Minutes of the Board of Ward County Commissioners July 16, 2013

Transcription

1 Minutes of the Board of Ward County Commissioners July 16, 2013 The regular meeting of the Ward County Commission was called to order by Chairman Nybakken at 9:00 a.m. with Comm. Gruenberg, Fjeldahl, and Weppler present. Also present were Department Heads; Dana Larsen, Devra Smestad, Betty Braun, Amber Turnquest, Amanda Schooling, Roza Larson, Pam Axtman, Steve Kukowski, Mark Schrader, Leona Lochthowe and Penny Erickson. Moved by Comm. Weppler, seconded by Comm. Fjeldahl to approve the agenda with additions. Roll call: all voted yes; motion carried. Moved by Comm. Gruenberg, seconded by Comm. Weppler to approve the minutes from the special meeting on July 1, 2013 and the regular Commission meeting on July 2, Roll call: all voted yes; motion carried. Smestad then presented the bills with the removal of one bill for further clarification. Moved by Comm. Weppler, seconded by Comm. Gruenberg to approve the 2013 regular bills totaling $1,582,873.56, the Social Welfare bills of $24, and the Human Services bills of $93,828.44: HOURLY SALARIES DD Anderson, Miles Court Security Officer $ DD Bjork, Pat Court Security Officer $ DD Boys, Nicolas Saturation Patrol $ DD Clemens, Dale Saturation Patrol $ DD Forbes, Laura Overtime $ DD Garaas, Payden PT Juvenile Detention $ 1, DD Gaulke, Jace Saturation Patrol $ DD Groce, Gary Transports w/ Meals $ DD Headrick, Loren Transports w/ Meals $ DD Holte, Kristen PT Juvenile Detention $ DD Houim, Roxanne Civil Process $ DD Hubbard, Larry Security for Races $ DD Kraft, Jason Saturation Patrol - Meals - Overtime $ DD Krueger, Cole PT Juvenile Detention $ 1, DD Leavitt, Troy Security for Races $ DD Mack, Joshua Security for Races $ DD Millerbernd, Ann Saturation Patrol $ DD Morelli, Laura PT Administrative Assistant $ DD Nason, Mike Meals $ 9.00 DD Olson, Jennifer Saturation Patrol $ DD Owens, Anthony Overtime $ DD Reichenbach, Joshua Overtime $ DD Saltsman, George Court Security Officer $ DD Smith, Elwood Court Security Officer $ 1, DD Westvig, Shawn Overtime $ DD Wierenga, Marvin Court Security Officer - Transport w/ Meal $ DD Wolf, Clint Court Security Officer $ DD Wooster, Nick Saturation Patrol $ Total Hourly Salaries $ 11, ROAD SALARIES DD Burckhard, Raymond Seasonal Hire 1, DD Debowey, Fred Seasonal Hire 1, DD Foley, Taylor Seasonal Hire 1, DD Fuegmann, Steve Overtime DD Gasmann, Robert Overtime DD Hanson, Ingvald Seasonal Hire 1, DD Johnson, Jared Overtime 1, DD Malnaa, Les Overtime DD McDaniel, Ted Seasonal Hire 1, DD Mertz, James Overtime 1, DD Olson, Austin Seasonal Hire DD Palm, Robert Overtime DD Quinlen, Terry Overtime 1, DD Schmidt, Thomas Seasonal Hire DD Swartout, Robert Overtime DD Tennyson, Mike Overtime DD Walter, Brian Overtime 2, DD Zietlow, David Overtime Total Road Salaries $ 15,

2 GENERAL BILLS Acme Tools Rope - Building Supervisor $ Advanced Business Methods Copier Lease - States Attorney $ AmericInn Hotel - Auditor $ Best Western Fargo Doublewood Inn Hotel - Tax Equalization $ Bob Barker & Co. Supplies - Juvenile Detention $ CivicPlus Website Setup Fee - Courthouse $ 15, Clute Office Equipment Copier Maintenance Agreement - Jail $ Community Ambulance CPR Class - Juvenile Detention $ Computech Ink Cartridge - Courthouse $ Computer Store Ink Cartridge - Courthouse $ Creative Printing Posters - Veteran Services $ Enerbase Sharpen Blade - Building Supervisor $ E&T Appliance Parts - Jail $ Farmers Union Oil - Berthold Fuel - Sheriff $ G&P Commercial Sales Utility Cart - Building Supervisor $ Gem Credit Union Postage - Sheriff $ Gem Credit Union Postage - Sheriff $ Gem Credit Union Vehicle Registration - Measuring Stick - Sheriff $ Gem Credit Union Inmate Meal - Sheriff $ Gem Credit Union Phone - Sheriff $ Gem Credit Union Fuel - Sheriff $ Green, Dan Travel - EMA $ Hamsher, Rita Travel - Tax Equalization $ Hoffarth Sanitation June Trash Removal - Building Supervisor $ Intoximeters Mouthpiece - Sheriff $ Keycare Pharmacy Inmate Meds - Jail $ Knudsvig, Glennis Fingerprinting - Jail $ Kraft, Jason Inmate Meal - Sheriff $ Lochtowe, Leona Supplies - Building Supervisor $ Lowes Printing Table Cover - Veteran Services $ Lowes Printing Retirement Plaque - Courthouse $ Menards Supplies - Building Supervisor $ Menards Supplies - Building Supervisor $ Menards Supplies - Building Supervisor $ City of Minot Tech Support - Crthouse / New World Install - Sheriff $ 44, Minot Daily News Property Acquisitions $ Minot Daily News Special Meeting Minutes $ Minot Daily News Special Meeting Minutes $ Minot Daily News Commission Meeting Minutes $ Minot Daily News Commission Meeting Minutes $ Minot Daily News Property Appraiser $ Minot Multiple Listing Service Membership Fee - Tax Equalization $ Minot Welding Metal Screens - Sheriff $ 1, Minot Welding Portable Stair - Building Supervisor $ Morgan Printing Envelopes - Sheriff $ ND Association of Counties Class Fee - Auditor $ ND Association of Counties Class Fee - Auditor/Recorder $ ND Insurance Department 2014 Registration - Building Supervisor $ ND Insurance Department Annual Premiums $ 10, ND Newspaper Association NDSU Ad $ ND State Radio Communications 2nd Quarter LETS - Sheriff $ North Prairie Rural Water Water Service - North Building $ O&C Refrigeration Repair Heat Pump - Building Supervisor $ Ottmar & Ottmar Mental Health Hearing $ Primary Products Company Gloves - Jail $ Scharpe, Collette Travel/Meal - Auditor/Treasurer $ Schooling, Amanda Travel - EMA $ Secretary of State UCC Ser Other County Money Recorder $ Sportsman Loft Gun Supplies - Sheriff $ SRT Phones - Sheriff $ SRT Phones - Sheriff $ SRT Phones - EMA $ SRT Phones - Sheriff $ SRT Phones - Sheriff $ Staples Supplies - Jail $ 30.19

3 Staples Paper Towels - Juvenile Detention $ Staples Toner/Labels - EMA $ Stutsman County Auditor Mental Health Hearing $ Sundre Sand & Gravel Sand $ 1, Thomas, Richard B. June Indigent Defense $ 1, Thompson Larson Funeral Home Transfer Body $ Thorsrud Supply Adjusted Lock and Rekeyed $ Tires Plus Oil Change/Flat Repair - Sheriff $ Tires Plus Oil Changes $ Trinity Accounts Receivable 2nd Quarter Health - Jail $ 1, Trinity Health Nutritional Service Inmate Meals - Jail/Juvenile Detention $ 33, TR Medora Foundation Hotel - States Attorney $ United Mailing Postage - Courthouse $ United Mailing Postage - Extension $ UND Center for Family Medicine June Coroner Services $ 2, Verendrye Electric Electric Services - North Building $ Verendrye Electric Electric Services - EMA $ Ward County Treasurer Continuting Education Fee - States Attorney $ Westereng, Mark June Public Administrator Fee $ 2, Westlie Ford Lincoln Mercury Oil Change - Building Supervisor $ Wilhelm, Tim June Indigent Defense $ 1, Xcel Energy Electric Service - Library $ Xcel Energy Electric Service - Courthouse $ 6, Total General Bills $ 137, EMERGENCY ASSISTANCE BILLS Ackerman Estvold Flood Plan - Home Acquisitions $ 1, Burke, Jacob Moving Expenses - Home Acquisitions $ 1, EFT Greely Township FEMA 2011 Flood $ 49, Gruenberg, Jerome Travel for Flood $ Helm, Curtis PA Coordinator $ 5, EFT Lund Township FEMA 2011 Flood $ 3, Sundre Sand & Gravel Sand $ Ward Co Highway Dept. Haul Garbage $ Total Emergency Assistance Bills $ 62, PARK BOARD BILLS Burlington