September 4, 2018 Regular City Council Meeting

Transcription

1 MINOT CITY COUNCIL SCHEDULED MEETING SEPTEMBER 4, 2018 AT 6:30 P.M. ROLL CALL Members Present: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky Members Absent: None PLEDGE OF ALLEGIANCE Mayor Sipma presiding and led the City Council in the Pledge of Allegiance. APPROVAL OF MINUTES- AUGUST 6, 2018 REGULAR CITY COUNCIL MEETING APPROVED Alderman Olson moved the City Council approve the minutes from the August 6, 2018 regular City Council Meeting. Motion seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, APPROVAL OF BILLS AUGUST 2018 APPROVED Alderman Jantzer moved the City Council approve the bills and transfers as listed for August, 2018 in the amount of $7,889, as follows: A-1 EVANS SEPTIC TANK SERVICE AAAE AAAE ACCT INCORPORATED ASBESTOS CONTROL ACKERMAN ESTVOLD ACME TOOLS ACME TOOLS ADELMAN, SHANE ADVANCED BUSINESS METHODS AE2S CONSTRUCTION LLC ALL AMERICAN TROPHIES ALL AMERICAN TROPHIES AMERICAN GARAGE DOOR AMERICAN TRUCK & TRAILER, LLC AMERICAN WORKING DOGS, INC AMERIPRIDE AMERIPRIDE AMERITAS LIFE INSURANCE CORP ANDERSON, JANET ANDERSON, PHILIP APEX ENGINEERING GROUP APH/AUTO VALUE APH/AUTO VALUE APPLIED CONCEPTS, INC/STALKER RADAR AQUA-PURE INC ARROWHEAD ACE HARDWARE ARROWHEAD ACE HARDWARE AT&T AVI SYSTEMS AVI SYSTEMS BAKER & TAYLOR BOOKS BAKKE GRINOLDS WIEDERHOLT BALLANTYNE, BRITTANY BAUER, KATHERINE BEALL, ASHLEY BECHTOLD PAVING BECHTOLD PAVING BENSON, MITCHEL BERG, MONDA BERGER ENTERPRISES, LLC BERGER ENTERPRISES, LLC BEST WESTERN KELLY INN BISCHOF, BREANN BLUE CROSS BLUE SHIELD Page 1

2 BLUE 360 MEDIA BOLTON, TED BORDER STATES ELECTRIC SUPPLY BORDER STATES ELECTRIC SUPPLY BOUND TREE MEDICAL BOXWOOD TECHNOLOGY, INC BRADY MARTZ BROADWAY PRINTING COMPANY BROADWAY PRINTING COMPANY BUNK, MATTHEW BURGESS, JUSTIN BUTLER MACHINERY CO BUTLER MACHINERY CO C&C PLUMBING AND HEATING CAL-DAK CABINETS CANADY, ALEC MANN CARPENTER, GARY CATERPILLAR FINANCIAL SERVICES CDM SMITH CENGAGE LEARNING/GALE CENTRAL MACHINING&PUMP REPAIR CHELL, TIMOTHY & STEPHANIE CHIEF/LAW ENFORCEMENT SUPPLY CHRISTOPHER A. CARLSON CHRISTOPHER A. CARLSON CIRCLE SANITATION CITY OF MINOT CITY OF MINOT CLUTE OFFICE EQUIP. INC CLYNE, LYDIA RACHEL CMT CONCRETE & CONSTRUCTION CNA SURETY COLONIAL LIFE PREMIUM PROCESSING COMMUNITY AMBULANCE SERVICE COMPUTER STORE CONCRETE MOBILE INC CORE & MAIN CORE & MAIN CPS, LTD CRAFT BUILDERS, INC CREATIVE PRINTING CREDIT COLLECTIONS BUREAU CREDIT COLLECTIONS BUREAU CROSS COUNTRY DELIVERY CROSS COUNTRY DELIVERY CROSS MATCH TECHNOLOGIES, INC CROWN TROPHY CUMMINS POWER, LLC CUMMINS POWER, LLC DACOTAH PAPER CO DACOTAH PAPER CO DAKOTA AGRONOMY PARTNERS, LLC DAKOTA CONCRETE CONSTRUCTION DAKOTA FIRE EXTINGUISHER DAKOTA FIRE EXTINGUISHER DAKOTA FLUID POWER, INC DAKOTA FLUID POWER, INC DAKOTA OUTDOOR ADVERTISING LLC DAKOTA OUTDOOR ADVERTISING LLC DAKOTA OUTERWEAR CO DAKOTA SUPPLY GROUP DAKOTALAND AUTOGLASS DAKOTALAND AUTOGLASS DAVIDSON CONSTRUCTION DELL MARKETING L.P DELTA DENTAL OF MINNESOTA DIG IT UP BACKHOE SERVICE DIG IT UP BACKHOE SERVICE DL BARKIE CONSTRUCTION INC DOC DOMESTIC VIOLENCE CRISIS CENTE DPC INDUSTRIES, INC DUO-SAFETY LADDER DXP ENTERPRISES, INC DYKE, DARREN DYKE, MIRANDA DYNATEST CONSULTING, INC EAPC ARCHITECTS ECOLAB ELDORADO NATIONAL - CALIFORNIA ELECTRO WATCHMAN INC EMERGENCY AUTOMOTIVE TECHNOLOGIES EMERGENCY AUTOMOTIVE TECHNOLOGIES ENERBASE ENERBASE ENVIRONMENTAL TOXICITY CONTROL INC ERA/ENVIRONMENTAL RESOURCE ASSOCIA ETHANOL PRODUCTS ETHANOL PRODUCTS EVIDENT, INC FACTORY MOTOR PARTS FACTORY MOTOR PARTS FARGO GLASS & PAINT COMPANY FARSTAD OIL CO FARSTAD OIL CO FASTENAL COMPANY FEDERAL EXPRESS FEIST ELECTRONICS FELTNER, RICHARD FERGUSON ENTERPRISES, INC FERGUSON WATERWORKS # FERGUSON WATERWORKS # FIDELITY SECURTIY LIFE FIRE EQUIPMENT CO FIRE EQUIPMENT CO FIRE SAFETY USA, INC FIRE SAFETY USA, INC FIRST DISTRICT HEALTH UNIT FIRST INTERNATIONAL BANK & TRUST FIRST WESTERN INSURANCE FIRST WESTERN INSURANCE FLEETMIND SOLUTIONS INC FLERMOEN, KELLI FLEXIBLE PIPE TOOL COMPANY FLORES CONCRETE CONSTRUCTION, INC FUSION AUTOMATION INC G & P COMMERCIAL SALES GAFFANEYS GCR TIRE CENTERS GEFROH ELECTRIC GENERAL EQUIPMENT GENERAL TRADING GENERAL TRADING GERDAU AMERISTEEL GERDAU AMERISTEEL GILLIG LLC GOETTLE, SHANE C GOODMAN, DAVID GOOSENECK IMPLEMENT GRANITE SPRINGS CO GRAVEL PRODUCTS, INC GRAVEL PRODUCTS, INC GRAYBAR GRAYBAR GREAT PLAINS TECHNICAL SERVICES GUERTON, KRISTIN HACH HAMPTON INN & SUITES--BISMARCK HARLEYS HAUG, SHANE HAWKINS, INC HIGH PLAINS TECHNOLOGY INC HIGHT CONSTRUCTION HIRSHFIELD'S HOME DEPOT CREDIT SERVICES HOME DEPOT CREDIT SERVICES HOME OF ECONOMY HOME OF ECONOMY HOUSTON ENGINEERING, INC HOUSTON ENGINEERING, INC IDEAL MANAGEMENT, INC INDIGO SIGNWORKS, INC INDIGO SIGNWORKS, INC INFORMATION TECHNOLOGY DEPARTMENT INNOVATIVE OFFICE SOLUTIONS LLC INSPECTION REFUNDS INTER-MOUNTAIN LABORATORIES, INC INTERNATIONAL ACADEMIES OF EMERGEN INTERNATIONAL CODE COUNCIL, INC INTERNATIONAL ECONOMIC DEVEL COUNCI INTERSTATE BATTERY SYSTEM INTERSTATE BATTERY SYSTEM IPMA-HR JAMESTOWN COMMUNICATIONS JERRY'S REPAIR & ALIGNMENT JH MEDICAL SUPPLY JIMS WELDING,INC JOHN BEAN TECHNOLOGIES CORP - OGDEN JOHNSON CONTROLS JOHNSON, CHRISTINE JUNDT, LISA JUNDT, LISA Page 2

