MINUTES SHAWANO CITY-COUNTY LIBRARY BOARD December 18, 2017

Transcription

1 1. Call to order. 2. Pledge of Allegiance. 3. Election of Officers. Agenda Library Board Meeting Monday, January 22, 1:00 PM Shawano Library, 128 S. Sawyer Street, Shawano, WI Sharon Beversdorf, Kristine Bogacz, Marsha Hoeffs, Trisha Hoffman, Tom Madsen, Milton Marquardt, Paul Reichert, Gina Shatters, Julyane Stadler, 4. Motion to deviate from the order of the agenda, if necessary. 5. Approval of minutes from previous meeting. Page Dec Public comment. 7. Director's Report. 8. Approve monthly bills and vouchers. 9. Service Report Dec Service Report Approve open position. 11. Set library board meeting schedule. 12. Approve 2018 NFLS Collection Development Grant Subprogram Eval Form 2018 Subprogram Form New business that is requested for future committee consideration. 14. Set next meeting date. 15. Adjournment. Accommodations due to disability can be made by calling: Page 1 of 8

2 MINUTES SHAWANO CITY-COUNTY LIBRARY BOARD December 18, 2017 Present: Bogacz, Krisy, Dobratz, Roland; Hoeffs, John; Madsen, Tom; Marquardt, Milt; Schuler, Melissa; VanDeLoo, Geri. Others Present: Sharon Beversdorf, Village of Wittenberg; Marsha Hoeffs, City of Shawano; Hauer, Kristie. Location & Time. Shawano City-County Library, 128 S. Sawyer St, Shawano, 1:00p.m. Call to Order. President Hoeffs called the meeting to order at 1:05p.m. Pledge of Allegiance. Pledge of Allegiance was recited. Public Comment. No comments. Approval of Minutes. Minutes approved on motion by Marquardt, seconded by Dobratz. Motion carried by voice vote, all voting aye. Director s Report. Birnamwood librarian has resigned effective 12/31/2017. Meeting with Friends of the Library on 12/20 to determine the projects they will fund in books distributed at Holiday Parade. Total book giveaways for 2018 was over 2100 books. NFLS has hired a new director. Attended Dec 5 meeting to give a member library update. 4 newest Shawano staff toured all the branches. The rest of the Shawano staff toured the branches a couple years ago. Financials. The two cellphone invoices from last month s Paid Invoices list were for 10/6-11/5 and 11/6-12/5. Both were originally listed with incorrect timeframes in the remarks field. Motion made by Marquardt and seconded by Dobratz to approve the financials. Motion carried by voice vote, all voting aye. Service Report. Service report for November presented. Re-fill open positions. Motion was made by Marquardt and seconded by Madsen to approve job personnel action requisitions/authorizations for: 1 28-hour weekly branch manager at Birnamwood/Wittenberg, 1 15-hour weekly library assistant at Birnamwood, 1 18-hour weekly library assistant at Wittenberg, and 20-hour weekly for library pages at the main library. Motion carried by voice vote, all voting aye. Petty cash drawers at Branches. Motion was made by Madsen and seconded by Dobratz to approve petty cash drawers for the branches in these amounts: $25 for Page 2 of 8

3 Mattoon and $50 each for Birnamwood, Bonduel, Tigerton, and Wittenberg. Motion carried by voice vote, all voting aye. New Business. On December 13, the library was transferred from the City of Shawano to Shawano County. Hoeffs thanked outgoing members of the library board for their service. Adjournment. Motion was made by Dobratz and seconded by Bogacz to adjourn the meeting at 1:40p.m. Motion carried by voice vote, all voting aye. Respectfully submitted, Kristie Hauer, Library Director Page 3 of 8

4 Shawano City-County Library December 2017 Service Report Page 4 of 8 PROGRAMS Monthly Comparison Yearly Comparison Main Library Hours Dec-17 Dec-16 YTD 2017 YTD 2016 Mon 8a-8p Visits Attend Visits Attend Visits Attend Visits Attend Tue, Wed, Thu 8a-6p Children's Programs Fri 8a-5p Santa Storytime Sat 9a-1p CS: Coding with Ozobots 2 13 CS: Construct with Roominate 1 0 Baby & Me 4 71 Story Time 4 53 Gather 'Round 4 75 Winter Break crafts 2 10 Sacred Heart 5 56 St James School Birthday Club (New/131 total) 1 1 BIR After school programs 5 24 TIG Wisconsin Science Festival 1 8 Teen Programs Teen Tuesdays 4 6 Adult Programs CS: Escape Room Nutcracker in the Castle 1 26 Needles R Us 5 31 Movies On-1 Tutoring 4 4 Outreach Holiday Parade 1 Lakeland Ind/Sensory Color 1 12 Rosemary Manor/Sensory Color 1 8 Homme Home/Sensory Color 1 18 Meadowview/Vintage Road Show 1 9 Oakhaven/Vintage Road Show 1 14 Hillcrest storytimes 4 77 Little Blessings 1 8 Bullfrogs & Butterflies 1 33 Totals

