DUNDAS CITY COUNCIL Regular Meeting Minutes Monday, August 14, :00 P.M. Not Approved

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1 DUNDAS CITY COUNCIL Regular Meeting Minutes Monday, August 14, :00 P.M. Not Approved PRESENT: Mayor Glenn Switzer, Craig Vold, Tresa Mazurek, Mary Amy, Grant Modory Also in attendance: City Administrator John McCarthy, City Engineer Tom McMahon, City Attorney Tom Neuville, City Planner Dan Petrik, Deputy Clerk/Treasurer David Lang, Police Officer Chris Daley, Chuck DeMann, Sean Adams, Dan Wenstrom, Bruce Morlan, Gene Kruse, Dawn Kruse, Kraig Quamme, Stephanie Hendriksen, Emily Zimmer (Northfield News), Dusty Budd (KYMN Radio), Rice County Engineer Dennis Luebbe, and other interested citizens. Call to Order Mayor Switzer opened the Regular Meeting of the Dundas City Council at 7:00 PM. at the Dundas City Hall with the Pledge of Allegiance. Roll call was taken; a quorum declared. Public Forum/Citizen Comments and Concerns Gene Kruse spoke in favor of retaining an in-house Police Department. Approval of Agenda Motion by Modory, seconded by Vold, to approve Agenda with additions/deletions: Item 2(c) Approval of Bills & Expenditures Change amount to $95, Item 6(c) Monthly Police Department Discussion - Add this item All present in favor. Motion carried 5-0. Approval of Consent Agenda Motion by Vold, seconded by Amy, to approve Consent Agenda items as follows: Approval of Minutes July 31, 2006 Regular Meeting Approval of Minutes August 7, 2006 Study Session Meeting Approval of Expenditures $95, Special Action Claim League of MN Cities Insurance Trust $11, (Resolution , settlement: City of Dundas v. Judy Becker) All present in favor. Motion carried 5-0. City Attorney Tom Neuville Resolution Resolution Authorizing the Relocation of a Utility Easement Upon Gleason Property Within the City of Northfield Motion by Mazurek, seconded by Modory, to approve Resolution resolution authorizing the relocation of a utility easement upon Gleason property within the City of Northfield. Neuville explained this resolution will modify the legal description of the easement to conform to the actual location of the wastewater treatment line through the Gleason Property. All present in favor. Motion carried 5-0. City Engineer Tom McMahon College City Beverage Project Update McMahon stated the grading is progressing well. Execution of the Development Agreement is scheduled for Thursday, August 17, A water trunk main will be placed along the south property line to serve areas west of Railway Street slated for future industrial development in the Comprehensive Plan. Motion by Modory, seconded by Vold, to authorize the Mayor and City Administrator to sign the College City Beverage Project final plat and development agreement. All present in favor. Motion carried 5-0.

