August 6, 2018 Regular City Council Meeting

Transcription

1 MINOT CITY COUNCIL SCHEDULED MEETING AUGUST 6, 2018 AT 6:30 P.M. ROLL CALL Members Present: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky Members Absent: None PLEDGE OF ALLEGIANCE Mayor Sipma presiding and led the City Council in the Pledge of Allegiance. APPROVAL OF MINUTES- JULY 2, 2018 REGULAR CITY COUNCIL MEETING & JULY 12, 2018 SPECIAL CITY COUNCIL MEETING APPROVED Alderman Jantzer moved the City Council approve the minutes from the July 2, 2018 Regular City Council Meeting and the July 12, 2018 Special City Council Meeting. APPROVAL OF BILLS JULY 2018 APPROVED Alderman Jantzer moved the City Council approve the bills and transfers as listed for July, 2018 in the amount of $6,788, as follows: A-1 EVANS SEPTIC TANK SERVICE ACME TOOLS ACME TOOLS ACOM SOLUTIONS ADVENTURE DIVERS AICPA ALERT-ALL CORPORATION ALL AMERICAN TROPHIES ALL AMERICAN TROPHIES ALLEGIANT AIR AMAZON/GECRB AMERICAN WELDING & GAS, INC AMERIPRIDE AMERIPRIDE APEX ENGINEERING GROUP APH/AUTO VALUE ARROWHEAD ACE HARDWARE ARROWHEAD ACE HARDWARE ASHAM, CARMEN ASSINIBOINE RIVER BASIN INITIATIVE ASTECH AT&T ATTIC, THE BAKER & TAYLOR BOOKS BAKER & TAYLOR BOOKS BAKKE GRINOLDS WIEDERHOLT BALTIC NETWORKS/VARGYAS BARRY, TOM BATTERIES PLUS BULBS # BATTERIES PLUS BULBS # BAUER, KATHERINE BEACON ATHLETICS BECHTOLD PAVING BECHTOLD PAVING BERG, MONDA BERGER ENTERPRISES, LLC BEST BUY BUSINESS ADVANTAGE ACCOUNT BISMARCK, CITY OF BLUE CROSS BLUE SHIELD BLUETARP FINANCIAL, INC BLUETARP FINANCIAL, INC BOOT BARN INC Page 1

2 BORDER STATES ELECTRIC SUPPLY BORDER STATES ELECTRIC SUPPLY BRADY MARTZ BROADWAY PRINTING COMPANY BROADWAY PRINTING COMPANY BSN SPORTS BUTLER MACHINERY CO C&C PLUMBING AND HEATING CAITAL CITY BOILER REPAIR CALIFORNIA CONTRACTORS SUPPLIES CAPFIRST EQUIPMENT FINANCE CAROLINA SOFTWARE CDM SMITH CDW GOVERNMENT INC CDW GOVERNMENT INC CENGAGE LEARNING/GALE CHIEF/LAW ENFORCEMENT SUPPLY CHRISTOPHER A. CARLSON CHRISTOPHER A. CARLSON CIRCLE SANITATION CIRCLE SANITATION CITY OF MINOT CLEAN TECH CLUTE OFFICE EQUIP. INC CLYNE, LYDIA RACHEL COLONIAL LIFE PREMIUM PROCESSING COLORADO DEPARTMENT OF REVENUE COMFORT INN & SUITES MANDAN COMMUNITY AMBULANCE SERVICE COMPUTER STORE COMPUTER STORE COOKIES FOR YOU COOKIES FOR YOU CORE & MAIN CORE & MAIN COUNTRY INN & SUITES - MINOT CPS, LTD CUMMINS POWER, LLC CUMMINS POWER, LLC CURT'S STARTER & ALT. SERVICE DACOTAH PAPER CO DAKOTA AGRONOMY PARTNERS, LLC DAKOTA FIRE EXTINGUISHER DAKOTA FIRE EXTINGUISHER DAKOTA FLUID POWER, INC DAKOTA OUTDOOR ADVERTISING LLC DAKOTA SUPPLY GROUP DAKOTA TRUCK & FARM DELL MARKETING L.P DEZURIK, INC DIG IT UP BACKHOE SERVICE DIVERSIFIED INSPECTIONS, INC DORSEY & WHITNEY DORSEY & WHITNEY DPC INDUSTRIES, INC DPC INDUSTRIES, INC DYNATEST CONSULTING, INC EAPC ARCHITECTS EAPC ARCHITECTS EBIX / HOPE NEWSLETTER ECOLAB ELDORADO NATIONAL - CALIFORNIA ELDORADO NATIONAL - CALIFORNIA ELECTRIC PUMP EMERGENCY APPARATUS MAINTENANCE EMERGENCY APPARATUS MAINTENANCE EMERGENCY AUTOMOTIVE TECHNOLOGIES EMERGENCY AUTOMOTIVE TECHNOLOGIES ENERBASE ENERBASE ENVIRONMENTAL PRODUCTS & ACCESS ESSENTIAL LIVING INC., ETHANOL PRODUCTS ETHANOL PRODUCTS FACTORY MOTOR PARTS FACTORY MOTOR PARTS FAKEN, CHAD FARSTAD OIL CO FARSTAD OIL CO FASTENAL COMPANY FASTENAL COMPANY FEDERAL EXPRESS FELTNER, RICHARD FERGUSON ENTERPRISES, INC FERGUSON WATERWORKS # FERGUSON WATERWORKS # FIDELITY SECURTIY LIFE FIRE SAFETY USA, INC FIRST DISTRICT HEALTH UNIT FIRST INTERNATIONAL BANK & TRUST FIRST WESTERN INSURANCE FIRST WESTERN INSURANCE FLEETMIND SOLUTIONS INC FLERMOEN, KELLI FLORES CONCRETE CONSTRUCTION, INC FOOD SERVICES OF AMERICA FRONTIER PRECISION FUSION AUTOMATION INC G & P COMMERCIAL SALES GAFFANEYS GCR TIRE CENTERS GEFROH ELECTRIC GENERAL TRADING GENERAL TRADING GERDAU AMERISTEEL GERDAU AMERISTEEL GILLIG LLC GLASS DOCTOR GOETTLE, SHANE C GOOSENECK IMPLEMENT GOOSENECK IMPLEMENT GOURNEAU, ZACH GRAND HOTEL GRANITE SPRINGS CO GRANITE SPRINGS CO GRAVEL PRODUCTS, INC GRAVEL PRODUCTS, INC GRAYBAR GRAYBAR GREAT PLAINS TECHNICAL SERVICES HACH HANSON, RANDALL & JUDY HARLEYS HARLEYS HARLOW'S BUS SALES INC HAWKINS, INC HIGH POINT NETWORKS, LLC HIGHT CONSTRUCTION HOAGLUND, LESLIE HOME DEPOT CREDIT SERVICES HOME OF ECONOMY HOME OF ECONOMY HOMESTEADERS RESTAURANT HORINKA, BRIAN HOUSTON ENGINEERING, INC HYDRO KLEAN INFORMATION TECHNOLOGY DEPARTMENT INTERNATIONAL INSTITUTE OF INTERSTATE BATTERY SYSTEM JH MEDICAL SUPPLY JUNDT, LISA K MART KADRMAS, LEE & JACKSON (BISMARCK) KELLER PAVING AND LANDSCAPING KEVIN'S PLUMBING & HEATING KEVINS AUTO BODY KRANDA, TODD D KRANDA, TODD D KUHN, TRENTON LAKEFIELD, DAVID LAKODUK, ROSS LANDMARK STRUCTURES LARSON, MACEY LEXIPOL LLC LEXISNEXIS MATTHEW BENDER LHOIST NORTH AMERICA OF MISSOURI LN GANN LLC LOWES PRINTING, INC M & H GAS M & S SHEET METAL, INC M&T FIRE AND SAFETY INC MACA MACA MACS INC MACS INC MADC MAGIC CITY GARAGE DOOR COMPANY MAIN ELECTRIC CONSTRUCTION MAIN ELECTRIC CONSTRUCTION MANUFACTURERS' NEWS, INC MARCO, INC MARCO, INC Page 2

