The Corporation of the Township of Minden Hills Council Meeting. Meeting Minutes. Thursday, December 10, 2015 Minden Hills Council Chamber

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1 The Corporation of the Township of Minden Hills Council Meeting Meeting Minutes Thursday, December 10, 2015 Minden Hills Council Chamber Present: Regrets: Staff: Reeve Brent Devolin Deputy Reeve Cheryl Murdoch Councillor Jeanne Anthon Councillor Ron Nesbitt Councillor Pam Sayne Councillor Jean Neville Councillor Lisa Schell (with Notice) CAO/Treasurer, Lorrie Blanchard Clerk, Dawn Newhook Deputy Clerk, Vicki Bull Deputy Clerk, Cheryl McCarroll Road Superintendent, Travis Wilson CBO/Building Inspector, Colin McKnight Director of Community Services, Mark Coleman EPO Manager, lvan lngram Planner, lan Clendening The meeting was called to order at 9:00 a.m. CALL TO ORDER/APPROVE AGENDA Reeve Devolin announced that Items 4 (e) and (f) would be presented together. Res. # Moved by Councillor Nesbitt Be it resolved that Council approve the November 26, 2015 CounciI Meeting Agenda as circulated. DECLARATION OF PECUNIARY INTEREST OR GENERAL NATURE THEREOF There were no disclosures of pecuniary interest. DELEGATIONS a) Ms. Gail Holness, Holness Yoga and Guest Suites Re: Request for Waiver of Rental Fees for S. G. Nesbitt Community Centre Ms. Gail Holness requested the waiver of rental fees for her Community Yoga Fitness and Mindfulness Classes held at the Community Centre. She advised that some participants are financially stable while others are not. She noted that the yoga classes assist participants in overcoming issues with depression, anxiety and addiction. December 10, 2015 Council Meeting Minutes Page 1

2 b) Ms. Heather Ross Re: The Blue Dot Movement Ms. Ross and members from Environment Haliburton detailed the goals of the Blue Dot Movement, a part of the David Suzuki Foundation, being a right to a safe and healthy environment, including; Breathing clean air, Drinking fresh water Consuming safe food Accessing nature Knowing about pollutants released into the Iocal environment And to participate in government decisions that affect the environment. A resolution was included in the presentation for Council's consideration at the January 28, 2016 Council Meeting. c) Mr. Paul Norry and Mr. AI Mayo Re: Proposed Zoning By-law Amendment PLZA Hwy 35 - Salvage Yard. Mr. Paul Norry and Mr. AI Mayo expressed their concerns regarding the proposed Salvage Yard. They noted that a petition was being signed by those concerned about the air quality, noise, property values and the impact of a Salvage Yard on the water supply and environment. The Reeve advised that the matter had been deferred until the results of an Environmental Statement and Noise Statement have been completed. d) Mr. Jim Garbutt and Mr. Jay Garbutt Re: Operation of the Scotchline Landfill and Recycling Mr. Jim Garbutt and Mr. Jay Garbutt were present to discuss the proposed increase in tipping fees for construction and commercial waste. They further aiscussed their promotion of recycling, "dirty loads," Lochlin Recycling Plant and the impact of the increased fees on small businesses. The proposed Fees and Charges for unsorted household waste and commercial refuse are to be considered by Council at the January 28, 2016 Council Meeting, with implementation to take place April 1, e) andf) Jane Leavis and Rick Ratcliff, Lochlin Community Centre Advisory Committee Members and Lorne Buckingham and Barry Simmons, lrondale Community Centre Advisory Committee Members Re: Budget Deliberations The presentation included: thank you to the Township for past contributions thank you to the Community Services Director for his leadership (installation of playground) fundraising efforts (floors, blinds, new well) volunteers are suffering from volunteer burnout provided budgets with "0%" increase suggest new proposal, that the Township assume hard costs (any staffing, repairs, maintenance and insurance) and the Committees assume soft costs (minor supplies, equipment, utensils, security lights, coffee urns) and that fundraising take place for washroom upgrades and kitchen improvements The CAO/Treasurer asked that the Committee's provide budgets that reflect the new proposal. Council recessed at 9:48 a.m. and reconvened at 9:55 a.m. December 10, 2015 Council Meeting Minutes Page 2

