MINUTES BENBROOK LIBRARY DISTRICT BOARD OF TRUSTEE MEETING February 16, 2015

Transcription

1 MINUTES BENBROOK LIBRARY DISTRICT BOARD OF TRUSTEE MEETING February 16, 2015 Benbrook Public Library 1065 Mercedes Street Benbrook, Texas Regular Meeting at 6:30 p.m. Members Present: Roy Corky Baird Robert Christensen Anita Mitchell Members Absent: Carol Hafer, Aubra Gantt Also Present: Steve Clegg Kathy Ledford I. CALL TO ORDER The meeting was called to order by Robert Christensen at 6:33 p.m. II. III. Approval of Meeting Minutes January 26, 2015 A motion was made by Corky, second by Robert to approve the minutes, motion carried. Reports A. Report by the Library Director of notable activities for the District during January 2015, including meetings attended, District business conducted, financial transactions, programs presented and progress in the application of technology to library services. Steve talked about some of the highlights of the report he gave to the Board. The new Wi-Fi equipment has been installed, Ancestry genealogy resource has been added to the library. Anita asked about the Cliburn Foundation to play at the library. B. Investment officer, Board of Trustees, Report of Status of the District s Investments & TexPool statements as of January 31, Corky gave his report which included copies of the Compass Bank Overview, TexPool statement and the Frost Bank statement. TEXPOOL INVESTMENT SUMMARY AS OF JANUARY 31, 2015

2 Beginning Balance $1,771, Total Deposits $0.00 Total Withdrawals $23, Total Monthly Interest $69.34 Current Balance $1,748, Earmarked as "Reserve $250, Fund" Earmarked for Building $1,498, Expansion C. Treasurer, Board of Trustees, Report of financial status of the District as of January 31, 2015, including income, expenditures, and accounting reports. Robert gave the treasurers report in the absence of Carol Hafer. TREASURERS REPORT FOR JANUARY 31, 2015 Month: Fiscal YTD: Total Income $86, $424, Total Expenses $92, $361, Total Income - Total Expenses ($5,363.42) $63, Investment Interest $69.34 Current Investment $1,748, Balance Current Checking $82, Acct. Balance Curr. Investment Bal + Curr. Bank Bal. $1,831, IV. Old Business A. Consider partnering with Texas Library Districts to hire a lobbyist to work on behalf of the library Districts. Steve talked about the proposal and some of the concerns he has. A motion was made by Anita to partner with them to hire a lobbyist, it was seconded by Corky. Motion passed. The Fee for Benbrook Library paid to the Texas Library Districts would be $4, for the year. B. Investment Committee Corky began by talking about the option of paying off the Frost Bank loan. Robert would like to table a decision until a more informed sheet of pay-off of Frost Bank loan can be presented to the Board.

3 C. Long Range Planning Committee The committee report will be presented at the next Board meeting. D. Other old business There was not any other old business. V. New Business A. Consider updating authorized representatives for TexPool. A TexPool resolution amending authorized representatives was presented. A motion was made by Corky, seconded by Robert to amend as stated. Motion passed. B. Consider outreach proposal e-branch for the senior center. Steve presented a copy of the proposal to the Board and the cost. After discussion a motion was made by Anita, second by Corky to approve the proposal. Motion passed. C. Consider transfer of surplus library property to Friends of the Library to include in their fundraising sale. Steve presented pictures of the items he would like to transfer to the Friends for their sale. A motion was made by Anita, second by Robert to approve the transfer. Motion passed. D. Consider landscape improvement proposal Steve presented the proposal by Stauffer Landscape to trim the trees and remove debris and mistletoe also to extend the side drain 150 feet. Anita made a motion, second by Corky to approve the proposal of $ Motion passed. E. Other new business. Steve mentioned purchase of a new vending machine and the end of lease of our workroom copier. Robert said to present his proposals at the next meeting. VI. Public Comment None VII. Adjournment A motion was made by Corky, second by Anita to adjourn the meeting. Motion passed. Meeting adjourned at 7:28 p.m. Respectfully submitted, Anita Mitchell Secretary Benbrook Library District

4 BENBROOK LIBRARY DISTRICT TREASURER'S REPORT February, 2015 Report Date: 3/10/2015 End of Prior to Fiscal Year GROSS INCOME: Feb/Totals Feb To Date From: A Sales Tax 104, , , B Grants C Fines, Fees, Royalties & Gifts 21, , , D Interest from Bank Account E Interest from TexPool Account F Total Income 126, , , G EXPENSES: Total Expenses 66, , , H NET INCOME: After Expenses 59, , , BANK ACTIVITY & BALANCES REPORT FOR MONTH Inputs W/drwls W/drwls I Balance Brought Forward 85, J Deposits/Credits & Interest 126, K Checks/Withdrawals 59, L Transfers to TexPool 0.00 M Cleared Balance 152, N Bnk Unrpted Expds + New Transactions (EOM) 10, O EOM Adjusted Current Balance 142, TEXPOOL ACTIVITY: INVESTMENT & WITHDRAWLS Inputs W/Drwls FROST LOAN Tot Int. Paid Pr Owed + P&I Pd 1,291, Tot. Prin. Paid Tot. Prin. Owed P Balance Brought Forward 1,748, Q Transfer to TexPool (This Month) 0.00 R TexPool Interest (This Month) S Transfer from TexPool (This Month) 0.00 T Frost Bank Payments , , , U Current Balance 1,749, V 250,000.0 Reserve Fund 0 W Bldg Fund = Curr Bal - Res Fund 1,499, X Total Balance = Bank Adj Bal + TexPool Curr Bal $ 1,891, Total Principal + Interest Paid = 758, Note: If the loan is paid off early, the amount paid would be total principal owed + accrued interest since last payment + a penalty which fluctuates based on the current prime rate

