MEETING NOTICE AGENDA

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1 MEETING NOTICE DATE: October 12, 2018 TO: Library Board, Mayor, City Attorney FROM: Pat Leach, Library Director SUBJECT: Library Board Meeting DATE AND PLACE OF MEETING: Tuesday, October 16, 2018 Bennett Martin Public Library 136 S. 14 th Street STARTING TIME OF MEETING: 8:00 a.m. CHAIRMAN OF MEETING: Donna Marvin, President PURPOSE OF MEETING: Monthly Board Meeting AGENDA 1) Call to Order and Announcement of Posting of Open Meetings Law 2) Approval of Agenda* 3) Public Comment on Agenda Items 4) Approval of September 18, 2018, Library Board Meeting Minutes* 5) Standing Committee Reports a) Committee on Administration b) Committee on Buildings & Grounds i) Approval of Courier Service Contract* ii) Renewal of Snow Removal Contract* c) Committee on Finance i) Report on and Approval of Recap of September Expenditures* 6) Library Board Special Committee Reports a) Central Library Committee b) Foundation Board Representatives & Executive Director 7) New Business a) Approval of Surplus Property List* b) Authorization to Submit Application for Nebraska Library Internship Grant* 8) President's Report 9) Library Director s Report 10) Public Comment - Anyone wishing to address the board on a matter not on this agenda may do at this time. 11) Trustee Development a) Tour of Bennett Martin Public Library *Action Item Proposed agenda kept continually current and available for inspection at the Administrative Office of the Bennett Martin Public Library. The Board shall have the right to modify the agenda at said public meeting when convened. Open Meetings Law of the State of Nebraska posted in meeting room. Accommodation Notice: The City of Lincoln complies with Title VI of the Civil Rights Act of 1964 and Section 504 of the Rehabilitation Act of 1973 guidelines. Ensuring the public s access to and participation in public meetings is a priority for the City of Lincoln. In the event you are in need of a reasonable accommodation in order to attend or participate in a public meeting conducted by the City of Lincoln, please contact the Director of Equity and Diversity, Lincoln Commission on Human Rights, at as soon as possible before the scheduled meeting date in order to make your request.

2 LIBRARY BOARD MEETING MINUTES TUESDAY, SEPTEMBER 18, 2018; 6 PM GERE BRANCH LIBRARY 2400 S 56TH STREET LINCOLN, NEBRASKA LIBRARY BOARD PRESENT: Lowell Berg, Martha Florence, Lisa Hale, Donna Marvin, Carol Speicher, Rhonda Seacrest, Dan Sloan, and County Liaison Walt Broer. Absent: None. A quorum was present. OTHERS PRESENT: Pat Leach, Library Director; Barbara Hansen, Administrative Aide; Paul Jones, Accountant; Brenda Ealey, Gere Branch Manager; Julie Beno, Public Service Coordinator; Jenny Wiruth, Intern, Gail McNair, Foundation for Lincoln City Libraries Executive Director; Jeff Kirkpatrick, City Attorney. CALL TO ORDER AND ANNOUNCEMENT OF OPEN MEETINGS LAW: The meeting was called to order at 6 PM. Marvin announced the posting of the Opens Meeting Law of the State of Nebraska. APPROVAL OF AGENDA: The agenda was posted according to the Open Meetings Law of the State of Nebraska. Berg moved approval of the agenda as posted, second by Seacrest. Roll Call Vote: Berg, Florence, Hale, Marvin, Seacrest, Sloan, Speicher aye. Motion carried 7-0 PUBLIC COMMENT ON AGENDA ITEMS: None APPROVAL OF AUGUST 21, 2018, MEETING MINUTES: Berg moved to approve the minutes of the August 21, 2018, meeting. Second by Seacrest. Roll Call Vote: Florence, Hale, Marvin, Seacrest, Sloan, Speicher, Berg aye. Motion carried 7-0. STANDING COMMITTEE REPORTS: Committee on Administration - No report Committee on Buildings and Grounds Leach explained that the current facilities management contract expires in October. The contract must be rebid as no more renewals are allowed. Leach requested a six-month extension of the current contract so that the Library can bring on the new Building Superintendent to be part of the bidding process. The extension with NIA FMA would be through April 23, 2019, at a cost not to exceed $44, Berg moved to approve the extension of the facilities management contract as requested. Second by Hale. Roll Call Vote: Hale, Marvin, Seacrest, Sloan, Speicher, Berg, Florence aye. Motion carried 7-0. Committee on Finance - Hale reported on the recap of expenditure for August 2018 listing claims in the amount of $1,120, from all funds. Hale moved approval of the report and payment of all claims. Second by Florence. Roll Call Vote: Hale, Marvin, Seacrest, Sloan, Speicher, Berg, Florence aye. Motion carried 7-0.

