Minutes of the Board of Ward County Commissioners. October 03, 2017

Transcription

1 Minutes of the Board of Ward County Commissioners October 3, 217 The regular meeting of the Ward County Commission was called to order by Chairman Louser at 9:a.m. with Comm. Walter, and Fjeldahl, Rostad and Weppler present, Also present were department heads: Dana Larsen, Leona Lochthowe, Bob Barnard, Roza Larson, Melissa Bliss, Mark Schrader, Kerrianne Tyler, Betty Braun, Amanda Schooling, Ryan Kamrowski, John Crosby, Ellen Bjelland, and Devra Smestad. Moved by Comm. Fjeldahl, seconded by Comm. Weppler, to approve the Agenda with additions to pay amendments. Roll call; All voted yes; motion carried. Moved by Comm. Rostad, seconded by Comm. Walter, to approve the Regular Commission meeting minutes from September 19, 217 and Special Meeting September 22, 217 and Public Budget Hearing Meeting September 27, 217. Roll call; All voted yes; motion carried. Moved by Comm. Walter, seconded by Comm. Weppler, to approve Regular bills totaling $1,232,4.89 and Social Services bills of $27, Roll call; all voted yes, Motion carried. Marjorie Taylor a resident at TH ST NW in Country Club Acres appeared before the commissioners regarding her 211 flooded home. Taylor is requesting Hazard Mitigation Assistance with repairing her 211 flooded residence. She has previously spoken with Amanda Schooling at Ward County Emergency Management and Justin Messner from the North Dakota State of Emergency, with letters sent to the Commissioners. She has been told she doesn t qualify for certain programs as she is in the footprint of the 1 year flood plan. Comm. Weppler and Fjeldahl proposed her issue be presented to the Flood Planning & Recovery Committee. Emergency Director Schooling will set an appointment date this week for the Flood Planning & Recovery Committee. Moved by Comm. Weppler, seconded by Comm. Fjeldahl, to open public hearing for the 68 TH ST NW Paving Improvement Project. Roll call; All voted yes; motion carried. No one appeared to speak for or against the assessment. Moved by Comm. Weppler, seconded by Comm. Walter, to close the 68 TH ST NW Paving Project Public Hearing. Roll call; All voted yes; motion carried. 1

2 Eric Hoffer appeared advising the Commissioning Board to hold off on approving Change Orders 5,51,3 as they are deferred maintenance items or added scope items and not needed now; however, they may be addressed in January or February once they are further into the jail remodel. Ryan Hochbrunn appeared with A&P with the change order credit to be approved. Moved by Comm. Weppler, seconded by Comm. Rostad, to approve CO# 52 for a credit of $375. for window blinds. Roll call; all voted yes, Motion carried. Captain Bob Barnard appeared with two Traffic Safety Grants: The office has received $52 for the CLICK IT OR TICKET program and $13,75 for the ALCOHOL DUI Saturation Enforcement program. Moved by Comm. Walter, seconded by Comm. Weppler, for Chairman Louser to sign both grant award letters. Roll call; all voted yes, Motion carried. Emergency Management Director Amanda Schooling appeared with the ND Emergency Management Support Team (EMST) Contract. This would allow Schooling to be able to take a leave of absence from Ward County when needed, to be a part of this North Dakota emergency team. Moved by Comm. Rostad, seconded by Comm. Fjeldahl, to approve the EMST Contract for Schooling. Roll call; All voted yes; motion carried. Nancy Simpson, Planning and Zoning Administrator appeared with memo 1: 1. Patrick & Lynda Lee Davy Application for a Plat Approval for the following described property: E2NE LS Outlots 1, 2, 3, 4, 8 NW NE. NW NE LS Road & 95 The Applicant is requesting a plat approval for a 6.29 acre parcel to be known as Outlot 11. Des Lacs Township responded with approval and no further comment. The Ward County Water Resource Board returned the plat without objection, but with the recommendation that a storm water management plan may be required if the property (a) Developed or subdivided or (b) If an application is made for a building permit; and that no development as a result of this plat should obstruct any watercourses or divert surface water flows. 2. Adam & Kelcey Lee Application for a Plat Approval for the following described property: NE ¼ SE 1/4,

