THE BOARD OF EDUCATION OF THE EAST CLEVELAND CITY SCHOOL DISTRICT

Transcription

1 Dr. Una H.R. Keenon - President MINUTES THE BOARD OF EDUCATION OF THE EAST CLEVELAND CITY SCHOOL DISTRICT REGULAR BOARD MEETING SHAW HIGH SCHOOL AUDITERIA 7:00 P.M. MONDAY, MARCH 10, 2014 For the record The first member listed among the roll call represents the member who made the motion; the second member listed among the roll call represents the member who seconded the motion. I. CONVENE REGULAR MEETING II. ROLL CALL-BY TREASURER Present: Also Present: Dr. Una H.R. Keenon, Ms. Eve Lynn Westbrooks, Ms. Gloria Avery-Prease, Dr. Patricia Blochowiak and Ms. Tiffany Fisher Mrs. Myrna Loy Corley, Superintendent Mrs. Mary Ann Nowak, Treasurer/CFO III. APPROVAL OF MINUTES 46/14 REGULAR MEETING January 13, 2014 REGULAR MEETING February 10, 2014

2 Ayes: Ms. Westbrooks, Ms. Avery-Prease, Dr. Keenon and Ms. Fisher. Nays: Dr. Blochowiak. The Motion carried. MOTION TO DIVIDE THE QUESTION. The Motion failed for lack of a second. 2

3 IV. COMMUNICATIONS East Cleveland City Schools Treasurer's Interim Report for the month of February 2014 Month-to-Date Year-to-Date Percent Revenue: Real Estate Taxes $ 2,539,347 $ 6,643, % Tangible Personal Property Tax % Fiscal Stabilization % Homestead & Rollback - 677, % School Foundation 2,941,298 22,772, % Interest & Other Oper. Revenue 15, , % Advances & Transfers - 15, % Other Income - 513, % Total Revenue: $ 5,495,713 $ 31,539, % Expenditures: Personal Services $ 1,619,527 $ 15,407, % Employee Benefits 724,997 6,120, % Purchased Services 1,661,628 10,848, % Supplies 88,505 1,083, % Capital Outlay 1,679 78, % Other Expenses 13, , % Advances & Transfers - 1,517, % Total Expenditures: $ 4,109,719 $ 35,244, % General Fund #001 $ 60,965,058 EdJobs Fund #504 - Fund Total #001 and #504 $ 60,965,058 Budgets Percent of Budget Expended to Date: 57.81% (February = 8/12 months = 66.67%) Less Advances: 55.49% 3 FTD Comparison Cash Balance at : $ 18,209, cash Receipts to Date 31,539, cash $ 49,748, $ (3,705,078.96) Expenditures to Date 35,244,744.81

4 Cash Balance at : $ 14,504, cash Encumbrances 4,659, P.O.s Unenc. Balance at : $ 9,844, $ (8,364,863.73) V. DISCUSSION ITEMS 4

5 VI. REPORTS OF COMMITTEES A. BUILDINGS AND GROUNDS MS. TIFFANY FISHER MS. EVE LYNN WESTBROOKS 1. RESOLUTION AWARDING A CONTRACT TO BAUMANN ENTERPRISES, INC. 47/14 WHEREAS, the requested bids that consisted of two project components assembled under one bid package. The first is for the demolition and removal of modular classrooms, utility removals, site grading, seeding and restoration at Chambers Elementary School. The second component is for the construction of a retaining wall, drainage, and landscaping enhancements at the Prospect Elementary School. This is to be done in accordance with the specifications prepared by CT Consultants, Inc., 8150 Sterling Court, Mentor, Ohio 44060, and WHEREAS, the District made its recommendation based upon careful consideration of quality, pricing and service, and WHEREAS, the authorizes the Superintendent or her representative to enter into a contract with Baumann Enterprises, Inc Chaincraft Road, Garfield Hts. Ohio to perform the work in accordance with the project summary of work, at a cost of $67, This includes obtaining all permits and paying fess as required by all governing authorities in a timely manner; and, therefore be it RESOLVED, that the Board authorizes the Treasurer to encumber and pay Baumann Enterprises, Inc. an amount not to exceed $67, for said services, to be paid from the Classroom Facilities Fund Ayes: Ms. Fisher, Ms. Westbrooks, Dr. Keenon, Ms. Avery-Prease and Dr. Blochowiak. Nays: None. The Motion carried. 5

