Minutes of the Board of Ward County Commissioners June 4, 2013

Transcription

1 Minutes of the Board of Ward County Commissioners June 4, 2013 The regular meeting of the Ward County Commission was called to order by Chairman Nybakken at 11:00 a.m. with Comm. Gruenberg, Fjeldahl, Walter, and Weppler present. Also present were Department Heads; Dana Larsen, Devra Smestad, Betty Braun, Amber Turnquest, Amanda Schooling, Roza Larson, Dale Braun, Paige Brummund, Mark Schrader and Steve Kukowski. Moved by Comm. Fjeldahl, seconded by Comm. Weppler to approve the agenda with additions. Moved by Comm. Gruenberg, seconded by Comm. Walter to approve the minutes of the May 21, 2013 regular Commission Meeting, and the Special Meeting minutes on May 30, Roll call: all voted yes; motion carried. Smestad then presented the bills. Moved by Comm. Walter, seconded by Comm. Fjeldahl to approve the 2013 regular bills totaling $625, and the Social Services bills of $57,936.32: HOURLY SALARIES DD Anderson, Miles Court Security Officer DD Bjork, Pat Court Security Officer DD Bonsness, Kelly Unused Vacation & Comp Time 1, DD Garaas, Payden PT Juvenile Detention DD Green, Dan Flood Overtime DD Harris, Jeffrey Unused Vacation & Comp Time DD Headrick, Loren Transport w/ Meals DD Houim, Roxanne Civil Process DD Hubbard, Larry Overtime DD Jaramillo, Anthony Unused Vacation & Comp Time 5, DD Kraft, Jason Meals 9.00 DD Lenertz, Pat Overtime DD Morelli, Laura PT Administrative Assistant DD Saltsman, George Court Security Officer DD Schooling, Amanda Flood Overtime 1, DD Smith, Elwood Court Security Officer 1, DD Wierenga, Marv Court Security Officer/Transport w/ meal 1, DD Williams, Jamie Overtime DD Wolf, Clint Court Security Officer Total Hourly Salaries 15, GENERAL BILLS Adventure Divers Dive Team Supplies $1, AT&T Cell Phone - Tax Equalization Bob Barker Co. Inmate Jumpsuits - Jail Boys, Nicholas Meals - Sheriff Brummund, Paige Travel - Extension Clute Office Equipment Toner - Jail Comfort Suites Hotel - Tax Equalization Commission for Cont Legal Educa. Register Fee - States Attorney Community Ambulance Coroner Supplies & Mileage Computer Store Ink Cartridges - Courthouse Computer Store Ink Cartridges - Courthouse Enerbase Supplies - Building Supervisor Enerbase Supplies - Building Supervisor Enerbase Fuel - Building Supervisor Enerbase Fuel - Sheriff 10, G&P Commercial Sales Cleaner - Building Supervisor Gaffaney's Supplies - Courthouse Gem Credit Union Hotel - Sheriff Gem Credit Union Hotel - Sheriff Gem Credit Union Hotel - Sheriff Gem Credit Union Fuel - Sheriff Horst, Nancy Transcription Fee - States Attorney JLG Architects Professional Services - Courthouse 173, Johnson, Jodi Travel - Superintendent of Schools Kevins Plumbing Repair Compressor - Building Supervisor Kevins Plumbing Repair Shower & Leak - Building Supervisor Kevins Plumbing Repair Shower - Building Supervisor Kevins Plumbing Replace Cartridge - Building Supervisor Knudsvig, Glennis Fingerprinting - Jail Larson, Mike Travel - Tax Equalization Lowes Printing Mobile Home Moving Permits - Courthouse

2 Minutes June 4, 2013 Cont d Main Electric Check Compressor - Building Supervisor Matthew Bender & Co. ND Advance Code Books - Courthouse MDU Gas Service - Courthouse MDU Gas Service - North Building MDU Gas Service - Library MDU Gas Service - Courthouse Menards Tools & Supplies - Building Supervisor Menards Wastebaskets - Building Supervisor Menards Fencing Minot Daily News Sawyer Lift Station Minot Daily News Bids for Food Service - Jail Minot Daily News Apply for Reorganization Committee Minot Daily News Moving Permit Hearing Minot Daily News Moving Permit Hearing Minot Daily News Moving Permit Hearing Minot Daily News Moving Permit Hearing Minot Daily News Regular Commission Minutes Minot Daily News Special Meeting Minutes Minot Daily News Special Meeting Minutes Minot Daily News Building Supervisor Ad ND Association of Counties Class Fee - Auditor ND Treasurer's Association Treasurer's Convention O&C Refrigeration Replace Compressor - Building Supervisor 1, Ole Olson's