3 SPECIAL COMMITTEE REPORTS: Central Library The committee is currently in a holding pattern and is watching the November City election as that will have an impact on actions going forward. Pat Leach has been working with the Mayor s office on timelines and information pieces. Foundation for Lincoln City Libraries - McNair reported on the upcoming spelling bee on September 26 th and the October book sale. The book sale will be held at the Lancaster Event Center from October A presale event will be held on Wednesday, October 10. Presale tickets are selling fast and are available for $50. One Book One Lincoln - Marvin shared information about upcoming events. The 2018 title selected by a community vote is Killers of the Flower Moon by David Grann. NEW BUSINESS Hompes Revenue Allocation Leach requested approval to designate expenditure of $15, of Hompes Fund income from the most recent year for library materials, to include items for the Heritage Room and other materials for checkout and customer use. Approval moved by Seacrest, second by Berg. It was noted that the Hompes fund is a held by the City of Lincoln as a result of a bequest. The library receives the income from the trust. Roll Call Vote: Marvin, Seacrest, Sloan, Speicher, Berg, Florence, Hale aye. Motion carried 7-0. Allocation of Book Sale Funds Leach requested approval to allocate $46, for the purchase of materials for use by library customers, and $10, for use in supporting the library s Begin with Books program. Approval moved by Hale, second by Berg. It was reported that the library received $56, from the 2017 book sale. Begin with Books provides books to children during immunizations and other medical appointments to begin building their home library. Roll Call Vote: Sloan, Speicher, Berg, Florence, Hale, Marvin Seacrest aye. Motion carried 7-0. Foundation Funds Distribution Leach reported that the library received $20, in unrestricted funds from the Foundation in 2018, and requested approval to allocate expenditure of $10, for library programming, $8, for Urban Libraries Council membership, and $1, for radio promotion of the Summer Reading Program. Approval moved by Berg, second by Hale. Roll Call Vote: Seacrest, Sloan, Speicher, Berg, Florence, Hale, Marvin aye. Motion carried 7-0. PRESIDENT S REPORT Marvin welcomed the new board member Dan Sloan. The list of Committee appointments was distributed. Marvin thanked all the partners that the Board has worked with on the Central Library project and noted that the Board will continue to work towards having everything ready so that we can hit the ground running when we are given the signal to proceed. LIBRARY DIRECTOR S REPORT

4 Leach introduced Jenny Wiruth, an intern working with the library this semester, earning her BA in Library Science at UNL. Leach reported that today is the 10-year anniversary of the announcement of her as Library Director. As part of the new budget, the library has funding for restoring evening hours at Bennett Martin Public Library, Monday through Thursday, 6 to 8 p.m., and will add two part-time staff. November 1st is the date for evening hours if hiring goes as planned. The Facilities Manager position is to be advertised fairly soon. Leach has been working on the new strategic plan doing one-on-one interviews, meeting with people who have unique and specific views of Lincoln. An online staff survey is also underway. Community conversations with several nonprofits have been held discussing the library experience, asking what does the library experience mean and how do we make that happen. Library staff is pulling together information regarding overdue fines. Many libraries are eliminating fines on children's and even adult materials. Low income families use the library less due to fear of fines, or the impact of fines. A staff committee is gathering information and will be making a recommendation in the next few months. Regarding staffing, Leach reported that the library has an open Manager position. We are considering a public information position to assist with promotion and marketing. Leach reported working closely with Read Aloud Lincoln, promoting reading aloud to preschoolers. That group is looking at sustainability of the program once its grant funding runs out. How do we make reading aloud part of our community s culture? As a result of an Institute of Museums and Library Services grant, the Nebraska History Museum is developing programming focused on cultivating curiosity among its staff and visitors. Research shows that when people satisfy curiosity they have a physical response to the experience. Researchers are studying how this effect can be used by institutions. The Museum has been changing how staff present information and displays and it has had a big impact. This could be an effective way of bringing new information to library staff in terms of what we do every day and how we serve customers. It was announced that the libraries will be closed on Friday, September 21 st for inservice training TRUSTEE DEVELOPMENT Jeff Kirkpatrick, City Attorney, presented information focused on laws and how they affect the Board. Members of the Board are officers of the city and fall under State laws that encourage transparency, including public records law. All correspondence, including text messages and , is a public record and you can be forced to produce