3 The Applicants is requesting a plat approval for a 9.57 acre parcel to be known as Outlot 1 so that the existing residence may be financed. Lund Township responded with approval and no further comment. The Ward County Water Resource Board returned the plat without objection, but with the recommendation that a storm water management plan may be required if the property: (a) Developed or subdivided or (b) If an application is made for a building permit; and that no development as a result of this plat should obstruct any watercourses or divert surface water flows. Moved by Comm. Weppler, seconded by Comm. Fjeldahl, to approve memo 1 for both the above plats. Roll call; all voted yes, Motion carried. Simpson also presented the Commissioners memo 2 regarding the Medical Marijuana Ordinance. 1. Medical Marijuana Ordinance: This is the Staff recommendation for amending Ward County Zoning Resolution No. 6. Only Zone No. 6 needs to be amended, since Ward County Zoning Resolution No. 2 requires a special use permit for uses other than A-1 or R-1, and refers back to the land use regulations and definitions of Zone No. 6. This item was approved by the planning commission as drafted during the second reading and public hearing on Sept. 21. No one appeared during the public hearing. Moved by Comm. Weppler, seconded by Comm. Rostad, to approve the Medical Marijuana Ordinance as written on first reading and to set date for Public Hearing on the Ordinance. Roll call; Comms. Weppler, Rostad and Fjeldahl voted yes, Comm. Walter and Chairman Louser voted no. Motion carried. Assistant Highway Engineer Travis Schmit appeared with Round three of the CDBG Sandy Township Grade Raise in Spencer and Rushville Townships. Moved by Comm. Fjeldahl, seconded by Comm. Weppler, to approve Chairman Louser to sign the change order for Excavating Inc. for the final CDBG use of funds. Roll call; all voted yes, Motion carried. Dana Larsen, Highway Engineer appeared with the 218 County Federal Aid Program. He has added the county chip seal project for 218. Currently Ward County has borrowed ahead on federal aid, which creates no penalties or interest. It just takes a couple years before it shows a positive balance. He is asking the Commissioners to approve the Proposed County Federal Aid Program Chip seal of 37 miles for CR 1, CR 2 and CR 23. 3

4 Moved by Comm. Walter, seconded by Comm. Rostad, to approve Chairman Louser to sign the County Federal Aid Program request for 218 and send to the NDDOT. Roll call; all voted yes, Motion carried. Larsen also presented three bids for the County Road 23 Culvert Joint Repair. Moved by Comm. Fjeldahl, seconded by Comm. Weppler, to award bid to Subsurface Inc. for $116,5.. Roll call; all voted yes, Motion carried. Ryan Kamrowski, Director of Tax Equalization appeared with the following tax roll changes: 1. MFH moved out of County in 216 without moving permit: True Steffan, Scott MI Robindale MHP Lot $44, $. $1,98 $. Smokey Cowboy SR51542 Riverbend MHP Lot $8, $. $36 $. Schiff, Doris Thorson, Reann Lafrombois, Richard Moncada, Alisha Valella, Antoinette, Morse, Heather SR Sundre Twp Joyce s S/D Lot 24 MI Woodridge MHP Lot 617 MI51529 Wheatland Village MHP Lot 22 TA51948 Parkway Estates MHP Lot 34 MI51526 Jefferson MHP Lot D3 MI51555 Holiday Village MHP Lot Continuation from number #1: Description 217 $6, $. $27 $. 217 $16, $. $72 $. 217 $11, $. $495 $. 217 $2, $. $9 $. 217 $11, $. $495 $. 217 $45, $. $2,25 $. Valuation True Ewell, MI $43, $. $1,935 $. 4

5 Ronald Parkview MHP Lot MH condemned by health department in 215, remove from 217 tax roll: Faul, Kaylon RU51321 Rushville Twp Sec $8, $. $36 $. 4. MFH was moved to landfill in 216: Description Kremer, Michael NE MH Estates Valuation 217 $9, $. $45 $. 5. Basement finish removed for 217 tax roll: Vetter, James & Darlene HA18256 Country Club Acres Lot 6 True 217 $191, $172, $8,595 $7,74 6. requested inspection of property, adjusted 2 nd floor square footage of completion: True Bristol, Jaime BN24316 Rowan Addn. Lot 6 Blk 1 S $26, $243, $11,7 $1, allowed inspection of property, adjusting valuation for finished square footage: True Huus, Chris & Darthy MK113 Makoti all of Blk $198,756 $136,53 $8,944 $6, suffered damage during storm in 216, adjusting 217 valuation to reflect market value of property: True 5

6 Bigelow, Steven MK22993 Olt 3 of SW S $24,1 $137,1 $9.265 $6,25 9. purchased by the 8-17: MI Torbensons Addn. W 75 Lot 14 Block 2 True 217 $18, $72, $4,86 $3,24 MI Kittelsons S/D E 5 of W 1 Lot 1 MI Kittelsons S/D Lot 3 Less W 6 MI Kittelsons S/D E 5 of Lot 1 MI Torbensons 2 nd Addn. Lot 8 Block $121, $71, $5,445 $3, $152, $11, $6,84 $4, $3, $18, $1,5 $9 217 $141, $94, $6,345 $4,23 1. sold to the 7-17: MI27B778 Brekke s S/D Lot 8 True 217 $88, $44, $3,96 $1, was previously estimated with basement finish, remove basement finish: True N & D Properties LLP MI Floraldale Addn. Lot 12 Block $19, $97, $4,95 $4, Several additional components to building not there. This property consisted of 6 apartment buildings and data was not confirmed with property representative: Description True Valuatio 6