3 ADOPTION OF MINUTES Res. # Moved by Councillor Nesbitt Be it resolved that Council approve the November 12, 2015 Committee of the Whole Minutes as circulated. Res. # Moved by Councillor Anthon Be it resolved that Council approve the November 26, 2015 Regular Council Meeting Minutes as circulated. PAYMENT OF ACCOUNTS Res. # Moved by Councillor Anthon Be it resolved that the December 10, 2015 accounts in the amount of $2,819, be approved for payment. CORRESPONDENCE AND COMMUNICATIONS a) County of Haliburton Re: Request that Council appoint a political representative to sit on the Coalition for Equitable Water Flow Working Group Res. # Moved by Councillor Nesbitt Be it resolved that Council appoint Reeve Devolin as a representative to participate on the Coalition for Equitable Water Flow Working Group. b) Township of Champlain Re: Review of the new OPP Billing Model Res. # Moved by Councillor Nesbitt Be it resolved that Council acknowledges receipt of Resolution from the Township of Champlain regarding a review of the new OPP billing model; And further, that Council supports Resolution passed by the Township of Champlain requesting the Minister of Community Safety and Correctional Services to review and reconsider the new OPP Billing Model and to implement a more equitable formula including an in-depth review of the current expenditures in order to reduce the cost per household. c) Library's Circulation by Branch with Totals Res. # Moved by Councillor Anthon Be it resolved that Council receives the Libraiy Circulation Statistics up to, and including November 2015 as information. Carried December 10, 2015 Council Meeting Minutes Page 3

4 ENVIRONMENTAL a) Report#15-055EPORe:AppointmentofEmergencylnformation0fficer Res. # Moved by Councillor Anthon Be it resolved that Council receive Report # EPO - Appointment of Emergency Information Officer as information; And further, that Council adopt By-law No appointing Mark Coleman, Director of Community Services, as the Emergency Information Officer. b) Report #056 EPO Re: Appointment of Emergency Management Program Committee Res. # Moved by Councillor Nesbitt Be it resolved that Council receive Report #1 s-056 EPO - Appointment of Emergency Management Program Committee as information; And further, that Council adopt By-law No appointing the following members, or their alternates, to the Emergency Management Program Reeve CAO Treasurer CEMC Chief Building Official Clerk Director of Community Seivices Environmental and Property Operations Fire Chief General Clerical Assistant Road Superintendent And further, that the Emergency Management Program Committee select a chair person, to be presented to Council for their consideration and approval. c) Report#15-057EPORe:Transfer,ProcessingandTransportationServices Agreement Res. # Moved by Councillor Anthon Be it resolved that Council receive Report # EPO - Transfer, Processing and Transportation Services Agreement as information; And further, that Council authorizes the Reeve and Clerk to execute an Agreement with J. Garbutt Enterprises for the Transfer, Processing and Transportation Services for the Minden Hills Landfills and Transfer Stations; And further, that Council adopt By-law No authorizing the Reeve and Clerk to execute an Agreement between the Township of Minden Hills and J. Garbutt Enterprises for the Transfer, Processing and Transportation Services for the Minden Hills Landfills and Transfer Stations. December 10, 2015 Council Meeting Minutes Page 4

5 d) Report # EPO Re: Refrigerant Removal Services Agreement Res. # Moved by Councillor Nesbitt Be it resolved that Council receive Report #1 s-058 EPO - Refrigerant Removal Services Agreement as information; And further, that Council authorizes the Reeve and Clerk to execute an Agreement with Highlands Environmental for the Refrigerant Removal Services at the Scotchline Landfill Site; And further, that Council adopt By-law No authorizing the Reeve and Clerk to execute an Agreement between the Township of Minden Hills and Highlands Environmental for the Refrigerant Removal Services for the Scotchline Landfill Site. e) Report#15-059EPORe:LandfillBulldozerServices Res. # Moved by Councillor Nesbitt Be it resolved that Council receive Report # EPO - Landfill Bulldozer Services Agreement as information; And further, that Council authorizes the Reeve and Clerk to execute an Agreement with Highlands Environmental for the Landfill Bulldozer Services at the Scotchline Landfill Site and the lrondale Landfill Site; And further, that Council adopt By-law No authorizing the Reeve and Clerk to execute an Agreement between the Township of Minden Hills and Highlands Environmental for the Landfill Bulldozer Services for the Scotchline Landfill Site and the lrondale Landfill Site. f) Report#15-060EPORe:WETTCertifiedLandfillWoodstoves Res. # Moved by Councillor Anthon Be it resolved that Council receive Report #1 s-060 EPO - WETT Certified Landfill Woodstoves as information; And further, that Council waives the procurement tendering requirement for the emergency WETT certification of the landfill woodstoves, as per Section 7.4 of the Township's procurement policy, And further, that Council approves the total cost of $8,461.44, including HST, for the emergency WETT certification of the Iandfill woodstoves as performed by Myers Chimney. f) Report#15-06lEPORe: NovemberMonthly0perations Res. # Moved by Councillor Nesbitt Be it resolved that Council receive Report #1 s-061 EPO - November 2015 Monthly Operations Report as information. December 10, 2015 Council Meeting Minutes Page s

6 g) Report # EPO Re: Drinking Water Quality Management System Council Fndorsement Res. # Moved by Councillor Anthon Be it resolved that Council receive Report # EPO - Drinking Water Quality Management System Council Endorsement, as information; And further, that Council supports the Operational Plan for the Township of Minden Hills and Lutterworth water distribution systems. h) Report # EPO - Re: Compactor and Bin Fee - Mixed Loads Res. # Moved by Councillor Nesbitt Be it resolved that Council receive Report #1 s-064 EPO - Compactor and Bin Fee - Mixed Loads as information; And further, that Council directs Staff to proceed with notification under Policy No. 51 for further consideration, at Council's Regular Meeting on January 28, 2016, to the proposed fee increase related to sorted and unsorted Iandfill waste, as recommended by Staff. ROADS a) Report#15-047RoadsRe:EmergencyRepairtoExcavator Res. # Moved by Councillor Anthon Be it resolved that Report #1 s-047 Roads - Emergency Repair to Excavator, be received as information; And further, that Council waives the procurement tendering requirement for the emergency repair of the turn-table pump for the 2006 Volvo Excavator, as per Section 7.4 of the Township's procurement policy; And further, that Council approves the total cost of $6,700.61, including HST, for the emergency repair of the turn-table pump for the 2006 Volvo Excavator as performed by Jade Equipment. b) Report#15-048RoadsRe:TenderResultsforTwo(2)4x4PickupTrucks Res. #'l5-699 Moved by Councillor Nesbitt Be it resolved that Report # Roads - Tender Results for Two (2), 2016, 4 x 4 Pickup Trucks be received as information; And further, that Council approves the tender submission from Curry Motors Buick GMC Ltd. as a sole source procurement, as per Section 7.2 (v) of the Township's Procurement Policy; And further, that Curry Motors Buick GMC Ltd. be awarded the tender for the supply and delivery of two (2) 2016, 4 x 4 Pickup Trucks in the amount of $54, plus $7, HST for a total of $61,687.27; And further, that Council approves the transfer of $18, to the Roads Reserve, pending a departmental surplus. December 10, 2015 Council Meeting Minutes Page 6

7 c) Report#15-049RoadsRe:ContributionofWorktoHaliburtonCounty Snowmobile Association Res.# MovedbyCouncillorAnthon Be it resolved that Council receives Report #1 s-049 Roads - Contribution of Work to Haliburton County Snowmobile Association (HCSA) as information; And that Council approves the waiving of fees to install an entrance in the amount of $ which includes wages, benefits, equipment and materials in relation to the reopening of HCSA Trail #4. d) Report#15-050RoadsRe:MonthlyStatusReport-November20l5 Res. # Moved by Councillor Nesbitt Be it resolved that Council receives Report #1 s-050 Roads - November 2015 Monthly Activity Report for information. e) Roads Committee Minutes Dated October 15, 2015 Res. # Moved by Councillor Nesbitt Be it resolved that the Roads Committee Minutes dated October 15, 2015 be received as circulated. COMMUNITY SERVICES a) Report#15-088CSDRe:ArtConservation-Restoration Res.# MovedbyCouncillorAnthon Be it resolved that Council receive Report # CSD - Art Conservation/Restoration Services as information; And further, that Council approves Keith Bantock Art Conservation Services Inc. as a single source procurement, as per section 7.3 of the Township's Procurement Policy. b) Report#15-089CSDRe:Nature'sPlacel-3YouthGarden Res. # Moved by Councillor Nesbitt Be it resolved that Report # CSD - Nature's Place - one.to.three Youth Garden be received for information; And further, that Council approves the proposed one.to.three Youth Garden project at Nature's Place to start in April of 2016; And further, that Council directs Staff to include expenses and offsetting revenue for the Youth Garden in the draft 2016 budget. December 10, 2015 Council Meeting Minutes Page 7