Police Park Monitor Enerbase Gasoline F.U.O. - Berthold Pump Fuel Menards Decking, Lathe, Lumber Minot Restaurant Garbage Liners NAPA Auto Parts Booster, Brake Pads, Starter NW Tire & Retread Tire Repair Signs Today Signs - RL Verendrye Electric Siren - RL Ward Co Hwy Dept Maintenance Total Park Board Bills $12, ROAD BILLS Acme Electric Pick Ameripride Linen Svc Janitorial Service Astech Crack Sealing Boger & Son's Sweeping 2, Brock White Erosion Material Butler Machinery Hose, Blades, Tubing 2, Clean Channel Radio Superintendent Ad Dakota Fence Guard Rail Repair 2, Dakota Pipe & Steel Flat Iron, Tubing 1, Enerbase Gasoline, Diesel, Oil 37, F.U.O. - Berthold Gasoline, Diesel 6, F.U.O. - Kenmare Gasoline, Diesel 2, Force America PTO, Pump, Valve 1, General Irrigation Adapter, Tube End General Trading Hose, Fittings, Cleaners Gooseneck Implement Repair A/C, stop 1,

4 Hoffath Sanitation Sanitation Svc Lawson Products Lubricant MDU Utilities Magic City Implement Filters, Tractors 196, Main Electric Exit Alarms Maintenance Plus General Cleaning Mayo Construction Estimate #2 638, Menards Lettering, Tape Mercedes-Benz Freightliner Truck Lease Payment 39, Minot Auto Supply Seal Minot City Landfill Dumping Fee Minot City Water Utilities Minot Daily News Advertisements NAPA Auto Parts Brake Pads, Filters, Hose ND Insurance Department Tank Registration North Prairie Rural Water Utilities NW Tire & Retread Tires/Repairs 5, Ottertail Power Utilities PraXair Welding Supplies Radio Shack Wireless Alert Rigging & Tools Rope, Sleeve SRT Office Telephone Staples Mouse, Notebook Sundre Sand & Gravel Gravel Team Electronics Radio Installation TSC Blower, Gas Can True North Steel Culverts 41, Verendrye Electric Utilities Verizon Wireless Cell Phone Svc Westlie Motors Check Transmission, Repair oil leak 2, Excel Energy Utilities 1, Zee Medical Medical Supplies Roll call: all voted yes; motion carried. Highway Engineer Dana Larsen appeared. Total Road Bills $ 1,356, GRAND TOTAL $ 1,582, Larsen presented a progress report on the 2013 emergency relief sites of projects on Federal Highway system roads. All sites have progressed at the construction phase despite rain conditions and the Foxholm Bridge has been completed and is open. Moved by Comm. Gruenberg, seconded by Comm. Weppler to award the emergency grade raise on County Road 11 for site #8 to Hanson s Excavating Inc. for $137,771.75, to award the emergency grade raise on County Road 20 site #13 to Hanson s Excavating, Inc. for $161,319 and award the emergency grade raise on County Road 14 site #14 to Sundre Sand and Gravel for $216,045 and authorize the Chairman to sign the contracts. Roll call: all voted yes; motion carried. Moved by Comm. Gruenberg, seconded by Comm. Fjeldahl to authorize the Highway Department to advertise for bids from engineer companies for the permanent repair work for the emergency relief road project sites. Roll call: all voted yes; motion carried. The Highway Department has been working on the FEMA road sites that are not inundated with water. Until FEMA inspectors arrive, which is expected to be within the next two weeks, no solid plans have been placed. Moved by Comm. Gruenberg, seconded by Comm. Fjeldahl to authorize the Highway Department to advertise for bids on two bridge replacements; the Meadowbrook Bridge and the Kenmare Bridge by County Road 1. Roll call: all voted yes; motion carried. Emergency Management Amanda Schooling appeared. A Memorandum of Understanding (MOU) between Minot City Transit and Ward County on emergency evacuation was presented. The MOU provides guidance and documents understandings related to