SUN PRAIRIE COMMON COUNCIL PROCEEDINGS SUN PRAIRIE, WISCONSIN AUGUST 19, 2014

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1 SUN PRAIRIE COMMON COUNCIL PROCEEDINGS SUN PRAIRIE, WISCONSIN AUGUST 19, 2014 Mayor Freund was present and presided over the Common Council Meeting. The meeting was called to order at 7:23 p.m. in the Municipal Building, Council Chambers, 300 East Main Street. Alderpersons present: Fassbender, Frank, Gage, Guyant, Hutkowski, Polenske, Weber (arrived at 7:26pm) Alderpersons absent: Staff present: Administrator, Aaron Oppenheimer City Attorney, Mark Leonard Clerk s Office Secretary, Natasha Lang Director of Administrative Services, Connie Dekemper Planning Director, Scott Kugler Police Chief, Patrick Anhalt Engineering Department, Daryl Severson 2. PLEDGE OF ALLEGIANCE: Mayor Freund led the Pledge of Allegiance. 3. CONSIDERATION OF APPROVAL OF MINUTES: Ald. Hutkowski made a motion to approve the minutes of the Council Meeting from August 5, Seconded by Ald. Polenske. Motion passed upon roll call of the following vote: AYE: Gage, Guyant, Hutkowski, Polenske, Fassbender, Frank ABSENT: Weber 4. BILLS PRESENTED FOR PAYMENT Ald. Hutkowski made a motion to approve the warrants totaling $2,285, AYE: Gage, Guyant, Hutkowski, Polenske, Fassbender, Frank ABSENT: Weber 5. PETITIONS, COMMUNICATIONS AND REMONSTRANCES. A. Citizen s Appearance/Public Comment - B. Regular Operator s License Ald. Hutkowski made a motion to approve the Regular Operator s licenses as follows: B Kanoff, Kirstin R The Nitty Gritty B Henderson, Taylor R The Nitty Gritty B Tober, Kevin C VFW Post #9362 B Cardin, Linette M Wagner's Bar

2 NAY: ABSENT: ABSTAIN: 6. BUSINESS OF THE MAYOR A. Report of the Mayor Mayor Freund thanked everyone for attending the annual Sweet Corn Festival and stated that there was great weather and that it was a great success this year. B. Presentation of employee service recognition awards. Five Years: Tracy Heath, Police Records Secretary (unable to attend) Sarah Heling, Police Records Secretary (unable to attend) Ten Years: Robert Barrix, Paramedic (unable to attend) Jeremy Griebe, Paramedic (unable to attend) Susan Oehrlein, Library Assistant I (attended) Garrett Voss, Dispatcher (attended) Twenty Years: Clint Christensen, staff Engineer II (unable to attend) Thirty Years: Anita Barman, Police Records Secretary (unable to attend) 7. COMMITTEE REPORTS A. PLANNING COMMISSION FILE NUMBER 12,068 Ald. Fassbender, on behalf of the Planning Commission, entered the following report pertaining to an Ordinance amending the City of Sun Prairie Zoning Ordinance (Title 17), amending Section Accessory Uses, to regulate the location of and standards for the placement of donation bins within the City. On Tuesday, August 12 the Plan Commission held a public hearing to consider the revision of Title 17, Zoning to regulate the location of and standards for the placement of donation bins within the City. Following the public hearing, the Plan Commission found that the ordinance amendment complies with the requirements of the City of Sun Prairie s Municipal Code and other applicable plans and regulations. After carefully reviewing the request and after making its findings, the Plan Commission voted to recommend that the City Council approve the proposed amendment. Ald. Fassbender made a motion to approve Ordinance #572; amending the City of Sun Prairie Zoning Ordinance (Title 17), amending Section Accessory Uses, to regulate the location of and standards for the placement of donation bins within the City. CITY OF SUN PRAIRIE - PC Ald. Guyant advised that he would like feedback in 6 months in regards to this issue. Seconded by Ald. Polenske. Motion passed upon roll call of the following vote:

