORDINANCE NO AMEND THE 2017 ANNUAL BUDGET- SRE DUMP TRUCK WORK ORDER 1 (AIR034) - SECOND READING APPROVED Page 12

13 Alderman Frantsvog moved the City Council place ordinance no on second reading amending the 2017 annual budget to increase the capital expenditures and revenues to include the engineering contract for the airport dump truck purchase. Motion seconded by Alderman Hedberg and carried unanimously. Alderman Frantsvog moved the City Council pass ordinance no on second reading. Motion seconded by Alderman ORDINANCE NO AMEND THE 2017 ANNUAL BUDGET- REDUCE AIRPORT CAPITAL PROJECTS SECOND READING APPROVED Alderman Frantsvog moved the City Council place ordinance no on second reading amending the 2017 annual budget to decrease the capital expenditures and revenues for capital projects not being done in Motion seconded by Alderman Hedberg and carried unanimously. Alderman Frantsvog moved the City Council pass ordinance no on second reading. Motion seconded by Alderman ORDINANCE NO AMEND THE 2017 ANNUAL BUDGET- REIL REPLACEMENT PHASE 1 (AIR061) SECOND READING APPROVED Alderman Frantsvog moved the City Council place ordinance no on second reading amending the 2017 annual budget to increase the capital expenditures and revenues for the Runway End Identifier Lighting. Motion seconded by Alderman Hedberg and carried unanimously. Alderman Frantsvog moved the City Council pass ordinance no on second reading. Motion seconded by Alderman ORDINANCE NO AMEND THE 2017 ANNUAL BUDGET- CONSULTANT SERVICES FOR QUICK TURN FACILITY (AIRCFC) SECOND READING APPROVED Alderman Frantsvog moved the City Council place ordinance no on second reading amending the 2017 annual budget to increase the professional service contract expenses and use CFC reserve revenue for funding. Motion seconded by Alderman Hedberg and carried unanimously. Alderman Frantsvog moved the City Council pass ordinance no on second reading. Motion seconded by Alderman ORDINANCE NO PUBLIC CONSUMPTION OF ALCOHOLIC BEVERAGES RESTRICTION - SECOND READING APPROVED Alderman Frantsvog moved the City Council place ordinance no on second reading adopting the proposed changes to the City of Minot Code of Ordinances, Section 5-3 (Open container and public consumption limited), Article I (In General), Chapter 5 (Alcoholic Beverages). Motion seconded by Alderman Hedberg and carried unanimously. Alderman Frantsvog moved the City Council pass ordinance no on second reading. Motion seconded by Alderman ORDINANCE NO AMENDING THE 2016 ANNUAL BUDGET- NARCOTICS TASK FORCE GRANT FIRST READING APPROVED Page 13

14 Alderman Frantsvog moved the City Council place ordinance no on first reading amending the 2016 annual budget to increase the general fund revenues and expenditures for the Narcotics Task Force Grant. Motion seconded by Alderman Hedberg and carried unanimously. Alderman Frantsvog moved the City Council pass ordinance no on first reading. Motion seconded by Alderman NDR FUNDS APPROVAL FOR PARK SOUTH PROJECT (NDR007) APPROVED Alderman Frantsvog moved the City Council approve the request to commit $1.85M of National Disaster Resilience Grant funds as the City share of the Park South affordable housing project and further authorize the Mayor to sign the development agreement. Motion seconded by Alderman Olson. Bruce Walker, th ST SW, representing the Essential Living Group, said, they are requesting NDR funds to complete the rehabilitation project for affordable housing. Park South fits the definition and goals of the resilience program. There is a desire to upgrade neighborhoods in the community and this project will rehabilitate and completely renovate an existing building. In the renovations they are planning to install an elevator and four handicap apartments. There will be a total of 40 apartments when complete and 30 of those apartments will be rent restricted for the next 30 years. The other 10 will be market rate apartments. The project will improve the exterior of building, install energy efficient windows throughout, replace a coal fired heating system with an energy efficient system and renovate and improve all apartments and interior spaces. Of the 7 ½ acres only 2 ½ will be used for this project leaving the rest for possible future development when the housing market demonstrates the need. Mr. Walker noted, if they do not receive approval from Council, just over $2M dollars from State funding will not be available for Minot. Upon further questioning by the Council, Mr. Walker provided more information. He said the other five acres would be set aside for affordable housing in the future, based on HUD guidelines. Mr. Walker believes there is still a need for affordable housing. The current owner of the property is Park South Holdings but it will belong to Essential Living, which is a nonprofit. He said, the only utilities expected of residents is electricity. Alderman Frantsvog asked if the property would be exempt from property tax, therefore removing income to the City, to which the City Assessor explained the tax process for nonprofits. He said the apartments will be taxed differently from normal tax rolls, it will go on a pilot tax that will pay 5% of rents after deducting utilities. When a nonprofit receives a certified letter under section 43, the nonprofit apartment will go from the tax roll to then make a payment in lieu of tax which generally amounts to 50-75% of what the taxes would have been. Mr. Walker explained, after a rough survey of the current tenants, most will qualify for affordable housing and can stay in the building. The tenants who will not qualify for affordable housing have the option to stay in one of the ten market rate apartments. The renovation will be done in phases so the tenants only need to relocate once and they will be assisted in the move. Cindy Hemphill addressed the City Council to discuss any lack of communication on the project. It was intended to bring the project to City Council in April but because of the need for state funding, the plans were pushed up. This project was included in the National Disaster Resilience application last year, after over 60 public input meeting were held. She said she is aware the vacancy rate is higher than desirable at this time and that is why another housing study was conducted. She recognized, there is still a need for low to moderate income housing, which is why a project including renovations is preferable to a project constructing a new building. She said the grant requires the funds be spent by September 30, 2022 and explained the process for moving funds to other projects. She stated, if they request to move over $1M to another project, the entire application would be rerated by HUD and the City could lose the funds. Page 14