3 MARCO, INC MARKETPLACE FOODS MARQUARDT, ARLYN MARTISEN, DELLA & OLIVIA CHRISTMAS MATERIAL TESTING MATERIAL TESTING MDU MEI TECHNOLOGIES MENARDS MENARDS MESSERLI & KRAMER PA MEYER, LANCE MICROSOFT CORPORATION MINOT AUTO MINOT AUTO MINOT CITY AUDITOR MINOT CITY AUDITOR MINOT COMMISSION ON AGING MINOT CONVENTION&VISITORS BUR MINOT CONVENTION&VISITORS BUR MINOT DAILY NEWS MINOT DAILY NEWS MINOT ELECTRIC MINOT EMPLOYEE DONATIONS MINOT LUMBER MINOT LUMBER MINOT LUMBER MINOT PARK DISTRICT MINOT PARK DISTRICT MINOT PAVING MINOT POLICE DEPT MINOT REC COMMISSION MINOT RESTAURANT SUPPLY MINOT SASH & DOOR, INC MINOT VETERINARY CLINIC MISCELLANEOUS A/R MISCELLANEOUS A/R MISCELLANEOUS A/R MISCELLANEOUS A/R MN CHILD SUPPORT PAYMENT CENTER MN CHILD SUPPORT PAYMENT CENTER MONTAGE ENTERPRISES INC MONTANA-DAKOTA MOORE, FRENCHELL M MOORE, MELANIE MOORE, MELANIE MORELLI'S DISTRIBUTING INC MOSS, AARON MOWBRAY & SONS MUUS LUMBER MVTL LABORATORIES NAGEL, THOMAS NAPA AUTO PARTS NAPA AUTO PARTS NATIONAL PAYMENT CORPORATION ND DEPARTMENT OF HEALTH ND DEPT OF HEALTH ND DEPT OF TRANSPORTATION ND DEPT OF TRANSPORTATION ND DEPT OF TRANSPORTATION ND DEPT OF TRANSPORTATION ND DEPT OF TRANSPORTATION ND DEPT OF TRANSPORTATION ND DEPT OF TRANSPORTATION ND INSURANCE DEPT ND INSURANCE DEPT ND LEAGUE OF CITIES ND ONE CALL, INC ND ONE CALL, INC ND STATE RADIO COMM NDPOA NDSC NESS IRREVOCABLE FARM TRUST NICOLAISEN, CLEO NORTH PRAIRIE RURAL WATER NORTHERN BRAKE NORTHERN LAKE SERVICE, INC NORTHERN TESTING NORTHERN TRUCK EQUIPMENT CORP NORTHWEST TIRE AND RETREAD NORTHWEST TIRE AND RETREAD NOVA FIRE PROTECTION CO O'DAY EQUIP. INC OAG AVIATION WORLDWIDE LLC OCLC OFFICE DEPOT OFFICE DEPOT OFFICE FURNITURE RESOURCES OK AUTOMOTIVE OLSON'S TOWING OLSON'S TOWING OVERDRIVE PARK CONSTRUCTION PEI PEPSI-COLA BOTTLING COMPANY PEPSI-COLA BOTTLING COMPANY PERFORMANT RECOVERY, INC PETERSON, GEORGE PICTOMETRY INTERNATIONAL CORP POST CONSTRUCTION COMPANY PRAIRIE SUPPLY PRAIRIE SUPPLY PRAXAIR DISTRIBUTION, INC PRINGLE & HERIGSTAD, P.C PRINGLE & HERIGSTAD, P.C PRO CELLULAR PROCOLLECT PROCOLLECT PROTHMAN PROTHMAN QUAKKELAAR, JENNIFER QUALITY INN & SUITES - DICKINSON RALPH'S PLUMBING RAMKOTA HOTEL & CONFERENCE CENTER RDO EQUIPMENT RECORDED BOOKS RECORDED BOOKS REGENT BOOK COMPANY REPUBLIC PARKING SYSTEM RHI SUPPLY RICHARDS, CLAUDE RODMAN, DAVID ROTARY CLUB OF MINOT RYAN CHEVROLET INC RYAN GMC RYAN, CHRISTOPHER SANDUSKY, CAISEE SANITATION PRODUCTS SATROM TRAVEL SCHOCKS SAFE AND LOCK SERVICE SCHOCKS SAFE AND LOCK SERVICE SCHWARTZ, ANNIE SECURITY PLUS SECURITY PLUS SECURSCREEN SHERWIN WILLIAMS SHERWIN WILLIAMS SHIFT CALENDARS SIGNCAD SYSTEMS SIGNS TODAY, INC SIMTECH INC SIPMA, SHAUN SLEEP INN & SUITES SOURIS RIVER JOINT WATER RESOURCE SOURIS VALLEY READY MIX, LLD SOUTH DAKOTA CHILD SUPPORT SOUTH DAKOTA CHILD SUPPORT SOUTHEAST MUFFLER SOUTHEAST MUFFLER SPENCER, DAVID STAFFORD, RYAN STANTEC CONSULTING SERVICES INC STAPLES STAPLES STAY BRIDGE SUITES STEFFENSEN, BERG & DONITA STEIN'S INC STEVICK BUSINESS SPECIALTIES & WEAR SUN LIFE FINANCIAL SUNDHEIM, JUSTIN SUNRISE DELIVERY SUPERIOR SERVICE HEATING & AIR SWANSON & WARCUP, LTD SWANSTON EQUIPMENT SWANSTON EQUIPMENT TALBERT, JAMES TARGET TEAM ELECTRONICS INC TEMPLE, GERI TESSMAN SEED COMPANY THE HILLMAN GROUP, INC THOMSON REUTERS-WEST PAYMENT CENTER Page 3