3 K MART KADRMAS, LEE & JACKSON (BISMARCK) KADRMAS, LEE & JACKSON (BISMARCK) KALIX KELLER PAVING AND LANDSCAPING KELLER, ERIC KOETTER, CORY KRAFT, JOSHUA L-TRON CORPORATION LANDMARK STRUCTURES LARSON, MACEY LAUDENSCHLAGER, ERIK LEMAR, GERARD LHOIST NORTH AMERICA OF MISSOURI LHOIST NORTH AMERICA OF MISSOURI LOCATORS & SUPPLIES LOWES PRINTING, INC LTP M & H GAS M & S SHEET METAL, INC M & S SHEET METAL, INC M&T FIRE AND SAFETY INC MACS INC MACS INC MADC MADC MAIN ELECTRIC CONSTRUCTION MAIN ELECTRIC CONSTRUCTION MAINSTAY SUITES MARCO, INC MARKETPLACE FOODS MARTISEN, DELLA & OLIVIA CHRISTMAS MATERIAL TESTING MATERIAL TESTING MATHRE COMMUNICATIONS INC MCMASTER-CARR MDU MEI TECHNOLOGIES MEI TECHNOLOGIES MENARDS MENARDS MEYER, LANCE MEYER, LANCE MICKELSON, TODD MICROSOFT CORPORATION MIDSTATES WIRELESS, INC MIDSTATES WIRELESS, INC MINOT AUTO MINOT AUTO MINOT AUTOMOTIVE CENTER MINOT AUTOMOTIVE CENTER MINOT CITY AUDITOR MINOT COMMISSION ON AGING MINOT CONVENTION&VISITORS BUR MINOT CONVENTION&VISITORS BUR MINOT DAILY NEWS MINOT DAILY NEWS MINOT ELECTRIC MINOT ELECTRIC MINOT EMPLOYEE DONATIONS MINOT GIRLS FASTPITCH, INC MINOT LUMBER MINOT PAVING MINOT PLUMBING&HEATING CO INC MINOT POLICE DEPT MINOT POLICE DEPT MINOT RESTAURANT SUPPLY MINOT VETERINARY CLINIC MISCELLANEOUS A/R MMDLLC MN CHILD SUPPORT PAYMENT CENTER MN CHILD SUPPORT PAYMENT CENTER MOORE, MELANIE MORELLI'S DISTRIBUTING INC MORELLI'S DISTRIBUTING INC MOWBRAY & SONS MOWBRAY & SONS MUNICODE MUUS LUMBER MUUS LUMBER MVTL LABORATORIES MVTL LABORATORIES NAGEL, THOMAS NAPA AUTO PARTS NAPA AUTO PARTS NATIONAL PAYMENT CORPORATION ND CHILD SUPPORT ND CHILD SUPPORT ND DEPARTMENT OF EMERGENCY SERVICES ND DEPT OF HEALTH ND DEPT OF TRANSPORTATION ND DEPT OF TRANSPORTATION ND DEPT OF TRANSPORTATION ND HOUSING FINANCE AGENCY ND INSURANCE DEPT ND INSURANCE DEPT ND ONE CALL, INC ND SEWAGE PUMP & LIFT STATION COMP ND STATE TREASURER NDBOA NDPHA/CPS TRAINING NDSWRA NDSWRA NENNO PRODUCTS LLC NESS IRREVOCABLE FARM TRUST NEWMAN TRAFFIC SIGNS NIESS IMPRESSIONS NORTH DAKOTA CPA SOCIETY NORTH PRAIRIE RURAL WATER NORTH WINDS TRUCK ACCESSORIES NORTHERN BRAKE NORTHERN BRAKE NORTHERN PLAINS EQUIPMENT CO., INC NORTHERN PLAINS EQUIPMENT CO., INC NORTHWEST TIRE AND RETREAD NORTHWEST TIRE AND RETREAD NORTHWESTERN EQUIPMENT NOVA FIRE PROTECTION CO O'DAY EQUIP. INC O'DAY EQUIP. INC OFFICE DEPOT OFFICE DEPOT OFFICE DEPOT OK AUTOMOTIVE OK AUTOMOTIVE OLSON'S TOWING OVERHEAD DOOR CO. OF MINOT OVERHEAD DOOR CO. OF MINOT PAPPENFUS, MATTHEW PAPPENFUS, MATTHEW PARTAC PEAT CORPORATION PAVEMENT STENCIL COMPANY PEPSI-COLA BOTTLING COMPANY PEREZ, SAMANTHA PERFORMANT RECOVERY, INC PETERSON, NADINE PHYSIO-CONTROL CORP PKG CONTRACTING, INC PKG CONTRACTING, INC POST CONSTRUCTION COMPANY POSTMASTER POSTMASTER POSTMEDIA PAYMENT CENTRE PRAIRIE SUPPLY PRAIRIE SUPPLY PREFERRED CONTROLS CORP PREFERRED CONTROLS CORP PRIDE MANCHESTER, INC PRINGLE & HERIGSTAD, P.C PRINGLE & HERIGSTAD, P.C PROCOLLECT PROVIDENT LIFE & ACC INS CO QUALITY INN-BISMARCK RAILROAD MANAGEMENT COMPANY RDO EQUIPMENT RDO EQUIPMENT REPUBLIC PARKING SYSTEM RHI SUPPLY RHI SUPPLY RODMAN, DAVID ROTARY CLUB OF MINOT RYAN CHEVROLET INC RYAN GMC SANDUSKY, CAISEE SANITATION PRODUCTS SANITATION PRODUCTS SATHER, LONNIE SATROM TRAVEL SCHATZ CROSSROADS TRUCKSTOP SCHEELS SCHLECHT, DUSTY SCHOCKS SAFE AND LOCK SERVICE Page 3