15 Alderman Pankow asked whether funds could be used to address the voucher system, to which Ms. Hemphill replied by saying, the voucher system is not a sustainable, resilient program. The purpose of the grant is to promote resiliency and that is what the Park South project does. Doug Pfau, President for the Magic City Apartment Association, came before the Council in opposition to the proposal. He discussed concerns the project would adversely affect current property owners. He also said the minutes and decisions should be available to the public in an abbreviated form rather than a 108 page analysis. He stated, the City should receive the maximum value for each dollar spent. Upon questioning from Alderman Hedberg, the City Manager explained how this project will meet the City s goals. Mr. Barry stated, the NDR application allocated $21M would target multifamily housing in 183 units, which equates to $114,000 per unit. This project impacts multifamily housing at a rate of $61,000 per unit, which is significantly lower than the estimate. It encompasses 16% of the total target for only 9% of the funds. He emphasized, the grant is not just about spending dollars but is based on improving the resilience of the City. The Council requested a process be utilized for future proposals to make sure everyone can be involved and informed of future projects. The City Manager agreed to provide a process at the April City Council meeting. Whereupon a vote was taken on the motion by Alderman Frantsvog, seconded by Alderman Olson and carried by the following roll call vote: ayes: Frantsvog, Hedberg, Jantzer, Kossan, Lehner, Olson, Pankow, Podrygula, Schuler, Shomento, Sipma, Straight, Withus; nays: none. DENY FAIRFIELD MOTEL ABATEMENT APPLICATION APPROVED Alderman Frantsvog moved the City Council deny the tax abatement application request from the Fairfield Motel for No one appeared to protest. Motion seconded by Alderman Hedberg and carried by the following roll call vote: ayes: Frantsvog, Hedberg, Jantzer, Kossan, STORM SEWER DISTRICT 122 REVISED ENGINEER S REPORT (4197) SEND BACK TO FINANCE COMMITTEE Alderman Pankow moved the City Council send the revised engineer s report for Storm Sewer District 122 back to the Finance & Improvements Committee for reconsideration. Motion seconded by Alderman Kossan and carried by the following roll call vote: ayes: Frantsvog, Hedberg, Jantzer, Kossan, Lehner, Olson, Pankow, Podrygula, Shomento, Sipma, Straight; nays: Schuler, Withus. AWARD OF BID - MAIN STREET ALLEY RECONSTRUCTION AWARD OF QUOTE 2ND AVENUE SW TO 3RD AVENUE SW (4223.2) APPROVED Alderman Schuler moved the City Council award the bid to Minot Paving Co., Inc. in the amount of $47, for the Main Street Alley reconstruction from 2nd Ave SW to 3rd Ave SW. ORDINANCE NO AMENDING THE 2017 ANNUAL BUDGET- MAIN STREET ALLEY RECONSTRUCTION FIRST READING APPROVED Alderman Schuler moved the City Council place ordinance no on first reading amending the 2017 annual budget to increase the street improvement and increase sales tax infrastructure expenditures for reconstruction for the alley from Central Avenue West to First Avenue Southwest and for the alley from Second Avenue Southwest to Third Avenue Southwest. Motion seconded by Alderman Jantzer and carried unanimously. Page 15