4 TITAN MACHINERY TOTALFUNDS TRACTOR SUPPLY CREDIT PLAN TRANSUNION TRANSUNION TRILLION AVIATION TRINITY HEALTH TWISTED CRK RANCH SUPPLY TX CHILD SUPPORT SDU TX CHILD SUPPORT SDU U.S. FOODSERVICE U.S. POST OFFICE ULRICKSON, PAUL ULTEIG UNIFORM CENTER UNIFORM CENTER UNITED MAILING SERVICE UNITED MAILING SERVICE UPS STORE # USA BLUE BOOK VANTAGEPOINT TRANSFER - 30##### VANTAGEPOINT TRANSFER - 30##### VANTAGEPOINT TRANSFER -- 10### VANTAGEPOINT TRANSFER -- 10### VERIZON VERIZON VOLLMER, MARK WAGNER CONSTRUCTION WAGNER CONSTRUCTION WARD COUNTY AUDITOR WARD COUNTY AUDITOR WASTE NOT RECYCLING LLC WASTE NOT RECYCLING LLC WATER ACCOUNT REFUNDS WATER ACCOUNT REFUNDS WATER ACCOUNT REFUNDS CHARGE THESE FUNDS: WATER ACCOUNT REFUNDS WATER ACCOUNT REFUNDS WATER ACCOUNT REFUNDS WATER ACCOUNT REFUNDS WATER ACCOUNT REFUNDS WATER ACCOUNT REFUNDS WATER ACCOUNT REFUNDS WATER ACCOUNT REFUNDS WATER ACCOUNT REFUNDS WATER ACCOUNT REFUNDS WATER ACCOUNT REFUNDS WATER ACCOUNT REFUNDS WATER ACCOUNT REFUNDS WATER ACCOUNT REFUNDS WATER ACCOUNT REFUNDS WEST OAKS ANIMAL HOSPITAL WESTERN STEEL AND PLUMBING WESTLIE FORD WESTLIE FORD WESTLIE TRUCK CENTER WESTLIE TRUCK CENTER WHITE, MARC WHITESELL, STEVE WILBUR-ELLIS CO LLC WILBUR-ELLIS CO LLC WOODS, PATRINA WOODS, PATRINA WSI CLAIM XEROX CORPORATION XEROX CORPORATION ZDROIK, EMILY & ZACH D SPECIALTIES INC Total: $6,788, Airport $ 26, Cemetery 3, Parking Authority Garbage Collection 21, Landfill 30, Water/Sewer Storm Sewer Maintenance 11, Water Supply 61, Water Distribution 37, Sewer 23, Utility Billing 6, Replacement 9, Public Transportation 5, Library 6, Auditorium/Recreation 13, Total Transferred $ 258, ELECTRONIC PAYMENTS AFLAC BCBS 138, Federal Tax Withholding 474, Page 4