8 c) Report#15-094CSDRe:HHHSEvacuationCentreDesignation Res.# MovedbyCouncillorAnthon Be it resolved that Council receive Report #1 s CSD - HHHS Evacuation Centre Designation as information; And further, that Council approves that the S. G. Nesbitt Memorial Arena and Community Centre may be used as an Evacuation Centre by HHHS for the Minden facilities in the event of a disaster; And further, that the Township of Minden Hills be compensated for costs incurred, including any lost revenues, during the use of the facility by HHHS; And further, that Council directs Staff to sign the confirmation letter provided by HHHS. d) Report#15-096CSDRe:OutdoorRinkQuotations Res. # Moved by Councillor Nesbitt Be it resolved that Council receive Report #1 s CSD - Outdoor Rink Quotation as information; And further, that Council approves the quotation submission from Centre Ice Rinks as a single source procurement, as per section 7.3 of the Township's Procurement Policy; And further, that Council approve the quote dated October 30, 2015 from Centre Ice Rinks for the supply of one (1 ) Pee Wee Arena Package in the amount of $9, $1, HST for a total of $1 0,328.20; And further, that Council directs staff to include operating/maintenance costs for the outdoor rink in the draff 2016 budget. e) Report#15-l02CSDRe:MonthlyActivityReport Res.# MovedbyCouncillorAnthon Be it resolved that Report # CSD - Monthly Activity Report for November be received as information. f) Report # CSD - Facilities Usage Stats Res. # Moved by Councillor Nesbitt Be it resolved that Report # CSD - Facilities Usage Stats be received as information. g) Report#15-l04CSDRe:UpdateonAgeFriendlyMasterPlanProject - Township Liaison Res.# MovedbyCouncillorAnthon Be it resolved that Report # CSD - Update on Age Friendly Master Plan Project - Township Liaison, be received as information; December 10, 2015 Council Meeting Minutes Page 8

9 And further, that Council appoint Councillor Jeanne Anthon to serve as Township Liaison on the Age Friendly Working Group, with the Director of Community Services attending in her absence. h) Report#15-l05CSDRe:MindenHillsCulturalCentreHolidayHours Res. # Moved by Councillor Nesbitt Be it resolved that Report # Community Services Department - Minden Hills Cultural Centre Holiday Hours, be received as information; And further, that Council approves the Minden Hills Cultural Centre closure during the period December 20, 2015 through January s, i) Cultural Centre Advisory Committee November 24, 2015 Draff Minutes Res.# MovedbyCouncillorSayne Seconded by Councillor Neville Be it resolved that the Cultural Centre Advisory Committee Minutes dated November 24, 2015 be received as circulated; And further, that Council directs staff to submit a report on facility fees by donation versus the current set fee structure as recommended by the Committee for further consideration. j) Events Committee - November 17, 2015 Minutes Res. # Moved by Councillor Neville Be it resolved that the Events Committee Minutes dated November 17, 2015 be received as circulated. k) lrondale Community Centre Advisory Committee - October 27, 2015 Draft Minutes Res. # Moved by Councillor Sayne Seconded by Councillor Neville Be it resolved that the lrondale Community Centre Advisory Committee minutes dated October 27, 2015 be received as circulated. l) Lochlin Community Centre Advisory Committee - November 19, 2015 Minutes Res. # Moved by Councillor Sayne Seconded by Councillor Neville Be it resolved that the Lochlin Community Centre Advisory Committee Meeting minutes dated November 19, 2015 be received as circulated. Council recessed at 11:02 a.m. and reconvened at 11 :10 a.m. PROTECTIVE SERVICES a) Building, By-law, Planning and On Site Sewage System Monthly Report - November 2015 December 10, 2015 Council Meeting Minutes Page 9