6 VI. REPORTS OF COMMITTEES B. EDUCATION MS. EVE LYNN WESTBROOKS MS. TIFFANY FISHER 1. RESOLUTION TO AUTHORIZE A CONTRACT WITH AND PAYMENT TO IDEASTREAM/WVIZ 48/14 WHEREAS, the East Cleveland School District will contract with Ideastream/WVIZ, during the school year to provide professional development and coaching for teachers in Grades 5 and 8, relative to the New Ohio Learning Standards and their application to lesson development and instructional practices at a cost of $19,800.00, therefore be it RESOLVED, that this Board authorizes the Treasurer to encumber and pay an amount not to exceed $19, from the Title II A Fund-590. Ayes: Ms. Westbrooks, Ms. Avery-Prease, Dr. Keenon, Dr. Blochowiak and Ms. Fisher. Nays: None. The Motion carried. 6

7 VI. REPORTS OF COMMITTEES C. FINANCE MRS. GLORIA AVERY-PREASE DR. PATRICIA BLOCHOWIAK 1. RESOLUTION TO AMEND THE PERMANENT APPROPRIATION 49/14 WHEREAS, it is necessary to amend the permanent appropriation for the East Cleveland City School District for the year ending June 30 th, 2014 and file it with the Cuyahoga County Auditor, therefore be it RESOLVED, that the appropriation is within the parameters of the estimated revenues and carry-over balances, also to be filed with the Cuyahoga County Auditor s office, and further be it RESOLVED, that this authorizes the Treasurer of the East Cleveland City School District to make and adjustments as necessary to bring the appropriation into balance and file such appropriation amendment with the Cuyahoga County Auditor. (See exhibit #1.) Ayes: Ms. Avery-Prease, Dr. Blochowiak, Dr. Keenon, Ms. Westbrooks and Ms. Fisher. Nays: None. The Motion carried. 2. RESOLUTION TO APPROVE ADVANCES, RETURN OF ADVANCES AND/OR TRANSFERS TO VARIOUS FUNDS FROM THE GENERAL FUND AND FROM OTHER FUNDS FOR THE FISCAL YEAR 50/14 WHEREAS, the following transfers are necessary for the East Cleveland City School District to maintain its programs: Transfers: There are no transfers to report. 7

8 WHEREAS, the following advances are necessary as the East Cleveland City School District awaits the proceeds of project cash requests from the Ohio Department of Education, Office of Grants Management and/or from the collection of student fees: Advances: Title VI-B IDEA $50, Title II-A $20, Carl D. Perkins $50, Shaw Cardinal Band $ Return of Advances: Shaw Cardinal Band $15, Shaw Cardinal Band $424.00; therefore be it RESOLVED, that the of the hereby authorizes the Treasurer to make such advances, return of advances and/or transfers. Ayes: Ms. Avery-Prease, Dr. Blochowiak, Dr. Keenon, Ms. Westbrooks and Ms. Fisher. Nays: None. The Motion carried. 3. RESOLUTION TO AUTHORIZE A CONTRACT WITH AND PAYMENT TO AT&T 51/14 WHEREAS, the will contract with AT&T for the fiscal year for pre-discounted E-Rate telecommunication services subject to funding by E-Rate, and WHEREAS, AT&T will provide services for the pre-discounted amounts per year as described: Data T-1 s and voice T-1 s, $24, (existing continuing multiyear contract/2015) 8