5 State Income Tax 71, Sales and Use Tax 1, ND State Disbursement 6, Deferred Comp 16, Verendrye Electric 57, Xcel 170, MDU 2, SRT 19, Verizon Credit Card Payments 10, Mass Mutual 147, Credit Card Fees ND Unemployment 4, Total 1, APPROVAL OF PAYROLL JUNE 24, 2018 THROUGH JULY 21, 2018 APPROVED Alderman Jantzer moved the City Council approve the payroll for the period of June 24, 2018 through July 21, 2018 in the amount of $2,053, PUBLIC HEARING - BUILDING RELOCATION REQUEST TH AVE SE APPROVED The City Council held a public hearing to consider the request from Patrick Schmidt to relocate a single family residence, from rd Ave NE, Berthold, ND 58718, to th Ave SE, Minot, ND 58701, also known as, S/D Lot 6 Sec , Lot 7 Block 3, subject to the following conditions: 1. A ten-thousand dollar completion bond must be posted with the City of Minot prior to issuance of any permits for this work. 2. Application and approval of mechanical, electrical, plumbing, building permits for all new proposed construction. 3. Coordinate all relocation activities with public utilities and traffic authorities. 4. An approved foundation design in compliance with City of Minot building codes. 5. If required: plumbing, electrical and HVAC systems must be brought into compliance with current code requirements of the City of Minot. 6. All work at the new location must be in compliance with City of Minot building codes and zoning ordinances. 7. The exterior of the structure must be one consistent color arrangement of colors after relocation. 8. The property must be provided with proper site drainage, and must be landscaped in a manner similar to surrounding properties. No one appeared on behalf of the application. Whereupon Alderman Jantzer moved the public hearing be closed and the building relocation be approved. Motion seconded by Alderman Straight and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. Page 5

6 PERSONAL APPEARANCES Cal Larson, of th Ave SE, came forward on behalf of Dig It Up Backhoe Service. He explained, there was a recent bid for demolition in which Dig It Up Backhoe was the lowest bidder, however, the bids were rejected due to exceeding the engineer s estimates. He said, they have a good track record with the City and he feels they should be awarded the bid. Mr. Larson also brought up issues with the Home Sweet Home building relocation they are currently working on. He said they ran into unforeseen issues and have been delayed. He has requested direction from City staff but has not received a response yet. He inquired if partial payment could be made for the work that has been done since the delays are affecting his business. The City Manager responded to the issue regarding the bid opening, by saying, the City budget is based on engineer s estimates. When bids are higher than the budgeted amount, the Council cannot authorize an award of bid without a budget amendment seeking additional funds or rebidding the project. Rebidding often results in a lower cost to the City. Mr. Zakian, Disaster Resilience Grant Program Manager & Chief Resilience Officer, expanded by saying, the demolition project is funded by the NDR grant and is therefore subject to HUD guidelines, which requires the project adhere to a necessary and reasonable standard. All four of the bids submitted for the demolition project were significantly above the engineer s estimate. HUD s approach is that you should not award in this type of situation and should rebid. He said the rebid will be brought back to the Committee of the Whole at the end of August. Mr. Zakian went on to give an update on the Home Sweet Home relocation by saying, the building may have unexpected structural issues. A structural analysis was conducted prior to the project but there were two foundations which did not allow access to the joists and other supports. Once the building was elevated, it was revealed there may be issues that present a challenge if it can be placed on the new foundation. He said, a subcontractor of CDM Smith is conducting an engineering assessment and the report is expected to be submitted tomorrow. They will determine if the issues are the result of wear and tear we could not see or if it is the result of activity that took place. It will require an estimated cost analysis of additional work. Mr. Zakian addressed the request for partial payment by saying, the project has been calculated using unit bid prices and they are working on an itemized document. Once it is formalized, it can be processed for payment. He said it would be no later than 30 days. MAYOR S REPORT Mayor Sipma began by announcing the implementation of Liaison reports. He said, Council members will provide brief updates on all of the additional committees they take part in throughout the month. Oftentimes, there are activities that do not make it to a City Council agenda so he would like to have the Alderman share their accomplishments during the Other Business section of the agenda. The Mayor then reviewed the following meetings and events he attended over the past month: July 5 th - Met with Senator Heitkamp updating her on issues ahead for Minot July 9th - Met with a representative from Independence Inc. July 10th - Met collectively with the Park and Rec Consolidation group July 11th - City Manager Berry and I traveled to Bismarck to meet with a group concerning HUB City Funding ahead of the next legislative session July 12th - attended a taxation committee meeting where Mr. Barry testified to the group regarding Minot s Taxation and use of Special Assessments. July 12th - Attended the MADC Board Meeting at Maysa Arena July 16th - Assisted with the Community Development Director Interviews for candidates at City Hall July 17th - Chaired a meeting with Major General Keisar and other officials with the Army Corps of Engineers as well as assisting with the tour of the current and future flood protection project. July 18th - Attended the Souris Basin Planning Input Session at the Minot Auditorium July 18th - Met with Kylie Oversen a candidate for ND Tax Commissioner at her request July 18th - Attended a meeting following up on the Community Development Director position July 20th - Met with Kelly Armstrong a candidate for US House of Representatives July 20th - Welcomed a large crowd at the Grandstands for the opening night of the ND State Fair where Cole Swindell kicked off the concerts. Page 6