10 Res. # Moved by Deputy Reeve Murdoch Be it resolved that the November 2015 Monthly Activity Report for Building, By-law, On Site Sewage System and Planning be received as information. b) Report#15-007By-law/PlanningRe: ParkingBy-law-November20l5 Res. # Moved by Councillor Neville Seconded by Deputy Reeve Murdoch Be it resolved that Report # Building/By-law - A By-law to Regulate Parking, be received as information; And further, that By-law No , being a By-law to Regulate Parking within the Township of Minden Hills be approved and By-law be revoked; And further, that By-law No , being a By-law to amend Schedule 'B' of By-law be approved. c) Report# Fire-October20l5FireSummary Res.# MovedbyDeputyReeveMurdoch Seconded by Councillor Neville Be it resolved that Council receive Report #1 s October Fire Summary, as information. Carried d) Report# Fire-November20l5FireSummary Res. # Moved by Deputy Reeve Murdoch Be it resolved that Council receive Report #1 s-020 Fire - November Fire Summary, as information. PLANNING AND DEVELOPMENT a) Report # Planning Re: SRA To pass by-law Res. # Moved by Councillor Neville Seconded by Deputy Reeve Murdoch Be it resolved that Council receive Report #1 s Planning SRA Application to purchase a portion of the Shore Road Allowance - Gull River, as information': And further, that By-law No is approved to stop up, close and convey part of an original shore road allowance with respect to application SRA b) Report # Planning Re: SRA To pass by-law Res. # Moved by Deputy Reeve Murdoch Be it resolved that Council receive Report #1 s-107 Planning SRA Application to purchase a portion of the Shore Road Allowance - Davis Lake, as information; And further, that By-Iaw No is approved to stop up, close and convey part of an original shore road allowance with respect to application SRA December 10, 2015 Council Meeting Minutes Pagel0

11 c) Report#15-l08PlanningRe:SRA Res. # Moved by Deputy Reeve Murdoch Be it resolved that Council receive Report #1 s-108 Planning PLSRA Application to purchase a portion of the Shore Road Allowance - Mountain Lake as information; And further, that the Planning Department proceed with the application to purchase a portion of the Shore Road Allowance (PLSRA ) in accordance with the established procedure under approved Policy No. 19, as amended. d) Planning and Development Advisory Committee November 25, 20'l5 Draft Minutes Res. # Moved by Councillor Sayne Seconded by Councillor Neville Be it resolved that the Planning and Development Advisory Committee Minutes dated November 25, 2015 be received as circulated; And that Council authorizes the appointment of members to the Renewable Energy Task Force subject to the applicants having a qualifying address within the County of Haliburton; And that Council appoints the following members to the Renewable Energy Task Force: Thomas Timmins Mike Johnson Brian Nash Mark Bernier Scott Harrison Dave Watkins Jim Davis And further, that Connor Donaldson be requested to serve in an advisory capacity to the Task Force, as required. FINANCE AND GENERAL GOVERNMENT a) Report#15-038DeputyClerkRe:PolicyReview-Finance/Treasury Res. # Moved by Councillor Sayne Seconded by Deputy Reeve Murdoch Be it resolved that Report # Deputy Clerk - Policy Review - Finance/Treasury be received by Council as information; And further, that Council adopt By-law No , Being a By-law to adopt policies: #24: To Govern Information Inserts with Tax Bill Mailings #35: To Govern the Issuing of Income Tax Receipts for Donations Received #65: Tax Sale Vesting #68: Release of Tax Information #73: Tangible Capital Asset Policy #77: To Establish Specific Reserves and Reserve Funds #85: For Salary Administration for the Non Bargaining Unit #86: For Salary Progression for the Non Bargaining Unit #87: For Wage Economic Adjustment for the Non Bargaining Unit #88: For Position Descriptions and Job Evaluation #89: For Red Circling for the Non Bargaining Unit as amended. December 10, 2015 Council Meeting Minutes Page11

