2. Employee Recognition Awards: The following individuals were recognized for their service to the City of Mandan:

Transcription

1 Page 1 of 6 The Mandan City Commission met in regular session at 4:00 p.m. on November 6, 2018 in the Ed Bosh Froehlich Room at City Hall, Mandan, North Dakota. Mayor Helbling called the meeting to order. 1. Roll Call: Present were Mayor Helbling and Commissioners present were Braun, Davis and Larson. Department Heads present were Finance Director Welch, City Administrator Neubauer, Planning & Engineering Director Froseth, Human Resource Director Cullen, Business Development and Communications Director Huber, Fire Chief Nardello, Assessor Markley, Principal Planner Van Dyke, Police Chief Ziegler, Deputy Police Chief Flaten, Building Official Ouradnik, Director Public Works Bitz and City Attorney Brown. Absent: Commissioner Rohr. 2. Employee Recognition Awards: The following individuals were recognized for their service to the City of Mandan: 50 YEARS OF SERVICE: Gary Zander Wastewater Treatment Plant Driver 40 YEARS OF SERVICE Darlene Forderer Utility Billing Coordinator Roger Arenz Fire Captain 30 YEARS OF SERVICE: Jim Lawler Airport Manager Bruce Beehler Fire Captain 20 YEARS OF SERVICE: Diane Leingang Senior Accounting Technician Dan Miller Firefighter Wayne Friesz Fire Captain Kasey Burt Firefighter Brad Braun Firefighter Steve Nardello Fire Chief 15 YEARS OF SERVICE: Robert Railsback Real Property Appraiser II 10 YEARS OF SERVICE: Dean Schmidt Utility Operator III Erick Schantz Water Treatment Plant Lab Tech I Chad Boehm Grounds Maintenance Superintendent Jordon Sivertson Firefighter Jared Hopkins Firefighter Jason Neuberger Police Sergeant Devon Beehler Firefighter Brent Schafer Street Department Operator

2 Page 2 of 6 5 YEARS OF SERVICE: Justin Froseth Planning & Engineering Director Matthew Graves Investigator Carter Hanson Firefighter Carolyn Reisenauer Permit Technician Chauntel Sullivan Equipment Operator II Carla Fleck Administrative Assistant Larry Forderer Utility Maintenance Operator On behalf of the City of Mandan, Mayor Helbling extended condolences to the family of RaeAnn Kelsch who passed away recently. She previously served as a state legislative representative for Mandan. B. APPROVAL OF AGENDA: C. MINUTES: 1. Consider approval of the minutes from the October 16, 2018 Board of City Commission Regular Meetings. Commissioner Braun moved to approve the minutes of the regular meeting held October 16, Commissioner Davis seconded the motion. Roll call vote: Commissioner Rohr: Absent; Commissioner Davis: Yes. Commissioner Larson: Yes; Commissioner Braun: Yes; Mayor Helbling: Yes. The motion passed. D. PUBLIC HEARING: E. BIDS: F. CONSENT AGENDA 1. Consider approval of Gaming Site Authorization for the Mandan Baseball Club at Bennigan s from 11/1/2018 to 6/30/ Consider a refresh of the City of Mandan logo with an updated font. 3. Consider approval of the following abatements: (i) S & K Rentals 90 Division St. NW to correct 2018 assessed value; (ii) Steven F Kilen St. NW to correct 2018 assessed value; (iii) Steven F Kilen St. NW to correct 2018 assessed value. 4. Consider approval for the City of Mandan to enter into Memorandum of Understanding with ND Youth Correctional Center for grounds maintenance services at Mandan Union cemetery. 5. Consider approval for the City of Mandan to enter into an agreement with Toman Engineering Company for engineering services at the Mandan Landfill. 6. Consider approval of Amendment No. 3 for the engineering services agreement with AE2S for Water & Sewer System Assistance. 7. Consider approval of the Special Event Permit Application for the Santa s Arrival Event on Saturday November 24th, 2018 from 10:00 am to 1:00 pm. 8. Consider Memorandum of Understanding for use of the former Thrifty White Drug building by the Mandan Progress Organization for a craft fair and Santa s Arrival. 9. Consider Growth Fund Committee recommendation for an expanded Storefront Improvement Project at 200 Third Ave NW.