7 July 2lst Took part in the ND State Fair Parade as we rode waved and welcomed people to the event. July 22nd - Attended the State Water Commission Meeting at the Ward County Administration Building July 22nd - Attended the Task Force 21 Meeting at the Chamber July 25th - Attended the State Fair Social at the Carousel at the Fair Grounds July 27th - Attended the MADC Economic Development Committee July 27th - Met with David Ashley with the SRJB July 27th - Once again was on the Grand Stand Stage at the ND State Fair introducing a couple of big performers for the 2019 Fair Rascal Flatts and Tim McGraw and then introduced Dierks Bentley. July 30th - Attended another meeting for the potential Parks & Rec Merger. July 30th - Met with Governor Burgum s Policy Advisor Jace Beehler July 30th - With a group at the Chamber s office about a possible future expansion of Highway 52 July 31st - Attended the Minot Air Force Base Missile Wing Change of Command ceremony August 1st - Attended MADC Executive Committee August 2nd - Met with Paul Stroklund concerning the Mayor s Committee on Addition August 2nd - Attended the Souris River Joint Board Meeting at the auditorium August 3rd - Attended a meeting with downtown business professional about the IEDC report August 6th - Met with leadership at Dakota Square Mall August 6th - Met with the stakeholders group at Job Services Mayor Sipma concluded his report by congratulating Renae Korslien and all of the staff for putting on a fantastic State Fair. APPOINTMENTS AND REAPPOINTMENTS APPROVED Alderman Olson moved the City Council approve the following Mayoral appointments: Special Assessment Commission Mitch Kraft appointed with a term to expire August Electrical Board Joseph Bratvold appointed with a term to expire August Motion seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, CITY MANAGER S REPORT The City Manager listed upcoming meetings including, MADC August 9 th, Water Topics Tour August 13 th & 14 th, Chamber Board Meeting August 21 st as well as the Park South ribbon cutting. The Planning Commission will meet August 27 th, Committee of the Whole August 28 th & 29 th and the City Council meeting will be September 4 th. He briefly mentioned the 2019 proposed annual budget which is being distributed to the Council at the meeting. He said, staff focused on the principals outlined by the Mayor and Council. He mentioned that staff will provide a list of Frequently Asked Questions to help with understanding and communication. Mr. Barry moved on to describe the City Administrator s Forum where they discussed Legacy Fund Loans, Special Assessment Legislation and a potential Refund Bill, as well as a Homestead Credit Bill. He said, he spent time at the Capitol meeting with HUB City leaders to discuss the HUB City formula. He stated, he believes they have reached an agreement that will go to the North Dakota Legislature that would allow for an increase to the City of Minot s share by about $2 million, which is almost 50% more than our current allotment. He spoke about the Interim Taxation Committee, where he provided additional context to the City s financial position and addressed specific requests regarding the City s budget. He explained the City s future obligations, debt load, state funding declines, use of sales tax and property tax, and the City s growth and needs. They also discussed their opinions regarding eliminating all Renaissance Zone opportunities for City s across the state. He said he testified against it and believes they were heard loud and clear. Page 7

8 The North Dakota League of Cities Conference will be in Grand Forks beginning September 13 th. He said, he challenged the department heads to identify accomplishments to be submitted to the NDLC for Leadership Excellence Awards. The three nominations include former Mayor Chuck Barney and his accomplishments with the Mayor s Committee on Addiction, Minot s move to automation, and the downtown infrastructure project. Mr. Barry gave an update on the Parking Ramps. Cypress moved for a change of Venue to have the case heard in Bismarck. The City testified against the change and we are currently awaiting the Judge s ruling. The structural analysis has been conducted and though we are waiting on the final report, there were no initial issues noticed. The report will include recommendations for preservation of the building. Staff has been making improvements including, plugging holes, roof repairs, sweeping, and replacing meter equipment. The City Manager mentioned the Library Merger and Parks Merger Committees. Meetings will continue and the public is invited to attend. He listed some construction updates by saying, the NW Water Tower was raised, the Broadway Bridge Beams have been placed, the 83 Bypass is progressing and other major construction updates are described in the printed Construction Brief that was provided to the Council. There is also a brief regarding the NDR project updates. He pointed out the Park South ribbon cutting taking place this month which is the first completed project to result from the NDR grant application. He also mentioned, the substantial amendment was approved, there is an update on the Home Sweet Home relocation, and the Neighbor Next Door program where vacant lots were successfully sold through auction. He continued by stating, the free dump week took place the week of July 16 th. There were 641 residents who utilized the service and 133 tons of material was disposed including 199 tires and appliances. National Night Out will be August 7 th at Magic City Campus. It is an opportunity for public safety and health professionals to promote community partnerships. He concluded with an update on the Community Development Director position. He said, three finalists were interviewed and one was offered the position. Unfortunately, he had taken a job somewhere else so staff will reopen the recruitment process. Alderman Wolsky thanked staff for the improvements made to the Parking Structures. Alderman Straight commented on the Neighbor Next Door program and the response from staff for their willingness to work with the community. Alderman Podrygula thanked the Police Department for allowing him to ride along on a recent night shift. He recognized the challenges they face regarding retention and experience in the department. CITY ATTORNEY S REPORT The City Attorney submitted a written report. SUBDIVISION OF HANOVER SUBDIVISION, LOTS 1 & 2 APPROVED Alderman Jantzer moved the City Council approve an application submitted by Tim Vallely, represented by Sean Weeks, to subdivide Section , Subdivision of Outlot 22, Lots into 2 lots to be known as Hanover Subdivision, Lots 1 & 2 subject to the following conditions: 1. Access locations to be approved by the City Engineer. 2. Public sidewalks are required on urbanized sections of 20th Avenue SW. 3. Connection fees apply to new buildings on proposed Lot 2, Hanover Subdivision. 4. Proposed Lot 2 of Hanover Subdivision shall be improved to the following commercial standards prior to use of the lot for display/storage of inventory: Page 8