12 b) Report # Deputy Clerk Re: Policy Review - General Policies Res. # Moved by Councillor Neville Be it resolved that Report # Deputy Clerk - Policy Review - General Policies, be received by Council as information; And further, that Council adopt By-Iaw No. 1 s-147, being a By-law to Adopt Policies: #10: ToGoverntheTrainingandDevelopmentofMunicipalStaff #1 1 : To Govern the Reimbursement of Expenses for Members of Council Attending Meeting and Conferences #14: Letters of Reference #71 : Cell Phone Use #78: Gifting for Retiring Employees as amended. c) Report #1 s-040 Deputy Clerk - Policy Review - Health and Safety Policies Res. # Moved by Councillor Neville Seconded by Deputy Reeve Murdoch Be it resolved that Report # Deputy Clerk - Policy Review - Health and Safety Policies, be received by Council as information; And further, that Council adopt By-law No , Being a By-law to Adopt Policies: #53: Early and Safe Return to Work Program #56: Report of Accidents and Bodily Injury Accidents #58: Corporate Occupational Health and Safety Policy #72: Slips and Falls on Municipal Property #79: Smoke-Free Workplace as amended. d) Report#15-04lDeputyClerkRe:PolicyReview-Council/StaffRelationsand Codes of Conduct for Council and Staff Res. # Moved by Deputy Reeve Murdoch Be it resolved that Report # Deputy Clerk - Policy Review - Council/Staff Relations and Codes of Conduct for Staff and Council, be received by Council as information; And further, that Council adopt By-law No , Being a By-law to Adopt Policies: #47: Council - Staff Relations #70: Code of Conduct for Staff #74: Code of Conduct and Ethics for Members of Council as amended; And further, to revoke Policies: #1 : Use of Municipal Buildings and/or Municipal Equipment #6: Addressing Matters with Members of the Public #9: Acceptance of Gifts by Municipal Employees #44: Respect in the Workplace #67: Prevention of Workplace Violence December 10, 2015 Council Meeting Minutes Page 12

13 e) Report#15-042DeputyClerkRe:CommunityServicesDepartmentPolicy Review Res. # Moved by Deputy Reeve Murdoch Be it resolved that Report # Deputy Clerk - Policy Review - Community Services Department, be received by Council as information; And further, that Council adopt By-law No , Being a By-law to Adopt Policies: #29: Municipal Alcohol Policy #76: Ice Facility Allocation Policy #98: Special Events Framework, (formerly Policy #40) as amended. f) Report # Deputy Clerk Re: Minden Rotary Club Road Toll Request Res. # Moved by Deputy Reeve Murdoch Seconded by Councillor Neville Be it resolved that Report # Deputy Clerk - Minden Rotary Club Road Toll Request, be received; And further, that Council approve the Minden Rotary Club's request to hold their 2016 Road Toll on Saturday, September 3, 2016 from 9:00 a.m. to 2:00 p.m. provided that they comply with the guidelines outlined in Policy #96. g) Report#15-046DeputyClerkRe:MiscellaneousPolicies Res. # Moved by Deputy Reeve Murdoch Be it resolved that Council receives Report #1 s-046 Deputy Clerk - Policy Review - Miscellaneous, be received; And further, that Council adopt By-law No , Being a By-law to Adopt the following Miscellaneous Policies as amended: #15: Winter Road Maintenance Policy #80: Information Technology Policy #83: Sidewalk Table and Chair Encroachment Policy h) Report#15-047DeputyClerkRe:Proposed20l6MeetingSchedule-Council Res. # Moved by Councillor Neville Seconded by Deputy Reeve Murdoch Be it resolved that Report #1 s-047 Deputy Clerk - Proposed 2016 Schedule of Committee of the Whole and Council Meetings, be received; And further, that the January 14, 2016 Committee of the Whole Meeting be cancelled; And further, that a combined Committee of the Whole/Council Meeting be held on January 28, 2016; And further, that Council adopt the proposed 2016 Schedule of Committee of the Whole and Council Meetings. December 10, 2015 Council Meeting Minutes? Page13