5 that if requested. The easiest way for us to be able to respond to a request for information is for Board members to always include Pat Leach or Barbara Hansen into your s so that it is archived in the city system. Text messages are more difficult. It is recommended that you refrain from sending text messages. The Library Board also must follow open meetings law. Meetings are public and roll call votes are required on actions. Keep in mind that if you have four or more members in an talking about library business, it makes it a public meeting. If you have four or more people in a discussion, any action taken is void. If you did this on purpose, you could be prosecuted. That doesn t mean you can t all attend a fundraiser or an event at a public park. You are only in violation if you insist on getting together to talk about library business. The way to avoid violating via is to not reply to the entire board. Communicate with each board member separately. Doing business via conference call is also a violation. High visibility actions, like a central library, will be scrutinized closely. As officers of the City of Lincoln, you must be careful about using public resources to advocate. There is nothing in the law that states you cannot express your personal opinion. Once the issue goes on the ballot, you cannot advocate as a board member using library resources, such as , stationery, or meeting rooms. Prior to the issue being on the ballot you have more leeway because it is not a campaign issue. You can take a position and debate prior to the issue being on the ballot. (Florence left at this time.) Kirkpatrick noted that the law is not there to trip us up, but rather to keep us transparent. It was also noted that Board members cannot participate in a public meeting via telephone. If a board member is traveling, they may call in and listen to the conversations but they cannot participate in discussion or vote. PUBLIC COMMENT ON ISSUES NOT ON THE AGENDA: None ADJOURNMENT There being no further business, the meeting was adjourned at 6:55 p.m.

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8 LINCOLN CITY LIBRARIES 136 S. 14th Street Lincoln, NE MEMORANDUM TO: FROM: Library Board Paul E. Jones, Business Office RECAP OF EXPENDITURES - SEPTEMBER 2018 Library Operational Budget - FY $ 663, Library Enc/Reapp - FY , Heritage Room Fund - FY , Polley Music Library - FY , Total Operational Expenditures $ 716, Grants $ Hompes Fund 7, Keno 2, Miscellaneous Library Donations Funds 24, Capital Improvements - Total Expenditures - Other Funds 35, TOTAL EXPENDITURES $ 752,332.22

9 LINCOLN CITY LIBRARIES 136 S. 14th Street Lincoln, NE SURPLUS PROPERTY REQUEST Date: October 2018 To: From: Lincoln City Library Board Paul E. Jones, Business Office The following items have been identified as "surplus property" by the staff of Lincoln City Libraries: 7 Chairs 1 Display Unit 1 Study Carrel/Desk 3 Computers/Servers 5 Scanners 7 Monitors 11 Printers I request Board action to formally declare the above assets as "surplus property".

