MINUTES. THAT: The CGDC agenda for the September 26 th, 2007 meeting be accepted. (CARRIED)

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1 Town of Fort Erie MINUTES Community Gaming Development Corporation Meeting Date, Time, and Location Wednesday, September 26 th, 2007 at 5:30 p.m. Conference Room #1 Members Committee Members George McDermott, Chair Frank Ianniello, Vice-Chair Tom Insinna, Secretary/Treasurer James Brown Sam Cirasolo Kevin Falcioni Andy Passero Debbie Sexsmith Richard Shular, Councillor Staff Resources Russ Wilson, General Manager Grace Runka, Financial Analyst, regrets Alan Stouffer, Community Liaison & Development Coordinator Beth Hughes, Administrative Assistant 1) Call to Order The Chair called the meeting to order at 5:37 pm. 2) Approve Agenda Resolution No James Brown Frank Ianniello THAT: The CGDC agenda for the September 26 th, 2007 meeting be accepted. 3) Declaration of Conflict of Interest Royal Canadian Legion Branch No. 71 James Brown, Councillor Shular 4) Adoption of the Community Gaming Development Minutes of July 25 th, 2007 Resolution No Tom Insinnia Councillor Shular THAT: The Community Gaming Development Corporation hereby adopts the minutes of the meeting held July 25 th, 2007.

2 Minutes of the September 26 th, 2007 CGDC Board of Directors Meeting Page 2 5) Business Arising from Minutes Niagara Chapter of Native Women The matter of the request by the Niagara Chapter of Native Women to transfer lottery funds in the amount of $31, from their lottery account to their general account to cover the costs of renovations to 1088 Gilmore Road was further discussed by the Board with the following resolution carried: Resolution No James Brown Frank Ianniello WHEREAS: The Niagara Chapter of Native Women sold their property at 18 Queensbury St at the suggestion of the CGDC in order to limit expenses, and WHEREAS: The Niagara Chapter of Native Women had numerous discussion with staff of the CGDC regarding the use of the proceeds from that sale, and WHEREAS: The property sold immediately upon being put on the market, placing the organization in a situation that they had to renovate 1088 Garrison Rd immediately in order to receive ministry licensing to operate their SOARS program, and WHEREAS: The organization has been very forthcoming in their explanation as to why the established process was not followed, therefore be it resolved THAT: The Niagara Chapter of Native Women be authorized to transfer $31, in lottery funds from their general account to their lottery trust account to cover the costs of the renovations to 1088 Garrison Rd., and THAT: The Niagara Chapter of Native Women be notified of this decision in writing. 6) CGDC Reports General Manager Report Saint John Ambulance Association On September 11, 2007 Mr. Stouffer and Mr. Wilson met with Saint John Ambulance staff in order to assist them in coming into compliance with reporting requirements to put them into a position where they could again begin to receive bingo lottery funds for the 2008 fiscal year. It was determined at the meeting that a complete change in administrative staff along with board representatives had been the cause of negligence in this matter. Staff provided Saint John with direction to ensure compliance was achieved and that further non-compliance issues would not be a concern.

3 Minutes of the September 26 th, 2007 CGDC Board of Directors Meeting Page 3 Santa Claus Parade and The Winter Festival of Lights Staff has taken the initiative to ensure that these two events will continue this year through the establishment of partnerships with other Lottery funded groups. Fort Erie Festivals and the Bridgeburg BIA, using a portion of the remaining bingo lottery funds from Winterfest, are now putting on the Santa Claus parade. The Festival of Lights is still being coordinated through the Gaming office with cooperation from the Town, Fort Erie Secondary School and past Winterfest members. Hall Charity Associations (HCA) On September 18, 2007 staff held a meeting with both Hall Charity Associations to review administrative procedures and address the challenges of the new revenue model including bringing the prize payout down to 70%. The meeting was very productive. New Revenue Model Training Through Alcohol and Gaming Commission of Ontario (AGCO) On October 1, 2007 gaming staff will be attending an AGCO training session in Toronto, which is to provide new direction, and potential future changes to processes under the new revenue model. Municipal Staff will take in the morning session and then stay for the afternoon session where all of the HCAs will be in attendance. It is hoped that all the final changes will be in place soon so that our municipal by-law can be redrafted to reflect the new revenue model nuances. Windsor Meetings/Training Session On October 17, 18 and 19, Mr. Wilson will be in Windsor attending a Strategic Working Group meeting, an Association of Municipal Managers, Clerks, Treasurers of Ontario Licencing Project Team meeting and a further training session from the AGCO. Hall Licence Fee Reduction Report To Council Staff will be taking a report to Council with respect to addressing the request for a licence fee reduction by the Hall Charity Associations. Minister of Government Affairs A copy of the response letter from The Honorable Gerry Phillips Minister of Government Affairs was provided to the Board. The letter is in response to a letter forwarded from the Gaming office requesting the Government of Ontario to act quickly on four points that would provide some interim relief to the licencees as the implementation of the new revenue model is worked through. No action is forthcoming on the proposals, however the Chair, Mr. McDermott, and Mr. Wilson will continue to put forth a determined effort with the newly elected government on October 10, ) Corporate Strategic Planning N/A