Towing Towing Vehicles - Sheriff Otis Elevator Elevator Service Contract - Building Supervisor 20, Psychological Resources Employee Psych Exam - Jail Rehab Services 2013 Allocation - 2nd Quarter (April - June) 4, Schooling, Amanda Travel - EMA Schooling, Amanda Computer Accessories needed for Flood SRT Phones - Sheriff SRT Phones - Courthouse SRT Phones - Sheriff SRT Phones - EMA SRT Phones - Courthouse 1, Standard & Poor's Financial Serv. Analytical Services - Courthouse 6, Steins Cleaning Supplies - Building Supervisor Systems & Services Inc. Labels - States Attorney Thomas Family Funeral Home Transfer Body Thomas, Richard B. May 2013 Indigent Defense 1, Thorsrud Supply Repair Lock - Building Supervisor Tires Plus Oil Change - Sheriff Tires Plus Oil Change/Tires - Sheriff Uniform Center Uniforms - Sheriff United Mailing Deposit/Postage Account - Courthouse 5, UND Center for Family Medicine May 2013 Coroner Services 2, Verizon Cell Phone - Auditor Verizon Cell Phone - EMA Westereng, Mark May 2013 Public Administrator 2, Westlie Motor Co. Vehicles - Sheriff 164, Wilhelm, Tim May 2013 Indigent Defense 1, O'Briens, Witt Risk Assessment - EMA 22, Xcel Energy Electric Services - Sheriff Xcel Energy Electric Services - Courthouse Total General Bills 438, EMERGENCY ASSISTANCE Helm, Curtis PA Coordinator EFT Iota Flat Township FEMA 2011 Flood EFT Iota Flat Township FEMA 2011 Flood EFT Mayland Township FEMA 2011 Flood Total Emergency Assistance 131, PLANNING & ZONING Minot Daily News Public Hearing Notice Total Emergency Assistance

3 Minutes June 4, 2013 Cont d ROAD SALARIES DD Bauer, Lewis Overtime DD Burckhard, Raymond Part-time DD Burckhard, Raymond Part-time DD Debowey, Fred Part-time DD Debowey, Fred Part-time DD Foley, Taylor Part-time DD Foley, Taylor Part-time DD Fournier, Steve Overtime DD Fuegmann, Steve Overtime DD Hanson, Ingvald Part-time DD Hanson, Ingvald Part-time DD Krueger, Jennifer Part-time DD Krueger, Jennifer Part-time DD McDaniel, Ted Part-time DD Quinlen, Terry Overtime DD Schmidt, Thomas Part-time Total Road Salaries $7, PARK BOARD BILLS Acme Tools Nut Key Construction Walking Bridge Repairs (Balance Due) Lodge at Deadwood Lodging Menards Block, Battery, Garbage Liners Minot Lumber Clip, Vinyl Scheels Cable SRT Telephone - OS Xcel Energy Utilities Total Park Board Bills $5, ROAD BILLS Acme Electric Grinder All American City Glass Windshield Replacement Dakota Fluid Power Grease Cap, Hose End EAPC Architects Architect Services 1, Farstad Oil Company Diesel Fuel 13, Gem Federal C.U. GIS Class Hedahls Grease, Funnel Kenmare City Utilities Lawson Products Screws, Washers MDU Utilities Main Electric Hookup Diesel Pump, Check Breaker Menards Lettering, Degreaser Minot Auto Supply Bearings Minot City Landfill Dumping Fee ND Assoc of CO's Registration O'Day Equipment Spill Bucket 3, Ottertail Power Utilities SRT Office Telephone Staples Ink, Markers, Folders Sundre Sand & Gravel Recycled Asphalt 1, Team Electronics Radio Installation Total Road Bills $26, GRAND TOTAL 625, Highway Engineer Dana Larsen appeared. With the purchase of a lowboy trailer and new rotary mowers, the Highway Department will be selling the following equipment: Unit # Year Description Melter Distributor Talbot Lowboy Trailer ft Degelman Mower ft Degelman Mower ft Degelman Mower ft Degelman Mower ft Degelman Mower The property will be auctioned off on the Public Surplus Website and advertised in the Minot Daily News, Ward County website, in the Farm and Ranch Guide and the Ag Week. Moved by Comm. 439

4 Minutes June 4, 2013 Cont d Gruenberg, seconded by Comm. Fjeldahl to authorize the Highway Department to sell the equipment and advertise. The Highway Department has been using GIS since 2000 for mapping and data management. Larsen would like to use Houston Engineering to develop and implement a GIS map view for Ward County. Houston Engineering is a current approved vender through the ND OMB and has developed the ND GIS map view. Larsen presented a proposal to create the flood mapping and parcel viewer for Ward County. The total cost to launch the GIS Web Site would be around $62,000 to $64,000. Larsen will submit an application to the State Water Commission to cost share up to 50%. Moved by Comm. Walter, seconded by Comm. Weppler to authorize up to $32,000 of Oil Production Funds to be used to develop and implement an ArcGIS flood mapping and parcel viewer. Roll call: all voted yes; motion carried. Moved be Comm. Weppler, seconded by Comm. Fjeldahl to authorize the Highway Department to sign a proposal with Houston Engineering, not to exceed $53,000 to develop and implement an ArcGIS Flood Mapping and Parcel Viewer, and authorize the Highway Department to purchase one copy of ArcGIS Server for $9,500 and rent space on an Amazon Cloud Server for around $1,500 per year. The Highway Department is currently in need of a Road Superintendent. Larsen would like to advertise for the position with a midpoint range salary. Moved by Comm. Weppler, seconded by Comm. Gruenberg to allow the Highway Department to advertise for the Road Superintendent position at a salary range of minimum to midpoint ($58,989 to $73,736) based on applicants experience and education. Quotes were submitted for repairs on CR 5 by Dig It Up and Hanson s Excavating. After reviewing the quantities, scope and time frame, the Highway Department would like to team-up the companies on the project to complete repairs in a faster timeline. Both companies agreed to this approach. Comm. Fjeldahl pointed out that bonding should be completed appropriately in the instance something should go wrong. Larsen stated the project will be divided up accordingly. Moved by Comm. Walter, seconded by Comm. Fjeldahl to award the repairs to sites 28, 29, 29A, 29B, 30 and 24C on County Road 5 to Dig It Up and Hanson s Excavating. The City of Minot will be replacing the water line in front of the Highway Department. When reviewing the proposed water line replacement plans, the existing water line does not meet the needs for the building. Larsen presented two quotes from contractors. Moved by Comm. Gruenberg, seconded by Comm. Weppler to approve the quote for $23,950 to bore in the 4 water line to Dig it Up. Larsen presented a map of the May 2013 road status of Ward County roads. Many road grade raises have been needed since 2011 and FEMA has been not been compliant with funding thus far. Additional funding from the State Water Commission has yet to be approved or received. Many roads are still under water and culverts are full or separating. Comm. Fjeldahl stated the issues of the Ward County Roads need to be brought to State level. The Highway Committee Meeting will meet in the Commissioner room on June 11, at 9 a.m. to discuss plans of action. A special meeting of the Commission will then be held after the Highway Committee Meeting on June 11, at 11 a.m. to review and take action on the plans. Highway Assistant Engineer Travis Schmit appeared. The CDBG Committee met and discussed the disconnection of water service for the properties that the county owns and plans on demolishing. States Attorney Roza Larson drafted a letter of opinion for the West River Water District (WRWD) Disconnection Fee. The WRWD is requesting Ward County s newly acquired property to purchase a disconnect permit fee of $2,500 to have services disconnected. Larson recommended denying that fee, for the policy was adopted May 18, 2013 and Ward County was never connected to the services. Per purchase agreements with the prior owners, there was a connection fee to get water and sewer services. Moved by Comm. Walter, seconded by Comm. Fjeldahl to agree with States Attorney Roza Larson s letter of opinion and deny the disconnect permit fee of $2,500 by the WRWD. Roll call: all voted yes; except Comm. Weppler who abstained; motion carried. Currently, the demolition contract is written to disconnect the water service between the curb stop and the main. This will eliminate curb stop leaking at the curb stop, but would not eliminate the source of a leak at the main. Water service companies would like the service disconnected at the