aspects involved with Minot City Transit support for Ward County evacuation procedures. Moved by Comm. Gruenberg, seconded by Comm. Weppler to authorize the Chairman to sign the MOU with Minot City Transit. Roll call: all voted yes; motion carried. A Community Development Block Grant meeting was held and the committee was informed of 21 private owned vacant lots that are under or on the wet side of the proposed levee. Moved by Comm. Weppler, seconded by Comm. Fjeldahl to send out offer letters to the 21 property owners to acquire their property pending state funding. Roll call: all voted yes; motion carried.

5 Bobbi Ripplinger appeared on behalf of Swanson & Warcup. Currently there are three property owners that are delaying the closing of the property acquisitions by the County. Moved by Comm. Weppler, seconded by Comm. Fjeldahl that the deadline to close is August 15, Roll call: all voted yes; motion carried. Director of Tax Equalization Pam Axtman appeared. Moved by Comm. Gruenberg, seconded by Comm. Fjeldahl to approve the following property qualifies for the homestead credit: Exemption % Alouise Kunnanz th St. SW #35 MI % The following property qualifies for the two year new construction discount: Old True & John & Kathryn Reiland Eagles Landing Addn Lot 52 Blk 2 MI15C New True & 2013 $296, ,000 The following property qualifies for the disabled veterans discount: Exemption % Garry Lodoen Southwood 6 th Addn Lot 3A Blk 2 MI36B % The following properties cannot be developed unless the school pays for one half of the street: Old True & New True & South Park Ltd South Park Terrace 9 th Addn Lot 1 Blk $23,100 $19,000 Partnership MI South Park Terrace 9 th Addn Lot 2 Blk $23,100 $19,000 MI South Park Terrace 9 th Addn Lot 3 Blk $23,100 $19,000 MI South Park Terrace 9 th Addn Lot 4 Blk 1 MI $23,100 $19,000 The following properties are no longer tax exempt: ND Dept of Trans c/o Ehr s Addn Lot 12 Jack Stevick MI Ehr s Addn Lot 13 MI Old True & New True & 2013 $32,200 $34, $25,700 $28,000 Water from the south of the following property drains through this lot. This happens with snow melt and heavy rainfalls: Old True & New True & Michael Miller Burdick Express 2 nd Addn Lot 22 Blk 2 MI $91,800 $85,900 Two small building additions were not built on the following property: Old True & New True & Duemelands Retail, LLP Wal-Mart Addn Lot 7 MI $2,165,900 $2,096,700 The following property was estimated and assessed with a finished lower level. Recent walk through with homeowner indicated the lower level is partially finished: Old True & New True & Benjamin Goodman Southwood 9 th Addn Lt 4 Blk 3 MI36B $363,100 $345,000 Recent review of the following properties indicates a change is needed to reflect market value: Old True & New True & David & Theresa Bolinske Oak Park Addn E12 Lt 65 & All Lt $271,100 $260,000 MI Mark & Jodi Anderson Southwest Knolls Addn E12 Lt 43 & All Lt 44 MI $359,300 $340,000 Homeowner removed basement finish last year. The 2013 assessment needs to be adjusted to reflect market value for the following property: Old True & New True & Tommy & Lila Weltikol Garden Home Addn Lot 4 Blk 6 MI $164,900 $150,000 The following property was damaged in the 2011 flood and has not been repaired: Old True & New True & 473

6 Joann Olson Torbensons Addn All Lt 2 Less E20 of N25 Blk 3 MI $60,400 $25,000 The following property was damaged in the 2011 flood and still has items in need of repair: Old True & New True & Kevin Rubbelke Dacotah Homes 2 nd Addn Lt 15 Blk 8 MI $217,700 $195,000 The following properties were purchased in 2012 and will pay in lieu taxes: Old True & New True & USA c/o Fish & Wildlife NE S Tolgen A $24,000 $0 Service TO N2SE S Tolgen 80A 2012 $14,500 $0 TO14005U S2SE S Tolgen 8A TO14005U $31,600 $0 The following homeowner moved a manufactured home onto lot without applying for a building permit. Home was on lot in the fall of 2012: Old True & New True & John Erickson Belmont Addn Lot 170 MI $17,500 $120,000 The following lot is not used for religious purposes; must be assessed: Old True & New True & St. John the Apostle Outlots Sec Olt 15 Less N120 of E505 ; Less W120 of N353 & Less S $58,000 $90,000 Roll call: all voted yes; motion carried. Sheriff Steve Kukowski appeared. Kukowski received two bid proposals for the Ward County Jail meal services. The bid costs were figured at 100 inmates per day for 365 days per year. Moved by Comm. Weppler, seconded by Comm. Fjeldahl to award the inmate food service and management of kitchen contract to CBM Managed Services with a base cost of $6.84 per inmate per day effective November 1, Roll call: all voted yes, motion carried. A Memorandum of Understanding (MOU) between the City of Minot and Ward County regarding the FY 2013 Edward Byrne Memorial Justice Assistance Grant was presented. The grant will be shared with the Minot Police Department and the Ward County Sheriff s office to fund the purchase of necessary equipment and systems. Moved by Comm. Weppler, seconded by Comm. Gruenberg to accept the grant of $20,399 and that it be divided equally amongst the County and the City and authorize the Chairman to sign. Roll call: all voted yes; motion carried. Kukowski informed the Commission that if an entity has an emergency clause, you can apply for funds offered by the Legislature out of the Statewide Sheriff Fund. Kukowski applied for $10,000 to cover overtime costs and $65,000 for a transport driver for one year. Currently the request is pending. Rice Lake Recreation District representative Michael Braun appeared. The office of the State Engineer of ND authorized a six month extension to continue pumping water from Rice Lake to an area NE of Rice Lake owned by Ward County. The extension is to expire on January 3, Braun requested that the Commission continue to assist them with pumping onto Ward County s property for that six month period until a permanent solution is in place. Comm. Fjeldahl stressed that the lease with the current tenant of the land owned by Ward County is expiring October 21, 2013 and believes that the condition of the land will make it unfeasible to re-lease the land. Moved by Comm. Weppler, seconded by Comm. Gruenberg to approve the continuation of the pumping of water approved by the ND State Engineer until October 21, 2013, when the lease expires, and that a committee be established immediately to discuss the options of the land owned by the County thereafter. Roll call: Comm. Weppler and Comm. Gruenberg voted yes; Comm. Fjeldahl and Chariman Nybakken voted no. Motion tied. At 10:30 a.m. the discussion was tabled for research on the tied vote. Auditor/Treasurer Devra Smestad appeared. Moved by Comm. Weppler, seconded by Comm. Fjeldahl to receive and file the following correspondences: City of Minot Annexations & Rezoning; Enbridge Safety & Maintenance work in our area; Chamber of Commerce Economy at a Glance; Swanson & Warcup Schall Property; Crowley Fleck Enbridge 10 year plan; Garrison Diversion Recreation Grant Program; State of ND 6 month extension for Rice Lake Recreation Service District; NDDOT response to US 83 Bypass and US HWY s 2 & 52; State of ND Minot to Velva path project; FEMA response & updates; Risk Map Project Revising Maps. Roll call: all voted yes; motion carried.