14 i) Report#15-048DeputyClerkRe:PolicyReview-Planning Res. # Moved by Councillor Sayne Seconded by Deputy Reeve Murdoch Be it resolved that Report # Deputy Clerk - Policy Review - Planning, be received by Council as information; And further, that Council adopt By-Iaw No , Being a By-law to Adopt Policies: #19: To Establish the fees, costs and certain procedures for an application to close portions of original shoreline (marine) allowance for road #26: To Establish the fees, costs and certain procedures for an application to close and convey portions of Municipal Road Allowances which are not Original Shoreline (Marine) Road Allowances #45: To Establish the fees, costs and certain procedures for an application for use of original shore road allowances as amended; And further, to revoke the following Policies: #12: Requirements for Plan(s) of Subdivision #18: ProcessingofApplicationsfiledunderthePlanningAct j) Report#15-034Admin/TreasuryRe:FinancialPosition-October,2015 Res. # Moved by Councillor Sayne Seconded by Councillor Neville Be it resolved that Report # Admin/Treasury - Financial Position - October, 2015 be received as information. k) Report # Clerk Re: Bill 8 - Public Sector and MPP Accountability and Transparency Act, 2014 Res. # Moved by Deputy Reeve Murdoch Be it resolved that Council receives Report #1 s-049 Clerk - Bill 8 - Public Sector and MPP Accountability and Transparency Act, 2014 be received as information. l) Report#15-050ClerkRe:By-IawNo.l5-124-SRA14-15-BowLake Res. # Moved by Deputy Reeve Murdoch Be it resolved that Report # Clerk - By-law No Shore Road Allowance Application SRA Bow Lake, be received as information; And that Council repeal By-law No regarding Shore Road Allowance Application SRA Bow Lake; And further, that the Planning Department provide an update and, if appropriate, a draft by-law for Council's consideration at such time as additional information is submitted in respect to File SRA QUESTIONS FROM THE MEDIA There were no questions from the Media. December 10, 2015 Council Meeting Minutes Page 14

15 QUESTIONS FROM THE PUBLIC There were no questions from the Public. Council recessed at 12:01 p.m. and reconvened at 12:10 p.m. CLOSED SESSION (12:10 p.m.) Res. # Moved by Councillor Neville Seconded by Deputy Reeve Murdoch Be it resolved that Council proceed into closed session for the purpose of discussing the following matters: 1. Three (3) items pursuant to Section 239 (2) (b) of the Municipal Act, 2001, as amended, regarding personal matters about an identifiable individual including Municipal or Local Board Employees; 2. One(1)itempursuanttoSection239(2)(f)oftheMunicipalAct,2001,as amended, advice that is subject to solicitor-client privilege, including communications necessary for that purpose. OPEN SESSION RESUME (12:55 p.m.) Res. # Moved by Councillor Neville Be it resolved that Council adjourns its Closed Session and Open Session resume. Res. # Moved by Councillor Neville Seconded by Deputy Reeve Murdoch Be it resolved that the direction in Closed Session be approved. BY-LAWS Res. # Moved by Deputy Reeve Murdoch Be it resolved that Council has received and given the following By-laws a first, second, and third reading, passed and signed with the Corporate Seal attached thereto: By-law Finance Policies By-law 1 s General Policies By-law Health and Safety Policies By-law Council/Staff Codes of Conduct - Policy Review By-law Community Services Policies By-law Miscellaneous Policies By-Iaw SRA Gull River in front of Part of Lot 29, Concession 1, Geographic Township of Lutterworth By-law SRA Davis Lake in front of Pait of Lot 10, Concession 2, Geographic Township of Lutterworth By-law Planning Policies By-law To Regulate Parking By-law Amend Disabled Parking By-law By-law Appoint CEMC and Alternate CEMC By-law To Appoint an Emergency Management Program Committee By-law Agreement with J. Garbutt Enterprises - Transfer, Process and Transportation Services By-Iaw Agreement with Highland Environmental - Refrigerant Removal Services December 10, 2015 Council Meeting Minutes '? Page15

16 By-law Agreement with Highlands Environmental - Bulldozing Services By-law Appoint Emergency Information Officer - Mark Coleman By-law To Repeal By-law No SRA Bow Lake CONFIRMING BY-LAW Res. # Moved by Council Neville Be it resolved that By-law , being a by-law to confirm the proceedings of Council held during its Regular Meeting on December 10, 2015 be received, read a first time, considered read a second and third time and finally passed with the Corporate Seal affixed. ADOURNMENT Res. # Moved by Deputy Reeve Murdoch Be it resolved that the December 10, 2015 Council Meeting is hereby adjourned. The meeting adjourned at 12:58 p.m. 7-4 Brent Devolin, Reeve Qi=.=?.(? -' Dawn Newhodk, Clerk December 10, 2015 Council Meeting Minutes Page 16