Minutes of the Board of Ward County Commissioners. August 01, 2017

Transcription

1 Minutes of the Board of Ward County Commissioners August 01, 2017 The regular meeting of the Ward County Commission was called to order by Chairman Louser at 9:00a.m. with Comm. Walter, and Fjeldahl, Rostad and Weppler present, Also present were department heads: Dana Larsen, Leona Lochthowe, John Crosby, Bob Barnard, Roza Larson, Melissa Bliss, Mark Schrader, Kerrianne Tyler, Betty Braun, Jodi Johnson, Amanda Schooling, Ryan Kamrowski, Ellen Bjelland, and Devra Smestad. Moved by Comm. Weppler, seconded by Comm. Walter, to approve the Agenda with additions. Roll call; All voted yes; motion carried. Moved by Comm. Weppler, seconded by Comm. Walter, to approve the Regular Commission meeting minutes from July 18, 2017 and the Special Commission meeting minutes from July 20, Roll call; Al l voted yes; motion carried Moved by Comm. Rostad, seconded by Comm. Walter, to approve Regular bills totaling $603, and Social Services bills of $11, Roll call; all voted yes, Motion carried. States Attorney Roza Larson informed the Commissioner s on the funding for the Weather Modification Program. Prior to 2015, the Weather Modification Program was funded through its own mil levy. Currently it is lumped with other entities in the general fund. The County does have the authority to decide how much funding it will appropriate to the program, but it cannot completely defund it as a resolution was passed in support of the program, by the Commissioner s, March 04, 2015 for another five years. The options for the citizens of Ward County to stop the program are as follows: 1) 51% of the qualified voters from the last governor race need to sign a petition to abolish the program and bring before the Commissioners; or 2) 20% of the qualified voters sign a petition for it to be placed on the next voting ballot; or 3) Commissioners can pass a new Resolution to continue/discontinue the Weather Modification Program in 2020, when the previous Resolution expires. 1

2 Moved by Comm. Walter, seconded by Comm. Fjeldahl, to accept the resignation of Weather Modification Board Member Patrick Murphy, and to advertise for this open position in the Daily s. Roll call; All voted yes; motion carried. Moved by Comm. Weppler, seconded by Comm. Fjeldahl, to add to the above advertisement, board members for both the Ward County Planning and Zoning and the Souris Basin Planning Council. Roll call; All voted yes; motion carried. Moved by Comm. Fjeldahl, seconded by Comm. Weppler, to receive and file all attachments submitted with the Weather Modification Program in today s commissioner packet. Roll call; All voted yes; motion carried. Moved by Comm. Rostad, seconded by Comm. Weppler to open public hearing for the June 20, 2017 Resolution of Necessity for an Improvement Benefitting 68 TH Street NW- No Roll call; all voted yes, Motion carried. For the Record, no one spoke for or against the paving project. Moved by Comm. Weppler, seconded by Comm. Walter to close public hearing on Resolution No Roll call, all voted yes, Motion carried. Moved by Comm. Walter, seconded by Comm. Weppler, to approve the 68 TH ST Paving Improvement Project. Roll call, all voted yes, Motion carried. Moved by Comm. Fjeldahl, seconded by Comm. Rostad to bring The FEMA Flood Insurance Pilot Program back for discussion that was tabled on July 18, 2017 for more information. Roll call; all voted yes, Motion carried. Scott Louser appeared with FEMA Flood Insurance Legislative information HB1020. Louser is requesting Ward County spend $15, to conduct a pilot study for flood hazard risk management. Ward County would submit our Pictometry Lidar data to the state of North Carolina to check for validity of elevations instead of homeowners in the flood plain paying $1000 to $1500 for Elevation Certificates. 2