3 Page 3 of 6 Commissioner Braun moved to approve the Consent Agenda as presented. Commissioner Davis seconded the motion. Roll call vote: Commissioner Rohr: Absent; Commissioner Davis: Yes; Commissioner Larsen: Yes; Commissioner Braun: Yes; Mayor Helbling: Yes. The motion passed. G. OLD BUSINESS: H. NEW BUSINESS: 1. Consider approval of Fire Departments budget amendment request. Fire Chief Nardello presented a request to consider amending the 2018 and the 2019 Fire Department budget to allow for the revenue and expenditures related to an anonymous donation. He reported that the Mandan Fire Department has received a donation of $11,400 for training and $103,000 for equipment & personal protective equipment. The funds will be used for firefighter hazardous materials training from the Federal Resource (the company that provides this training). Chief Nardello explained that the plan would be to place all equipment donations into the fire department equipment reserve and to purchase equipment. He recommended accepting the donations and amending the Fire Department budget as follows: 2018 Revenue Budget General Fund Fire Department = $11,400 (hazardous materials training) Fire Equipment Reserve Fund = $103,000 (protective equipment) 2019 Expenditure Budget General Fund Fire Department = $11,400 (hazardous materials training) Fire Equipment Reserve Fund = $103,000 (protective equipment) Commissioner Larson moved to approve amending the 2018 and the 2019 Fire Department budget to allow for the revenue and expenditures related to the donation. Commissioner Braun seconded the motion and extended a thank you to the donor for the contribution made to the City of Mandan. Roll call vote: Commissioner Rohr: Absent; Commissioner Davis: Yes; Commissioner Larson: Yes; Commissioner Braun: Yes; Mayor Helbling: Yes. The motion passed. 2. Introduction of new employee. Justin Froseth, Planning and Engineering Director introduced Andrew Larson a new Project Engineer joining the Engineering Department. Andrew previously worked with KLJ and has provided consultant services for airports across North Dakota. Andrew has his professional engineer s registration in North Dakota and he has worked in several North Dakota airports including Bismarck, Mandan, Williston, Washburn Garrison, Linton, and Parshall. Andrew lives in Mandan and attended North Dakota State University where he obtained his Bachelor s degree in Civil Engineering. 3. Raw Water Intake Project Update. Justin Froseth, Planning and Engineering Director introduced Laith Hintz, PE, an AE2S Project Engineer Laith Hintz who came forward and provided an update on the raw water intake project cost-share funding application to the State Water Commission (SWC). He said that the request brought before the City Commission is to consider approving submittal of a SWC cost-share request to help with project costs for a new

4 Page 4 of 6 raw water intake. He provided a summary of the history over the past several years. The intake was installed in the 1950 s and over years sediment problems started and became worse and at that time the Corps of Engineers directed the City to find a long term fix. The 2011 flood temporarily aligned part of the channel to the west. Since 1964 the river channel has moved east away from the WTP and is now established near an east bank. The existing intake structure has experienced low-flow channel migration and sediment problems over the years. While the water supply has never been interrupted it has caused emergency dredging and annual maintenance to remove sand. To resolve this issue, the City has been evaluating long term solutions and currently has a proposed intake location identified. There is work in progress on completing the preliminary design and the permitting is underway. A Raw Water Pump station is proposed to be located by the near the end of River Drive that would pump water to the refinery and to the Mandan water plant. The Water Plant is located about 6,000 feet north of this location. Two transmission lines are proposed for emergency situations to be able to maintain water services. Several steps have been completed and the next steps will be to pursue additional funding and start on its final design. A timeline of the project was given. The City currently has $1.65M of SWC funding already committed for this project with total project costs estimated at $17.9M to $20M. The cost ranges proposed include the current state $1.65M, future state participation at $11M with the city cost share of $3.6M and Marathon cost at $3.6M. Participation established in MOU between the city and marathon is based on 50/50 split of local share. The cost share request for an additional $11.01M for the next biennium. It was recommended to approve the submittal of a State Water Commission cost-share request with assistance from AE2S for the Raw Water Intake Project. Commissioner Braun moved to approve the submittal of a State Water Commission cost-share request with assistance from AE2S for the Raw Water Intake Project. Commissioner Larson seconded the motion. Roll call vote: Commissioner Rohr: Absent; Commissioner Davis: Yes; Commissioner Larson: Yes; Commissioner Braun: Yes; Mayor Helbling: Yes. The motion passed. 4. Consider New Class F (On-Sale Beer) Liquor License application for Colton Shoults (Grand Junction Subs). Jim Neubauer, City Administrator stated that all new Class F liquor licenses must be approved by the Board of City Commissioners at the time of new application. He reported that an application has been received and fees have been collected for a new liquor license at 4524 Memorial Highway Suite 108 for Grand Junction Subs. It was recommended to approve the request for a Class F Liquor License to Colton Shoults. Commissioner Davis moved to approve the request for a Class F Liquor License to Colton Shoults. Commissioner Braun seconded the motion. Roll call vote: Commissioner Rohr: Absent; Commissioner Davis: Yes; Commissioner Larson: Yes; Commissioner Braun: Yes; Mayor Helbling: Yes. The motion passed. I. RESOLUTIONS AND ORDINANCES: 1. Second and Final Consideration of Ordinance 1296 relating to amendments to the boundaries and use table for DC Downtown Core and DF Downtown Fringe Districts John Van Dyke, Principal Planner provided a brief summary of this request and stated there have been no adjustments since the presentation of the first consideration.