4 SCHOCKS SAFE AND LOCK SERVICE SCHRIOCK, KERRY SECURITY FENCE, INC SECURITY FENCE, INC SECURITY PLUS SERTOMA CLUB OF MINOT SHERWIN WILLIAMS SIGNS TODAY, INC SIGNS TODAY, INC SIVERTSON, TAMRA SOLTIS BUSINESS FORMS CO SOURCE EQUIPMENT SOURIS BASIN PLANNING COUNCIL SOURIS RIVER JOINT WATER RESOURCE SOURIS VALLEY UNITED WAY SOUTH DAKOTA CHILD SUPPORT SOUTH DAKOTA CHILD SUPPORT STAPLES STAPLES STATE WATER COMMISSION STATE WATER COMMISSION STEIN CONSTRUCTION INC STEIN'S INC STEIN'S INC STEVICK BUSINESS SPECIALTIES & WEAR STRATA CORPORATION STREICHER'S STROKLUND, PAUL SUN LIFE FINANCIAL SUPERION, LLC SWANSON & WARCUP, LTD SWANSTON EQUIPMENT SWANSTON EQUIPMENT TALBOTT, MIKALI TEAM ELECTRONICS INC TEAM ELECTRONICS INC TERNES, KEVIN THOMSON REUTERS-WEST PAYMENT CENTER THORSRUD SUPPLY CO., INC TIRES PLUS TITAN MACHINERY TITAN MACHINERY TOO DARK MOTORSPORTS TOTALFUNDS TRACTOR SUPPLY CREDIT PLAN TRACTOR SUPPLY CREDIT PLAN TRANSUNION TRANSUNION TRILLION AVIATION TRINITY HEALTH TRINITY MEDICAL GROUP TUFF TRUCKS TUFF TRUCKS TX CHILD SUPPORT SDU TX CHILD SUPPORT SDU U.S. FOODSERVICE U.S. POST OFFICE UHL CO ULTEIG ULTEIG UNIFORM CENTER UNIFORM CENTER UNITED MAILING SERVICE UNITED MAILING SERVICE CHARGE THESE FUNDS: UNUM LIFE INSURANCE COMPANY OF AMER UPS STORE # UPS STORE # USA BLUE BOOK UTILITY SYSTEMS OF AMERICA, INC VALS CYCLERY VANGUARD APPRAISALS VANTAGEPOINT TRANSFER - 30##### VANTAGEPOINT TRANSFER - 30##### VANTAGEPOINT TRANSFER -- 10### VANTAGEPOINT TRANSFER -- 10### VERIZON VERIZON VERMONT SYSTEMS, INC WAGERS, ZACHARY WAGNER CONSTRUCTION WALLWORK TRUCK CENTER WARD COUNTY AUDITOR WARD COUNTY RECORDER WATER ACCOUNT REFUNDS WATER ACCOUNT REFUNDS WATER ACCOUNT REFUNDS WATER ACCOUNT REFUNDS WATER ACCOUNT REFUNDS WATER ACCOUNT REFUNDS WATER ACCOUNT REFUNDS WATER ACCOUNT REFUNDS WATER ACCOUNT REFUNDS WATER ACCOUNT REFUNDS WATER ACCOUNT REFUNDS WATER ACCOUNT REFUNDS WATER ACCOUNT REFUNDS WATER ACCOUNT REFUNDS WATER ACCOUNT REFUNDS WATER ACCOUNT REFUNDS WATER ACCOUNT REFUNDS WATER ACCOUNT REFUNDS WATER ACCOUNT REFUNDS WATER ACCOUNT REFUNDS WATER ACCOUNT REFUNDS WATER ACCOUNT REFUNDS WESSLEN CONSTRUCTION INC WEST OAKS ANIMAL HOSPITAL WESTERN DAKOTA ENERGY ASSOCIATION WESTERN STEEL AND PLUMBING WESTLIE FORD WESTLIE FORD WESTLIE TRUCK CENTER WESTLIE TRUCK CENTER WHITESELL, STEVE WILBUR-ELLIS CO LLC WINNELSON WORKFORCE SAFETY & INSURANCE WSI CLAIM XEROX CORPORATION XEROX CORPORATION ZAKIAN, JOHN D SPECIALTIES INC D SPECIALTIES INC TOTAL $7,889, Airport $ 26, Cemetery 3, Parking Authority Garbage Collection 21, Landfill 30, Water/Sewer Storm Sewer Maintenance 11, Water Supply 61, Page 4

