Columbia County Board of County Commissioners. Minutes of: June 06, 2013

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1 Columbia County Board of County Commissioners Minutes of: June 06, 2013 The Columbia County Board of County Commissioners met in a regular meeting at the School Board Administrative Complex at 5:30 p.m. The meeting opened with prayer and the Pledge of Allegiance to the Flag of the United States of America. Commissioners in Attendance: Others in Attendance: Absent: Stephen Bailey, Rusty DePratter, Scarlet Frisina, Ronald Williams and Bucky Nash. Safety Manager David Krauss, Operations Manager Kevin Kirby ( O.M ) Administrative Manager Lisa Roberts A.M, and Deputy Clerk Sandy A. Markham County Manager Dale Williams [birth of grandchild]. Agenda Chairman Bailey rearranged the agenda by placing Proclamation #2013P-9 ahead of Ordinance MOTION by Commissioner Frisina to adopt the agenda. Second by Commissioner Nash. The motion carried unanimously. Public Comment None. Proclamation #2013P-9 Chairman Bailey read the proclamation relating to Clay Electric s 75 Anniversary and proclaiming that the month of June 2013 be recognized as Rural Electric Day. Motion by Commission Frisina to accept the proclamation. Second by Commissioner Nash. The motion carried unanimously. Ordinance Alcohol Ordinance Amendment Extending Hours of Sale Attorney Feagle reviewed the proposed amendments to the existing Alcohol Ordinance. The public hearing opened. 1

2 Speaking in favor: County Line Bar Owner, Bill Aldridge Lobbyist Victor [No last name name provided] Stewart Lilker, Citizen Rock Star Lounge Owner James [No last name name provided], The public hearing closed, and there was discussion. MOTION by Commissioner Nash to approve the ordinance. Second by Commissioner Williams. The motion failed 3-2. Commissioners opposing the motion: Frisina, Baily and DePratter. Water Protection Efforts Commissioner Williams gave a brief history relating to FLOW, and the latest action taken by the Columbia County Board of County Commissioners on April 18, 2013 to disband the organization. In an effort to move forward with protecting and conserving water a different organization is being proposed. Commissioner Williams recommended the Board continue offering financial support through the funding designated to protect and conserve water in the region, and to move in the direction of partnering with other stakeholders. Under the new structure, the representatives would be Hamilton County, Town of Branford, Alachua County, Columbia County, the Ichtucknee Partnership, Save Our Suwannee, and the Sante Fe Partnership. Commissioner DePratter said that he is a representative of the Ichtucknee Partnership and the Sante Fe Partnership and he wants to be a part of, and to be included in the actions and efforts as they are taking place. He said that he wanted much more than to simply be informed at Board of County Commissioner meetings. He asked that the record reflect that he supports and wants to be involved in the effort this time. MOTION by Commissioner Williams to accept recommendation. Second by Commissioner Nash. The motion carried unanimously. Ellisville Wastewater Treatment Plant ( WWTP ) Policy to Accept Septage: Per the Department of Environmental Health and the County s Water Plant Operator, the WWTP permit allows for the acceptance of septage within certain boundaries. Staff requested the Board adopt the proposed policy allowing the acceptance of septage at the WWTP in Ellisville. If approved, a rate would need to be established and a public hearing would be required. There was Board discussion. MOTION by Commissioner DePratter to approve policy. Second by Commissioner Williams. The motion carried unanimously. MOTION by Commissioner DePratter to set a public hearing on June 20, Second by Commissioner Frisina. The motion carried unanimously. 2

3 Consent Agenda (1) External Budget Amendment Board of County Commissioners BA # Forward Court Facilities Funds - $102, (2) External Budget Amendment Public Works BA # Revenue in Excess of Guaranteed Buyback Transferred to offset Increased Grader Maintenance Cost - $40, (3) Tax Collector s Office FY Additional Unspent Year End Closeout Revenue - $29, (4) Human Resource Instructor s Agreement Recreation Department Summer Camp Program: a. Ashley Holloway-$12.00 per hr. / 40 hr. week for 8 weeks - $3, b. Michelle Robinson-$10.00 per hr. / 40 hr. week for 8 weeks - $3, c. Laverne Lee-$9.00 per hr. / 40 hr. week for 8 weeks - $2, d. Michael Ferrell-$8.00 per hr. / 40 hr. week for 8 weeks - $2, (5) Department of Transportation Construction and Maintenance Agreement and Resolution No. 2013R-18 Sidewalk along Brown Road from US 90 to Battle Hill Lane (6) Operation Manager Bid Award No B Barnett Transportation, Inc. Transportation of Leachate cent per gallon Approval of Contract (7) Operation Manager Bid Award No D Wheelabrator Ridge Energy, Inc. Removal of Waste Tires - $94.50 per ton (8) Purchasing Bid Award No Andrews Paving, Inc. Emergency Operations Center Parking Lot Repaving - $35, (9) Purchasing Bid Award No Curt s Construction, Inc. Approval of Contract and Bid - Roadway Improvements County Road $269, (10) Suwannee County School Board Requesting Consideration to Donate or Transfer kw Caterpillar (Ring Power) Generator, Model SR-4, Serial # 3KJ Suwannee Middle School (11) Columbia County Health Department Activities and Expenditures Report October 1, 2012 to March 31, 2013 (12) Operations Manager Approval of Contract - Applied Technology & Management, Inc. Clay Hole Creek Basin Mitigation Work - $21, (13) Proxy Tabulation Nationwide Insurance Company Oppenheimer Global Fund 3