water main located beneath paved roadways, which would increase the demolition significantly. Moved by Comm. Walter, seconded by Comm. Fjeldahl to bid to disconnect the water service at the curb stop with an alternative to disconnect the water service at the main. Bid specifications for the demolition and site restoration project are ready for bid. The winning bidder(s) will provide all labor, material, and equipment required to demolish approximately 33 structures; remove, transport, and dispose of debris; and restore the sites, in accordance with HUD guidelines. The project will include removal of basements, foundations, and other flatwork. Restoration will include back fill and compaction of excavations, seeding and general site work. Moved by Comm. Fjeldahl, seconded by Comm. Gruenberg to allow the 2013 Ward County Structure Demolition and Site Restoration Project to go out for bid, with the successful bidders being required to complete all demolition and restoration activities no later than October 15, Roll call: all voted yes; motion carried. 440

5 Minutes June 4, 2013 Cont d At 12:05 p.m. Chairman Nybakken opened a public hearing regarding moving permits of flooded home buyouts. Building Inspector Mike Larson appeared and stated three individuals bought homes/garages that are to be moved into Ward County and are in compliance with all zoning regulations. Sheriff Steve Kukowski appeared for comment. Steve and Kacey Dupre appeared for comment. Having no other appearances, moved by Comm. Fjeldahl, seconded by Comm. Walter to close the public hearing at 12:21 p.m. Moved by Comm. Fjeldahl, seconded by Comm. Weppler to approve Steve Dupre to move one house and two garages from Robinwood Estates to OLT 18 of Gov Lot 4 Sec N-85W, Harrison Township; Robert Haugland to move one garage from Robinwood Estates to OLT 3 of SE Sec , Willis Township; and Lief Anderson/Bluestone Construction Inc. to move one house from Robinwood Estates to OLT 3 of SE Sec , Willis Township. Roll call: Chairman Nybakken voted yes; Comm. Gruenberg and Comm. Walter voted no; motion carried. Emergency Manager Amanda Schooling appeared. A flood emergency was declared on April 25, 2013 due to the quick snow melt within Ward County. The federal disaster incident period ended on May 8, 2013 according to ND Department of Emergency Management. Moved by Comm. Gruenberg, seconded by Comm. Weppler to suspend the emergency declaration for flooding that was signed on April 25, 2013 to end on May 16, Roll call: all voted yes; motion carried. With the consistent rainfall in Ward County, Schooling recommended opening another Flood Emergency Declaration. Moved by Comm. Walter, seconded by Comm. Fjeldahl to authorize the Chairman to sign a Flood Emergency Declaration for the rain event. Roll call: all voted yes; motion carried. Planning/Zoning Administrator Amber Turnquest appeared. Moved by Comm. Gruenberg, seconded by Comm. Weppler to approve the following plat approvals: Eric Wald Outlot 6 of E ½ NE ¼, Section Surrey Township Reinhold Grosse Outlot 5 of NE ¼ NE ¼, Section Willis Township Michael & Marlo Outlot 11 of SW ¼ SE ¼, Section Kirkelie Township Stromberg Michael Stromberg Outlot 12 of SW ¼, Section Kirkelie Township Michael Stromberg Outlot 13 of SW ¼, Section Kirkelie Township Melvin Haider Outlot 17 of NW ¼ NW ¼, Section Kirkelie Township Levi Kraft Plat of Outlot 13, A portion of Outlot 5 SW ¼ SE ¼, Section Des Lacs Township Levi Kraft Plat of Outlot 14, A portion of Outlot 5 SW ¼ SE ¼, Section Des Lacs Township Ed Hawthorne Creekwood 3 rd Addition, SE ¼ NW ¼, Section Sundre Township Eugene C. & Beverly B. Plat of Outlots 5 & 6, SW ¼ NE ¼, SE ¼ NE ¼ Sundre Township McDaniel and NW ¼ SE ¼, Section Scott Best Plat of Outlot 3 in the NE ¼ of the SE ¼, Section Surrey Township Moved by Comm. Weppler, seconded by Chairman Nybakken to approve the variance request for Brian Thordahl described property: Lots 6 & 7, Block 6, Rice Lake Park Addition, Section , Rice Lake Township. Roll call: all voted yes; except Comm. Fjeldahl who voted no; motion