Meeting of the Brantford Public Library Board Thursday, January 21, 2010 Main Library Boardroom, 4:30pm. Mission Statement

Transcription

1 Meeting of the Brantford Public Library Board Thursday, January 21, 2010 Main Library Boardroom, 4:30pm Mission Statement Enriching the community through access to knowledge, literacy and leisure pursuits. MINUTES Members Present: G. Wilson, P. MacKenzie, A. D. Pope, B. Hodgson, C. Mann, R. Taylor. Regrets: Councillor M. Ceschi-Smith, Councillor J. Kinneman, J. Mills Staff Present: R. Vespa, S. Allan. Recording Secretary: J. Geerts. Rose Vespa, CEO, chaired the Board meeting for ITEM I. The meeting was called to order at 4:30 pm. I APPROVAL OF THE AGENDA MOVED BY: B. Hodgson SECONDED BY: P. MacKenzie That the agenda for the January 21, 2010 Board Meeting be approved as amended. ITEM VII COMMITTEE REPORTS c) Human Resources Committee, be moved to the end of the meeting for an In Camera Session. II REPORT OF THE NOMINATING COMMITTEE O2-10 MOVED BY: R. Taylor SECONDED BY: G. Wilson The Nominating Committee recommends the following report for Brantford Public Library 2010 Slate of Officers: Library Board Chair: Library Board Vice-Chair P. MacKenzie C. Mann 1

2 FINANCE COMMITTEE: Chair : J. Mills Vice-Chair: B. Hodgson PLANNING COMMITTEE: Chair : C. Mann Vice-Chair: G. Wilson Member: B. Hodgson Ex-Officio: P. MacKenzie HUMAN RESOURCE COMMITTEE: Chair: R. Taylor Vice-Chair: D. Pope Member: G. Wilson Ex-Officio: P. MacKenzie III APPROVAL OF THE MINUTES OF December 17, MOVED BY: C. Mann SECONDED BY: G. Wilson That the minutes of the December 17, 2009 Board Meeting and the In Camera session be approved. IV BUSINESS ARISING FROM THE MINUTES County of Brant Public Library The report on Non-Resident Policy provides background information and outlines the overall issues surrounding the past County/City Public Library service arrangement for board members. V CORRESPONDENCE RECEIVED Letter from Ministry of culture The letter outlined some changes that have been made to the Public Library Act as a result of the passage of the Good Government Act, The following changes will be effective April 1, 2010: 2

3 The requirement of public library boards to hold regular meetings on set months each year is removed. The requirement for public libraries to submit audited financial statements to the Ministry of Culture will be replaced by a Transfer Payment Accountability Directive. Audited financial statements are still required under the Municipal Act, 2001 for public libraries. VI CEO REPORT Fourth Quarter Activity Report, 2009 CEO, R. Vespa presented her 4th quarter written report for 2009 to reflect the Areas of Focus and Strategic Directions from the Board s Strategic Plan. Items new for January 2010 Areas of Focus: Service Development: BPL partnered with the Family Literacy Committee for celebrating National Family Literacy Day on Sunday, January 24 with an author visit by Kari-Lynn Winters. The Library is hosting a new winter series on Saturdays for Jan. & Feb. Skate and a Movie encourages families to spend an afternoon skating at Harmony Square and then drop by the library to watch a family film. Congratulations, BPL! For reaching 1 million circulations in Press releases were issued to the local newspapers. BPL added downloadable music and ebook collections to the digital Overdrive catalogue. Education Connection: The Homework Help Centre reopened in partnership with Laurier Students for Literacy on Monday, January 11. On January 20, C. Stanley, N. Wolf, and K. Shaw met with the Laurier Liaison Committee to discuss ways to improve on the BPL/WLU partnership. Facility Planning and Development: N. Wolf along with S. Allan and C. Stanley worked together to provide copyright free classical music that can be heard 3

4 outside the front entrance during our open hours. (b) Fourth Quarter Statistical Report, 2009 All areas of activity increased in the fourth quarter, but the most dramatic rise is evident in our electronic usage. The biggest increases occurred in the use of the library s databases such as Ancestry.com and Tumblebooks for children. (c) Wilfrid Laurier Memorandum of Understanding MOVED BY: R. Taylor SECONDED BY: D. Pope The Board approve the recommended MOU with Wilfrid Laurier for 2010 in the amount of $161,648 and additional security costs of up to $10,000. R. Vespa, CEO met Laurier University Librarian, Sharon Brown to discuss renewal of the MOU. There were no changes to the current language but cost estimates were discussed for January 2010 to the end of the April 2010 term; and, September 2010 to the end of the December 2010 term. VII COMMITTEE REPORTS Finance Committee (i) Financial Statements The financial statements for December 2009 were received. (ii) Budget Update Library Operating Budget will be presented to Estimates Committee on Tuesday, January 26 at 7:00 pm. (b) Planning Committee No report. 4

5 (d) Human Resources Committee There was no new information regarding negotiations with the Library s C.U.P.E. Units. VIII OTHER BUSINESS Christmas Hours MOVED BY: B. Hodgson SECONDED BY: C. Mann The Library Board approve the recommended operating hours be scheduled for a trial period of one year as follows over the 2010 Christmas New Year period: Sunday, December 19, 2010 Friday, December 24, 2010 Saturday, December 25, 2010 Sunday, December 26, 2010 Monday, December 27, 2010 Tuesday, December 28, 2010 Wednesday, December 29, 2010 Thursday, December 30, 2010 Friday, December 31, 2010 Saturday, January 1, 2011 Sunday, January 2, :00 am 12:30 pm 9:00 am 6:00 pm 9:00 am 6:00 pm 9:00 am 6:00 pm 9:00 am 12:30 pm VII COMMITTEE REPORTS Human Resources Committee MOVED BY: G. Wilson SECONDED BY: R. Taylor This assembly adjourn at 5:25 pm. to commence with an In camera session to discuss personnel issues. 5

6 08-10 MOVED BY: G. Wilson SECONDED BY: R. Taylor The report of the Human Resources Committee is accepted by the Library Board. IX ADJOURNMENT MOVED BY: B. Hodgson SECONDED BY: D. Pope That the Board meeting adjourn at 5:36 p.m. Read and approved Chair 6