5 Water Distribution 37, Sewer 23, Utility Billing 6, Replacement 9, Public Transportation 5, Library 6, Auditorium/Recreation 13, Total Transferred $ 258, ELECTRONIC PAYMENTS AFLAC $12, BCBS 174, Federal Tax Withholding 313, State Income Tax Sales and Use Tax ND State Disbursement 7, Deferred Comp 16, Verendrye Electric 57, Xcel 154, MDU 3, SRT Verizon Credit Card Payments 13, Mass Mutual 146, Credit Card Fees Stop Payment Fees Total 900, APPROVAL OF PAYROLL JULY 22, 2018 THROUGH AUGUST 18, 2018 APPROVED Alderman Jantzer moved the City Council approve the payroll for the period of July 22, 2018 through August 18, 2018 in the amount of $2,031, PUBLIC HEARING - BUILDING RELOCATION REQUEST- 712 VALLEY STREET APPROVED The City Council held a public hearing to consider the request from Gaylin Schmidt to relocate a single family residence, from th Ave SW, Minot ND, also known as Kittelsons S/D Port N ½ SW Sec E50 W100 Lot 7, to 712 Valley Street, Minot, ND 58701, also known as Heckers First Addition Lot 39, subject to the following conditions: Page 5

6 1. A ten-thousand dollar completion bond must be posted with the City of Minot prior to issuance of any permits for this work. 2. Application and approval of mechanical, electrical, plumbing, building permits for all new proposed construction. 3. Coordinate all relocation activities with public utilities and traffic authorities. 4. An approved foundation design in compliance with City of Minot building codes. 5. If required: plumbing, electrical and HVAC systems must be brought into compliance with current code requirements of the City of Minot. 6. All work at the new location must be in compliance with City of Minot building codes and zoning ordinances. 7. The exterior of the structure must be one consistent color arrangement of colors after relocation. 8. The property must be provided with proper site drainage, and must be landscaped in a manner similar to surrounding properties. No one appeared on behalf of the application. Whereupon Alderman Jantzer moved the public hearing be closed and the building relocation be approved. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. PERSONAL APPEARANCES None. MAYOR S REPORT The Mayor listed the following meetings and events he attended over the past month: August 13th - Water Topics Committee Diner with State Legislators in Minot August 16th - Greater ND Chamber Policy Summit in Bismarck August 16th - Master of Ceremonies at the ND Peace Officers Convention in Minot August l7th - Met with Norsk Hostfest Organizers August 20th - Greeted the Minot Public School Teachers at MSU August 20th - Met with Rep. Kevin Kramer at this Tax Cuts Visit in Minot August 21st - Attended the Ribbon Cutting at Park South NDR Project August 22nd - Met with South Fargo City representatives regarding their tax structure and downtown development August 24th - Attended the YWCA gathering for the pre-repelling fundraising event August 25th - repelled down the side of the Parker Center for the Over The Edge YWCA fundraiser. August 26th Emcee d at the Food Truck Festival that was held at the State Fair Center August 27th - Met with the Trinity Task Force August 27th - Attended Task Force 21 Meeting August 28th - Committee of the Whole August 29th - Washington DC part of the ND League of Cities invite to the White House. Attended pre-meeting at the National League of Cities. August 30th - Washington DC - Tour of the White House and met with different members of the Trump Administration regarding policy at its direct affect to local government. Mayor Sipma concluded his report by welcoming Boy Scout Troop 411, who were in attendance earning their citizenship badge. APPOINTMENTS AND REAPPOINTMENTS APPROVED Alderman Olson moved the City Council approve the following Mayoral appointments: Library Merger Committee Alan Walter Tami Ware Page 6