9 Message Business Lines $2, (new continuing multiyear contract/2017) Centrex (local) service, $54, (new continuing multiyear contract/2017) Long Distance $ (new continuing multiyear contract/2017) Gigabit Service (Managed Router) $131, (new continuing multiyear contract/2017) Analog Circuits $18, (new continuing multiyear contract/2017) ISDN / DID Circuits $19, (new continuing multiyear contract/2017) Annual Total $251, therefore, be it RESOLVED, that this Board authorizes the Treasurer to encumber and pay an annual amount not to exceed $251, for said services from the General Fund-001. Ayes: Ms. Avery-Prease, Dr. Blochowiak, Dr. Keenon, Ms. Westbrooks and Ms. Fisher. Nays: None. The Motion carried. 9

10 4. RESOLUTION TO AUTHORIZE A CONTRACT WITH AND PAYMENT TO NORTH COAST COUNCIL 52/14 WHEREAS, the will contract with North Coast Council (NCC) for the fiscal year for pre-discounted E-Rate internet services subject to funding by E-Rate, and WHEREAS, North Coast Council will provide internet services at a pre-discounted cost of $3, per month for twelve months; therefore, be it RESOLVED, that this Board authorizes the Treasurer to encumber and pay an amount not to exceed $35, for said services from the General Fund-001. Ayes: Ms. Avery-Prease, Dr. Blochowiak, Dr. Keenon, Ms. Westbrooks and Ms. Fisher. Nays: None. The Motion carried. 5. RESOLUTION TO AUTHORIZE A CONTRACT WITH AND PAYMENT TO SPRINT CORPORATION 53/14 WHEREAS, the will contract with Sprint Corporation for the fiscal year for pre-discounted E-Rate cellular services subject to funding by E-Rate, and WHEREAS, Sprint will provide cellular services at a pre-discounted cost of $ per month for twelve months; therefore, be it RESOLVED, that this Board authorizes the Treasurer to encumber and pay an amount not to exceed $5, for said services from the General Fund-001. Ayes: Ms. Avery-Prease, Dr. Blochowiak, Dr. Keenon, Ms. Westbrooks and Ms. Fisher. Nays: None. The Motion carried. 10

11 6. RESOLUTION TO AUTHORIZE A CONTRACT WITH AND PAYMENT TO SMART SOLUTIONS, INC. 54/14 WHEREAS, the will contract with Smart Solutions, Inc. for the fiscal year for E-Rate network maintenance services subject to funding by E-Rate, and WHEREAS, Smart Solutions, Inc., will provide network maintenance services for the pre-discounted amounts as described; Network Maintenance Services $13, per month for twelve months therefore, be it RESOLVED, that this Board authorizes the Treasurer to encumber and pay an amount not to exceed $158, for said services from the General Fund-001. Ayes: Ms. Avery-Prease, Dr. Blochowiak, Dr. Keenon, Ms. Westbrooks and Ms. Fisher. Nays: None. The Motion carried. 7. RESOLUTION TO AUTHORIZE A CONTRACT WITH AND PAYMENT TO UNITE PRIVATE NETWORKS, LLC 55/14 WHEREAS, the will contract with Unite Private Networks for the fiscal year for pre-discounted E-Rate telecommunication services for the District Buildings and Grounds and Transportation facilities subject to funding by E-Rate, and WHEREAS, Unite Private Networks will provide services for the pre-discounted amounts per year as described: Gig fiber-based dedicated network Annual total $76,