4 Minutes of the September 26 th, 2007 CGDC Board of Directors Meeting Page 4 8) Financial MONTHLY REPORT The Board reviewed and discussed the document. MONTHLY HALLS EVENTS REPORT The Board reviewed and discussed the document. NON-COMPLIANCE ISSUES Year-End Financial Statement Reporting Ms. Runka Ms. Runka reminded the Board that as a condition to receive a lottery licence, it is mandatory that organizations provide the staff with a copy of their year-end financial statements. Ms. Runka informed the Board that the organization that is not in compliance has received a first and second notice and has until September 30 th, 2007 to submit their financial statements to staff thereby avoiding a first or second level infraction or suspension of their licence. The following resolution was carried: Resolution No Tom Insinna Frank Ianniello THAT: the Board of Directors of the Community Gaming Development Corporation hereby supports the General Manager s actions by imposing a first or second level infraction where applicable on any licencee that does not come into compliance through submission of their year-end financial statements per Sections 9.1 and 9.2 of By-law as amended and, THAT: Board members are notified of any suspensions forthwith by . 9) New Business 2008 Budget Allocations Al Stouffer Resolution No Councillor Shular Kevin Falcioni THAT: the CGDC approve a budget allocation of $146,000 to Fort Erie Festivals for the 2008 budget year, and further THAT: CGDC staff begins the established process of notifying the licencee of their preliminary budget allocation.

5 Minutes of the September 26 th, 2007 CGDC Board of Directors Meeting Page 5 Resolution No Councillor Shular Kevin Falcioni THAT: the CGDC approve a budget allocation to Mildred Mahoney Doll House Gallery of $37,000 for the 2008 budget year and, THAT: CGDC staff begins the established process of notifying the licencee of their preliminary budget allocation. Royal Canadian Legion Branch No. 71 Request to Use Surplus Funds The RCL Branch No. 71 have requested the use of surplus funds to cover the shortfall resulting from capital improvements made to their building at 130 Garrison Road. Mr. Wilson reminded the Board of the two qualifying criteria for the use of surplus funds: 1) Surplus funds may be used to top up an approved budget allocation to an organization in the event their earned bingo lottery revenues for the fiscal year fall short of their approved budget. 2) Surplus funds may be used to address an emergency situation. Mr. Wilson also reminded the Board that for the last two years, surplus funds have been used to buffer the no-smoking legislation, border problems, etc. that have caused a great decrease in bingo revenues. Through discussion the Board arrived at the following resolution: Resolution No Tom Insinnia Andy Passero THAT: The Board of Directors of the Community Gaming Development Corporation hereby denies the request from the Royal Canadian Legion Branch No. 71 for the use of surplus funds, as it does not meet the criteria established by the Board for the use of surplus funds. Gypsy Theatre Revise Allocation After review of financial information provided by Gypsy Theatre, as requested by the Board in Resolution No , arrived at on January 24 th, 2007, the Board considered the following resolution: Resolution No Sam Cirasolo Andy Passero WHEREAS: Gypsy Theatre has complied with the conditions imposed by the Board; THAT: the allocation for Gypsy Theatre be increased to $70,000 for their 2007/2008 fiscal year. (DENIED)

6 Minutes of the September 26 th, 2007 CGDC Board of Directors Meeting Page 6 Administrative Policy Organizations Relinquishing Their Lottery Licencing Privileges As some organizations have chosen to relinquish the privilege of raising funds through lottery events and rely solely on other sources of revenue to operate, and while other organizations have chosen to fold their organization and relinquish their incorporation, staff has identified the need to develop a formalized process to address these situations. Staff is requesting that the Board consider the following resolution: Resolution No Councillor Shular Kevin Falcioni THAT: the Board of Directors of the Community Gaming Development Corporation hereby approve the attached administrative policy regarding the dissolution of organizations licensed to run lottery events in the Town of Fort Erie, and THAT: the policy be distributed to all future organizations that cease to conduct lottery events in the Town of Fort Erie. Niagara Chapter of Native Women Resolution No Frank Ianniello Kevin Falcioni THAT: Resolution No be reconsidered. Resolution No Tom Insinnia Andy Passero THAT: Resolution No be amended by changing the amount from $31, to $19, Resolution No Tom Insinnia Andy Passero THAT: Resolution No as amended, be approved, and THAT: The Niagara Chapter of Native Women be notified of this decision in writing. 10) Enquiries by Members N/A 11) Outstanding Items List N/A

7 Minutes of the September 26 th, 2007 CGDC Board of Directors Meeting Page 7 12) Next Meeting The next meeting is scheduled for Wednesday, October 24 th, 2007 at 5:30 pm in Conference Rm #1. 13) Adjournment Resolution No Tom Insinnia THAT: The meeting does hereby adjourn at 8:30 p.m. Minutes prepared by: Minutes approved by: Beth Hughes, Administrative Assistant CGDC George McDermott, Chair CGDC

THE CORPORATION OF THE TOWN OF MARATHON ******************************************************************* BY-LAW NO. 1722

THE CORPORATION OF THE TOWN OF MARATHON ******************************************************************* BY-LAW NO. 1722 A by-law to repeal By-Law Nos. 897, 1079, 1408 and 1481 and to regulate and govern