2 Dundas City Council Regular Meeting - August 14, 2006 Page 2 of 4 City Engineer Tom McMahon (continued) Dredging of Millstone Pond McMahon indicated the easement lines will be staked out by August 23, 2006, and all property owners will be given 10-day notice to remove any plantings they wish to relocate. Status of Infrastructure Improvements McMahon noted the concrete base of the 500,000 gallon water tower at the College City Beverage site is two-thirds complete. Construction of the 300,000 gallon water tower at Bridgewater Heights will begin in September. The Well No. 2 pre-construction meeting is scheduled for August 16, The Pump House located at Well No. 2 will be going out for bid this month, with bid opening scheduled for September 8, The bid opening for the 2006 Water Main Improvements, including the second river crossing is scheduled for August 18, A separate infrastructure improvement project for Railway Street south from the existing curb and gutter to the south edge of the DeMann property is being considered. This would be funded by cost sharing from both property owners based upon feet of frontage along the street. County Road 1 Corridor Study McMahon stated the study is underway within the preliminary discussion phase. The very early discussions have taken note of the Dundas Planning Commission options #4 and #5 as possible routes to consider for this portion of the proposed corridor. The study scheduled completion date is February McMahon also noted the Minnesota Highway 3 Bridge just south of Dundas is slated for reconstruction in The highway will be closed for 3 to 6 months. Administrator s Report John McCarthy McCarthy briefly reviewed the items in the biweekly Administrator/Clerk memo. Off-Sale Liquor License(s) Motion by Mazurek, seconded by Amy, to limit the number of off-sale liquor licenses to four until the City of Dundas population reaches 3,000, and to not consider any combo licenses at this time. Discussion and questions followed. Mayor Switzer prefers to let marketplace forces determine how many off-sale liquor establishments exist in Dundas. Roll Call: Aye: Mazurek, Amy, Modory, and Vold. Nay: Switzer. Motion carried 4-1. Request for Cell Phone Allowance for John McCarthy McCarthy has requested approval of a $35.00/month allowance for John McCarthy of use his personal tollfree cell phone for City business. The overall outcome of cell phone usage review is to eliminate phones for the Administrator, Police Chief, and Mayor, thus decreasing the total number of phones from 7 to 4. Discussion and questions followed. Motion by Vold, seconded by Modory, to approve of an allowance of $35.00/month for John McCarthy to use his personal toll-free cell phone for City business. All present in favor. Motion carried 5-0. City Logo Selection McCarthy stated the staff recommendation is Alternate D. Discussion and questions followed. Motion by Switzer, seconded by Vold, to approve Alternate D as the official City of Dundas logo. Roll Call: Aye: Switzer, Amy, and Vold. Nay: Modory and Mazurek. Motion carried 3-2. Scheduling of Next 2007 Budget Workshop McCarthy noted the proposed tax levy must be submitted to the State of Minnesota by September 15 th. He noted he is working on alternatives to the proposed 2007 General Fund Budget. Discussion and questions followed. The Council decided by consensus to schedule a budget workshop for 6:00 PM on Monday, August 28, 2006 at City Hall.

3 Dundas City Council Regular Meeting - August 14, 2006 Page 3 of 4 Administrator s Report John McCarthy (continued) Rice County Economic Development Committee Representative McCarthy indicated Rice County has requested a City representative be appointed. It was noted Mayor Switzer has served on a similar ad-hoc County Committee. Motion by Mazurek, seconded by Amy, to approve the appointment of Mayor Switzer as the City of Dundas representative to the newly-created Rice County Economic Development Committee. All present in favor. Motion carried 5-0. Ordinance An Interim Ordinance Establishing a Building Moratorium Within Undeveloped and Unplatted R-1 Single-Family Residential Districts and Other Districts Within the City of Dundas Motion by Mazurek, seconded by Switzer, to approve Ordinance approving a moratorium on future developments for a six-month period from August 14, 2006 through February 14, McCarthy explained the moratorium applies to all new industrial and commercial development, as well as some residential development, subject to certain restrictions. McMahon indicated the desirability having time to analyze the results of the soon-to-be-completed Northfield/Dundas Sewer Study before committing any portion of the remaining current wastewater treatment capacity to any new development proposals. Discussion and questions followed. All present in favor. Motion carried 5-0. Permit to Install Municipal Identification Signs Motion by Mazurek, seconded by Amy, to approve the installation of 3 Municipal Identification Signs at the permitted locations. Discussion and questions followed. This is a project the City and the Dundas Business and Professional Group have been working on for some time. All present in favor. Motion carried 5-0. Resolution Resolution Supporting Rice County Application For Grant From the Local Road Program, Rural Road Safety Account, For Roadway Improvements To County State Aid Highway 1 Motion by Mazurek, seconded by Vold, to approve Resolution supporting Rice County application for grant from the Local Road Program, Rural Road Safety Account, for roadway improvements to County State Aid Highway 1. All present in favor. Motion carried 5-0. Mayor and Council Comments Mill Towns Trail - Switzer noted the Rice County Administrator will be working with the City Administrators from Dundas, Northfield and Faribault to work toward a committed route for the Mill Towns Trail between Northfield and Faribault. The goal will be to identify this route within the next 15 months. Parks & Rec - Mazurek noted City Planner Dan Petrik has asked for a vision statement from the Park Board. Petrik suggested a questionnaire be created and a workshop scheduled to gather citizen feedback. Second Sink & Mirror in Park Pavilion Restrooms Motion by Mazurek, seconded by Amy, to purchase and install a second sink and mirror in both Park Pavilion restrooms. Discussion and questions followed. Concern regarding the current total project cost versus original estimates was expressed. Motion by Switzer, seconded by Vold, to table the motion to purchase and install a second sink and mirror in both Park Pavilion restrooms until the next Regular Council Meeting. Roll Call: Aye: Switzer, Amy, Modory, and Vold. Nay: Mazurek. Motion carried 4-1. The Council directed staff to provide an accounting of the total Pavilion construction costs to date for consideration at the next Regular Council Meeting.