12 therefore, be it RESOLVED, that this Board authorizes the Treasurer to encumber and pay an annual amount not to exceed $76, for said services from the General Fund-001. Ayes: Ms. Avery-Prease, Dr. Blochowiak, Dr. Keenon, Ms. Westbrooks and Ms. Fisher. Nays: None. The Motion carried. 8. RESOLUTION TO AUTHORIZE A CONTRACT WITH AND PAYMENT TO TRANSITION PRODUCTS, INC. 56/14 WHEREAS, the will contract with Transition Products, Inc. for the fiscal year for pre-discounted E-Rate Internal Connections products for the District school buildings WLAN infrastructure subject to funding by E- Rate, and WHEREAS, Transition Products, Inc. will provide internal connections technology equipment and services for the pre-discounted onetime amount described: WLAN Equipment Description Qty Cost RFS WR RFS7000 Wireless RF Wireless LAN 1 $11, Controller and licensing for up to 256 AP's. RFS7000 License Certificate for 64 Adaptive RFS-7010-ADP-64 Access Points 1 $2, SOB-RF S7AP AP US 3 Year Service from the Start On Site. Includes Comprehensive Coverage For both the RFS70xx switch and up to 256 AP650 Access Ports Dual n Radio AP6532. Plastic enclosure with internal antennas. 3 x 2 MIMO For use in the US only 1 $12, $115,

13 AP US Dual n Radio AP6522 independent access point internal antenna version. 2 x 2 MIMO For use in US only. AP US Single Radio 2.4/5.0 GHz n Ethernet WallPlate Access Point US only SWS-256APS-LIC-30 3 Yr SW Support license for up to 256 WLAN Access Points. Support includes technical support + Software maintenance. Covers both the APs and controller when the AP is purchased for use in dependent or adaptive mode KT Universal Mounting Kit for EWLAN AP's 1 $8, $9, R US AC line cord, grounded, three 1 wire for power supplies PWRS- $ R and PWRS R. WLAN Sub-Total: $159, Professional Services Description Qty Cost TPI-PROFSVCS-SH TPI Professional On-Site Services to perform active Site Survey for coverage, density and redundancy and provide formal WLAN design report. Billed Daily. 5 $7,

14 TPI-PROFSVCS-SR AP-Installation- Datacornm TPI Profesional On-Site Services to gather customer network requirements, configure RFS7000 and AP6532s, assist customer with installation on the existing network, train admin(s) to manage the system. Billed Daily. Datacom installation of Cat 5E Cabling and AP's. Labor and materials, Priced per AP. Pricing assumes drop ceilings and open access. Subject to walk-thru prior to installation. 2 $3, $64, AP-Installation Install AP6511 wallplate AP's Tone and test line Professional Services Sub-Total $75, Grand Total $235, therefore, be it RESOLVED, that this Board authorizes the Treasurer to encumber and pay a onetime amount not to exceed $235, for said equipment and services from the General Fund-001. Ayes: Ms. Avery-Prease, Dr. Blochowiak, Dr. Keenon, Ms. Westbrooks and Ms. Fisher. Nays: None. The Motion carried. 9. RESOLUTION TO AUTHORIZE A CONTRACT WITH VALUATION ENGINEERS, INC. FOR ASSET MANAGEMENT SERVICES 57/14 WHEREAS, the will contract with Valuation Engineers, Inc. to provide asset management services as follows: Initial Fixed Asset Appraisal Fee $ 6,

15 Annual Revaluation Service $ in-house processing Annual Revaluation Service $ 4, semi-annual on-site appraisal Fixed Asset Management System $ 1, Annual Accounting Supplement $ per processing, therefore be it RESOLVED, that this authorizes the Treasurer of the East Cleveland City School District to execute a contract with Valuation Engineers, Inc. for asset management services. Ayes: Ms. Avery-Prease, Dr. Blochowiak, Dr. Keenon, Ms. Westbrooks and Ms. Fisher. Nays: None. The Motion carried. 15

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24 VI. REPORTS OF COMMITTEES D. WELFARE & PUBLIC RELATIONS DR. PATRICIA BLOCHOWIAK 58/14 MRS. GLORIA AVERY-PREASE 1. PROFESSIONAL LEAVE FOR BOARD MEMBERS Tiffany Fisher Tiffany Fisher Tiffany Fisher Tiffany Fisher State Legislative Conference & Management Development Ohio School Boards Association Columbus, Ohio March 13-14, 2014 General Fund-001 ($414.00) Special Education Law Ohio School Boards Association Columbus, Ohio March 21, 2014 General Fund-001 ($459.00) Black Caucus Scholarship Program Ohio School Boards Association Columbus, Ohio March 22, 2014 General Fund-001 ($160.00) Black Caucus Scholarship Program Ohio School Boards Association Columbus, Ohio March 29, 2014 No Cost Ayes: Dr. Blochowiak, Ms. Avery-Prease, Dr. Keenon, Ms. Westbrooks and Ms. Fisher. Nays: None. The Motion carried. 24

