Minutes of the Board of Ward County Commissioners April 2, 2013

Transcription

1 Minutes of the Board of Ward County Commissioners April 2, 2013 The regular meeting of the Ward County Commission was called to order by Chairman Nybakken at 9:00 a.m. with Comm. Gruenberg, Fjeldahl, Walter, and Weppler present. Also present were Department Heads; Dana Larsen, Devra Smestad, Betty Braun, Amber Turnquest, Amanda Schooling and Seth Hagen. Moved by Comm. Weppler, seconded by Comm. Fjeldahl to approve the agenda with additions. Roll call: all voted yes; motion carried. Moved by Comm. Walter seconded by Comm. Weppler to approve the minutes of the March 19, 2013 meeting. Roll call: all voted yes; motion carried. Smestad then presented the bills. Moved by Comm. Gruenberg, seconded by Comm. Walter to approve the 2013 regular bills totaling $939, and the Social Services bills of $38,706.51: HOURLY SALARIES DD Anderson, Miles Court Security Officer DD Austin, Anthony PT Juvenile Detention DD Bjork, Pat Court Security Officer DD Bonsness, Kelly Transport w/ Meals DD Fellman, April Civil Process DD Garaa, Payden PT Juvenile Detention DD Haugeberg, Kayla Meals 9.00 DD Headrick, Loren Transport w/ Meals DD Holte, Kristen PT Juvenile Detention DD Holter, Mark ICAC 1, DD Houim, Roxanne Civil Process DD Hubbard, Larry Hockey Security/Overtime DD Kelley, Stephanie Unused Comp Time DD Kenny, Casey Overtime DD Kraft, Jason Transport w/ Meals/Overtime DD Knuoger, Cole PT Juvenile Detention DD Lenertz, Pat Overtime DD Morelle, Laura PT Administrative Assistant DD Saltsman, George Court Security Officer DD Schactschneider, Laurie Overtime DD Smith, Elwood Court Security Officer DD Wierenga, Marv Court Security Officer/Transport w/ meal 1, DD Williams, Jamie Hockey Security/Overtime DD Wolf, Clint Court Security Officer Total Hourly Salaries 10, GENERAL BILLS Best Western Ramkota Hotel - Recorder $ Best Western Ramkota Hotel - Auditor/Commissioners BCBS ND Wellness Conference Benson, Dennis Assessor/Travel - Tax Equalization Bob Barker Co. Uniforms - Jail Braun, Betty Travel - Recorder Brummond, Paige Travel - Extension Services Central Valley Dentistry Inmate Dental - Jail Clute Office Equipment Supplies - Courthouse Clute Office Equipment Supplies - Courthouse Clute Office Equipment Supplies - Courthouse Community Ambulance Coronor Supplies & Mileage Community Ambulance Coronor Supplies & Mileage Computer Store Ink Cartridges - Courthouse Computer Store Ink Cartridges/Fax Toner - Courthouse Computer Store Ink Cartridges - Courthouse Corporate Translation Services Translate Phone Calls - States Attorney CP Railroad Real Estate Dept. Annual Lease RR Lot 15, Dakota Fire Extinguishers Annual Services - Building Supervisor 2, Enerbase Fuel - Sheriff 7, Fastenal Screws - Building Supervisor FedEx Postage - Sheriff Ferguson Enterprises Pipe - Building Supervisor First District Health Unit 2013 Annual Budgeted Mill Levy 581, First International Bank Counter Checks + Deposit Slips First International Bank 3 Wire Transfer Fees First International Bank Stop Payment/Stolen Check Forbes, Laura Meals - Sheriff

2 G&P Commercial Sales Vacumn - Building Supervisor G&P Commercial Sales Vacumn - Building Supervisor Gaffaney's of Minot Supplies - Building Supervisor Galls Ready Pack - Sheriff Galls Flashlights/Detector - Jail Gem Credit Union Fuel - Sheriff Gem Credit Union Inmate Meds - Jail Gem Credit Union Handles - Sheriff Gem Credit Union Inmate Meal - Sheriff Gem Credit Union Batteries - Sheriff Gem Credit Union Evidence Supplies - Sheriff Gem Credit Union Hotel - Extension Hagen, Seth Travel - Tax Equalization Hermanson, Renee Tanscription Fee - States Attorney Information Technology