10 CITY OF LINCOLN'",. NEBRASKA LINCOLN CITY LIBRARIES 136 South 14th Street, Lincoln, NE lincolnlibraries.org LIBRARY DIRECTOR'S REPORT September 2018 Upholding its mission to promote reading throughout the community, Lincoln City Libraries returned to its school-year schedules for weekly learning times, running the gamut from infants to toddlers to preschoolers to families. Some new opportunities have been added in evening slots to accommodate working family schedules. The One Book - One Lincoln Community Reading Program winning title was announced just after Labor Day, Killers of the Flower Moon by David Grann. Events in conjunction with this year's program were held at three libraries in September. We know that many book groups set aside time for the One Book - One Lincoln selection every year. Library staff remains available to facilitate discussions and present information on the book. The PBS television series, "The Great American Read" returned in September. A panel discussion among local booksellers at Gere Branch Library featured tacos, a group viewing of the series overview, and a good deal of audience participation. Most libraries created displays in honor of "Banned Books Week," an annual national commemoration of the value libraries place on intellectual freedom and access to information. Overall business was down a bit in comparison to September of As is true for libraries across the country, Lincoln City Libraries is experiencing increases in programming attendance, and some decrease in circulation of materials. Use of downloadable materials continues to rise steadily, with use of downloadable audiobooks exceeding use of downloadable ebooks. The following activities provide examples of support for the library's Strategic Plan's four goal areas of success, access, achievement, and opportunity. GOAL 1 - SUCCESS The resources of Lincoln City Libraries will reflect the community's value for education and support our community's ongoing success. LIBRARY OBJECTIVES: Strengthen library virtual services (website, on line catalog, etc.) Eiseley/Williams/Bookmobile Manager Lisa Olivigni offered this example of the impact of library technology, "A young man recently stopped by Eiseley Branch to print some documents and got a card at the same time. He said he had just been finishing up a project at work and the printer broke. First, he tried to print from one of the library's lab computers but couldn't access his work files from there. Then we showed him the Printer On app and he used his laptop to print. He was practically ecstatic. He was very glad to know that he could send print jobs from work and pick them up at the library."

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13 Location Bennett Martin Public Library Anderson Branch Bethany Branch Eiseley Branch Gere Branch South Branch Walt Branch Williams Branch Lied Bookmobile InterLibrary Loan SUBTOTAL DownloadStream Audio Download/Stream ebooks Stream Video TOTAL LOANS WITH Lincoln City Libraries September 2018 Use Report Computer Reference Program & Outreach September 2018 September 2017 Loans Visits Reservations Questions Attendance Total Use Total Use CHANGE 19,357 13,872 3, ,873 41, % 15,144 7,745 1, ,938 26, % 9,458 4, ,457 14, % 28,461 14,379 2,625 1,366 46,831 49, % 71,213 21,582 2,362 1,633 96,790 99, % 10,604 4,983 1, ,973 16, % 46,808 14,887 1,777 1,558 65,030 65, % 1, ,630 3, % 2, ,000 3,753 3, % % 204,740 83,240 14, , , , % 17, ,532 14, % 16, ,078 14, % % 239,097 83,240 14, , , , % Reference Statistics will be surveyed on a quarterly basis starting 1/1/18 ELECTRONIC USE * Database Use count procedure updated to match State and National standards. WiFi Sessions , % WiFi Users , % Website Users Website 31,372 33, % Sessions 61,134 64, % PRINT NON PRINT *Database Use 8,787 20, % Holdings Report Adult Youth Adult Youth Total Owned 368, ,108 70,644 34, ,207 Registrations Added 1,797 1, ,416 Purged 1,118 0 Withdrawn -1, ,902 Registrations Current 368, ,241 70,908 35, ,721 Resident 183, , % ConnectED 38,872 27, % County 12,776 15, % NonResident 958 1, % Reciprocal % Limited Use 9,840 9, % TOTAL 246, , %

14 September 2018 Use Compared to September 20 Lincoln City Libraries Print Checkouts Print Loan Non-Print Checkouts Non-Print Total Checkouts Total Loan Location Change Loan Change Change BMPL 13,680 15, % 5,677 7, % 19,357 22, % Anderson 9,906 10, % 5,238 5, % 15,144 15, % Bethany 7,408 7, % 2,050 1, % 9,458 9, % Eiseley 21,019 20, % 7,442 8, % 28,461 28, % Gere 56,486 56, % 14,727 15, % 71,213 71, % South 7,948 7, % 2,656 2, % 10,604 9, % Walt 36,598 36, % 10,210 10, % 46,808 47, % Williams % % 1,399 1, % Lied Bookmobile 1,734 2, % % 2,059 2, % InterLibrary Loan % % % TOTAL CHECKOUTS 155, , % 48,833 52, % 204, , % Download/Stream Audio % 17,532 14, % 17,532 14, % Download/Stream ebook % 16,078 14, % 16,078 14, % Stream Video % % % TOTAL WITH DOWNLOADS 155, , % 83,190 82, % 239, , % Youth Checkouts Youth Loan Adult Checkouts Adult Loan Visits Visits Visits Location Change Change Change BMPL 5,561 6, % 13,796 15, % 13,872 15, % Anderson 6,450 6, % 8,694 9, % 7,745 8, % Bethany 5,513 4, % 3,945 4, % 4,145 4, % Eiseley 16,720 16, % 11,741 12, % 14,379 15, % Gere 36,880 34, % 34,333 36, % 21,582 23, % South 5,625 5, % 4,979 4, % 4,983 5, % Walt 30,695 31, % 16,113 16, % 14,887 15, % Williams 1, % % 957 1, % Lied Bookmobile 1,354 1, % % % InterLibrary Loan % % % Subtotal 109, , % 94, , % 83,240 90, % Download/Stream Audio 2,201 2, % 15,331 12, % % Download/Stream ebook 2,192 1, % 13,886 12, % % Stream Video % % % TOTAL 114, , % 127, , % 83,240 90, % Computer Use Computer Reference Questions Reference Attendance Attendance Location Change Change Change BMPL 3,714 3, % 4, % % Anderson 1,857 1, % 1, % % Bethany % % % Eiseley 2,625 4, % 3, % 1,366 1, % Gere 2,362 2, % 5, % 1,633 1, % South 1,041 1, % % % Walt 1,777 1, % 4, % 1,558 1, % Williams % % % Lied Bookmobile % % 1, % Data Base Use % 20, % % TOTAL 14,088 16, % 0 42, % 7,444 5, % Reference Statistics will be surveyed on a quarterly basis starting 1/1/18