5 Page 5 of 6 Commissioner Larson moved to approve the Second and Final Consideration of Ordinance 1296 relating to amendments to the boundaries and use table for DC Downtown Core and DF Downtown Fringe Districts. Commissioner Davis seconded the motion. Roll call vote: Commissioner Rohr: Absent; Commissioner Davis: Yes; Commissioner Larson: Yes; Commissioner Braun: Yes; Mayor Helbling: Yes. The motion passed. 2. Introduction and First Consideration of Ordinance 1302 to create a new Section to Chapter of the Mandan Code of Ordinances relating to Failure to Maintain Control. Police Chief Ziegler presented the Introduction and First Consideration of Ordinance 1302 to create a new Section to Chapter of the Mandan Code of Ordinances relating to failure to maintain control. This ordinance creates a new section for a violation of North Dakota Century Code Violations of this ordinance are commonly referred to as distracted driving. Mandan Police officers issue a number of citations for this offense. Presently, the fines collected go to into District Court but this ordinance will allow officers to issue citations and in turn the fines would remain in Municipal Court. Commissioner Braun moved to approve the Introduction and First Consideration of Ordinance 1302 to create a new Section to Chapter of the Mandan Code of Ordinances relating to Failure to Maintain Control. Commissioner Davis seconded the motion. Roll call vote: Commissioner Rohr: Absent; Commissioner Davis: Yes; Commissioner Larson: Yes; Commissioner Braun: Yes; Mayor Helbling: No. The motion passed. J. OTHER BUSINESS: Mayor Helbling announced the following upcoming events: 1. Public Involvement Meeting for Hwy 1806 & I-94 Mandan Ave Interchange November 15, 2018 from 5:00 PM to 7:00 PM at Baymont Inn & Suites, 2611 Old Red Trail, Mandan, ND. 2. Public Involvement Meeting for Southside Street Improvement District 213 November 14, 2018 from 6:00 PM to 8:00 PM at Mary Stark Elementary School, 405 8th Ave SW, Mandan, ND. 3. There will be a Mandan Business Pitch Challenge held on November 13 th at 5:30 p.m. at the Harvest Event Center in downtown Mandan. Business Development and Communications Director Huber provided additional information on this event. There will be a keynote speaker from Realtrucks.com who will speak about the principals of fortune that inspires people to set up their own business. Registration can be done by going to the cityofmandan.com website or by calling (701) She also shared that Mayor Helbling presented a State of the City presentation today and the slides from that presentation can be seen on the City of Mandan website. K. ADJOURNMENT: There being no further actions to come before the Board of City Commissioners, Commissioner Braun moved to adjourn the meeting at 4:41 p.m. Commissioner Davis seconded the motion. The motion received unanimous approval of the members present. The motion passed.

6 Page 6 of 6 /s/ James Neubauer James Neubauer City Administrator /s/ Tim Helbling Tim Helbling President, Board of City Commissioners