Dept. Stars User Fee - States Attorney Jenson, Taylor Mental Health Hearing JLG Architects Couthouse/Jail Expansion 107, Johnson, Jodi Travel - Superintendent of Schools Kevins Plumbing Cleared Drain/Repair Valve - Building Supervisor Kevins Plumbing Install Drain/Install New Unit - Building Supervisor 2, Knudsvig, Glennis Fingerprinting - Jail Kropp Law Office Mental Health Hearing Kukowski, Steve Hotel - Sheriff Kukowski, Steve Airfare - Sheriff Larson, Mike Travel - Tax Equalization Lenertz, Pat Meals - Sheriff Lenertz, Pat Hotel - Sheriff Main Electric Electrical Repair - Building Supervisor 1, Matthew Bender Co. ND Court Rules - Courthouse MDU Gas Services - Library/Courthouse 3, MDU Gas Services - North Building Menards Heater - Building Supervisor Tech Support - Courthouse Water Services - Courthouse Minot Daily News School Annexation Hearing Minot Daily News School Annexation Hearing Minot Daily News Reorganization Meeting Minot Daily News Commission Minutes Minot Daily News Variance Hearing Minot Daily News Commission Minutes NDSU Extension Service July-December 2012 Shared Salaries 29, Olson, Jennifer Meals - Sheriff Point of View Graphics Sign - States Attorney Psychological Resources Employee Psych Exam - Juvenile Detention Public Safety Center CPR Kits- Sheriff REAP Investment Board Vision West Strategic Plan 16, Security Products Companies Annual Service Plan - Auditor Sanders, Robert Assessor/Mileage - Tax Equalization Slinde, Gail Travel - Extension Services Smestad, Devra Travel - Auditor Souris Valley Animal Shelter Animal Impounds SRT Phones - Courthouse 1, SRT Phones - EMA SRT Phones - Building Supervisor Staples Chairs - Jail Staples Supplies - Juvenile Detention Staples Chairs - Auditor/IT Office Steins Cleaning Supplies - Building Supervisor Steins Cleaning Supplies - Jail Steins Cleaning Supplies - Building Supervisor Stutsman County Auditor Office Mental Health Hearing Taser International Taser Cartridge - Jail Thomas Funeral Home Coronor Supplies & Mileage 1, Thomas Funeral Home Coronor Supplies & Mileage Thomas, Richard 2013 Indigent Defense - March 1, Tires Plus Tires/Oil Change - Sheriff Tires Plus Tires - Sheriff Trinity Accounts Receivable 1st Quarter Inmate Healthcare - Jail 1, United Mailing Postage - Extenstion

3 United Mailing Postage - Courthouse UND Center for Family Medicine 2013 Coronor Services - March 2, US Bank National Association Copies - States Attorney Verizon Cell Phone - EMA Verizon Wireless Cell Phone - Auditor WalMart Supplies - Jail WalMart Jail & Commissary Supplies Ward County Treasurer Conference Registration - States Attorney Westereng, Mark Public Administrator - March 2, West Payment Center West Info Charges - States Attorney Wilhelm, Tim 2013 Indigent Defense - March 1, Total General Bills 799, EMERGENCY ASSISTANCE CDM Smith Home Demolition Helm, Curtis PA Coordinator Swanson & Warcup Home Acquisition Professional Services EFT Tatman Township FEMA 2011 Flood EFT Tatman Township FEMA 2011 Flood Total Emergency Assistance 73, ROAD SALARIES DD Arndt, Paul Overtime DD Bauer, Lewis Overtime DD Dunn, Jim Overtime DD Fournier, Steve Overtime 1, DD Fuegmann, Steve Overtime DD Gasmann, Robert Overtime DD Gullickson, Dwaine Overtime DD Hedstrand, Darwin Overtime DD Kraft, Roger Overtime DD Malnaa, Les Overtime DD Meagher, Jason Overtime DD North, David Overtime DD Palen, Deane Overtime DD Palm, Bobby Overtime DD Quinlen, Terry Overtime 1, DD Rossland, Kim Overtime DD Seaver, Bruce Overtime DD Sedevie, Joe Overtime DD Swartout, Robert Overtime DD Tennyson, Mike Overtime DD Walter, Brian Overtime DD Westby, Arlow Overtime 1, DD Zietz, Stacy Overtime Total Road Salaries $ 12, PARK BOARD BILLS NAPA Auto Parts Wiper Blades ND Surplus Property FEMA Trailer Rossland, Kim Trailer License/Registration Xcel Energy Utilities Total Park Board Bills $8, ROAD BILLS Acme Electric Grinder,Case Dakota Fluid Power Bracket Dunn, Jim Meals EAPC Architect Svc 3, Ecolab Pest Elimination Farstad Oil Company Diesel Fuel 14, Gem Federal Gasoline, Advertisement General Trading Bucket Frost Teeth Gooseneck Implement Fitting Hammer, Jerry Meals Hedahls Grease, Cleaner Home of Economy Ice Melt Lawson Products Paint, Bolts, Nuts Lowes Printing Letterhead