7 North Highland s LLC MI11D951 Northern Highland Addn. Lot 1 n 216 $25,582, $25,9, $1,279,1 $1,25, Incorrect Bathroom counts, several additions added. This property consisted of 6 apartment buildings twice : Description Valuatio North Highland s LLC MI11D951 Northern Highland Addn. Lot 1 n 217 $18,131, $17,939, $96,55 $896, Home estimated for 217 after homeowner failed to schedule walk thru with appraiser. After inspection on 9-17, appraiser verified the basement has no finish and the pool has been removed some time ago: Ronglien, Donald Description MI Lorna Addn. Lot 9 Valuation True 217 $229, $195, $1,35 $8, MFH is being taxed as Residential for 217: Kraft, Dan & Tammy SU51919 S2SW S True 217 $15, $. $675 $. 16. sold to 8-17, pro rate value 8 months: True MI Torbensons 2 nd Addn. S 75 Lot 1 Block 2 MI24A951 Torbensons 5 th Addn. Lot $99, $66, $4,455 $2, $23, $15, $1,15 $75 7

8 MI Coney Island addn. all Lot 7 except W 2 & E 1 of W 12 of N 15 & except Sublot 1 of Lot 7 Block $672, $448, $3,24 $2, sold 8-17 pro rate value for 8 months, pro rate 6% HSC exemption for 8 months: True MI Roachs 1 st Addn. Lot 6 Block $11, $73, $4,95 $3, has not finished basement since 211 flood: Contracting to Rittenbach, Juli & Jesse MI W Addn. S/D Por. Block 13 Lot 4 Block 2 True 217 $151, $148, $6,795 $6, Adjusted condition of home following at onsite inspection: Description True Valuation Holmes, Nancy & Rauschenberger, Troy MI Somers Land Company Addn. to N Lot 8 Plus ½ Vacated Alley & plus ½ Vacated 13 th Ave NW Block $244, $215, $1.98 $9, Home was estimated, after physical inspection, the home was in worse condition than originally estimated and there was less basement finish than originally estimated: True Venable, Jeanette & William MI HER S 5 th Addn. S 45 of Lot 6 Block $174, $14, $7,83 $6,3 8

9 21. Home was estimated in 216 review area, after physical inspection in April of 217, home was in worse condition that was originally estimated. The basement also was not finished off to the extent that was estimated: Hubrig, Sheila & Rocky Description MI Garden Home Addn. Lots 19 & 2 Block 7 Valuation True 217 $24, $2, $1,8 $9, 22. Duplicate Parcel for 217. Correctly assessed under parcel id number DB159915: Steen, Raymond & Belinda Description DB Unplat Por. SE Less Hwy & Olt 14 & 15 S Valuation True 217 $194, $. $8,74 $. Moved by Comm. Weppler, seconded by Comm. Walter, to approve tax roll changes. Roll Call; all voted yes, Motion carried. Moved by Comm. Rostad, seconded by Comm. Weppler, to appoint Jim Mostad to the Ward County Soils Committee. Roll Call; all voted yes, Motion carried. Moved by Comm. Weppler, seconded by Comm. Fjeldahl, to approve the 217 Tax Foreclosure Properties value be set to 5% of the appraised value. Roll Call; all voted yes, Motion carried. Moved by Comm. Walter, seconded by Comm. Weppler, to approve the 216 and 215 Ward County foreclosed properties that have not yet sold to 25% of the appraised value or the taxes owing, whichever is greater. This excludes #385 on the list. Roll Call; all voted yes, Motion carried. Moved by Comm. Weppler, seconded by Comm. Fjeldahl, to approve #385 on the list of foreclosures to be listed at 25% of the appraised value with a deed restriction to have the structure removed and a no build restriction placed on the property. Roll Call; all voted yes, Motion carried. 9

10 Materials Management Administrator, Leona Lochthowe appeared with a cooling tower issue that caused the water bill to jump to over $4, last month. Mowbray & Sons, the initial installer of the equipment, has been called numerous times to repair the cooling tower. Moved by Comm. Walter, seconded by Comm. Fjeldahl, to send the $4,22.14 water bill to Mowbray & Sons and for Lochthowe to call in another company to have look at the cooling tower issue. Roll call; all voted yes, Motion carried. Lochthowe also presented an issue with the chiller that is outside the jail. The birds are getting inside this swamp tank and making a messy smell. There should be a screen placed over it to keep the birds out. A&P believes it s something that Mowbrays & Sons should fix not them. Lochthowe also presented an issue with A&P working on the new jail parking lot. This past week they have been compacting the soil, preparing it for asphalt. The equipment used in close proximity to the Administration building causes a lot of vibration inside the building and there is concern about property falling off the office walls. Moved by Comm. Weppler, seconded by Comm. Walter, to send this issue to the Personnel Committee and have them amend the county policy handbook regarding personal property in the workplace. Roll call; Comms. Weppler, Walter, Fjeldahl and Rostad voted yes, Chairman Louser voted no. Motion carried. Auditor/Treasurer Devra Smestad appeared: Moved by Comm. Walter, seconded by Comm. Weppler to pull the following correspondence and send to Highway Engineer to review; Central Power Electric Cooperative- Trinity Substation, Tierrecita Vallejo, SW to Ruthville Transmission Line; Roll call; all voted yes, Motion carried. Moved by Comm. Walter, seconded by Comm. Rostad, to receive and file the following Correspondence: Crowley Fleck-Equipment and Vehicle Lease; North Dakota Department of Agriculture- Landowner Assistance Program Noxious Weed Funding; NDACO- In State Lodging Rates; NDACO-Resolutions; Vision West ND- Developing Your Cannabusiness Plan; NDSU-County Road Conference; Roll call; all voted yes, Motion carried. Moved by Comm. Weppler, seconded by Comm. Rostad, to approve the Gaming Site Permit for the 1

11 Y s Men s Badlands Circuit Finals Rodeo; Roll call; all voted yes, Motion carried. Moved by Comm. Walter, seconded by Comm. Fjeldahl to approve raffle permit for Nodak Racing Club Inc; Roll call, all voted yes. Motion carried. Moved by Comm. Weppler, seconded by Comm. Rostad, to approve two duplicate warrants for J. Haaland, Roll call; all voted yes, Motion carried. Moved by Comm. Walter, seconded by Comm. Fjeldahl, to approve Quit Claim Deed for Tax Foreclosed after Auction for D Rubbelke (RL398); Roll call; all voted yes, Motion carried. Moved by Comm. Weppler, seconded by Comm. Fjeldahl, to authorize Deputy Marissa Haman to cancel the listed outstanding one year or older checks, drawn on First International Bank & Trust and send funds to the State of North Dakota for unclaimed funds. Roll call; all voted yes, Motion carried. Moved by Comm. Weppler, seconded by Comm. Rostad, to approve the following payroll amendments: Kenneth Backen-SO (Level 21); Christopher Berentson-SO (Level 21); Kouadjo Bini-SO (Level 22); M. Celeste Hauser-NDSU EXT (Level 16); Brian Kellebrew- SO (Level 24); Rayshon Love- SO (Level 21); Jennifer Olson-SO (Level 26); Raquel Prewitt- SO (level 18); Roland Sperbeck- JUV DET (Level 18); Nicholas Van Pelt-SO (Level 21); Gwen Askew-SOC SERV (Level 17); Christy Voeks-SOC SERV (Level 26); Roll call: All voted yes, Motion carried. Moved by Comm. Walter, seconded by Comm. Weppler, to pay the 68 TH ST NW Paving Project with the Special Finance balance for a cost of $187,65. assessed to the 41 properties over ten years with 3% interest as set by the Special Assessment Committee. Roll call; all voted yes, Motion carried. Moved by Comm. Walter, seconded by Comm. Weppler to not spread special assessments on Robinwood, Apple Grove and West Hill Acres their final year, as enough money has been collected to make final payment. Roll call; all voted yes. Motion carried. Josh Wolsky and Chief of Police Jason Olson appeared from City regarding the Emergency 911 funding shared between the City and County. 11

12 Smestad presented the 218 Ward County Budget for approval. Moved by Comm. Fjeldahl, seconded by Comm. Walter, to adopt Ward County Budget for calendar year 218. Roll call: all voted yes; motion carried. Moved by Comm. Walter, seconded by Comm. Weppler, to adopt Ward County Budget Resolution establishing the levies. Roll call: all voted yes; motion carried. Moved by Comm. Walter, seconded by Comm. Rostad, to adopt Ward County Budget Resolution establishing levies for Regional Boards. Roll call: all voted yes; motion carried. With no other business, at 1:5 a.m. the meeting was moved to adjourn. 12