3 B. FINANCE COMMITTEE FILE NUMBER 12,069 Ald. Hutkowski, on behalf of the Finance Committee, entered the following report pertaining to a resolution authorizing the settlement of a claim submitted on behalf of Brian Ledvina regarding a vehicle accident. On Tuesday, June 24, 2014, the Finance Committee met in closed session to review and consider a claim submitted on behalf of Brian Ledvina regarding a vehicle accident with a City of Sun Prairie vehicle on February 7, The Committee directed staff to present a settlement offer to Mr. Ledvina s attorney. Ald. Hutkowski made a motion to approve Resolution 14/139; authorizing the settlement of a claim submitted on behalf of Brian Ledvina regarding a vehicle accident. C. PUBLIC WORKS COMMITTEE Ald. Fassbender, on behalf of the Public Works Committee, entered the following report pertaining to resolutions approving the following 2014 Public Works Improvements: On Tuesday, August 5, 2014, the Public Works Committee met to consider the acceptance of the following 2014 Public Works Improvements: Prairie Lakes Development On Site Utilities Cabela Drive. Acceptance of the public underground improvements retroactive to June 17, Prairie Lakes Development On Site Utilities Buildings B and E. Acceptance of the public underground improvements retroactive to May 8, 2014 Hoepker Road (At Costco and Cabela s). Acceptance of the public improvements retroactive to June 12, 2014 Cabela s On Site Utilities. Acceptance of the public underground improvements retroactive to June 26, 2014 West MacArthur Water Main Replacement. Acceptance of the public improvements retroactive to July 17, 2014 Prairie Lakes Drive. Acceptance of the public improvements retroactive to June 12, 2014 Woodview Drive, Thomas Drive, Joyce Court & Chase Blvd. Bike Path. Acceptance of the public improvements retroactive to July 30, 2014 Michigan Avenue Storm Sewer Extension. Acceptance of the public improvements retroactive to June 27, Pavement Rehabilitation Project. Acceptance of the public improvements retroactive to July 21, 2014 Grand Avenue Sidewalk. Acceptance of the public improvements retroactive to June 6, 2014 Acceptance of all the improvements is contingent upon the City s receipt of the waivers of lien and affidavits from the contractor and satisfactory completion of punch list items. Upon review of staff s recommendations the Public Works Committee approved acceptance of the public improvements as presented and referred the attached resolution to the Common Council for their acceptance. Ald. Fassbender made a motion to approve: FILE NUMBER 12,070 Resolution 14/140; Prairie Lakes Development On-Site Utilities Cabela Drive FILE NUMBER 12,071 Resolution 14/141; Prairie Lakes Development On-Site Utilities Buildings B and E FILE NUMBER 12,072 Resolution 14/142; Hoepker Road (At Costco and Cabela's)

4 FILE NUMBER 12,073 Resolution 14/143; Cabela's On-Site Utilities FILE NUMBER 12,074 Resolution 14/144; West MacArthur Water Main Replacement FILE NUMBER 12,075 Resolution 14/145; Prairie Lakes Drive FILE NUMBER 12,076 Resolution 14/146; Woodview Drive, Thomas Drive, Joyce Court and Chase Blvd. Bike Path FILE NUMBER 12,077 Resolution 14/147; Michigan Avenue Storm Sewer Extension FILE NUMBER 12,078 Resolution 14/148; 2014 Pavement Rehabilitation Project FILE NUMBER 12,079 Resolution 14/149; Grand Avenue Sidewalk Seconded by Ald. Hutkowski. Motion passed upon roll call of the following vote: FILE NUMBER 12,080 Ald. Fassbender, on behalf of the Public Works Committee, entered the following report pertaining to a resolution approving the Development Agreement for West Prairie Village Phase 2. On Tuesday, August 19, 2014, the Public Works Committee met to review the Development Agreement for West Prairie Village Phase 2. Public improvements required to serve West Prairie Village Phase 2 have already been installed as part of previous agreements. This Development Agreement provides for the following fees payable prior to construction: Storm Water Management Fee - $6, Far West Sanitary Sewer Interceptor Fee - $15, Impact Fee to be collected at issuance of the initial building permit for each individual lot based on the fee in effect at the time the permit is issued. After review and discussion, the Public Works Committee approved the Development Agreement contingent upon final review by the City Attorney and City Engineer and refers this item to the Common Council for their review and approval. Ald. Fassbender made a motion to approve Resolution 14/150; the Development Agreement for West Prairie Village Phase 2. Seconded by Ald. Hutkowski. Motion passed upon roll call of the following vote:

5 FILE NUMBER 12,081 Ald. Fassbender, on behalf of the Public Works Committee, entered the following report pertaining to an Ordinance creating Section Schumann Street Parking Restrictions. On Tuesday, August 5, 2014, the Public Works Committee met to review a request to create an on-street parking restriction on the north side of Schumann Street, 15 feet east and west past the intersection of School Street and along the northeast side of West Andrews Drive, 15 feet past the intersection of West Andrews Drive and Schumann Street. The recommendation for elimination of parking on the north side of Schumann Street and northeast side of West Andrews Drive, is to improve motorist s visibility while on Schumann Street turning onto West Andrews Drive or School Street and from School Street onto Schumann Street. Winter parking restrictions were enacted in April near this location and following a neighborhood meeting the residents requested these parking restrictions to improve visibility. After review, the Public Works Committee approved the parking restriction ordinance and refers this item to the Common Council for its review and approval. Ald. Fassbender made a motion to approve Ordinance #573; creating Section Schumann Street Parking Restrictions. Seconded by Ald. Gage. Motion passed upon roll call of the following vote: 8. REPORTS OF CITY OFFICERS - none 9. UNFINISHED BUSINESS/REFERRED ITEMS - none 10. NEW BUSINESS - none 11. ANNOUNCEMENTS When questioned by Ald. Guyant regarding the December election, Attorney Leonard stated that September 23, 2014 would be when this body calls the election and December 9, 2014 would be the general election. 12. ADJOURNMENT Upon motion of Ald. Hutkowski to adjourn the meeting at 7:37pm, seconded by Ald. Frank. Motion passed unanimously by acclamation. I hereby certify that the foregoing was action of the Common Council on the 19th day of August, Jonathan Freund, Mayor Natasha Lang, Clerk s Office Secretary Diane Hermann-Brown, City Clerk Minutes approved as distributed at the September 2, 2014 Council meeting. Published: September 12, 2014