4 MDU Utilities 1, Menards Bulbs, Tape, Nails Mertz, Jim Meals Minot Auto Supply Supplies Minot City Water Water/Sewer Minot's Finest Collosion Vehicle Repairs 3, Ottertail Power Utilities Postmaster Postage PraXair Compressed Gas RDO Equipment Swtich SRT Office Telephone Sundre Sand & Gravel Salt Sand 7, Superior Signals Pipe Mount Kit Swanston Equipment Blade, Bushing Swartout, Bob Meals, Gasoline D Specialties Sign Materials Tri N Propane Utilities Walter, Brian Meals Roll call: all voted yes; motion carried. Highway Engineer Dana Larsen appeared. Total Road Bills $36, GRAND TOTAL 939, Larsen presented a copy of the bidding and contract documents for the sale of the Ward County owned structures that CDM Smith had prepared. There are a total of 19 structures that consist of houses, detached garages, and sheds that will be advertised for bid. The Auditor/Treasurer s office will receive bids up until 10 a.m. on May 1, The bids will be opened at 11 a.m. in the Commissioners Chambers. The successful bidders will be required to provide the labor, equipment and materials necessary to complete the relocation by July 15, The minimum bid on a house will be $2,500 and $250 per out-structure. In the instance bids are less than minimum, the property will be removed from bidding. Moved by Comm. Weppler, seconded by Comm. Walter to authorize the Auditor to sell the property identified in the 2013 Ward County House Sale and Structure Relocation Project and approve the bidding and contract documents. Roll call: all voted yes; motion carried. Larsen informed the Commission of a pilot project presented by the NDDOT to construct County Road Safety Plans. The project would be funded 90% by state and federal and 10% by local share. The total cost would be $5,000. Ward County was one of six counties asked to participate along with the City of Minot being one of two cities asked. Larsen would like to be a part of the project and asked if two Commissioners would volunteer to attend the first meeting taking place on April 15, Comm. Gruenberg and Comm. Fjeldahl volunteered to attend. Emergency Manager Amanda Schooling appeared. Schooling presented an Executive Order regarding Spring flooding from the Governor of the State of North Dakota. Moved by Comm. Fjeldahl, seconded by Comm. Weppler to receive and file the order. Roll call: all voted yes; motion carried. Schooling informed the Commission that there is currently no sandbag policy for Ward County and would like one written up. Schooling suggested that a max of 200 sandbags/sand be given out at no cost; and, if additional sandbags are asked for, they would work with the individual on a case by case basis. Moved by Comm. Walter, seconded by Comm. Fjeldahl to give out free sandbags/sand as needed per individual, but limiting the sandbags to individuals in the flood prone areas only. The site for sand & bag pick up will be set up at the North County Parking lot when it is deemed necessary. Roll call: all voted yes; motion carried. Planning/Zoning Administrator Amber Turnquest appeared. Moved by Comm. Walter, seconded by Comm. Weppler to approve the plat approval for Craig Birdsall