9 a. Hard-surface parking with concrete curb and gutter is required for all areas where boats, ATV s, personal watercraft, trailers, associated equipment and similar will be parked. b. Landscape requirements as set forth in Chapter 24, Landscaping and Screening Standards shall apply to proposed Lot Approval of this subdivision shall be conditioned upon approval of the pending text amendment that is proposed for Section 11-4 allowing commercial lots for open sales to be part of a commercial business without a primary building as a conditional use as long as the lot meets the standards set forth in the proposed text amendment. If the amendment is not approved, this subdivision request will become null. SUBDIVISION OF ROUGHRIDER ADDITION, LOTS 1 & 2 APPROVED Alderman Jantzer moved the City Council approve an application by Daniel Williamson, represented by Connie Jenkinson, to subdivide Section , Outlot 18 into 2 lots to be known as Roughrider Addition, Lots 1 & 2 subject to the following conditions: 1. A Stormwater Management Plan is required if the property develops into anything other than single-family residential. 2. Access locations to be approved by the Ward County Engineer. 3. Public sidewalks will be required if roadways become urbanized. SUBDIVISION OF SOUTHWEST BUSINESS PARK 2 ND ADDITION, LOTS 1 & 2 APPROVED Alderman Jantzer moved the City Council approve an application by Southwest Properties, LLC, Joe Kraft and Pat Kraft, to subdivide Southwest Business Park Addition, Block 2, Lots 2 and 3 into 2 lots to be known as Southwest Business Park 2nd Addition, Lots 1 and 2 subject to the following conditions: 1. Lots must abide by recorded development agreement. 2. Public sidewalks are required along all streets. 3. Connection fees are required. SUBDIVISION OF TITA ADDITION, LOT 1 APPROVED Alderman Jantzer moved the City Council approve an application by TITA, LLC, Gabriel Holt, to subdivide North Minot Addition, Block 1, Lots 8-10; Ehr s Addition, Lots 12 and 13; and Section , Outlot 40 into 1 lot to be known as Tita Addition, Lot 1 subject to the following conditions: 1. A stormwater management plan is required. 2. A traffic study is required. 3. Public sidewalks are required. 4. Connection fees are required. ORDINANCE NO REZONE TITA ADDITION, LOT 1 FIRST READING APPROVED Page 9

10 Alderman Jantzer moved the City Council place ordinance no on first reading to change the zone from R3B (Multiple Residential) District and C2 (General Commercial) District to C2 (General Commercial) District on Tita Addition, Lot 1 for the purpose of business development. Motion seconded by Alderman Olson and carried unanimously. Alderman Jantzer moved the City Council pass ordinance no on first reading. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, ORDINANCE NO AMENDING SECTION 11-4 OF THE CITY OF MINOT ZONING CODE FIRST READING APPROVED Alderman Jantzer moved the City Council place ordinance no on first reading amending Section 11-4 of the City of Minot Zoning Code. Motion seconded by Alderman Olson and carried unanimously. Alderman Jantzer moved the City Council pass ordinance no on first reading. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, SUBDIVISION OF FAMILY RECREATION ADDITION, LOT 1 HELD The City Manager explained, the application does not meet the current ordinance requirements for public zoning. The ordinances are being reviewed because they have been found to be onerous, particularly when it comes to applications rezoning to the Public designation. Staff believes it would be best to hold this application until revisions to the ordinance take place. He said, the Steering Committee will discuss the issues and amend the application requirements to be more consistent with private sector applications. He recommended the Council direct staff to revise the ordinances as appropriate to address inconsistencies and recommended the application be reheard at the October Planning Commission meeting. Alderman Wolsky moved the City Council direct staff to revise the ordinances as appropriate to address inconsistencies and send the application back to Planning Commission in October. Motion seconded by Alderman Pitner. Mayor Sipma commented, he has spoken with Ron Merritt of the Park District who said, the delay would not cause any issues in their plan. Whereupon a vote was taken on the above motion by Alderman Wolsky seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Pitner, REZONE FAMILY RECREATION ADDITION, LOT 1 HELD Alderman Wolsky moved the City Council hold the item until ordinance revisions have been approved and send the application back to the Planning Commission meeting in October. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Pitner, Sipma, Straight, Wolsky; nays: none. ANNEXATION OF FAMILY RECREATION ADDITION, LOT 1 HELD Alderman Wolsky moved the City Council hold the item until ordinance revisions have been approved and send the application back to the Planning Commission meeting in October. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Pitner, Sipma, Straight, Wolsky; nays: none. AMEND THE FUTURE LAND USE MAP FAMILY RECREATION ADDITION, LOT 1 HELD Alderman Wolsky moved the City Council hold the item until ordinance revisions have been approved and send the application back to the Planning Commission meeting in October. Page 10

11 Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Pitner, Sipma, Straight, Wolsky; nays: none SANITARY SEWER REHAB (4313) APPROVED Alderman Jantzer moved the City Council approve final payment in the amount of $277, to be paid to Wagner Construction for the 2018 Sanitary Sewer Rehab Project STREET IMPROVEMENT DISTRICT FINAL PAYMENT (4247) APPROVED Alderman Jantzer moved the City Council approve final payment to Bechtold Paving, Inc. in the amount of $46, for the 2017 Street Improvement District SIDEWALK, CURB & GUTTER REPLACEMENT PROJECT ORDER TO INSTALL SIDEWALKS #4311 APPROVED Alderman Jantzer moved the City Council order the construction or repair of Unit 2 sidewalks by the City s contracted Contractor for parcels where a waiver has been received. The cost and administration fees for the sidewalk work are to be assessed against the benefiting parcels. APPROVAL OF THE COMBINED WORK ORDERS FOR 2018 FAA PROJECT SNOW REMOVAL BROOM AND SANDER (AIR060, AIR067) APPROVED Alderman Jantzer moved the City Council award the bid for the snow removal broom and sander to M-B Companies, Inc., pending award of FAA grant funds and authorize the Mayor to sign the any applicable documentation. EXTENSION OF EMINENT DOMAIN OUTSIDE COUNSEL CONTRACT APPROVED Alderman Jantzer moved the City Council approve a one year extension of a modified eminent domain contract with Swanson & Warcup, Ltd. FINAL PAYMENT 30TH AVE GRAVITY SEWER (3490.5) APPROVED Alderman Jantzer moved the City Council approve final payment in the amount of $79, to be paid to Wagner Construction for the 30th Ave Gravity Sewer Project. PARKING LOT IMPROVEMENTS (AIR071) APPROVED Page 11

12 Alderman Jantzer moved the City Council approve the project to improve the Short-Term Parking Lot so that rental car operations can be separated from paid parking stalls; and authorize the Airport Director to publish a Request for Proposal to award the project to the lowest qualified bidder, and complete the project in a cost effective and timely manner; and authorize the Mayor to sign the required approvals. ORDINANCE NO AMEND THE 2018 ANNUAL BUDGET RELOCATE CAR RENTAL OPERATIONS FIRST READING APPROVED Alderman Jantzer moved the City Council place ordinance no on first reading to amend the 2018 annual budget to increase the airport maintenance landside for the constructing of the relocation of the car rental operations to the west short term parking lot. Motion seconded by Alderman Olson and carried unanimously. Alderman Jantzer moved the City Council pass ordinance no 5311 on first reading. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, STRUCTURE AUCTION AUTHORIZATION APPROVED Alderman Jantzer moved the City Council grant approval to auction structures acquired for flood mitigation projects. CDM SMITH SUPPORT SERVICES ALLOCATION 1 CONTRACT EXTENSION APPROVED Alderman Jantzer moved the City Council approve a modified one year contract extension with CDM Smith for project delivery services with Allocation #1. EXPAND SCOPE OF IEDC AGREEMENT FOR FOLLOW THROUGH SUPPORT APPROVED Alderman Jantzer moved the City Council approve expanding the scope of IEDC agreement to provide complete analysis of incentives adding $30,000 from NDR funds for the additional work and authorizing the Mayor to execute the extension. FAA SUPPLEMENTAL DISCRETIONARY GRANT OPPORTUNITY APPROVED Alderman Jantzer moved the City Council authorize the Airport Director to apply for a supplemental Airport Improvement Grant offered by the FAA to fund completion of Phase II and III of the General Aviation pavement rehabilitation project; Authorize the Airport Director to commence the Request for Proposal process immediately to comply with application deadline requirements; Award the bid pending receipt of at least 90% of grant money; Authorize acceptance of grant money that may be offered through this supplemental opportunity which includes federal funding of at least 90% of the estimated $1.9 million project cost; Authorize the Mayor to sign necessary documents. AWARD OF BID- LIBRARY DIGITAL SIGN (LIB033) APPROVED Page 12

13 Alderman Jantzer moved the City Council award the bid for the Library Digital Sign to Indigo Signworks, Inc. in the amount of $17, and authorize the Mayor to sign the agreement. Motion seconded by Alderman Olson. Alderman Olson thanked the Friends of the Library whose donations made it possible to purchase the sign. Whereupon a vote was taken on the above motion by Alderman Jantzer, seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, SUPPER CLUB LICENSE- VALHALLA BAR AND GRILL, LLC DBA VALHALLA APPROVED Alderman Olson moved the City Council approve the request from Valhalla Bar and Grill, LLC dba Valhalla for a Supper Club License operating at 2315 N. Broadway, subject to approval by the Police Chief, Building Official and Fire Marshal. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, GOOSENECK IMPLEMENT - MOURE EQUIPMENT PLAT AGREEMENT (4369) APPROVED Alderman Olson moved the City Council approve the Development (Plat) Agreement between the City and the Developer, Moure Equipment, LLC and authorize the Mayor to sign the agreement. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, P4291 CARNEGIE CENTER STRUCTURAL REPAIRS BID AWARD APPROVED Alderman Olson moved the City Council award the bid for the Carnegie Center Structural Improvements to Craft Builders in the amount of $560, and authorize the Mayor to sign the contracts on behalf of the City. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, ORDINANCE NO AMEND THE 2018 ANNUAL BUDGET CARNEGIE CENTER STRUCTURAL REPAIRS FIRST READING APPROVED Alderman Olson moved the City Council place ordinance no on first reading amending the 2018 annual budget to increase Sales Tax Community Facilities revenues and expenditures for the Carnegie Center Repairs. Motion seconded by Alderman Pitner and carried unanimously. Alderman Olson moved the City Council pass ordinance no on first reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, USE OF CITY OWNED PROPERTY BY NEIGHBOR RD AVE SE APPROVED Alderman Olson moved the City Council enter into an agreement to allow Daniel Schuler, th Street SE the right to use City owned property at rd Ave. SE in exchange for him maintaining the property. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, SALE OF SURPLUS STREET SWEEPER TO SURREY APPROVED Alderman Olson moved the City Council approve the sale of a 1999 Elgin Pelican street sweeper to the City of Surrey for $5, Page 13

14 Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, SPECIALTY RESTAURANT BEER & WINE LICENSE- S-CORP DBA THE PUTT DISTRICT APPROVED Alderman Olson moved the City Council approve the request from S-CORP dba The Putt District for a Specialty Restaurant Beer & Wine License operating at 17 South Main Street, Suite A, subject to approval by the Police Chief, Building Official and Fire Marshal. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, RETAIL BEER & WINE LICENSE- ARTISTIC AMBIANCE, INC. DBA FLOWER BOX APPROVED Alderman Olson moved the City Council approve the request from Artistic Ambiance, Inc. dba Flower Box for a Retail Beer & Wine License operating at 301 W. Burdick Expressway, subject to approval by the Police Chief, Building Official and Fire Marshal. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, ORDINANCE NO AMENDING SECTION OF THE CITY OF MINOT CODE OF ORDINANCES FIRST READING APPROVED Alderman Olson moved the City Council place ordinance no on first reading amending Section to eliminate inconsistency and update the numbering of the section relating to adult entertainment centers and/or sexually oriented business. Motion seconded by Alderman Pitner and carried unanimously. Alderman Olson moved the City Council pass ordinance no on first reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, STORM SEWER CRANE TRUCK (PROJECT NUMBER 4322) BID AWARD APPROVED Alderman Olson moved the City Council award the storm sewer crane truck bid to Westlie Motors in the amount of $102, Motion seconded by Alderman Jantzer. Alderman Wolsky stated, he was under the impression this truck was a replacement for an older piece of equipment. He asked what the department is currently doing without the truck. The Public Works Director responded by saying, this equipment is for the storm sewer department. Currently, without the crane truck, a loader is used but it is not efficient. The loader has to be hauled to the location and unloaded for use. Whereupon a vote was taken on the above motion by Alderman Olson, seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, ORDINANCE NO AMENDING AND REENACTING 7-27 OF CHAPTER 7 OF THE CITY OF MINOT CODE OF ORDINANCES FIRST READING APPROVED Alderman Straight moved the City Council place ordinance no on first reading to amend and reenact Section 7-27 of the City of Minot Code of Ordinances relating to dangerous dogs. Motion seconded by Alderman Olson. Alderman Podrygula asked about the language from Section 7-25 including criteria for destructive and annoying animals, which was removed from the proposed ordinance. Page 14