5 VOLUNTEERS SELF-CHECK Dec-17 Dec-16 YTD 17 YTD 16 Dec-17 Dec-16 YTD 17 YTD 16 Volunteers Total Circulation Hours Total Self-Check Circ % Using Self-Check 13% 15% 15% 15% LENDER/BORROWER Monthly Comparsion Yearly Comparison Dec-17 Dec-16 YTD 17 YTD 16 Lend Borrow Lend Borrow Lend Borrow Lend Borrow Shawano Birnamwood Bonduel Mattoon Tigerton Wittenberg Totals Page 5 of 8 INFO SERVICES MEETINGS Dec-17 Dec-16 YTD 2017 YTD 2016 Dec-17 Dec-16 YTD 2017 YTD 2016 Desk Inquiries Number of Groups Reference Questions Total Meetings Obituaries SOCIAL MEDIA DELIVERY Dec-17 Dec-16 YTD 2017 YTD 2016 Dec-17 Dec-16 YTD 2017 YTD 2016 Website Hits Deliveries Daily Average Facebook fans Internet MISCELLANEOUS Shawano Dec-17 Dec-16 YTD 2017 YTD 2016 Birnamwood Books Mended Bonduel Media Repaired Mattoon Patron Count Tigerton Exams Proctored Wittenberg WiFi Microfilm Reader Shawano Shawano Bonduel Tigerton Mattoon Total Tigerton Wittenberg Total Internet & WiFi

6 Page 6 of 8 Page 3 CHECKOUTS/RENEWALS OutRch Sha Bir Bon Mat Tig Wit Dec-17 Dec-16 YTD 2017 YTD 2016 Bi-Folkal Kits AudioBook: CD AudioBook: Tape MP3/Playaway Child CD/Kit Young Adult Large Print Adult Fiction Adult Nonfiction Adult Graphic Novels Child Fiction Child Nonfiction Child Graphic Novels Magazines ereader Equipment Other Overdrive ebooks Overdrive eaudiobooks Overdrive evidoes Zinio emagazines Interlibrary Loan Microfilm Music CD Software Realia (Library of Things) DVD / VHS Videogames Renewals Total by Location LIBRARY STAFF Director : Kristie Hauer Digital Librarian: Penny Habeck YA Collection Development Librarian : Cathy Pescinski Materials Mender: Nancy Hammond Children's Collection Development & ILL Librarian: Wendy Rosenow Delivery: Cassie Cummings, Mike Wilber Children's Librarian Julie Dassler~ Children's Library Assistant : Mary Winter Technical Services Assistant: Mikki Moesch Pages: Megan Jessup, Faith Schenk, Sky Westphal Library Assistants: Paige Crawford, Cassie Cummings, Emilee Ellis, Nancy Hammond, Devlyn Koon, Mikki Moesch, Mike Wilber Birnamwood : Juanita Thomas~ Bonduel : Allison Schultz~ Mattoon-Hutchins: Catherine Knowles~ Tigerton : Caitlin Selle~ Wittenberg : Leslie Hill

7 NICOLET FEDERATED LIBRARY SYSTEM SU SUBPROGRAM EVALUATION FORM for 2017 Fill out one form for each 2017 subprogram. Return one copy to System office by February 12, 2018 NAME OF LIBRARY: Shawano County Library Person filling in form: Kristie Hauer 1. NAME OF SUBPROGRAM: 2017 Collection Development Grant 2. Budget Amount $ 4326 Actual Expenditure $ To what extent did the subprogram meet the stated goals and objectives of your 2017 library services grant? Include changes that were necessary to better fulfill the goals. In 2017, Shawano County aimed to use this grant by adding titles at each branch location. The total grant was divided equally among the branches (Birnamwood, Bonduel, Mattoon, Tigerton, and Wittenberg). Branch needs vary widely with some focusing more on large print, other adult fiction, and event DVDs. In 2017, 216 items were added to the branch collections through this grant. Page 7 of 8

8 NICOLET FEDERATED LIBRARY SYSTEM SUBPROGRAM FORM FOR 2018 Library Services Grant Please return 1 copy of each subprogram to the System office by February 12, NAME OF LIBRARY: Shawano County Library or COUNTY LIBRARY SERVICE BOARD: Person completing form: Kristie Hauer Has this subprogram been approved by your full board? Yes Date of approval: No Amount Budgeted: State Aid: $ 4326 Local: $ Total: $4326 NAME OF SUBPROGRAM: 1. Briefly describe the subprogram indicating purpose and target audience. The funds will be used to update the print nonfiction collections, both adult and children s, at the 6 library locations in Shawano County (Birnamwood, Bonduel, Mattoon, Shawano, Tigerton, and Wittenberg). The nonfiction collections, especially at the branches, are the most outdated collections within the libraries. 2. Goal (s) of the subprogram. To add a minimum of 200 newer nonfiction titles throughout the county libraries. In addition to adding new titles, the collections will also be weeded thoroughly of print items that are no longer relevant. 3.How will you evaluate this subprogram? List measurable objectives. The amount of titles added can be verified through finance records and the library s ILS. Page 8 of 8