carried. Moved by Comm. Walter, seconded by Comm. Weppler to deny the variance request for Karl & Jennifer Schoffstall for the described property: Lot 78 Robinwood Estates-1800 Block of 65 th St NW, Section , Harrison Township. Turnquest presented information on the Biggert Waters Flood Insurance Reform for the Commission to review. Property Appraiser II Julie Straabe appeared. Moved by Comm. Gruenberg, seconded by Comm. Walter to approve the following properties qualify for a Homestead Credit: Property Owner Description Valuation Year Exemption % Tracie Mason th Ave SE #E- 32 MI % Tracie Mason th Ave SE #E- 32 MI % Tracie Mason th Ave SE #E- 32 MI % David Schmitke 854 Blue Bell Dr MI % Following property qualifies for the Disable Veterans Exemption: 441

6 Minutes June 4, 2013 Cont d Property Owner Description Valuation Year Exemption % Dennis Tallman st Ave SE #74 MI % Following property qualifies for the Military Exemption: Old True & Full Property Owner Description Valuation Year New True & Full Ashley Pugh st St SE #C- 21 MI $1,679 $0 Following mobile homes should be removed from the tax rolls: Old True & Full Property Owner Description Valuation Year Pedro Diaz Alan Heckard Paula Duchscherer James Bolsenga Joseph Hupf Donna Kehm th St NW KK $56,300 $ th St SE #12 MI $67,200 $0 905 Opfer Ave MI $4,700 $ Burdick Expy W MI $1,800 $ nd Ave NE MY $28,300 $ th Ave SE SR $22,900 $0 Following property was damaged in the 2011 flood: Property Owner Description Valuation Year Lonny Nord Old True & Full 7001 County Rd 19 S SR $20,600 $5,400 Following properties no longer have a possessory interest: New True & Full New True & Full Property Owner Description Valuation Year Old True & Full New True & Full ND Dept of Transportation ND Dept of Transportation ND Dept of Transportation ND Dept of Transportation P O Box 1286 MI $7,800 $0 P O Box 1286 MI $7,800 $25,700 P O Box 1286 MI $7,800 $0 P O Box 1286 MI $7,800 $31,200 Moved by Comm. Gruenberg, seconded by Comm. Fjeldahl to correct the following property: Property Owner Description Valuation Year Old True & Full New True & Full Wade & Elizabeth Christianson th St NW KK $138,200 $10,200 Wade & Elizabeth Christianson th St NW KK $146,000 $21,400 Wade & Elizabeth Christianson th St NW KK $157,600 $22,800 IT Administrator Jason Blowers appeared. Blowers presented the Commission a Term Discount Pricing Agreement from SRT Communications for the Ward County Courthouse and Jail. The current three year contract is expiring and will need to be renewed. Moved by Comm. Fjeldahl, seconded by Comm. Walter to renew the SRT Communications Contract for $3,392 per month. After extensive interviews with website vendors, Blowers along with individuals from various departments recommend CivicPlus. CivicPlus demonstrated that they can meet and exceed Ward County expectations in government website design as well as aid the public in finding information easily. To defray the redesign costs, CivicPlus has given Ward County the option to pay over a 4 year period. Moved by Comm. Weppler, seconded by Comm. Walter to award CivicPlus the redesign of the Ward County website. Roll call: all voted yes; except Comm. Fjeldahl who voted no; motion carried. States Attorney Roza Larson appeared. A food truck service was proposed earlier in the year. After review, Larson recommended not taking on liability for a food truck service. Larson believes this will create bigger issues than necessary and too many factors such as licensing, utilities, garbage, lease agreements and limited parking would 442

7 443 Minutes June 4, 2013 Cont d need to be resolved. Moved by Comm. Walter, seconded by Comm. Fjeldahl to not allow any concession or food truck service on Ward County property. Auditor/Treasurer Devra Smestad appeared. Moved by Comm. Gruenberg, seconded by Comm. Walter to receive and file the following correspondences: City of Minot Annexations; Bidkey Construction Bid Advertising; Carlson McCain Environmental Assessment; SBPC Basil O Connell Community Leadership Award; NACO Dues Adjustments & Programs; Task Force Meeting Notes; ND Water Education Foundation Tours; MetroPlains Affordable Housing; Sawyer Disposal Services Draft Permit. Roll call: all voted yes; motion carried. Moved by Comm. Gruenberg, seconded by Comm. Walter to approve the resolution of road and bridge levy as follows: Resolution WHEREAS, Section N.D.C.C. provides that 20% of the tax levy made by the County for road and bridge purposes on properties assessed and taxed within the boundaries of incorporated cities shall be remitted to the respective city treasuries; and WHEREAS, tax collections never reach the 100% level because of discounts granted for early payments and also because of abatements and permanent delinquencies and result in approximately a 95% collection; and WHEREAS, the 2012 County levy for road and bridge purposes is.25 mills and the cities 95% share of the 20% would be $5,986.85; and WHEREAS, it would be helpful for the cities to get their shares in a lump-sum payment and the remittance of such lump-sum payment would not create an undue burden on the County to make such an advance at this time, and such a payment would cut down on the administration of accomplishing the intent of the law; NOW, THEREFORE, BE IT RESOLVED, that the County Auditor be authorized and directed to remit 95% of the calculated 20% share of the county road and bridge levy in each City to each City Auditor, as follows: Minot City Auditor $5, Kenmare City Auditor $80.15 Berthold City Auditor $46.95 Burlington City Auditor $90.38 Sawyer City Auditor $25.95 Surrey City Auditor $ TOTAL $ Moved by Comm. Fjeldahl, seconded by Comm. Weppler to approve the Deed for property sold on contract for Deed to Megan Cleary, POR of GOVT L5 Sec 19 and POR GOVT L2 & POR SWNW Sec 20, Kenmare City. Smestad presented the Personnel Committee recommendations. Moved by Comm. Walter, seconded by Comm. Weppler to approve a grade change effective January 2014, for three clerical positions in the Sheriff s office; approve the States Attorney s Office to add two new positions: Victim Witness Coordinator and Assistant State s Attorney in the 2014 budget; and add a 10% increase to Interim Director Devra Smestad s salary with the funds from the Tax Equalization Budget retroactive to May 7, 2013 when Mr. Hagen resigned. Roll call: all voted yes; except Comm. Fjeldahl who vote no; motion carried. Two applications were received for the Ward County Reorganization Board. Review and reappoints will take place at the next Commission Meeting on June 18, Moved by Comm. Gruenberg, seconded by Comm. Walter that the following payroll amendments be approved: Joshua Reichenbach Correctional Officer Sheriff Department (Level 18); Austin Olson Seasonal Highway/Park Maintenance Highway Department (Level15); Kristin Donahue Correctional Officer Sheriff Department (Level 18); Cory Huber Correctional Officer Sheriff Department (Level 18); Michael J. Engle Correctional Officer Sheriff Department (Level 18); Jared Olson Senior Correctional Officer Sheriff Department (Level 20); Devra Smestad Auditor/Treasurer Auditor/Treasurer Office (Level 34); Cynthia Schwandt Administrative Assistant I Ward County Social Services (Level 16); Kristin Sowitch Administrative Assistant I Ward County Social Services (Level 16). Moved by Comm. Walter, seconded by Comm. Gruenberg to not accept or pursue the Commissioning Solutions, Inc. proposal contract for the Ward County Courthouse remodel and expansion. Smestad invited the Commission to attend the Minot Air Force Base Joint Land Use Study on June 6, 2013 at 10 a.m. Planning/Zoning administrator Amber Turnquest volunteered to attend.

8 Minutes June 4, 2013 Cont d Chairman Nybakken stated the Commission interviewed two applicants for the Director of Tax Equalization position. Moved by Comm. Fjeldahl, seconded by Comm. Walter to offer the position to Pamela Axtman at an annual salary of $58,427. At 1:25 p.m., with no further business, the meeting was adjourned. ACCEPTED AND APPROVED THIS 4 TH DAY OF JUNE, ATTEST: Ward County Auditor/Treasurer Chairman, Ward County Commissioners 444