4. Approve Contract with Region XII Council of Governments to Administer and Write a Housing Grant Application for Nevada

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1 Book 46 Page 225 (2013/2014) NEVADA CITY COUNCIL - MONDAY, OCTOBER 14, :00 P.M. 1. Call to Order The City Council of the City of Nevada, Iowa, met for a regular meeting in the Council Chambers located at City Hall, th Street, Nevada, Iowa. Mayor Andrew Kelly, convened the meeting at 6:00 p.m. on Monday, October 14, 2013, pursuant to the rules of the Council. The agenda was posted on the official bulletin board in compliance with the open meeting law. 2. Roll Call The roll was called indicating the following named Council Members present and absent. Present: Brett Barker, Chris Clark, Jane Heintz and Richard Atwell. Absent: Ray Schwichtenberg and Brian Hanson. Ray Schwichtenberg arrived at 6:05 p.m. Staff Present: Elizabeth Hansen, Kerin Wright, Erin Clanton, Larry Stevens, Jeremy Huntsman, Josh Scanlon, Shawn Cole, Dana Wipperman, Ric Martinez, Beth Williams, Matt Snyder, Chad Koch, Hillary Cale and Josh Grimm. Also in attendance were: Whitney Sager, Lynn Lathrop, Kim Wipperman, Carla Schimelfenig, Lori Gilbert, Matt Hovar, Gary Freel, John Joiner, Angela Snyder and family. 3. APPROVAL OF AGENDA Motion by Chris Clark, seconded by Brett Barker, to approve the agenda deleting 9B. After due consideration and discussion the roll was called. Aye: Clark, Barker, Heintz and Atwell. Nay: None. The Mayor declared the motion carried. Ray Schwichtenberg arrived at 6:05 p.m. 4. Approve Contract with Region XII Council of Governments to Administer and Write a Housing Grant Application for Nevada Motion by Brett Barker, seconded by Richard Atwell, to approve contract with Region XII Council of Governments to Administer and Write a Housing Grant Application for Nevada. After due consideration and discussion the roll was called. Aye: Barker, Atwell, Heintz, Clark and Schwichtenberg. Nay: None. The Mayor declared the motion carried. 5. CONSENT AGENDA Motion by Ray Schwichtenberg, seconded by Jane Heintz, to approve the following consent agenda items: A. Approve Minutes of the Regular Meeting held on September 23, 2013 B. Approve Minutes of the Special Meetings held on September 26 and October 1, 2013 C. Approve Payment of Cash Disbursements, including Check Numbers (Inclusive) Totaling $581, (See attached list) D. Approve Financial Reports for July and August 2013

2 Book 46 Page 226 (2013/2014) E. Approve Renewal of Class C Beer Permit and Sunday Sales Privileges for Francis Dean Montgomery d/b/a Cooks Grocery, 1116 Lincoln Highway, Effective 11/23/2013 F. Approve Lien on Property Utility Debt: 1218 Lincoln Hwy, Acct # , $ After due consideration and discussion, the roll was called. Aye: Schwichtenberg, Heintz, Atwell, Barker and Clark. Nay: None. The Mayor declared the motion carried. 6. PUBLIC FORUM Gary Freel and John Joiner from Resource Recovery in Ames gave a presentation and answered any questions regarding their operations. Mayor Kelly swore in Police Sergeant Matt Snyder. 7. OLD BUSINESS A. Ordinance No. 977 (2013/2014): An Amendment of Ordinance No. 970, to provide that a PSD may also serve and fulfill the duties of the Chief of Police (First Reading) Motion by Ray Schwichtenberg, seconded by Jane Heintz, to Adopt Ordinance No. 977, first reading. After due consideration and discussion the roll was called. Aye: Schwichtenberg, Heintz, Atwell, Barker and Clark. Nay: None. The Mayor declared the motion carried. B. Public Safety Director 1. Council Approve Mayor s Recommendation to Appoint Ricardo Martinez II as Public Safety Director Effective October 14, Motion by Brett Barker, seconded by Richard Atwell, to Appoint Ricardo Martinez II as Public Safety Director. After due consideration and discussion the roll was called. Aye: Barker, Atwell, Schwichtenberg, Clark and Heintz. Nay: None. The Mayor declared the motion carried. 2. Mayor Kelly swore in Public Safety Director Ricardo Martinez II. C. Approve Administrative Policy for Storm Water Utility Cost-share Program Motion by Richard Atwell, seconded by Ray Schwichtenberg, to approve the Administrative Policy for the Storm Water Connection Cost-Share Program. After due consideration and discussion the roll was called. Aye: Atwell, Schwichtenberg, Barker, Clark and Heintz. Nay: None. The Mayor declared the motion carried. D. Approve Pay Request No. 3 for Airport Road Plat 6, to Con-Struct, Inc. in the amount of $453, Motion by Ray Schwichtenberg, seconded by Brett Barker, to approve Pay Request No. 3 for Airport Road Plat 6 to Con-Struct. After due consideration and discussion the roll was called. Aye: Schwichtenberg, Barker, Clark, Heintz and Atwell. Nay: None. The Mayor declared the motion carried.