25 2. ACCEPTANCE OF A DONATION 59/14 BE IT RESOLVED, that the accepts the following donations: SOURCE PURPOSE ITEM VALUE Ms. Eve Westbrooks Dr. Una H.R. Keenan Mrs. Gloria Avery-Prease Annual Military Luncheon T-Shirt s Design Creation, and Application $

26 Ayes: Dr. Blochowiak, Ms. Fisher, Dr. Keenon, Ms. Westbrooks and Ms. Avery-Prease. Nays: None. The Motion carried. VI. RECOMMENDATIONS OF THE SUPERINTENDENT 60/14 A. APPOINTMENTS - CERTIFICATED Subject to the approval of the, I recommend the following be appointed to the positions as indicated: 1. New Appointments Certificated a. Shaw Hall Monitors: (General Fund: 001) (Per the ECEA Negotiated Agreement) (not to exceed $1,200.00) Effective: school year Ayesha Abdullah Jeremiah Akbar Albert Benjamin Dominica Brandon Antoinette Brown Brian Buchanan Debbie Calloway Joyce Colvin Jacqueline Dickerson Delena Dunn Karen Edwards Freddie Foy Deborah Gibson Leon Hines Quelina Jordan Rementhe Moore Lawrence Perry Janet Prude Joanne Quesenberry Belinda Russell David Terry Jennifer Van Stratton Sandra Walker Jennifer Weiss b. Shaw Alternative Program Evaluator (Shaw Alternative Grant: 463) (Not to exceed $5,000.00) Effective: School Year Byron M. Wasko 26

27 c. Shaw Alternative Tech Specialist (Shaw Alternative Grant: 463) (Not to exceed $3,800.00) Effective: School Year April Trotta d. Amend Resolution #290/13 Shaw High School Saturday School Teachers (SIG-537) ($29.15 per hour, not to exceed $2,000.00) (Contingent upon enrollment) Effective: school year Add: Leon Hines B. RESIGNATION FOR RETIREMENT PURPOSE CERTIFIED 60/14 1. District Certified Retirement James Evers Constance Harris Ella Harris Phyllis Lox Jerry Morgan Fourth Grade Teacher Prospect Elementary School Kindergarten Teacher Chambers Elementary School Fourth Grade Teacher Superior Elementary School First Grade Teacher Prospect Elementary School Physical Education Teacher Shaw High School Effective: March 1, 2014 Effective: July 1, 2014 Effective: July 1, 2014 Effective: July 1, 2014 Effective: July 1,

28 Douglas Neumann Cherine Ward Science Teacher Heritage Middle School Science Teacher Heritage Middle School Effective: July 1, 2014 Effective: July 1, 2014 C. RESIGNATION CERTIFICATED 60/14 1. District Certificated Resignation Douglas Dempsey Fourth Grade Teacher Caledonia Elementary School Effective: February 24, 2014 D. RESIGNATION FOR RETIREMENT PURPOSE - ADMINISTRATIVE 60/14 1. District Administrative Certificated Retirement Debra Matthews Principal Superior Elementary School Effective: August 1, 2014 E. APPOINTMENTS- CLASSIFIED 60/14 1. New Appointments - Classified a. Substitute Food Service (General Fund -001) ($11.20 per hour Food Service/ Cleaner $11.39) Effective: school year Cerie McCray 28