3 Alderman Josh Wolsky from the appeared notifying the Commissioners that this item is on the City agenda today and that Wolsky believes this is a valuable product for both the City and County. He is supporting this program and hopes the City will also join in the efforts of this program and possibly pay half of the $15, if approved and their budget has the funds. Moved by Comm. Rostad, seconded by Comm. Walter, to approve the cost share of the $15, with and Ward County each paying $ If the approves the pilot program at their meeting today. Roll call; all voted yes, Motion carried. Moved by Comm. Weppler, seconded by Comm. Fjeldahl, to open public hearing for Randy Bertsch s moving permit. Roll call; all voted yes, Motion carried. Leo Schmidt, Building Inspector told commissioners that this 2011 flooded home has been totally rebuilt and is sound for the move. For the record, no one else spoke for or against the moving permit. Moved by Comm. Rostad, seconded by Comm. Walter, to close public hearing for Bertsch s moving permit. Roll call; all voted yes, Motion carried. Moved by Comm. Weppler, seconded by Comm. Fjeldahl, to approve moving permit. Roll call; all voted yes, Motion carried. Captain Bob Barnard appeared with another round of passenger van bids as at the July 06, 2017 meeting Automotive Center was awarded the bid of a Grand Caravan SXT. Dodge has currently stopped making this model. Captain Barnard recommends the bid from Ryan Honda of a 2018 Honda Odyssey EX. Moved by Comm. Walter, seconded by Comm. Weppler to approve the Ryan Honda bid of $32, Roll call. All voted yes, Motion carried. Barnard also presented five copy machine bids. Moved by Comm. Fjeldahl, seconded by Comm. Rostad to approve the Marco bid for a new Konica copier at $7, Roll call: all voted yes, Motion carried. 3

4 Commissioner Walter presented a plague workup for the interior of the new jail. Moved by Comm. Walter, seconded by Comm. Weppler to approve the Neiss Impressions plaque design for $1, Roll call; all voted yes, Motion carried. Nancy Simpson, Planning and Zoning Administrator appeared with memo 1: 1. Application for Plat Approval by Travis Zablotney & Tiffanee Fettig for the following described property: The unplatted portion of SW ¼ SW ¼, Section The plat application is for creating two Out lots to be known as Out lot 10 and Out lot 11. Out lot 10 will be 5 acres and Out lot 11 will be 3 acres. The McKinley Township has responded with approval and no further comment. The Ward County Water Resource Board returned the plat without objection, but with the recommendations: 1. A storm water management plan may be required if the property is (a) developed or subdivided or (b) if an application is made for a building permit; 2. No development as a result of this plat should obstruct any watercourses or divert surface water flows. Staff recommends the following; 1. An easement must be recorded to the north of the proposed out lots in the event of future development for the installation of a frontage road for access off 42 nd Street. 2. A term sheet be created and recorded against both Out lots 10 and 11 along with the unplatted portion of SW ¼ SW ¼, Section 33 outlining; the temporary access from 46 th Ave (Northeast Bypass), the requirements of when the temporary access will be removed and 42 nd Street and frontage road would be improved, who would be responsible for those improvements, since neither the township or the county would participate in the cost of the improvements, and the need for the changes based on increased traffic or future development. The Planning Commission has recommended approval of out lots 10 and 11 with the recommendations from the Township, Water Board, and Staff. Moved by Comm. Weppler, seconded by Comm. Fjeldahl, to approve the above said plat with the condition that an access frontage road be added along with the above said recommendations. Roll call; all voted yes, Motion carried. Simpson also presented an application for a Special Use Permit by CPS-Crop Production Service: Proposed Out lot 11 in Section

5 The Special Use Permit is being requested to construct a warehouse and hopper bins for treatment and storage of agricultural products. In the site plan the applicant has space reserved for a second warehouse to accommodate future growth. The Planning Commission has recommended approval with the following conditions: 1. A storm water management plan, if or when developed. 2. A development agreement to provide proper fire suppression for the site. This area is served by Rural Fire and will need to abide by the International Fire Code. Moved by Comm. Weppler, seconded by Comm. Rostad to approve the Special Use Permit with both 1 and 2 conditions followed. Roll call: all voted yes, Motion carried. Dana Larsen Highway Engineer appeared with two clean up orders submitted by the First District Health Unit. Moved by Comm. Walter, seconded by Comm. Weppler to approve County to follow the First District Health Unit Notice to Remove all accumulated and loose household garbage and trash from th ST SE, (NE ). Roll; call; all voted yes, Motion carried. Moved by Comm. Weppler, seconded by Comm. Rostad to approve First District Health Unit Notice to Remove deteriorated building at 466 N. Rice lake Road, (RL ) and for Highway Department to advertise for outside entity to be hired for building demolish. Roll call; all voted yes, Motion carried. Moved by Comm. Fjeldahl, seconded by Comm. Walter to approve Lease agreement between Ward County and Dakota Agronomy Partners LLC for a 1.5 acre parcel: Portion of the Southwest ¼ of the Southwest ¼ of Section for a period of five years starting July 31, 2017 and ending July 31, Roll call; all voted yes, Motion carried. Ryan Kamrowski, Director of Tax Equalization appeared with tax roll changes Memorandum A: Moved by Comm. Weppler, seconded by Comm. Rostad to approve the following tax roll changes: 1. Parcel made under wrong taxing district: MHP NE NorthStar MHP Lot 126 True 2017 $10,500 $0.00 $473 $0.00 5