7 Moved by Comm. Fjeldahl, seconded by Comm. Gruenberg to receive and file the monthly reports, including the financial report. Roll call: all voted yes; motion carried. The Commission reviewed the recommendations from the Personnel Committee. Moved by Comm. Weppler, seconded by Comm. Gruenberg that a file clerk position be considered in the 2014 budget for the State s Attorney office. Roll call: all voted yes; motion carried. The Commission reviewed the recommendations from the Liaison Committee. Moved by Comm. Weppler, seconded by Chairman Nybakken to hire a full-time 911 Coordinator as part of the Emergency Management Office with the salary and benefits not to exceed the high end of a County Grade 23 ($72,398). Roll call: all voted yes; except Comm. Fjeldahl who voted no; motion carried. Moved by Comm. Weppler, seconded by Comm. Gruenberg to approve the 2014 wired/wireless 911 preliminary budget. Roll call: all voted yes; except Comm. Fjeldahl who voted no; motion carried. Moved by Comm. Fjeldahl, seconded by Comm. Weppler to approve the Minot Gun Club Raffle Permit. Roll call: all voted yes; motion carried. Moved by Comm. Fjeldahl, seconded by Comm. Weppler that the following payroll amendments be approved: Michael Connole Correctional Officer Sheriff Department (Level 18); Rachel K. Simmons Social Worker III Social Services (Level 21); Kristin Sowitch Eligibility Worker I Social Services (Level 17); Sandra J. Richter Human Service Program Administrator IV Social Services (Level 28); Ismael Liriano Juvenile Detention Officer Juvenile Detention (Level 18). Roll call: all voted yes; motion carried. Smestad informed the Commission the State increased Per Diem rates for employee travel reimbursement on meals. Moved by Comm. Weppler, seconded by Comm. Gruenberg to accept and approve a breakfast reimbursement at $7, a lunch reimbursement at $10.50 and a supper reimbursement at $17.50 effective August 1, Roll call: all voted yes; motion carried. States Attorney Roza Larson appeared to re-open the tabled discussion concerning the tied motion on Rice Lake pumping. Larson stated a tied motion is considered dead and advised a new motion be put forth. Moved by Comm. Nybakken, seconded by Comm. Gruenberg to allow Rice Lake Water District to continue pumping under the current lease agreement with the tenant of Ward County s land until October 21, 2013, at which time Rice Lake must have a renewal lease agreement with the County and either the current tenant or a new tenant. Roll call: all voted yes; except Comm. Fjeldahl who voted no; motion carried. Additionally, Chairman Nybakken requested that Rice Lake Recreation District form a committee to discuss and determine options before the current lease expires. Comm. Fjeldahl volunteered to be on the committee. Chairman Nybakken reminded the Commission of the building space needs meeting with the Citizens Committee on July 17, 2013 at 9 a.m. At 11:08 a.m., with no further business, the meeting was adjourned. At 11:12 a.m., the meeting was re-convened. Emergency Management Amanda Schooling and Highway Engineer Dana Larson appeared to discuss the response from FEMA and the Department of Emergency Services (DES). Numerous questions were asked as what to do with the inundated roads within Ward County. The response from FEMA and the DES had no clarification of the roads and why funding is repeatedly being denied. Schooling would like to draft a separate letter to clarify questions concerning Township funding and Larsen offered to draft an additional letter to request a better explanation on county road grade raises. Letters will be sent to DES for further clarification. At 11:25 a.m., with no further business, the meeting was adjourned. ACCEPTED AND APPROVED THIS 16 th, DAY OF July, ATTEST: Chairman, Ward County Commission Ward County Auditor 475