SAMPLE DOCUMENT. Date: 2005

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1 SAMPLE DOCUMENT Type of Document: Bylaws for Internal Groups Museum Name: Palm Springs Art Museum Date: 2005 Type: Art Museum/Center/Sculpture Garden Budget Size: $10 million to $24.9 million Budget Year: 2013 Governance Type: Private, Nonprofit Organization Accredited: Yes Notes on strengths or special features: Name, Location, & Offices Purpose Relationship to Museum and/or Parent Organization Membership Board of Trustees Number, Term, & Election Qualifications Quorum Vacancies, Removal, & Resignation Meetings Action Without Meeting Honorary Trustees Officers Number, Term, & Election Vacancies, Removal, & Resignation Committees Composition Fiscal Issues Indemnification Dissolution Amendments Other: The Architecture & Design Council is one of nine support groups authorized by the museum's bylaws. This council raises funds to support the architecture section of the museum's art department. The museum's executive director, director of art collections/exhibitions, president, and the council's immediate past chair serve as non-voting ex officio members of the council's executive board. The council's chair serves as a non-voting ex officio member of the museum's board of trustees. USE STATEMENT & COPYRIGHT NOTICE The AAM Information Center has provided this sample document. It serves as an example of how one museum addresses a particular issue. Museums should compose original materials based on their unique circumstances. Any document produced by the recipient should not substantially use the contents of this sample as the basis. Materials in the AAM Information Center are provided "as is," without any guarantee or warranty of any kind, expressed or implied. NOTICE CONCERNING COPYRIGHT RESTRICTIONS Under certain conditions specified in the copyright law of the United States (Title 17, United States Code), libraries and archives may furnish a photocopy or other reproduction. The photocopy or reproduction may not be used for any purpose other than private study, scholarship or research. If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of fair use, that user may be liable for copyright infringement.

2 ARCHITECTURE and DESIGN COUNCIL Mission Statement The Architecture and Design Council of the Palm Springs Art Museum shall support and promote interest and participation in architecture and related design fields through exhibitions, education, and programs. BYLAWS ARTICLE I NAME The name of this organization shall be the Architecture and Design Council of the Palm Springs Art Museum. ARTICLE II PURPOSES The purpose of this organization shall be to support the endeavors of the architecture section of the Museum s Art Department primarily by providing funds for acquisitions, exhibitions, and education, and to otherwise encourage appreciation and promote activity in architecture and design at the Palm Springs Art Museum. The Council s activities shall be in harmony with the policies of the Museum. The Council shall operate as a non-profit support group of the Museum. All funds raised by dues, through special money-raising events, specifically designated donations, or otherwise, shall be used only for Council activities as described in Section 1. Mission Statement: The Architecture and Design Council of the Palm Springs Art Museum shall support and promote interest and participation in architecture and related design fields through exhibitions, education, and programs. ARTICLE III MEMBERSHIP Membership in the Council shall be open to all members in good standing of the Palm Springs Art Museum. Membership shall consist of two classifications: a. Individual A member who shall pay annual dues of $50. b. Dual Members who shall pay annual dues of $85. 1

3 Membership Privileges a. Individual membership is entitled to one participant at all events and one vote. b. Dual membership is entitled to two participants at all events and two votes. ARTICLE IV EXECUTIVE BOARD Section 4: The affairs of the Council shall be conducted by an Executive Board. The officers, standing committee chairmen, and Members at Large when meeting as the Executive Board, shall be empowered to act for the Council between regular meetings of the membership. Five members shall constitute a quorum. The Executive Board of the Council shall be composed of the elected officers, the appointed Chair of Standing Committees, and Members at Large. Ex officio members of the Executive Board may consist of but not be limited to the Museum Executive Director, Director of Art Collections/Exhibitions, the Museum President or his representative, and immediate past Chairman of the Council. They shall serve without vote. Executive Board shall meet monthly September through June. ARTICLE V MEETINGS OF THE COUNCIL Regular meetings of the Council shall be held at the Museum in the spring. Fifteen percent of the Council members shall constitute a quorum. Notice shall be given in writing to all members not less than 10 days in advance of all Council meetings. Notice of special meetings must be given at least 24 hours in advance. ARTICLE VI OFFICERS The officers of the Council shall consist of, but not be limited to: A Chairman, Vice Chairman-Membership, Vice Chairman-Programs, Secretary, and Treasurer. The duties of the officers shall be as follows: a. The Chairman shall preside at all meetings of the Executive Board and the full Council. The Chairman shall appoint all standing and special committees chairmen and Members-at-Large. The Chairman shall serve ex officio on all committees of the Council except the Nominating Committee. The Chairman shall serve ex officio and represent the Council at the meetings of the Board of Trustees of the Museum. b. Vice Chairman-Membership, in the absence of the Chairman, shall perform all duties of the Chairman, and serve ex officio as a member of all 2