4 Dundas City Council Regular Meeting - August 14, 2006 Page 4 of 4 Mayor and Council Comments (continued) Millstone Park Playground Equipment Motion by Mazurek, seconded by Amy, to direct staff to purchase and install playground equipment in Millstone Park to be completed no later than October 31, 2006 at a total cost not to exceed $35,000. Discussion and questions followed. It was noted fundraising efforts over the past year have resulted in an account balance of approximately $1,700. McMahon noted at least 2 quotes will need to be obtained, making an October 31, 2006 difficult to achieve at a competitive price. Concern was expressed regarding how this capital improvement would be paid for. Motion by Switzer, seconded by Vold, to table the motion to purchase and install playground equipment in Millstone Park by October 31, 2006, at a cost not to exceed $35,000 until the next Regular Council Meeting. Roll Call: Aye: Switzer, Modory, and Vold. Nay: Mazurek and Amy. Motion carried 3-2. The Council directed staff to provide funding option(s) for consideration at the next Regular Council Meeting. Police Department Mazurek stated she has a number of concerns regarding the Police Department. Hiring of Additional On-Call Police Officers It was noted nothing has been done on this item to date. McCarthy will meet with Administrative Officer Mincke to confirm the need for additional officers. Any openings will be posted on the League of Minnesota Cities web site. Provision of Law Enforcement Services Motion by Amy, seconded by Mazurek, to continue with an in-house Police Department, and to consider the possibility of increasing the in-house Police staff if deemed necessary. Discussion and questions followed. Mazurek noted she has received a lot of concerns expressed about the possibility of contracting out for police protection. She has met with Administrator McCarthy, and is aware the informal proposal from the Northfield Police Department may save the City of Dundas $75,000 to $100,000 annually. Amy stated she is absolutely against contracting with the City of Northfield for this service. Mazurek stated some business owners have a good rapport with the existing Dundas Police staff, and the security of what we have now is not worth saving $75,000 to $100,000 per year. Vold stated lots of people have complained to him about high taxes. Because Police Department is the largest department in the General Fund budget, all options must be considered in order to balance the proposed 2007 budget. Modory suggested not closing the door at this time to considering options. He noted another option may be to keep the current 2 full-time officers in-house, and to contract with the City of Northfield for off-hours coverage. McCarthy noted it is his responsibility as City Administrator to bring forth options to the Council regarding the size of the Police budget. He stated those options will be considered at the August 28 th 2007 budget workshop. Roll Call: Aye: Mazurek and Amy. Nay: Switzer, Modory and Vold. Motion failed 2-3. Announcements Mayor Switzer reviewed the announcements. Adjournment Motion by Mazurek, seconded by Amy, to adjourn the meeting. All present in favor. Motion carried 5-0. Mayor Switzer adjourned the meeting at 9:45 PM. Mayor Glenn Switzer John McCarthy, City Administrator/Clerk

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