7 Heating and Air Conditioning Board Dan Klingbeil reappointed with a term to expire September, Motion seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, CITY MANAGER S REPORT The City Manager listed upcoming meetings including: Economic Development Community Stakeholders meeting September 5 th, Military Affairs Committee September 6 th, Souris River Joint Board September 6 th, Library Merger Committee September 10 th, NDLC Annual Conference September 13th-15th, MADC Board Meeting September 13 th, Souris River Flood Workshop September 18 th -19 th, Special City Council meeting September 18 th, Committee of the Whole September 25 th & 26 th and the final reading of the budget at a Special Council meeting on either September 26 th or 27 th. He continued by describing the budget timeline. He said, the Q & A session for Council has taken place and the President s message has been delivered via to the City Council. Next will be the public hearing during a Special Council meeting September 18 th and the final budget will be adopted at the Special Council meeting in late September. Mr. Barry mentioned all of the outreach that has taken place regarding the budget including public presentations, media relations, responding to phone calls and s from citizens, and an updated webpage with videos, presentations and frequently asked questions. The City Manager gave an update on the progress of the two committees working to consolidate services. The Park District/ Recreation merger is contacting the Attorney General and State Tax Commissioner to find out the best way to proceed. There is a 12% cap on mill increases so if Recreation were transferred to the Park District the associated costs would exceed the cap. The group is contacting other cities to find out what has been done in similar situations. There are discussions on a potential lease agreement for assets and infrastructure. The group is working on employee concerns and logistics before scheduling a public meeting to solicit input. The Library Consolidation committee received an unofficial opinion from the Assistant Attorney General stating, the consolidation will create a new library and it s possible a public vote may be required. More research is being done and the committee will meet to discuss further. He moved on to City employment. He said the turnover rate is currently 10.93% which exceeds the pace of 2017 and there have been 46 resignations to date. The year-end projection is 16.5% which is higher than last year s rate. There are 21 full time positions open including eight Firefighters, four Police Officers, four Engineering, two Planning, and three between Public Works, Library and Finance. Staff has been working on new recruitment strategies including expanded marketing. A billboard has been posted to target those living near the Air Force Base. He said, we are working on revised testing standards and even travelling to schools to conduct testing in order to hire straight after graduation. Alderman Straight asked about exit interviews, to which the City Manager responded by saying, staff cannot force employees to participate in an exit interview but the HR Department reaches out to every employee who resigns or is terminated. The Landfill project is still moving on. Staff has conducted meetings with a focus group and completed a cost analysis. Information has been collected and a site assessment has been done including three options. There will be a public meeting tentatively scheduled for October 9 th and staff will present all of the findings at the October Committee of the Whole meeting. The City will conduct a fall cleanup event the week of October 8 th. It will be run like other cleanup weeks where the city is divided into four sections for collection. He said, alley collection will be moved to the street during the event. Upon questioning by Alderman Wolsky, he said, the purpose is to keep alleyways open for access and clear of large objects. It will also make collection more efficient. He also reminded, the service is for City sanitation customers only. Alderman Straight suggested better communication with the public about the valet services the City offers for elderly or disabled residents. The Water Topics Committee met to give Legislators a first-hand look at the flood control progress. They discussed the water projects throughout the region including NAWS and Flood Control. They also discussed funding for those projects. Page 7

8 Mr. Barry said, construction projects are on schedule. The Broadway Bridge is on target to start pouring the bridge deck mid-september and should finish in early November. Crews will work with MSU, like last year, to have their Homecoming Parade use the new east Broadway Bridge. Phase 1 of Flood Control began underground utility work on 4 th Avenue. Concrete footings and walls are being poured for the Broadway Pump Station. They are working to stabilize the banks of the river throughout the corridor. For Phases 2/3, the contractor completed levee fill between U.S. 83 and Perkett Ditch Pump, which is 40% of levee for the MI-2 project; now they are shifting focus to MI-3. There will be storm sewer work done along 16 th and 2 nd Avenue that will impact traffic. The Water Treatment Plant Expansion is continuing with the placement of concrete. The next step is placing pipes and drain lines. The City Manager said, the expansion is important to NAWS and the increased amount of water to be treated for the area. The Park South Project, which is the first tangible project completed with NDR funds, held a ribbon cutting ceremony. The project is the first to be completed by any of the 13 NDR recipients, which sets the bar for projects going forward. Mr. Barry thanked all of those involved with the project including Bruce Walker, Steve Gehrtz, Essential Living, ND Housing and Finance Agency, State of ND, HUD, City staff and CDM Smith. The City Manager mentioned the IEDC report and the implementation of the findings. He said, the Community Stakeholder Group is meeting to discuss a structure for moving forward. Members have submitted suggestions for areas to focus on and what their interests are. There are new groups forming technical teams to advance the work and there is a desire to form a 501 (c) (3) to pursue grant funding. The Mayor and City Manager recently visited the White House to represent the State and provide input to the Trump Administration on issues in local government. He said, it was extremely helpful to learn information from the administration and to provide information to the President and administration in how to meet the needs of municipalities. They had access to the Deputy Assistant to the President and Director of Intergovernmental Affairs who are leading organizational changes for the county. Mr. Barry mentioned, the Department Reports to the Committee of the Whole will take place beginning September 25 th and 26 th. He recommended the reports be reduced to only one department per meeting rather than two. There will be a lot of information to share and it could be lengthy if there are two departments presenting at each meeting. Since a motion was made directing staff to provide two reports, a subsequent motion would be necessary to change it to only one report. DEPARTMENT HEAD REPORTS TO THE COMMITTEE OF THE WHOLE APPROVED Alderman Straight moved the City Council direct staff to present one department report at each Committee of the Whole meeting instead of two department reports. CITY ATTORNEY S REPORT The City Attorney submitted a written report. SUBDIVISION OF BEL AIR 24TH ADDITION APPROVED Alderman Jantzer moved the City Council approve an application by Brian Sturm to subdivide Lots 4 & 5, Bel Air 13th Addition and Outlot 3, Section into 3 lots to be known as Bel Air 24th Addition subject to the following conditions: 1. Vacated street pavement/curb section to be removed and a residential driveway installed, per City ordinance. 2. Sidewalks are required to be installed along the frontage of Lots 1, 2, and 3 where sidewalks do not exist. 3. Water and sewer service connection schematic must be approved by City Engineer. Page 8