4 committees. Vice-Chairman-Membership shall keep accurate and current records of the membership, be responsible for the publication of the membership roster and be responsible for securing new members and retaining current members. c. Vice Chairman-Programs shall be responsible for chairing the Program Committee. d. Secretary shall be responsible for all correspondence and take minutes of all meetings of the Executive Board and annual meeting. e. Treasurer shall be in charge of the finances of the organization and cooperate with the Business Office of the Museum. The Treasurer will make regular reports at the Executive Board and general Membership meetings. The Treasurer shall work with the Council Liaison in preparing and presenting the annual Council budget to the Board for approval at the October meeting. The Treasurer is responsible for overseeing the budget. f. Historian shall be in charge of providing documentation regarding architecture and design issues. Officers of the Executive Board shall be elected at the Annual Meeting and shall serve for terms no longer than five consecutive years, commencing on June 1 and ending on May 31 of the year in which the term ends. A Board member who has served for one full term of five consecutive years shall be ineligible for reelection for one year. ARTICLE VII SPECIAL AND STANDING COMMITTEES Standing Committees shall be determined by the Executive Board and consist of, but not limited to: tours, special events, lecture series, and symposia. a. Each committee chairman will make b. regular reports to the Board and be guided in its actions by the discussions and resolutions of the Executive Board. c. Standing Committee chairmen and Members-at-Large are appointed by the Council Chairman for a one-year term and shall serve for terms no longer than five consecutive years. A Chairman or Member-at-Large who has served five consecutive years shall be ineligible for reappointment for one year. The Nominating Committee shall consist of a Chairman and four members (two from the Executive Board and two from the general membership) who shall be selected by the NominatingCommittee Chairman. The Chairman of the Nominating Committee shall be appointed by the Chairman of the Council. The Nominating Committee shall present the slate of officers at the annual meeting in the spring of each year. 3

5 The Programs Committee shall meet with the Council Liaison and Chief Curator to assist in the development and implementation of education programs related to architecture, including but not limited to films, lectures, audio-visual programs, seminars, and symposia. ARTICLE VIII FINANCE All funds received by the Council shall become the property of the Palm Springs Art Museum. These funds will be carried as a separate account designated The Architecture and Design Council General Fund except when conditions of a gift require separate accounting. The fiscal year shall be from July 1 to June 30 of the succeeding year. Membership renewals shall be mailed the first week in May; however, any membership that commences after March 1 shall be carried through the following year. ARTICLE IX AMENDMENTS These Bylaws may be amended, modified, or repealed and a new Bylaw or Bylaws adopted by a two-thirds vote of the Executive Board providing the said Executive Board has been so advised five (5) days before the next regularly scheduled meeting. Changes in Bylaws shall be approved by the Board of Trustees of the Palm Springs Art Museum. In any case in which amendment of these Bylaws shall become necessary by action of the Board of Trustees of the Museum, the Council is required to conform these Bylaws therewith. Any correction of these Bylaws which does not alter the expressed or implied intent may be effected by the Executive Board. Such corrections for the sake of clarity shall not be considered amendments to these Bylaws. ARTICLE X PARLIAMENTARY AUTHORITY Roberts Rules of Order, Revised shall be the authority on all questions of Parliamentary Law unless in conflict with these Bylaws or the policies of the Museum. Drafted: Oct. 28, 2003 Revised 12/30/05 Amended 4