6 2. Flooded in 2011, assessment records value property at completed value, structure is only partially completed. Adjusting value to reflect market value of property: True Heath, Larson Heath, Larson Heath, Larson NE East Side Estates Lot 3 Block 11 NE East Side Estates Lot 3 Block 11 NE East Side Estates Lot 3 Block $255,400 $102,000 $11,493 $ $255,400 $102,000 $11,493 $4, $255,400 $102,000 $11,493 $4, MH moved to dealer lot in December of is exempt for 2017: True Smokey Cowboy LLC SR Riverbend MHP Lot $8,900 $0.00 $401 $ Purchased new MFH for 2017 assessed for old MFH, remove value for old MFH and sent bill for new MFH: True Harr, Daniel NE East Ridge Acres MHP Lot $3,000 $0.00 $135 $ qualifies for partial exemption of Ad Valorem Taxation. 50% of property is assessed a Payment in Lieu of Taxes ( 5% of rental income less utilities): True Kenmare Community Development Corporation # 2 KM Lot 2 Niederriters 3 rd Addition Net Net 2017 $950,000 $475,000 $47,500 $23, qualifies for Tax Exemption under NDCC (9) Church: True 6

7 Renew United Methodist Church KM W2 of Lot 5 & All of Lot 6 Block $63,000 $0.00 $3,150 $ qualifies for the Farm Residence Exemption for 2017: True Neshem, Thomas & Sharon VA NW S $66,000 $54,000 $3,256 $2, Reviewed assessment records after request from local equalization meeting, adjusting 2017 valuation to more closely reflect market value of property: True Behrens, Jeffrey & Connie HA Olt 13 NWNE S $516,000 $496,000 $23,220 $22, Removing the Commercial Land and Building currently being assessed on parcel number BE : True Shelkey, David & Catherine BE Sublot A of Olt 6 Of NENW 2017 $236,000 $205,000 $10,647 $9, Parcel created in error, remove from assessment roll: ND Development Group INC ND Development Group INC ND Development Group INC BE Berthold Prairie Rose Estates Lot 28 Block 7 BE Berthold Prairie Rose Estates Lot 28 Block 7 BE Berthold Prairie Rose Estates Lot 28 Block 2017 $100 $0.00 $5.00 $ $100 $0.00 $5.00 $ $100 $0.00 $5.00 $0.00 7

8 7 11. MFH is no longer owned by the dealership: Waller, Logan MI Prairie Bluffs MHP Lot $0.00 $46,667 $0.00 $2, MFH being moved to landfill per ND Health Department: True Reiswig, Falynn Oakland Communities of Manning, Jessica & Charette Many Ribs, Vincent Falcon, Keith & Carol MI Jefferson MHP Lot B28 MI Jefferson MHP Lot B19 MI Jefferson MHP Lot D21 MI Jefferson MHP Lot B29 MI Jefferson MHP Lot A $8,000 $0.00 $360 $ $6,000 $0.00 $270 $ $7,000 $0.00 $315 $ $3,000 $0.00 $135 $ $7,000 $0.00 $315 $ Another parcel number created under correct taxing jurisdiction: True Kronbach, Keith & Geraldine AF Prairie Bluffs MHP Lot $61,300 $0.00 $2,759 $ MFH was sold and 2017 taxes were paid under a different parcel number: True Gortler, Bill MI Robindale MHP Lot $43,000 $0.00 $1,935 $0.00 8

9 15. MH flooded and removed from parcel in 2016: True Pitner, John & Irene RL Rice Lake Twp. Tande Addn. Lot $1,000 $0.00 $45 $ MFH was burnt down on : Lizotte, Alfred NE MHP Lot 126 True 2017 $16,000 $0.00 $720 $ purchased by the : True MI Olts S Olt 1 W336.7 of E512.7 in SWNW MI Kittelsons S/D East 50 of West 100 Lot 15 MI27D Sorenson s 6 th Addn. Lot 1 MI23B Kittelson s 2 nd S/D Lot 3 Block $285,000 $143,000 $12,825 $6, $189,000 $79,000 $8,505 $3, $6,000 $3,000 $300 $ $168,000 $84,000 $7,560 $3, Continuation of #17, purchased by the : True MI Torbensons Addn. Lot 7 Block 2 MI Olts S Olt 6 Of NWNW Less S100 MI Robo Addn. Lot $157,000 $79,000 $7,065 $3, $70,000 $35,000 $3,150 $1, $311,000 $156,000 $13,995 $7,020 9

10 MI Torbensons 3 rd Addn. Lot 8 Except North 10 Block 3 MI Watnas Addn. Lot 4 Block 2 MI Watnas Addn. Lot 6 Block 2 MI Kittelsons S/D East 50 Lot 4 MI27E Schmidt S/D Block 1 Lot 2 MI Forest Acres Addn. Replat & R/A Lot 5 Block $29,000 $15,000 $1,305 $ $93,000 $47,000 $4,185 $2, $38,000 $19,000 $1,900 $ $144,000 $72,000 $6,480 $ $304,000 $152,000 $13,680 $6, $236,000 $118,000 $10,620 $5, owner died , pro-rate Blind Exemption 3 months: True Ahmann, Alvin MI Huntington Village 2 nd Lot $37,000 $157,000 $1,850 $7, MH assessed to property in error, currently assessed under MH taxation: True Steen, Dennis & Oen Schannan Steen, Dennis & Oen Schannan EE Olt 2 of NENE S EE Olt 2 of NENE S $146,000 $63,000 $6,570 $2, $126,000 $63,000 $5,670 $2, Home was estimated in 2016 review area. After physical inspection in June 2017, construction of interior of home was not completed and there was no basement finish: 10

11 3V LLC Description MI Eastwood Park Addn. Lot 9 Block 4 Valuation True 2017 $277,000 $205,000 $12,465 $9, purchased from Ward County , prorate 6 months: Hauf, Emil & Cecilia MI Heckers 3 rd Addn. Ellis S/D of Lot 1 Block 3 Lot $0.00 $4,000 $0.00 $ Manufactured Home moved to dealer lot in 2016, remove from 2017 tax roll: True Smokey Cowboy LLC Smokey Cowboy LLC Smokey Cowboy LLC SR Riverbend MHP Lot 22 SR Riverbend MHP Lot 10 SR Riverbend MHP Lot $11,000 $0.00 $495 $ $8,900 $0.00 $401 $ $8,900 $0.00 $401 $ Due to terraine and slope of the lot: Levang, Patsy & Gary Levang, Patsy & Gary Levang, Patsy & Gary Knorr, Margo MI31D The Bluffs Addn. Lot 27 Block 1 MI31D The Bluffs Addn. Lot 27 Block 1 MI31D The Bluffs Addn. Lot 27 Block 1 MI31D The Bluffs Addn. Lot 28 Block 1 True 2017 $125,000 $90,000 $6,250 $4, $125,000 $90,000 $6,250 $4, $125,000 $90,000 $6,250 $4, $130,000 $100,000 $6,500 $5,000 Knorr, Margo MI31D The Bluffs Addn. Lot 28 Block $125,000 $90,000 $6,250 $4,500 11

12 Knorr, Margo MI31D The Bluffs Addn. Lot 28 Block $125,000 $90,000 $6,250 $4, MFH moved out of County in 2016: Tillman, Lydia TA Parkway Estates MHP Lot 34 True 2017 $4,000 $0.00 $180 $ MH is owned by tax exempt entity, Manufactured Home Dealer: True Liechty Homes INC. Mi Woodridge MHP Lot $24,000 $0.00 $1,080 $0.00 Roll Call; all voted yes, Motion carried. Leona Lochthowe, Facilities Manager appeared with a bid from Lenco Construction for fixing the Courthouse Centennial Memorial Monument. Moved by Comm. Walter, seconded by Comm. Rostad to approve the Lenco Construction bid of $ to fix the monument and for cost to come from the Commissioner s Contingency Fund. Roll call; all voted yes, Motion carried. Jason Blowers, IT Administrator appeared with multiple project bids: Moved by Comm. Weppler, seconded by Comm. Walter to approve Visions System bid of $5, for Jail Expansion Video Arraignment Equipment. Roll call; all voted yes, Motion carried. Moved by Comm. Weppler, seconded by Comm. Rostad, to approve Visions System bid of $18, for Jail Expansion Television Equipment. Roll call; all voted yes, Motion carried. Moved by Comm. Rostad, seconded by Comm. Walter to approve MidStates Wireless bid of $17, for 3 remotes and antenna for Jail Expansion State Radio.(does not include mounting) Roll call; all voted yes, Motion carried. 12

13 Moved by Comm. Weppler, seconded by Comm. Rostad to approve bid of $ from Watchguard for 2 external WIFI antennae for Jail Expansion. Roll call; all voted yes, Motion carried. Moved by Comm. Weppler, seconded by Comm. Walter to approve bid from Marco for $4, for six WIFI access points for Courthouse remodel, cost to come from Building Improvement Fund. Roll call; all voted yes, Motion carried. Moved by Comm. Weppler, seconded by Comm. Walter to approve Hewlett Packard bid of $6, for computer equipment for Corrections and Sheriff s Office, cost to come from Building Project Fund. Roll call; all voted yes, Motion carried. Moved by Comm. Weppler, seconded by Comm. Fjeldahl to approve up to $14, for bid on new server for Sheriff Office. Roll call; all voted yes, Motion carried. Auditor/Treasurer Devra Smestad appeared: Moved by Comm. Walter, seconded by Comm. Weppler, to receive and file the following correspondence: NDIRF- Rate Increase; NDDOCR-Monitoring; First Western Insurance-Coverage Notice; Ward County Water Resource-Complaint ; Rath & Mehrer-2016 Audit Report. Roll Call: all voted yes; Motion carried. Moved by Comm. Weppler, seconded by Comm. Walter, to Ratify the Burleigh Morton Detention Center Agreement for a rate of $75.00/night. Roll call; all voted yes, Motion carried. Moved by Comm. Fjeldahl, seconded by Comm. Weppler to Ratify the Drought Emergency Declaration for Ward County, North Dakota. Roll call; all voted yes, Motion carried. Moved by Comm. Walter, second by Comm. Weppler, to approve three Special event permits for the VFW Club for August 06, August 20, and August 26, Roll call; all voted yes, Motion carried. Moved by Comm. Weppler, seconded by Comm. Rostad, to approve Raffle Permit for St., Mary s Church for October Roll call; all voted yes, Motion carried. Moved by Comm. Weppler, seconded by Comm. Rostad, to approve the following duplicate warrants: 13

14 Tractor Supply/ $180.17; German Law Group/ $18.00; Verizon Wireless/ $ ; Brenda Borders/ $25.00; UND Center for Family Medicine/ $ ; Mark Holter/ $25.00; Roll call; all voted yes, Motion carried. Moved by Comm. Walter, seconded by Comm. Fjeldahl, to approve the following payroll amendments: Craig Poitra-SOC SERV (Level 25); Lauren Dugger-Veterans Administration (Level 16); Roll call: All voted yes, Motion carried. Moved by Comm. Weppler, seconded by Comm. Rostad to approve the CDBG Disaster Fund Amendment for $ Roll call; all voted yes, Motion carried. Moved by Comm. Walter, seconded by Comm. Weppler to approve 2018 Department Budget Hearings to be held August 21, and 22. Roll call, all voted yes, Motion carried. Moved by Comm. Rostad, seconded by Comm. Weppler to accept 2018 budget schedule. Roll call; all voted yes, Motion carried. Moved by Comm. Rostad, seconded by Comm. Walter to approve increase pay rate for Election Day workers from $160 to $180, and early voting days to commence from Monday to Monday with a pay raise to those workers from $ to $ to include their training also. Roll call; all voted yes, motion carried. Moved by Comm. Rostad, seconded by Comm. Walter to approve vote by mail commencing 2018 for the following: Des Lacs, Makoti, Ryder, and South Prairie. Roll call; Comms. Rostad, Walter, Weppler and Chairman Louser voted yes, Comm. Fjeldahl voted no. Motion carried. Moved by Comm. Rostad, seconded by Comm. Weppler to approve a 3% increase to 2017 Salary Study positions moving at least three grade raises for the 2018 Budget. Roll call; all voted yes, Motion carried. Other Business: Smestad then discussed other 2018 budget items. Moved by Comm. Walter, seconded by Comm. Weppler to approve a GIS/IT Coordinator position to start July 2018 at salary of $80,

15 Moved by Comm. Weppler, seconded by Comm. Rostad to add $68, to the 2018 budget for a 2018 Pictometry flight. Roll call: all voted yes, Motion carried. Dana Larson will submit $150, to the 2018 budget for a Comprehensive plan, and $100, to the 2019 budget. With no other business, at 11:40 a.m. the meeting was moved to adjourn by Commissioner Walter, seconded by Comm. Fjeldahl. 15