15 LINCOLN CITY LIBRARIES Monthly Categorical Report September 30, 2018 Budget Budgeted Expended Current Month Amount Year-to-Date Year-to-Date Balance Expended Administration-Div. 1 Personnel $ 703, $ 58, $ 54, $ 649, $ 54, Supplies 28, , , Services & Charges 78, , , , , Other Total $ 809, $ 67, $ 57, $ 752, $ 57, Percent Expended 8.33% 7.11% Buildings & Grounds-Div. 2 Personnel $ 82, $ 6, $ - $ 82, $ - Supplies 30, , , , , Services & Charges 1,052, , , ,009, , Other Total $ 1,165, $ 97, $ 44, $ 1,121, $ 44, Percent Expended 8.33% 3.79% Public Service-Div. 3 Personnel $ 5,177, $ 431, $ 400, $ 4,777, $ 400, Supplies 46, , , Services & Charges 63, , , , , Other Total $ 5,288, $ 440, $ 401, $ 4,886, $ 401, Percent Expended 8.33% 7.60% Support Services-Div. 4 Personnel $ 1,250, $ 104, $ 89, $ 1,160, $ 89, Supplies 61, , , , , Services & Charges 242, , , , , Other 855, , , , , Total $ 2,409, $ 200, $ 159, $ 2,249, $ 159, Percent Expended 8.33% 6.63% Total Library Operational Personnel $ 7,213, $ 601, $ 544, $ 6,669, $ 544, Supplies 165, , , , , Services & Charges 1,436, , , ,360, , Other 855, , , , , Total $ 9,672, $ 806, $ 663, $ 9,009, $ 663, Percent Expended 8.33% 6.86% Other Library Fund Amount Expended Current Month Appropriations Appropriated Year-to-Date Balance Expended FY Encumbrances $ 93, $ 44, $ 49, $ 44, Prepared by Paul E. Jones, Library,

16 GRANT FUNDS LINCOLN CITY LIBRARIES - FUND BALANCES September 2018 Beginning Ending Balance Receipts Expended Balance Net Lender Fund $ - $ - $ - $ - NLC Nebraska ereads Grant , , State Aid , , State Aid , , DONATED FUNDS Heritage Room $ 65, $ $ 1, $ 64, Polley Music Library 110, , , Joseph J. Hompes 35, , , Misc. Library Donations 384, , , , Alice Nielsen 75, , Dorothy Holland 109, , Glennis Leapley 58, , Lincoln Cares 15, , APPROPRIATED FUNDS Expended Budget Sep 2018 Exp-to-Date Balance Heritage Room FY $ 32, $ 1, $ 1, $ 31, Polley Music Library FY , , , , Keno FY , , , , Keno FY , , Capital Improvement Projects FY Anderson Carpet 64, , , FY Gere Carpet 190, , , FY Bethany Roof 48, , FY South Parking Lot 152, , , FY Gere HVAC 363, , FY Anderson Parking Lot 307, , Prepared by Paul E. Jones, Library,