4 (14) Proclamation No. 2013P-10 Florida Water Professionals Week August 12-16, 2013 (15) North Central Florida Regional Planning Council, Inc. Requesting Approval of Community Planning Technical Assistance Grant - Fiscal Year (16) Building and Zoning Upgrading Contract of Xerox Copier Machine to a Color Copier - $ to $ monthly (17) Utility Permit AT&T SE Florida SE Industrial Circle (18) Building and Zoning Revised Columbia County Fee Schedule and Resolution No. 2013R-19 (19) Chamber of Commerce Fireworks Permit - 4th of July Fireworks Celebration - Columbia County Fairgrounds/ Rodeo Arena (20) IT Department Requesting Approval of the AT&T ILEC MegaLink Service Intrastate Pricing Schedule/Letter of Election Agreement Installation, $1, & $ monthly (21) Loan Proposal for 2013 Road Improvement Recommended Award to SunTrust Bank (22) Sheriff s Office Federal FY 2013 Edward Byrne Memorial Justice Assistance Grant (JAG) Program JAG Countywide State Solicitation - $53, (23) Minute Approval Board of County Commissioners Workshop April 9, 2013 (24) Minute Approval Board of County Commissioners Regular Meeting May 2, 2013 Discussion regarding Consent Agenda: Staff advised the dollar amount in item #4(d) and item #8 are not accurate and gave corrected figures (Item #4(d) $2,860 $2,560) and (Item #8 $35, $35,517.50). Commissioner Nash pulled item #10 from the consent agenda. MOTION by Commissioner Williams to approve with changes to item #4 and #8. Second by Commissioner DePratter. There was a request for clarification on items #18 and #19. Attorney Feagle and A.M. Roberts assisted with clarification. Commissioner DePratter asked for clarification on item #21. AM Roberts assisted with clarification. There was discussion. Relating to item #21, Commissioner Nash asked that Staff provide information as to what the ten surrounding counties have in the way of gas taxes, the average cost per gallon, etc. He would like the general information presented by the first meeting in July in a simple, easy to 4

5 understand format. He said that he hopes the information will initiate discussions regarding gas revenue streams. Commissioner Nash also asked O.M. Kirby provide suggested changes to the policy relating man hours used on requests for turning dirt roads to paved roads, or any other policy changes as it relates to how gas tax revenues are or can be used. A.M. Roberts replied that staff is in the process of making contact with economists for the purpose of having them come in and speak to the Board regarding gas taxes. She said that staff is in the process of obtaining quotes which are expected in by tomorrow. Commissioner Nash said that before money is spent on an economist, he would like some general information obtained and complied in a simple presentation. Commissioner Williams said he recently spoke with the County Manager regarding a six month study being done on the I-10 and I-75 corridor and of the surrounding counties to learn more about how the gas taxes vary in the area. Commissioner Williams said an economist would help the Board to get a very clear understanding of gas taxes and how the revenue can be utilized. The motion carried unanimously. Prior Consent Agenda Item #10 - Donation of Generator to Suwannee Middle School MOTION by Commissioner Nash to approve the donation with the stipulation that the generator first be offered to the Columbia County School System. Second by Commissioner Frisina. The motion carried unanimously. Revenue Generated from Tax Abatement The Board reconsidered action taken in 2012 to place ad valorem revenue generated from projects that receive tax abatement in a restricted fund that would only be used for Economic Development Projects. Prior to carrying out the Board s directive and an ordinance being developed, staff requested confirmation. There was discussion. The Board requested additional information relating to the dollars, names of businesses who are abated, etc. This matter will be placed on the next agenda. Columbia County Senior Services ( CCSS ) The CCSS has requested a donation of mulch (35 cubic yards) from the Corbitt Warehouse property recently acquired by the County. The mulch would be used for landscaping the Lifestyle Enrichment Center. MOTION by Commissioner DePratter to approve. Second by Commissioner Nash. The motion carried unanimously. 5

6 July Board Meeting Staff requested approval to change the regular scheduled meeting of Thursday, July 4, 3013 to Tuesday, July 2, The time and location will remain the same. MOTION by Commissioner Williams to approve the date change. Second by Commissioner Frisina. The motion carried unanimously. Public Comments Citizen Stewart Lilker offered comments regarding: Recent Suwannee Valley Transit Meeting. F.L.O.W. Funding. Commissioners recent travel to Tallahassee. Chairman s method of managing the meeting. Citizen Mary Jepsen offered comments regarding: Septage/sewer wastewater surfacing around the river waters in District 2. The acceptance of septage at Ellisville s WWTP. Sheriff Hunter offered comments regarding: Using a portion of tax abatement funds for public safety purposes. Commissioner Comments Commissioner Nash reported on: Tallahassee trip for Legislative Day. Meeting update on the Local Transportation Disadvantage Board. Meeting update on Suwannee Valley Transit Authority Board. Adjournment p.m. There being no further business to come before the Board, the meeting adjourned at 6:05 ATTEST: P. DeWitt Cason Clerk of Circuit Courts Chairman Stephen Bailey Board of County Commissioners 6