3 E. Approve Internal Signage for Library Addition and Remodel Project Book 46 Page 227 (2013/2014) Motion by Ray Schwichtenberg, seconded by Richard Atwell, to approve the Internal Signage Bid from ASI in the amount of $15, for the Library Project. After due consideration and discussion the roll was called. Aye: Schwichtenberg, Atwell, Barker, Clark and Heintz. Nay: None. The Mayor declared the motion carried. F. Approve Fundraising Proposal for Library Addition and Remodel Project Motion by Ray Schwichtenberg, seconded by Chris Clark, to approve GoFundMe Fundraising Proposal for the Library Project. After due consideration and discussion the roll was called. Aye: Schwichtenberg, Clark, Heintz, Atwell and Barker. Nay: None. The Mayor declared the motion carried. G. Approve Pay Request No. 2 for Service Control Building, to Weidner Construction in the amount of $73, Motion by Brett Barker, seconded by Jane Heintz, to approve Pay Request No. 2 to Weidner Construction in the amount of $73, for the Service Control Building. After due consideration and discussion the roll was called. Aye: Barker, Heintz, Atwell, Schwichtenberg and Clark. Nay: None. The Mayor declared the motion carried. 8. NEW BUSINESS A. Approval of 2014 Wellness Program and Incentives Motion by Ray Schwichtenberg, seconded by Richard Atwell, to approve the 2014 Wellness Program and Incentives. After due consideration and discussion the roll was called. Aye: Schwichtenberg, Atwell, Heintz and Clark. Nay: None. Abstain: Barker. The Mayor declared the motion carried. B. Discussion and Appropriate Follow-Up on Offer to Purchase the parcel between 700 Westwood Drive and 546 Westwood Drive by Todd and Nancy Willert, William and Gwendolyn Ward and Graham and Karen Vincent Motion by Brett Barker, seconded by Jane Heintz, to refer the offer to Purchase a city parcel between 700 Westwood Drive and 546 Westwood Drive by Todd and Nancy Willert, William and Gwendolyn Ward and Graham and Karen Vincent to Park and Rec Board and Planning and Zoning Board for their recommendations. After due consideration and discussion the roll was called. Aye: Barker, Heintz, Atwell, Schwichtenberg and Clark. Nay: None. The Mayor declared the motion carried. C. Resolution No. 021 (2013/2014): A Resolution to set public hearing on proposed plans, specifications, form of contract and estimate of cost for the 2013 Street Improvements Project and the taking of bids Motion by Brett Barker, seconded by Jane Heintz, to adopt Resolution No. 021 (2013/2014). After due consideration and discussion the roll was called. Aye: Barker, Heintz, Atwell, Schwichtenberg and Clark. Nay: None. The Mayor declared the motion carried.

4 Book 46 Page 228 (2013/2014) 9. REPORTS Elizabeth Hansen-City Administrator Budget Timeline is enclosed in packet The Budget Committee met to go over the process and timeline. Discussing revenues and programs, special projects, wellness, housing and childcare needs, Billy Sunday Field and the Crow s nest at the SCORE soccer field area. Hansen advised an increase to the Storm Sewer Utility will be discussed at a later date. There will be a ribbon cutting event at the 11 th Street Trail in the near future. An informational meeting immediately following the council meeting will be held for residents in the area that are affected by the 2013 Street Improvements Project. On Thursday, October 10 th, the Planning and Zoning Commission held a work session with Friedrich Realty on their proposed development. 30 people were in attendance. The annual Chamber and NEDC celebration was well attended. State Director of Economic Development Authority Debi Durham spoke. Brett Barker received the Harold Fawcett Community Involvement Award. Cookie bakers will be needed for the 2013 Winter Festival, held December 13 th and 14 th. The Iowa League of Cities will be holding the Municipal Leadership Academy beginning shortly after the election. The first one is held in Ankeny on December 14 th, Mayor Andrew Kelly reported the Friedrich presentation at the Planning and Zoning Commission meeting went well. Now that Ric Martinez has been named Public Safety Director he can be appointed to the Emergency Management committee. Ray Schwichtenberg advised that Patrick Sheets was elected to the NEDC Board. Ric Martinez reported there will be ongoing training with Matt Snyder for his new position. Former Officer Dustin DeMarest is interested in returning to an officer position. This would save the department training dollars by rehiring someone with certification. Hopefully the position can be filled by the end of the year. Staff is excited about the new changes. Ric is working with Dana on the fire department issues to get up to speed. Beth Williams thanked the council for their continued support of the library. They will have access to the new building on October 17 th and there will be a Sneak Peek on October 22 nd from 5-7 p.m. at the library. Beth invited all to attend to see the building before the books and shelves are put in. On October 26 th the Rotarians will be helping the library move into the new building to prepare for the final phase of the project, remodeling the old building. The Library received a Rotary Foundation Grant, with the help of City Administrator Hansen, and they are required to work at least 20 volunteer hours. The library will be closed on October 28 th, 29 th and 30 th for the move. January 26, 2014, is the Grand Opening event after final completion. There will be a magician and several other activities. Shawn Cole advised the Planning and Zoning Commission meeting with Friedrich Realty went well and expect the plats to be coming soon.

5 Book 46 Page 229 (2013/2014) Dana Wipperman reported Fire Prevention Week went well. He is excited about the new leadership and thanked Martinez for the collaboration with the department. The Fire Department also held a Mix and Mingle on Wednesday, October 9 th. Kerin Wright advised staff is working on upcoming reports that are due. Larry Stevens reported a lot of concrete will be laid in the next couple weeks. Grading is starting on Lincoln Highway and paving will begin on Airport Road, Plat 6. K Avenue was shut down last Friday for milling. It will be overlaid within the week. Bid letting for 2013 Street Project will be held in the next month. Brett Barker advised there will be a drug drop off at NuCara on Thursday, October 24 th from 5-7 p.m. 10. ADJOURNMENT There being no further business to come before the meeting, motion by Chris Clark, seconded by Richard Atwell, to adjourn the meeting. Following voice vote, the Mayor declared the motion carried at 7:30 p.m. the meeting adjourned. ATTEST: Andrew Kelly, Mayor Kerin Wright, City Clerk Published: Council Approved: