Neenah Public Library Board of Trustees Meeting. Wednesday, March 16, 2016 at 4:00 p.m., Carpenter Conference Room

Transcription

1 Neenah Public Library Board of Trustees Meeting Wednesday, March 16, 2016 at 4:00 p.m., Carpenter Conference Room 240 E. Wisconsin Avenue, Neenah, Wisconsin 1. Call to order 2. Public questions & comments 3. Library board consideration of public questions & comments 4. Minutes: a. Regular Board Meeting 2/17/ Action item 5. Library statistical reports 5-7 Information item 6. Bills for consideration Handout Action item 7. Director s report 7 Information item 8. Business for consideration a. Monthly financial reports from Finance Department Information item b. Board of Trustees updated list Handout c. DPI Annual report for 2015 Action item d. Capital Improvements Budget LED project Discussion item e. CIP Budget Story time room remodel/projector & screen Action item f. LSTA Grant Information item g. Menasha Library Board of Trustees request Discussion item Reports: Winnebago County representative Neenah City Council representative Neenah Joint School District representative 10. Announcements and future agenda items 11. Next regularly scheduled meeting time and date: Wednesday, April 20, 2016 at 4:00 p.m. 12. Closed session as provided for in 19.85(1)(c) Wisconsin Statutes to consider the performance and compensation of the library director. 13. Adjournment Inspiring ideas Enriching lives Creating community Celebrating literacy Everyone is welcome to attend Library Board meetings. The Neenah Public Library is handicap accessible. If special accommodations are needed due to a disability, please contact the library administrative office at at least 241hours in advance of the meeting.

2 Neenah Public Library Board of Trustee Meeting Minutes February 17, 2016 Call to Order The Neenah Public Library Board of Trustees met for their regularly scheduled meeting on Wednesday, February 17, 2016 at 4:00 p.m., in the Carpenter Conference Room. Members present: Randy Fieldhack (president), Carol Codner, Tom Widener, Beth Irish, Patricia Rickman, Lisa Hemes, Merry Whipple, Tami Erickson (Aldermanic Representative), and teen representative Cassidy Kemppainen. Member excused: Jan Sarnecki, Tim Kachur (Neenah Joint School District Representative). Also present, Gretchen Raab, director; Nicole Hardina-Wilhelm, assistant director; Nancy Britten, circulation manager; Katrina Wulff, youth services manager; Richie Zaborowske, adult services librarian; Alderman Jane Lang, Executive Director Neenah Historical Society. With Fieldhack in the chair, the library board meeting was called to order at 4:01 p.m. Public questions & comments None. Minutes On motion of Whipple, seconded by Codner, the Board approved the minutes of the Library Board Meeting of January 20, On motion of Widener, seconded by Codner, the Finance and Personnel Committee unanimously approved the minutes of the Finance and Personnel Committee meeting of January 28, Statistical Report Audio book circulation is up over last year. Adult magazine circulation is up 18. Youth book circulation continues to increase, with a 6 increase over last January. Program attendance is up 47. Cisco Meraki Wireless devices have been installed to better reflect actual use of the library s wireless. Monthly statistics will now include drop-in programs, which are reported to the State as part of the library s annual report. Drop-in programs include the puppet theater, puzzles, games, coloring table, science table, etc. Bills for Consideration On motion of Hemes, seconded by Whipple, the Board unanimously approved payment of the February bills. 4:13 p.m. Mayor Dean Kaufert arrived. Director s Report Staff are creating a comfort room for nursing mothers who request privacy. Room 107 will be reserved for nursing mothers during morning story times; at other times, the room will be available as general meeting space. Staff are exploring a ukulele lending program in partnership with Heid Music. Staff will continue their relationship with Winnebago County Master Gardeners to create a butterfly/prairie style garden. There will be an educational component to the garden promoting sustainable landscaping and incorporating native plants. 2

3 Department Reports Circulation Services: Britten discussed the scheduled Workflows upgrade with the possibility of adding credit card swipers at the service desks. The annual Volunteer Appreciation Picnic has been scheduled for August 14, Youth Services: Wulff discussed craft kits, which are available for checkout, and Pooches & Pages, which is now available to those in 6th grade. Youth staff have added a monthly story time for homeschoolers. Adult Services: Hardina-Wilhelm thanked board member Rickman for her presentation to the February Memory Café. Hardina-Wilhelm discussed one-on-one technology help for the community and reported on the success of the 3-D printer demonstration held on February 14. Moviemaking at the library Alderman Jane Lang, Neenah Historical Society Executive Director, discussed two upcoming local film projects: Wisconsin Hometown Stories featuring Neenah & Menasha and a feature film project, which will including filming at the library. Lang left the meeting at 4:36 p.m. 3D printer demonstration Zaborowske explained how the 3D printer worked and how staff would incorporate its use into library programming. Zaborowske left the meeting at 4:43 p.m Capital Improvements Plan budget On motion of Whipple, seconded by Rickman, the CIP Budget was unanimously approved. Directors 2016 goals On motion of Whipple, seconded by Erickson, the Library Board approved the director s 2016 goals. Wulff left the meeting at 4:59 p.m. Mayor Kaufert left the meeting at 5:14 p.m. On motion of Whipple, seconded by Hemes, the Library Board adjourned at 5:19 p.m. Respectfully submitted, Gretchen Raab, Library Director NEENAH PUBLIC LIBRARY Inspiring ideas Enriching lives Creating community Celebrating literacy 3

4 CIRCULATION FEB 2016 FEB 2015 YTD 2016 YTD 2015 Books Adult 13,558 13, ,820 27,995-4 Youth 23,416 19, ,368 40, Audio Books Adult 1,376 1, ,753 2,594 6 Youth , DVDs Adult 20,131 23, ,886 49, Youth 7,718 7, ,713 14,928-1 CDs Adult 3,247 3, ,624 6,692-1 Youth , Digital Books Adult , Youth Magazines Adult 2,061 1, ,283 3, Youth Other (games, kits) Adult 81 #DIV/0! 227 #DIV/0! Youth 179 #DIV/0! 390 #DIV/0! Subtotal 73,578 71, , ,228-3 Electronic Circulation Audiobooks 1,186 1, ,463 2,391 3 ebooks 2,723 2, ,599 5, Video Subtotal 3,909 3, ,075 7,433 9 TOTAL 77,487 74, , ,661-2 YOUTH CIRCULATION - OF TOTAL CIRCULATION FEB , YTD , FEB , YTD , WEBSITE FEB 2016 FEB 2015 YTD 2016 YTD 2015 WiFi distinct clients* #DIV/0! #DIV/0! Pharos usage 2,245 2, ,588 5, Website sessions 16,420 18, ,158 37,654-9 *statistics collected for February 17-29, 2016; earlier statistics not available 4

5 QUESTIONS ANSWERED FEB 2016 FEB 2015 YTD 2016 YTD 2015 Adult Dept. Reference 4,002 4, ,943 9, Directional/Rule/Policy 1,048 1, ,236 3, Circulation Dept. Reference ,202 1,247-4 Directional/Rule/Policy 2,215 2, ,713 4,753-1 Youth Dept. Reference 1, ,030 1,955 4 Directional/Rule/Policy 453 1, , TOTAL REFERENCE 5,698 6, ,175 12, MISCELLANEOUS FEB 2016 FEB 2015 YTD 2016 YTD 2015 Book Club-to-Go Kits Bookshuttle Bags Customer Count 24,313 22, ,556 47,533 2 SelfCheck of Checkout Teacher Packs Volunteer Hours Worked , RECEIPTS FEB 2016 FEB 2015 YTD 2016 YTD 2015 Fines & Misc. Fees $1,992 $2,166-8 $3,646 $4, Copier/Printer Fees $1,215 $1,269-4 $2,200 $2,327-5 Lost/Damaged Fees $421 $430-2 $700 $ Sale of Property $0 $0 #DIV/0! $0 $0 #DIV/0! Coffee $164 $ $306 $ Snacks, beverages $132 $0 #DIV/0! $214 $0 #DIV/0! Collection Agency Fees $157 $146 8 $252 $ Winnebago Co. Major Facility $0 $26, $0 $26, Winnebago Co. Operations $0 $174, $0 $174, Cal., FdL, Waushara Co.'s $0 $0 #DIV/0! $0 $0 #DIV/0! TOTAL $4,081 $205, $7,318 $209,

6 PROGRAMS FEB 2016 FEB 2015 YTD 2016 YTD 2015 Programs given Adult (Ages 19+) Young Adult (Ages 12-18) Youth (ages 0-11) Program attendance TOTAL Adult (Ages 19+) Young Adult (Ages 12-18) Youth (ages 0-11) 2,019 1, , TOTAL 2,597 2, ,197 4, Program Topic/Title/Presentation Date Attendees Adult Adult Afternoon Program Niagara Escarpment 2/1/ Embracing Wellness 2/1/ Stellar Blue Facebook Privacy 2/4/ First Friday Concert Alan Schultz, Classical Country 2/5/ Fitness Friday 2/5/ Monday Matinee The Martian 2/8/ Adult Evening Program Round Goby-Invasive Species 2/8/ Tech Talk Tuesday Photo Editing and Design Tools 2/9/ Kneenah Knits 2/10/ Cookbook Book Club Baking 2/11/ Memory Cafe Tales & Travels: Africa // Pat & Jerry Rickman 2/15/ Ageless Grace 2/15/ Tuesday Night Movie The Intern 2/16/ History Program Preserving the Papers of Your Family History 2/18/ Fitness Friday 2/19/ Sunday Concert The North Westerns 2/21/ MMBK Big Little Lies 2/22/ Weekly Trivia 98 TOTAL 490 Young Adult Library Visit TEC House Off-campus Various 12 Library Visit NHS CDS 2/5/ Outreach NHS American Lit Classes 2/8/ Library Visit Shattuck CDS 2/22/ TOTAL 88 Youth Library Program Messy Monday 2/1/ Library Program 4K Day 2/1/ Outreach Hoover School Visit 2/4/ Library Program Make & Take Valentines 2/6/ Library Program Storyland 2/8/ Library Visit Cub Scouts 2/8/ Outreach Child's Imagination 2/10/ Outreach YMCA 2/11/ Library Program Girlfriends Read 2/11/ Library Program Footloose Fridays 2/12/ Pooches & Pages Reading to Therapy Dogs 2/13/ Library Visit Trinity 3rd Graders 2/18/ Library Program After Hours Camp-out 2/19/ Library Visit Wilson CLC 2/23/ Library Program Legos in the Library 2/28/ Storytimes Various 1,106 TOTAL 2,019 FEB 2016 YTD Drop-in Youth 1,036 2,072 Drop-in Adult Literacy offering Youth Literacy offering Adult 0 0 6

7 Reports & Recommendations 7. Director s report a. Meetings/Events Weekly: Monday morning briefings Weekly: Library department heads Weekly: Assistant director City Department Heads WTEC meeting Master Gardeners meeting b. I ll be on vacation from March 19 March 27. c. Nancy, Nicole, Katrina, and I will be at the Public Library Association Conference in Denver from April 5 April 9. d. Report from Circulation Services e. Report from Youth Services f. Report from Adult Services and Technical Services 8. Business for consideration a. Monthly financial reports from Finance department (handouts at meeting) Information item. b. Board of Trustees updated membership list (handout at meeting) Information item. c. DPI annual report for 2015 The completion and submission of the Department of Public Instruction Public Library Annual Report is a requirement of all public libraries in Wisconsin. Upon approval of the report and with the required signatures, the report will be sent to the State. Action item. Recommendation: Approve the annual report. Accept statement: Winnefox Library System did provide effective leadership and adequately meet the needs of the library. d Capital Improvements Budget LED Updated information on LED project. The City has started the Capital Improvement Plan process. Requests were turned in to the Mayor & Finance Department on February 26; the Mayor will review the requests through March 18; the recommended plan will be distributed to Council March 25; Council workshops will be held April 11 (and April 12, if needed); Council will adopt the CIP on April 19. 7

8 In speaking with Director of Public Works Gerry Kaiser, we ve learned that there are funds remaining from other City LED projects. Director Kaiser brought the recommendation to use those remaining funds for the Library s project to the City s Finance and Personnel Committee on March 7. The Committee recommended it be brought to the Council on March 16. If approved by Council, the project would be done in Information item/possible action item. e CIP Budget Story time room projector and screen The 2016 CIP budget includes the remodeling of the Youth Services workroom and story time room. The project estimates have so far come in under the projected budgeted amounts. If there are funds available at the conclusion of the project, the director requests the use of remaining funds to purchase a 2017 CIP budget requested item for this room projector and screen for the story time room. The item would then be removed from the 2107 CIP budget request. Requested action: If funds are available at the conclusion of the remodeling project, approve the purchase and installation of the projector and screen. f. Library Services and Technology Act Grant Richie Zaborowske applied for, and received, an LSTA grant for $8,800 for a Laptop Project. The project will include the purchase of 8 laptops to be used as a portable computer lab for training, projects, etc. (Grant award will be issued as reimbursement of funds spent.) Information item. g. Request from Menasha Public Library Board of Trustees for a joint meeting with Neenah Public Library Board of Trustees to discuss the factors involved in determining our libraries Statement Concerning Public Library System Effectiveness for the 2016 Annual Report. The request was made at the February 24, 2016 Elisha D. Smith Library Board meeting. Discussion item. 9. Reports: Winnebago County representative Neenah City Council representative Neenah Joint School District representative 10. Announcements and future agenda items. 11. Next regularly scheduled meeting: April 20, 2016, 4:00 p.m. in the Carpenter Conference Room. 12. Closed session as provided for in 19.85(1)(c) Wisconsin Statutes to consider the performance and compensation of the library director. 13. Adjournment 8