9 Motion seconded by Alderman Straight and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, RESOLUTION NO CONDITIONAL USE PERMIT- ABOVE GROUND STORAGE TANK APPROVED Alderman Jantzer moved the City Council adopt resolution no to approve an application by Bechtold Paving represented by Clarey Tryhus for a conditional use permit to install a 2,000 gallon above ground storage tank for fueling company vehicles on Outlots 34 less Lot A & Outlot 36, Section Motion seconded by Alderman Straight and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, ALL SEASONS ICE AGREEMENT APPROVED Alderman Straight moved the City Council approve the ice contract in the amount of $15,000 with the All Seasons Arena for the season. Motion seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, SPECIAL ASSESSMENT APPROVAL; 2018 WEED CUTTING APPROVED Alderman Straight moved the City Council approve the assessment roll for weed cutting 2018, with the exception of the property at 808 9th Ave NE, owned by Laura Marie Ericson. Motion seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, RECREATION TENNIS/BASKETBALL COURT RESURFACING FINAL PAYMENT APPROVED Alderman Olson moved the City Council authorize final payment to Advanced Athletic Surfaces in the amount of $17,980 for Resurfacing of two Tennis Courts and one Basketball court at the South Hill Complex. FINAL PAYMENT AERATION BLOWER IMPROVEMENTS (4105) APPROVED Alderman Olson moved the City Council approve final payment in the amount of $43, to Fusion Automation Inc. for the Aeration Blower Improvements. FINAL PAYMENT - NE WATER DISTRIBUTION (4156) APPROVED Alderman Olson moved the City Council approve final payment to Wagner Construction in the amount of $43, for the NE Water Distribution Project. REJECT BID - LIBRARY EXTERIOR JOINT SEALANTS REPLACEMENT APPROVED Page 9

10 Alderman Olson moved the City Council reject the bid received for replacing the Minot Public Library s joint sealants and authorize the Library Director to re-bid for this project. DOMESTIC VIOLENCE CRISIS CENTER JAG GRANT PASS-THROUGH 2018 (PD0133) APPROVED Alderman Olson moved the City Council accept award of the JAG Grant for the Domestic Violence Crisis Center as a pass through entity and authorize the Mayor to sign any necessary documents. FY 2018 LOCAL EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT APPROVED Alderman Olson moved the City Council authorize staff to apply for and accept the Fiscal Year 2018 Byrne Justice Assistance Grant (JAG); and authorize the Mayor to sign the Memorandum of Understanding. NDDES FY 2018 SHSP REGIONAL RESPONSE TEAM GRANT MINOT FD APPROVED Alderman Olson moved the City Council ratify and accept the North Dakota Department of Emergency Services (NDDES) FY 2018 State Homeland Security Program (SHSP) and authorize the Mayor to sign the agreement. MINOT AIR FORCE BASE MUTUAL AID AGREEMENT APPROVED Alderman Olson moved the City Council authorize the Mayor to sign the Minot Air Force Base Fire Department Mutual Aid Agreement with the Minot Fire Department. USED SCBA EQUIPMENT TRADE-IN FOR IN STORE CREDIT APPROVED Alderman Olson moved the City Council authorize the Fire Chief to trade in used SCBA equipment for in store credit to be used to purchase additional equipment to augment SCBA project. ORDINANCE NO AMEND THE 2018 ANNUAL BUDGET SCBA EQUIPMENT FIRST READING APPROVED Alderman Olson moved the City Council place ordinance no on first reading amending the 2018 annual budget to increase expenditures and revenues in the fire control operation supplies budget. Motion seconded by Alderman Pitner and carried unanimously. Alderman Olson moved the City Council pass ordinance no on first reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Page 10

11 FY16 SHSG BOMB EQUIPMENT - BOMB SUIT (PD0112) APPROVED Alderman Olson moved the City Council award the bomb suit bid to MED-ENG, LLC in the amount of $32, AMEND CONTRACT FOR FIRE DEPARTMENT STATION 3 REMODEL APPROVED Alderman Olson moved the City Council approve the amended contract with EAPC that reflects the adjusted remodel construction cost for Fire Station 3 and authorize the Mayor to sign the amended contract. ORDINANCE NO MINOT PARK DISTRICT/CHILDREN S MUSEUM FIRST READING APPROVED Alderman Olson moved the City Council place ordinance no on first reading enacting new provisions of Sections through 32-54, inclusive, to be designated as Article VI, Enterprise to Provide Funding to the Children s Museum of Minot, Inc. d/b/a The Magic City Discovery Center, and authorizing the city of Minot to engage in the enterprise of granting funding to a private nonprofit entity for the enhancement and improvement of community facilities through a joint powers agreement with the Minot Park District from proceeds from the city sales tax. Motion seconded by Alderman Pitner and carried unanimously. Alderman Olson moved the City Council pass ordinance no on first reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, US 2 23RD ST TO BURDICK EXPRESSWAY LIGHTING (4383) APPROVED Alderman Olson moved the City Council approve the Cost Participation and Maintenance Agreement with the NDDOT for the US 2 23rd St to Burdick Expressway Lighting project; and authorize the Mayor to sign the agreement. FAA 2018 AIRPORT IMPROVEMENT PROGRAM (AIP) GRANT OFFER APPROVED Alderman Olson moved the City Council accept the 2018 AIP Grant Offer from the FAA in the amount of $1,729,391; and authorize the Mayor and the City Attorney to sign necessary documents. ORDINANCE NO AMEND THE 2018 ANNUAL BUDGET - FAA 2018 AIRPORT IMPROVEMENT PROGRAM (AIP) GRANT OFFER FIRST READING APPROVED Alderman Olson moved the City Council place ordinance no on first reading amending the 2018 annual budget to increase the capital expenses and revenues for capital projects after FAA funds have been awarded. Motion seconded by Alderman Pitner and carried unanimously. Alderman Olson moved the City Council pass ordinance no on first reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Page 11

12 MUNICIPAL COURT MARRIAGES & POSSIBLE CHANGE TO MUNICIPAL COURT SCHEDULE APPROVED Alderman Olson moved the City Council grant approval for the Municipal Judge to utilize the Municipal Courtroom to conduct marriage ceremonies. HOME SWEET HOME CONTRACT CHANGE ORDER APPROVED Alderman Olson moved the City Council approve the $17, change order to the contract with Dig It Up Backhoe Service for work needed to shore up Home Sweet Home to move to the new foundation. USE OF CITY OWNED PROPERTY BY CP RAILROAD APPROVED Alderman Olson moved the City Council enter into an agreement to allow CP Railroad to use a portion of City owned property for temporary staging and authorize the Mayor to sign the Encroachment agreement on behalf of the City. ENGINEERING AMENDMENT - NE WATER DISTRIBUTION (4156) APPROVED Alderman Olson moved the City Council approve an engineering amendment for Houston Engineering in the amount of $8, for the NE Water Distribution project and authorize the Mayor to sign the agreement on behalf of the City. FINAL PAYMENT AUTHORIZATION FOR PARK SOUTH MULTI-FAMILY APARTMENT PROJECT APPROVED Alderman Olson moved the City Council approve final payment in the amount of $213, to Essential Living, LLC for the Park South LMI multi-family apartment project. ORDINANCE NO MINOT PARK DIST. - CANADA GOOSE MITIGATION REQUEST FIRST READING APPROVED Alderman Olson moved the City council place ordinance no on first reading to amend and reenact of the City of Minot Code of Ordinances to add an exception for a Canada goose mitigation program for the Park District. Motion seconded by Alderman Pitner and carried unanimously. Alderman Olson moved the City Council pass ordinance no on first reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, ORDINANCE NO STOP CONTROL AT THE INTERSECTION OF MAIN ST S AND 8TH AVE S. FIRST READING APPROVED Page 12

13 Alderman Olson moved the City Council place ordinance no on first reading to remove yield control on Main St at 8th Avenue S, and replace with a stop sign to improve intersection sight distance. Motion seconded by Alderman Pitner and carried unanimously. Alderman Olson moved the City Council pass ordinance no on first reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, LEASE ASSIGNMENT CORPAT / ENTERPRISE APPROVED Alderman Olson moved the City Council approve the Lease Assignment Document between CORPAT Inc. dba National/Alamo Car Rental and Enterprise RAC Company of Montana/Wyoming. LLC. and authorize the Mayor to sign the required document. AUTHORIZE CREATION OF 501(C)(3) NONPROFIT FOR CDBG-DR REVOLVING LOAN FUND APPROVED Alderman Olson moved the City Council authorize the DR Grant Program Manager to proceed with creation of 501(c)(3) nonprofit to establish Allocation #1 Business Revolving Loan Fund and expand sub-recipient agreement with Souris Basin Planning Council to manage the Revolving Loan Fund. HIRE APPRAISAL FIRMS FOR ACQUISITION EFFORTS FOR FLOOD DAMAGED STRUCTURES APPROVED Alderman Olson moved the City Council approve Hiring Mark Thelen Appraisal and Consulting for appraisals and Kathy s Appraisal, Inc. for review appraisals if required. Also, the City Council amend the Allocation #1 Voluntary Acquisition Program to establish property/structure value for making purchase offers to be post flood value. CDBG-DR AND CDBG-NDR CONTRACT PERFORMANCE GUIDELINES APPROVED Alderman Olson moved the City Council approve the CDBG-DR and CDBG-NDR Contract Performance Guidelines. CP RAIL MAIN ST CROSSING UPGRADE (4384) APPROVED Alderman Olson moved the City Council approve the Cost Participation and Maintenance Agreement with the NDDOT for the CP Rail Main St Crossing Upgrade project and authorize the Mayor to sign the agreement. ORDINANCE NO AMEND THE 2018 ANNUAL BUDGET CP RAIL MAIN STREET CROSSING FIRST READING APPROVED Page 13

14 Alderman Olson moved the City Council place ordinance no on first reading to increase the street improvement expenditures for the updating of the Constant Warning Time (CWT) at the CP railway crossing on Main St N, which will be funded with HUB City funds. Motion seconded by Alderman Pitner and carried unanimously. Alderman Olson moved the City Council pass ordinance no on first reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, SUNDRE RAW WATERLINE RE-ROUTE ENGINEERING AMENDMENT P#4195 APPROVED Alderman Olson moved the City Council approve the engineering amendment with Houston Engineering for additional work due to CP Rail requirements and authorize the Mayor to sign the agreement. ANNE STREET BRIDGE CONDITION ANALYSIS P#4385 APPROVED Alderman Olson moved the City Council authorize staff to prepare an RFQ for analysis of Anne Street bridge condition assessment and repair cost to be funded using CDBG-DR Allocation #2 funds. PURCHASE OF ADA COMPLIANT MINI VAN AND SALE OF EXISTING VAN (4376/BUS027) APPROVED Alderman Olson moved the City Council approve the purchase of an ADA compliant handicap accessible 2018 Braun Entervan off of North Dakota State Bid Contract #382 and allow the Public Works Director to sign the purchase order and any other associated forms for this purchase. Also, the City Council authorize staff to sell the van that is being replaced using sealed bids once the new van is in service. Motion seconded by Alderman Straight. Alderman Wolsky expressed his concern with the agreement between the City of Minot and Souris Basin Transit. He said, he believes this is an essential service but we may need to take a look at the contract since it hasn t been revised since He stated, it could be an opportunity for private organizations to participate in providing the service and said he wants to ensure we get the best value for the dollars invested. Alderman Straight also said he would like to see a cost comparison between private versus City service. Whereupon a vote was taken on the above motion by Alderman Olson seconded by Alderman Straight and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, ORDINANCE NO AMEND THE 2018 ANNUAL BUDGET ADA COMPLIANT MINIVAN FIRST READING APPROVED Alderman Olson moved the City Council place ordinance no on first reading to amend the 2018 annual budget to increase bus equipment capital revenue and expenditures and decrease the bus maintenance expenditures and revenues for the purchase of an ADA compliant minivan and approve the transfer of funds. Motion seconded by Alderman Straight and carried unanimously. Alderman Olson moved the City Council pass ordinance no on first reading. Motion seconded by Alderman Straight and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, CITY COUNCIL REJECT DEMOLITION BIDS OF JULY 18 & AUGUST 17, 2018 APPROVED Alderman Wolsky moved the City Council ratify staff s decisions to (1) reject all July 17, 2018 bids for demolition work for 614 & 717 4th Avenue NE, 205 & 215 Maple Street, 400 Maple Street, and 430 4th Avenue NE and (2) rebid the projects. Page 14