5 Agenda Item III. A. Library Report Library Board Meeting, March 16, 2015 Administration Legal, Governance, & Policy 3/12/2015 Completed FY2014 Annual State Report for Texas Library and Archives Commission Personnel & Training 2/18/2015 Adult Services Librarian and Programming Librarian attended Reference Connection Meeting at Hurst Public Library 3/11/2015 Circulation Supervisor attended Polaris Circulation Manager s training at Fort Worth Public Library Facility & Equipment 2/9/2015 New Wi-Fi equipment installed 2/20/2015 2/23-2/24 3/5/2015 3/9/2015 3/11/2015 Library offers outbound public fax free of charge to local and toll-free numbers Library closed due to inclement weather Library closed partial day (opened 1-8) due to inclement weather Stauffer s Landscape completed tree service and drainage upgrade IT Specialist configured Solidoodle 3D printer drivers and interface Grants & Projects March Programming Librarian exploring grant opportunity for a homebound delivery service 2/25/2015 Library Director attended meeting at Burleson Public Library regarding an LSTA cooperative grant with Arlington Public Library to expand its project Read-it- Again early literacy kits that would be shared by grant partners. Library issued a letter of support to Arlington Public Library Vendors & Contractors Programming Librarian contracted with WPCurve for widget update on the Library s website 3/9/2015 Library Director met with Sean Brumley, Area Representative from 3M, to discuss RFID options Community & Outreach 2/18/2015 Programming Librarian met with Senior Center Director, Felicia Lindsay about FaceBook issues and website possibilities 2/18/2015 Library Director met at Chick-Fil-A with Julie James with the Chamber of Commerce Marketing Committee to discuss options and strategies

6 2/19/2015 3/4/2015 3/12/2015 3/13/2015 Library Director and IT Specialist attended Chamber of Commerce luncheon Programming Librarian had an and phone conversation with representative AARP about possible programs for Seniors in May Library Director attended Chamber of Commerce Board of Directors meeting IT Specialist installed e-branch at Senior Center Partnerships & Associations Feb-March Programming Librarian worked on Committee with Curren McCLane, Director at Azle to create training materials for library staff in the consortium regarding Overdrive 2/20/2015 3/13/2013 Library Director hosted Marc Marchand, Director of the Burleson Public Library, to discuss MakerSpace Library Director attended PLANT meeting at Plano Public Library Programs & Services Program Contractor 3/2/ st Monday Music 29 3/10/ nd Tuesday Poetry 12 Adult Services Librarian 2/17/15 Writing Critique Group Attendance: 5 2/24/15 Different Pages Book Club Attendance: Canceled due to weather-related closure 2/28/15 Game Night program Attendance: Canceled due to weather-related closure 3/4/15 Coffee Break Book Club Attendance: 3 3/5/15 Bent Corners Book Club Attendance: 3 2/11/15-3/11/15 Blog following 310 page views; 3 new followers 3/6/15 3/10/15 Booked calligrapher Rod Williamson to offer instructional calligraphy program in April Booked publisher Billy Huckaby of Wild Horse Press to speak at May Writing Critique Group meeting Youth Services Librarian 2/16/2015 Book Babies-188 through Storytime /13/2015 Art- 47 Yoga- 15 Lego- 0 Anime- canceled Magic Tournament- 9

7 February and March were very interesting months weather wise. We had to cancel or rearrange a few of our programs due to snow. We moved the Dr. Seuss party to our March Art program day. We are really enjoying our new Yoga instructor. They will not be coming in April but will continue in May and June. In April we are hosting a 6 th grade class from Trinity Valley School who are coming out to teach us about monarch butterflies. Programming Librarian February 23rd Ordered a webcam stand that will allow Benbrook Library to live stream any 3D printing, signed up software and web address. Just waiting on delivery of stand. March Future Events Started working on paper Newsletter mailing that will be sent out and include needs assessment survey for Homebound patrons February program(rescheduled) Pet Adoption with North Texas Human Society March 28th March program Bagpiper Jimmy Mitchell scheduled for Saturday, March 14th April program Cliburn Foundation, Saturday, April 11 th April program School of Metaphysics, Saturday, April 18 th Dream Interpretations

8 Social Media Stats March 16, /25 2/1 2/8 2/15 Sessions: 1,431 1,444 1,349 Total Users: Page Views: 2,515 2,482 2,319 Benbrook Library enews November December January February Number of Recepients: Open Rate: 54.7% 54.2% 54.4% 45.7% Clicked On: 3.9% 2.0% 4.0% 3.4% Facebook 1/25 2/1 2/8 2/15 Total Page Likes: New Page Likes: Post Reach: 1, Engaged: Twitter 1/25 2/1 2/8 2/15 Impressions: Engagement: 0.0% 0.0% 0.3% Retweets: 0 0 0