described property: Outlot 1 of NE ¼, Section , Ree Township, as well as, a plat for Norman Sollid on behalf of Ethan Forbes described property: Outlot 8 of Outlot 5 of SE ¼ SW ¼ and SW ¼ SE ¼, Section , Sundre Township. Roll call: all voted yes; motion carried. Moved by Comm. Gruenberg, seconded by Comm. Walter to approve the variance request for Joseph M. Christoff described property: Outlot 2 of Government Lot 4, Section , Hilton Township. Roll call: all voted yes except Comm. Weppler who abstained. Director of Tax Equalization Seth Hagen appeared. Moved by Comm. Fjeldahl, seconded by Comm. Walter to approve the following properties which have been affected by the 2011 flood: th Ave SE MI $131,400 $121, th St SE MI $49,000 $36,

5 th St SE MI $35,300 $26, nd St NE MI $151,700 $126, th St SE MI $41,400 $31, Burdick Expy E MI $27,500 $22, Burdick Expy E MI $40,200 $33, th St SE MI $70,400 $58, th St SE MI $91,400 $76,200 Unassigned MI $6,600 $5, th St SE MI $70,800 $59, th St SE MI $72,300 $60, th Ave NE MI $54,000 $45,000 Following properties qualify for a Disabled Veterans Discount: Property Owner Description Valuation Year Exemption % Chad A. Kraft 2026 Skyline Dr. MI % Chad A. Kraft 2026 Skyline Dr. MI % Betty Jundt th St SW #22 MI % Betty Jundt th St SW #22 MI % Following properties deal with the Blind/Wheelchair Exemptions: Scott T. Harvey th St SW MI $178,100 $36,100 Margeruite Lee 2905 Elk Dr SW #206 MI 27A $98,700 $8,000 Following properties have been purchased or deeded by the : rd ST NW MI $14,200 $9,500 Following properties concern changes/combinations to parcel: Bradley Beeter st Ave SE MI 31B $21,500 $0 Bradley Beeter st Ave SE MI 31B $21,500 $0 William & Carol Fielhaber nd St SW AF $201,400 $22,000 William & Carol Fielhaber Unassigned AF $10,100 $189,500 Following properties qualify for a Homestead Credit: Property Owner Description Valuation Year Exemption % Duane Fryer 620 Bavaria Dr MI % Duane Fryer 620 Bavaria Dr MI % Leonard & Clarine Enander 220 Tyler St. NE BD % Leonard & Clarine Enander 220 Tyler St. NE BD % Herbert & Melvie Wanner 4600 HWY 52 S #27 SR % Margaret Stone rd Ave NE SY % Freeman & Lois Peterson Unassigned SW N/A Following property is a tax exempt entity: th St NW St Alexius Medical Center MI $3,574,800 $536,200 Following Mobile Home has been removed and dumped: th St SW Mark Helming AF $13,500 $0 391

6 Roll Call: all voted yes; motion carried. Jail Commander Penny Erickson appeared. Erickson presented the Commission the annual update of policies and procedures for Ward County Jail. When changes are made, they must run through the States Attorney s office before being finalized. The policies and procedures have been reviewed and there were no major changes. Moved by Comm. Walter, seconded by Comm. Weppler to approve the Ward County Jail Policies and Procedures Manual. Roll call: all voted yes; motion carried. Sheriff Steve Kukowski appeared. A ½ cent sales tax measure was approved to add an additional correctional facility to the current Ward County Jail, and the US Marshal Service is interested in housing inmates at the Ward County Facility. Currently the Marshal Service is moving prisoners between 66 miles to 120 miles to various facilities which is very costly and time consuming. Kukowski would like to offer a budget proposal to the US Marshal Service to enter into a contract for twenty years which guarantees twenty beds a day to the Marshal Service for an investment of 5 million dollars. The daily contract rate would be established by a separate contract based on daily rates of housing. Moved by Comm. Fjeldahl, seconded Comm. Walter to allow the budget proposal to the US Marshal Service. Roll call: all voted