15 Also, the City Council reject all August 17, 2018 bids for 614 & 717 4th Avenue NE, 205 & 215 Maple Street, 400 Maple Street, and 430 4th Avenue NE. Motion seconded by Alderman Straight. Alderman Jantzer requested clarification from the City Attorney on the City s position regarding rejecting the bids. The City Attorney replied by saying, according to state statute allows the City to reject any and all bids. It is included in the bid specs and there are HUD rules applicable in this situation which also allow the City to reject bids. Mr. Zakian explained further, HUD rules on procurement direct to embrace state and local statutes. HUD s goal is to make sure grant funds are maximized to advance long term community recovery. Any expenditure of funds must be necessary and reasonable which is what he based his decision on when recommending rejection of the bids. He said, he believes we can get better bids in the future. Upon questioning by Alderman Straight, Mr. Zakian stated, the only additional cost will be for the notices required to be published in the Minot Daily News. Whereupon a vote was taken on the above motion by Alderman Wolsky seconded by Alderman Straight and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, PLANNING & ZONING STEERING REAUTHORIZATION & GUIDANCE APPROVED Alderman Wolsky moved the City Council reauthorize the work of the Zoning and Planning Steering Committee and advertise open positions on the committee. Motion seconded by Alderman Jantzer. Alderman Wolsky said, since the Committee of the Whole, there has been one expression of interest for the committee. He said, he wanted to use the Council meeting as another opportunity to invite new members to join. Whereupon a vote was taken on the above motion by Alderman Wolsky, seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, CITY COUNCIL TABLE DISCUSSION ON AN ECONOMIC DEVELOPMENT TASK FORCE APPROVED Alderman Olson moved the City Council table discussion for an additional 30 days on establishing an organizational structure to lead coordinated efforts to assess IEDC Action Step recommendations and undertake those recommendations with Council approval deemed necessary for a coordinated, overall economic development strategy. Motion seconded by Alderman Straight. Alderman Sipma said, the meeting with the stakeholders group the following day will reinforce the need to solicit more responses. He said he believes the deadline will get the point across and they will be able to move forward expeditiously. Alderman Straight and Alderman Pitner commented that the silence from many of the stakeholders is in itself a message. If they are not willing to speak up, it may be a valuable signal of their trust and participation. Whereupon a vote was taken on the above motion by Alderman Olson, seconded by Alderman Straight and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, SPECIAL ASSESSMENT DISTRICTS APPROVED Alderman Straight moved the City Council confirm Street Lighting District 64, Storm Sewer 119, Storm Sewer 122, and Paving District 498. Motion seconded by Alderman Wolsky and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, ORDINANCE NO REZONE TITA ADDITION, LOT 1 SECOND READING APPROVED Page 15

16 Alderman Jantzer moved the City Council place ordinance no on second reading to change the zone from R3B (Multiple Residential) District and C2 (General Commercial) District to C2 (General Commercial) District on Tita Addition, Lot 1 for the purpose of business development. Motion seconded by Alderman Pitner and carried unanimously. Alderman Jantzer moved the City Council pass ordinance no on second reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, ORDINANCE NO AMENDING SECTION 11-4 OF THE CITY OF MINOT ZONING CODE SECOND READING APPROVED Alderman Jantzer moved the City Council place ordinance no on second reading amending Section 11-4 of the City of Minot Zoning Code. Motion seconded by Alderman Pitner and carried unanimously. Alderman Jantzer moved the City Council pass ordinance no on second reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, ORDINANCE NO AMEND THE 2018 ANNUAL BUDGET CARNEGIE CENTER STRUCTURAL REPAIRS SECOND READING APPROVED Alderman Jantzer moved the City Council place ordinance no on second reading amending the 2018 annual budget to increase Sales Tax Community Facilities revenues and expenditures for the Carnegie Center Repairs. Motion seconded by Alderman Pitner and carried unanimously. Alderman Jantzer moved the City Council pass ordinance no on second reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, ORDINANCE NO AMENDING SECTION OF THE CITY OF MINOT CODE OF ORDINANCES SECOND READING APPROVED Alderman Jantzer moved the City Council place ordinance no on second reading amending Section to eliminate inconsistency and update the numbering of the section relating to adult entertainment centers and/or sexually oriented business. Motion seconded by Alderman Pitner and carried unanimously. Alderman Jantzer moved the City Council pass ordinance no on second reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, ORDINANCE NO AMEND THE 2018 ANNUAL BUDGET RELOCATE CAR RENTAL OPERATIONS SECOND READING APPROVED Alderman Jantzer moved the City Council place ordinance no on second reading to amend the 2018 annual budget to increase the airport maintenance landside for the constructing of the relocation of the car rental operations to the west short term parking lot. Motion seconded by Alderman Pitner and carried unanimously. Alderman Jantzer moved the City Council pass ordinance no 5311 on second reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, ADMINISTRATIVE APPROVALS APPROVED Alderman Jantzer moved the City Council ratify the following administratively approved requests: 1. J.L. Beers for a special event permit August 4, 2018 at nd Ave SW 2. Mule Deer Foundation to conduct a raffle August 23, 2018 at Oak Park Theater (1500 4th Ave NW) 3. Nedrose Cardinals Athletic Boosters to conduct raffles, bingo, raffle board and sports pools throughout the year at Nedrose High School ( th Ave SE) Page 16