CITY OF COWANSVILLE COUNCIL MINUTES SUMMARY. A summary of the minutes of a Council Meeting of the City of Cowansville.

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1 CITY OF COWANSVILLE COUNCIL MINUTES SUMMARY A summary of the minutes of a Council Meeting of the City of Cowansville. Le présent document ne constitue qu'un résumé du procès-verbal officiel, rédigé en français. Se référer à celui-ci pour plus de détails. This document is a summary of the official Council minutes which are prepared in French. Please refer to those minutes for complete details. A meeting of Council was held on December 3, A quorum of Councillors made up of Councillors Corrine Labbé, Lucille Robert, Marie- France Beaudry, Sylvie Beauregard, Michel Charbonneau, and Yvon Pepin was present under the chairmanship of Mayor Arthur Fauteux and in the presence of senior staff, Me. Sandra Ruel, City Clerk, Josée Tassé, CGA, Treasurer, and Claude Lalonde, Eng., Director General. OPENING OF THE MEETING The Mayor declared that a quorum was present and opened the meeting. ADOPTION OF THE AGENDA The agenda was adopted after adding the following item: - Servitude Bell Canada Hydro Québec QUESTION PERIOD A first question period was held as required by law. APPROVAL OF MINUTES Council approved the Minutes of the meetings of November 3, 2013.

2 COUNCIL MEETINGS SCHEDULE Council adopted a schedule of dates for regular Council meetings for The City Clerk was directed to publish a public notice thereof. PECUNIARY INTEREST DECLARATIONS The Pecuniary Interest Declarations of all members of Council were tabled. CANCELLATION OF CERTAIN ACCOUNTS Council agreed to cancel $1, worth of unpaid accounts because all efforts to collect them had proven unsuccessful. APPROPRIATION OF FINANCIAL RESERVE MUNICIPAL LIBRARY Pursuant to By-law 1745 establishing a reserve for the acquisition of a municipal library, Council agreed to pay into this reserve the sum of $400, for the year BUDGETARY TRANSFERS Council approved the budgetary transfers set out in a document prepared by the Treasurer. EXPENSE AUTHORIZATION CONTRIBUTION TO THE RED CROSS Council approved a contribution to the Red Cross in an amount equal to 15 cents per capita, for a total of $1, for the years 2014, 2015, 2016 as provided for in the contract. PARTICIPATION AND FINANCIAL ASSISTANCE BENEFIT EVENT ALZHEIMER FOUNDATION OF GRANBY AND REGION Council agreed to purchase 2 tickets at a cost of $ for members of Council to attend the benefit event for the Alzheimer Foundation of Granby and Region which will take place on April 12, 2014 at the Palace Theatre.

3 DINNER CONFERENCE JEAN JACQUES BERTRAND EDUCATION FOUNDATION Council approved an expenditure of $ of which $ will go to the students and $ will go to purchase 2 tickets for the Dinner Conference of the Foundation to be held on November 23, FINANCIAL ASSISTANCE KNIGHTS OF COLUMBUS Council made a grant of $ to the Knights of Columbus to assist in the preparation of Christmas baskets for needy families. SUPPORT COMMEMORATIVE DAY FOR THE ELIMINATION OF VIOLENCE TO WOMEN Council proclaimed December 6 as a day of commemoration and action against violence to women and encouraged people to wear a white ribbon to show their support. REGISTER AND DECLARATION UNDER SECTION 6 OF THE MUNICIPAL ETHICS AND GOOD CONDUCT ACT The City Clerk tabled an extract from the register of declarations of gifts and other advantages filed pursuant to the above noted act. REQUEST FOR SUPPORT CENTRE D ACTION BÉNÉVOLE DE COWANSVILLE Council agreed to make a grant of $12, to the Centre d Action Bénévole de Cowansville. QUORUM Councillor Charbonneau declared that he had a conflict of interest with respect to the next item on the agenda and he therefore left his chair at the Council table. LEASE TRANSFER PIERRE LUSSIER PARK CANTINE

4 Council agreed to accept the transfer of the lease entered into between the City and Richard Caron and Philippe Charbonneau to Kathy Franklyn. QUORUM Councillor Charbonneau resumed his seat at the Council table. FINANCIAL ASSISTANCE QUEBEC WOMEN S INSTITUTE Council made a grant of $ to the above Institute. RENEWAL OF THE AGREEMENT RÉGIE AÉROPORTUAIRE DES CANTONS DE L EST Council agreed to renew the agreement with the Régie Aéroportuaire des Cantons de l Est for a period of 5 years on the same terms and conditions. AMENDMENT TO BORROWING BY-LAW 1662 Council agreed to amend the By-law 1662 to permit payment in full of the amount imposed. AMENDMENT TO BY-LAW 1685 Council agreed to amend By-law 1685 to provide that the amount secured under the said By-law may be reduced by the amount of any subsidy received with respect to the work covered by the said by-law. AUTHORIZATION FUNDRAISING ROAD CLOSURE Council authorized the pédiatrie sociale to hold a fundraising road closure as part of La Guignolée on December 14, 2013 at the intersection of rue de la Rivière and Veterans Boulevard, James and rue Principale and in front of the BMP Hospital. MANDATE TO THE UMQ FOR THE GROUP PURCHASE OF INSURANCE

5 Council agreed to join the UMQ insurance purchase group for the purchase of insurance for the City s skateboard and BMX parks. APPROVAL BUDGET REVISIONS MUNICIPAL HOUSING OFFICE Council approved the revised budget of the Municipal Housing Office: Total revenues: $ 589, Total expenses: $1,081, Deficit: $ 483, SQH contribution: $ 435, City s contribution: $ 48, PROCLAMATION ANTI-BULLYING DAY Council decreed that December 8, 2013 would be designated Anti-Bullying Day and asked that all citizens be mindful of the fact that violence in the form of bullying still exists. MANDATE TO THE UMQ PURCHASE OF FUEL IN BULK Council agreed to join the UMQ fuel purchasing group for a period of one year with a right of renewal. FINANCIAL ASSISTANCE APHPCR CHRISTMAS BRUNCH Council agreed to purchase 2 tickets at a cost of $40.00 to permit the attendance of members of Council at the above brunch. NOTICES OF MOTION Council gave the following Notices of Motion: - By-law 1798 establishing a code of ethics and professional conduct for elected officials in the City of Cowansville. - By-law 1799 repealing By-law 1770 establishing tariffs for the City for the 2104 fiscal year. - By-law 1800 imposing various taxes, and other compensations as well as a payment method.

6 PURCHASE OF LOT FOR A CONSERVATION AREA Council agreed to acquire lot of the cadastre of Quebec within one year for the purpose of creating a conservation area. OPENING OF TENDERS EMPTYING OF SEPTIC TANKS 2014 AND 2016 Council awarded a contract to Groupe Deslandes Fortin Inc, the lowest conforming bidder, for the emptying of septic tanks at a rate of $68.41 per tank in 2014 and $69.90 per tank in CITY PLANNING COMMITTEE (CCU) MEMBERSHIP The following appointments were made to the City Planning Committee: - Elisaveta Stoeva for a second two year term as citizen member - Gilles Fontaine and Louis Meunier for a first 2 year term. Council thanked Constance Lafontaine and Marco Couture for their contribution and service. Councillor Robert was appointed Chair of the Committee and Mayor Fauteux as Vice- Chair. EXEMPTION REQUEST PARKING AREA AT 126 RUE PRINCIPALE Council granted Bridal Inc., the owner of 126 rue Principale, the right to use 1 parking stall in the municipal parking lot at the rear of the Domaine du Parc shopping centre. A number of conditions, set out in detail in the official minutes, are attached to such use. SALE OF A PORTION OF LOT TO ANDRÉ LEE Council agreed to sell to André Lee a portion of lot of the Cadastre of Quebec comprised of square meters at a price of $1,192.68, and that the designation of such lot as a street be lifted. APPROVAL OF MINOR VARIATION AND ARCHITECTURAL IMPLEMENTATION AND INTEGRATION PROGRAMMES (PIIA)

7 Pursuant to the recommendation of the City Planning Committee (CCU), Council approved the following architectural implementation and integration programmes and related activities: - At 419 rue de la Rivière, to approve the building of railings, surface decorations to the foundation, and landscaping to the property. - At 430 rue du Sud, to change the type of siding originally proposed. - At 205 rue Prinicipale, to replace ground floor windows. - At 339 rue Principale, to change the existing outdoor sign. MODIFICATION WORK RUE GERMAIN Council agreed to amend its contract with Excavation St-Pierre et Tremblay Inc. for work to be performed on Germain Street because of additional work encountered. INFRASTRUCTURE WORK WILLIAM AND RADISSON STREET Because conditions encountered on the work site do not permit the execution of the contract at the price first quoted, Council agreed to increase the contract price to $136,000. PROFESSIONAL SERVICES RUE PRINCIPALE Council accepted the service offer made by Les Consultants S.M. Inc. in the amount of $151, to amend the original contract for the preparations of plans and work supervision to provide for a better achieving of the objective of the original contract which was the abandonment of the combined collector sewer on the shores of Lac Davignon. MINOR EXEMPTION REQUEST PLAISIR D HIVER 2014 Council agreed to permit a minor variation to the City<s traffic by-law to allow ¾ wheel vehicles to circulate on city streets during the Plaisir d Hiver event on February 1, PACTE RURAL KIOSQUE DAVIGNON PARK Council agreed to present a request to the RMC of Brome-Missisquoi for a $12, contribution from the Pacte Rural to refurbish the Kiosque at Davignon Park.

8 PURCHASE OF LOT AQUATIC CENTRE AND VAL DES CERF AND EASTERN TOWNSHIPS SCHOOL COMMISSIONS Council agreed to purchase the above lot comprising an area of square meters for the sum of $1.00 from the school commissions. SERVITUDE BELL CANADA AND HYDRO QUEBEC Council agreed to the creation of a service for public utilities on lot TABLING OF DOCUMENTS The following documents were tabled: - Statistics construction permits November List of personnel movements - List of disbursements November Minutes of the meeting of the RCM of Brome Missisquoi of November 19 and 27, Tabling of a petition for a traffic light The meeting adjourned at 8:57 pm.