yes; motion carried. IT Administrator Jason Blowers appeared. Blowers presented the Commission a list of multiple vendors that have been contacted for the Website Redesign and RFP approval. Of the 13 vendors contacted, 6 have submitted their intention to bid. Intentions to bid must have been submitted by March 28, 2013 and all final proposals must be in by April 15, Moved by Comm. Fjeldahl, seconded by Comm. Weppler that any bids received without the intent to bid will not be accepted. Roll call: all voted yes; motion carried. Blowers presented a list of equipment required for the future server room and power requirements for the controlled environment in the new administrative building. An estimated cost will be established for review. The security camera system and key fob access system were submitted to Prairie Engineering to draft a pencil design based on expected requirements per floor for the new administrative building. At this time, Prairie Engineering is still working on the project. Finally, the Cisco switch installation is complete at the Social Services Building and currently running very well. Auditor/Treasurer Devra Smestad appeared. Moved by Comm. Gruenberg, seconded by Comm. Walter to receive and file the following correspondences: KLJ Roadway improvements 37 th Ave SE in Minot; Karr Tuckpointing; Berthold Township Copy of minutes regarding zoning, variances & permitting; State Attorney Roza Larson Letter to Cameron Township; ND Department of Health Inert land fill near Carpio; EAPC Highway Department addition; JLG Architects New Building 4 th Floor; STEFFES Electrical Thermal Storage Heat Systems; Enbridge Sandpiper Project. Roll call: all voted yes; motion carried Smestad invited the Commission to attend the 2013 Damage Prevention Banquet on April 16, Smestad stated that Director of Social Services, Sylvia Annon, 180 day evaluation needed to be set. The evaluation will be held April 16, 2013 at 8 a.m. Additionally, Director of Tax Equalization, Seth Hagen, 180 day evaluation needed to be set. The evaluation will be held May 18, 2013 at 8:30 a.m. The Commission reviewed the Personnel Committee report & recommendations. HR Director Colleen Houmann appeared for comment. Houmann would like to extend the advertising range to the Minot Daily News for the open position of Ward County Building Services Supervisor. Additionally, it was suggested on expanding the salary range from minimum to 15%. Moved by Comm. Walter, seconded by Comm. Gruenberg to extend the search for Building Services Supervisor and advertise two Sundays in the Minot Daily News and increase the salary range between minimum and 15%. Roll call: all voted yes; motion carried. Moved by Comm. Weppler, seconded by Comm. Fjeldahl to reappoint Darla Jost to another 2 year term on the Burlington City Zoning Commission. Roll call: all voted yes; motion carried. Discussion was brought forth of the option of adding a fourth floor to the new administrative building. At this time, further discussion will be held at the next Building Space Meeting. Moved by Comm. Walter, seconded by Comm. Weppler to re-schedule the Building Space Meeting to be held April 18, 2013 at 9 a.m. Moved by Comm. Walter, seconded by Comm. Weppler that the following payroll amendment be approved: Nicole Brown Human Service Program Administrator IV Ward County Social Services (Level 28); Peggy Clauson Social Worker II Ward County Social Services (Level 23). Roll call: all voted yes; motion carried. 392

7 At 10:40 a.m., with no further business, the meeting was adjourned. ACCEPTED AND APPROVED THIS 2 nd, DAY OF April, Minutes April 2, 2013 Cont d ATTEST: Chairman, Ward County Commission Ward County Auditor 393