29 F. RESIGNATION FOR RETIREMENT PURPOSE CLASSIFIED 60/14 1. District Classified Retirement Sherri Adams Valerie Sowell Custodial I Chambers Elementary School Business Service IV - Pupil Personnel Secretary Effective: April 1, 2014 Effective: July 1, 2014 G. STUDENTS - PEER TO PEER TUTORING 60/14 1. (Fund SIG-537) (not to exceed $500.00) Effective: school year Carli Boswell Shanell Hays Rotezz McReynolds Ebony Boswell Saneeka Hill Gabrielle Miller Breana Brown Diamond Hubbard Larissa Patton Kaelyn Brown Chanelle Johnson Patricia Perkins Shauna Clayton Narcia Jones Tyron Roseboro Pricilla Davis Alexis Lee Shaquille Tyson Dayah Drummonds DaShana Lewis Brittany Wade Imani Edwards Jessea Little Tiara Walker Aaron Ellis Devyn Lovelace Leela Welwolie Talica Green Ronald Massey Antsenee Williams 29

30 VII. RECOMMENDATIONS OF THE SUPERINTENDENT 60/14 H. PROFESSIONAL MEETINGS Subject to the approval of the, I recommend that the following be given permission to attend the meetings indicated and that they be reimbursed for their expenses from the General Fund (unless otherwise indicated) in accordance with Board Policy: William Blahovec Jacqueline Dickerson Mario Douglas Freddie Foy Diane Rollins Joanne Quesenberry Denise M. West David A. Terry Valenta G. Ward-Gravely John Buckner, Ed.D. HSTW NE Ohio-LDC Battelle STEM LDC Battelle STEM Akron, Ohio February 18-19, 2014 April 1-2, 2014 June 17, 2014 No Cost Information Session on New Program Rules and Requirements Ohio State Board of Cosmetology Columbus, Ohio Carl Perkins 524 ($241.45) Call for Executive Protection Training (Certification) ODE and Ohio Billups & Associates Cleveland, Ohio March 12-14, 2014 No Cost OSLHA Convention Ohio Speech Language Hearing Association Columbus, Ohio March 13-15, 2014 IDEA-516 ($1,021.61) Ohio Career-Technical Administrator s Conference Association for Career-Technical Education/ODE Dublin, Ohio March 26-28, 2014 Carl D. Perkins-524 ($66..00) 30

31 Myrna Loy Corley Pamela R. Prince Tishawn Benson Ellen Bogotay Scott Ridge Faith Wentz Mary Ann Nowak 2014 OAASFEP Spring Conference Ohio Association of Administrators of State and Federal Education Programs Columbus, Ohio April 1-4, 2014 Title I 572 ($1,810.00) 2014 OAASFEP Spring Conference Ohio Association of Administrators of State and Federal Education Programs Columbus, Ohio April 2-4, 2014 Title I 572 ($1,003.00) 58 th Annual Workshop & Tradeshow OASBO Columbus, Ohio April 8-11, 2014 General Fund-001 ($1,229.00) Ayes: Ms. Westbrooks, Ms. Avery-Prease, Dr. Keenon, Dr. Blochowiak and Ms. Fisher. Nays: None. The Motion carried. VIII. NEW BUSINESS - NEXT REGULAR MEETING: Special Board Meeting, March 6:00 P.M. Regular Board Meeting, April 14, Shaw High School 7:00 P.M. 31

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33 MINUTES Regular Meeting IX. EXPRESSIONS FROM THE COMMUNITY O. Mays Pastor Thomas of the Lighthouse Church Betsy Paisley-Davis Im Not Trying To Save All the Children Just Yours and Mine. Present Martin Luther King, Jr. Award to Tenia Fulton of Caledonia Elementary School. The directed that electronic copies of the agenda and the Superintendent Digest is sent to all Board Members with one hard copy as back-up to be sent to Ms. Fisher. X. ADJOURNMENT 61/14 Meeting Adjourned at 8:34 P.M. Ayes: Ms. Westbrooks, Ms. Avery-Prease, Dr. Keenon, Dr. Blochowiak and Ms. Fisher. Nays: None. The Motion carried. 33

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