15 The Police Chief explained the section was replaced in 7-27 by using similar language taken from the Fargo ordinance. It carries the same enforcement as the previous language. Alderman Podrygula stated, he would like the ordinance to clearly define apparent attitude of attack. Alderman Podrygula moved the City Council amend the motion to insert the language (for example, but not limited to, snarling, lunging, charging, chasing, or growling) to 7-27(a) (2). Motion seconded by Alderman Wolsky. Alderman Pitner asked if the location should be defined, to which the City Attorney explained, the ordinance applied to any public or private property, other than the owner s property. Alderman Straight said, the proposed ordinance is a good start but it can be reviewed at a later time to evaluate whether or not it is working. Whereupon a vote was taken on the amendment by Alderman Podrygula seconded by Alderman Wolsky and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Alderman Podrygula then addressed the issue of liability insurance and said, he believes $300,000 is very little considering the damage an attack can cause. Alderman Podrygula moved the City Council amend the motion to increase the dollar amount of liability insurance listed under Section 7-27 to $500,000/$1,000,000. Motion seconded by Alderman Jantzer. The City Attorney explained, the penalties listed in the proposed ordinance are just options to be considered by the court. The amount of liability insurance would be determined at their discretion and are not obligations. Even if the dollar amount is changed in the ordinance, the Judge could choose an amount that is higher or lower than the ordinance suggests. Alderman Jantzer said, even with the clarification from the City Attorney, he supports the amendment because it gives an indication of how serious a situation can become and ensures the expectation is set for adequate coverage. Alderman Straight took a moment to remind the public how important it is to contact the Police Department after any incident involving a bite so they can appropriately document the incident. Whereupon a vote was taken on the amendment by Alderman Podrygula, seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Alderman Straight moved the City Council pass ordinance no on first reading as amended. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. MODIFICATIONS TO PHASE MI-1 - MOUSE RIVER FLOOD PROTECTION PATHS AND OPENINGS APPROVED Alderman Wolsky moved the City Council direct the Souris River Joint Board modify the Mouse River Enhanced Flood Protection Project to add a new 8 opening at the Anne Street Bridge and narrow the openings at the Broadway opening from 16 on each side to 8 for an additional cost of $7, paid for using sales tax capital Infrastructure as the funding source. Motion seconded by Alderman Jantzer. Mayor Sipma said, he received a phone call raising concerns the sales tax dollars dedicated to flood control were being used for improvements outside the scope of flood control. He assured, we are funding our full half penny obligation and more. Alderman Olson clarified her comments from the previous discussion on the issue, part of her objection to the opening is the Anne Street Bridge and her opinion of its integrity. She confirmed, it is not an engineer s recommendation, only her own feelings. Page 15

16 Alderman Podrygula expressed his opinions on the additional opening and said this instance is a good compromise but he will not approve any more openings for recreational purposes. Alderman Wolsky concluded by saying, the closures are safe and this is an example of an opportunity to make sure we re paying attention to the design process. Whereupon a vote was taken on the above motion by Alderman Wolsky, seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: Olson. ORDINANCE NO CHANGE THE ZONE FROM RA DISTRICT TO MH DISTRICT ON GREENLAND 3RD ADDITION, LOT 2 SECOND READING APPROVED Alderman Jantzer moved the City Council place ordinance no on second reading to change the zone from RA (Agricultural Residential) District to MH (Manufactured Home) District for the purpose of placing a mobile home on Greenland 3rd Addition, Lot 2. Motion seconded by Alderman Straight and carried unanimously. Alderman Jantzer moved the City Council pass ordinance no on second reading. Motion seconded by Alderman Straight and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO AMEND THE 2018 ANNUAL BUDGET- AUDITORIUM LIGHTING UPGRADE SECOND READING APPROVED Alderman Jantzer moved the City Council place ordinance no on second reading amending the 2018 annual budget to transfer $ from the Auditorium Maintenance Account to the Auditorium lighting project. Motion seconded by Alderman Straight and carried unanimously. Alderman Jantzer moved the City Council pass ordinance no on second reading. Motion seconded by Alderman Straight and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO LIBRARY CHILLER COIL REPLACEMENT SECOND READING APPROVED Alderman Jantzer moved the City Council place ordinance no on second reading amending the 2018 annual budget to transfer $13, from the Library's cash reserves to fund (Building & Grounds) for the replacement of a broken coil in the Library's 2011 chiller. Motion seconded by Alderman Straight and carried unanimously. Alderman Jantzer moved the City Council pass ordinance no on second reading. Motion seconded by Alderman Straight and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO HANDICAPPED ACCESSIBLE PARKING SPACE ADDITION 1ST AVENUE SE APPROVED Alderman Jantzer moved the City Council place ordinance no on second reading to add a handicapped accessible parking space on the north side of 1st Avenue SE, west of 1st St SE intersection. Motion seconded by Alderman Straight and carried unanimously. Alderman Jantzer moved the City Council pass ordinance no on second reading. Motion seconded by Alderman Straight and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ADMINISTRATIVE APPROVALS APPROVED Alderman Olson moved the City Council ratify the following administratively approved requests: Page 16