AGENDA THE BOARD OF EDUCATION OF THE EAST CLEVELAND CITY SCHOOL DISTRICT REGULAR MEETING

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1 AGENDA THE BOARD OF EDUCATION OF THE EAST CLEVELAND CITY SCHOOL DISTRICT REGULAR MEETING BOARD PRESIDENT JUDGE UNA KEENON SHAW HIGH SCHOOL AUDITERIA 7:00 P.M. MONDAY, SEPTEMBER 12, 2011 I. PLEDGE OF ALLEGIANCE TO THE FLAG II. ROLL CALL BY TREASURER III. APPROVAL OF MINUTES BOARD RETREAT JUNE 11, 2011 SPECIAL MEETING JUNE 29, 2011 SPECIAL MEETING JULY 19, 2011 REGULAR MEETING AUGUST 15, 2011 SPECIAL MEETING AUGUST 22, 2011 SPECIAL MEETING AUGUST 30, 2011 IV. COMMUNICATIONS V. DISCUSSION ITEMS

2 VI. REPORTS OF COMMITTEES A. BUILDINGS AND GROUNDS MS. PAMELA MCCLARIN MS. EVE LYNN WESTBROOKS 1. RESOLUTION TO APPROVE A CHANGE ORDER WITH HARRINGTON ELECTRIC CO. FOR THE STADIUM LIGHTING PROJECT WHEREAS, the contracted with Harrington Electric Co. of Cleveland, Ohio to provide labor and materials for the Stadium Lighting project, and WHEREAS, Harrington Electric, Co. encountered unusual soil conditions and, WHEREAS, the soil conditions required additional work including equipment, materials and labor to install the light pole foundations and, WHEREAS, the cost to make this change is $3, and, WHEREAS, the District administrative staff has reviewed this change order proposal and recommends the change be made; therefore, be it RESOLVED, that this Board authorizes the Superintendent or her representative to approve Change Order #2 be approved; and therefore, be it further RESOLVED, that this Board authorizes the Treasurer to encumber and pay an amount not to exceed $3, for said services from the General Fund

3 VI. REPORTS OF COMMITTEES B. EDUCATION MS. EVE LYNN WESTBROOKS MS. GLORIA AVERY-PREASE 1. RESOLUTION TO AUTHORIZE A CONTRACT WITH AND PAYMENT TO ANDRE HAYNESWORTH WHEREAS, the will contract with Andre Haynesworth to provide instruction and support to the Shaw High Criminal Justice Juniors and private security certification course for Criminal Justice seniors and assist in FEMA certification and substance abuse and awareness for the school year at a cost not to exceed $10, therefore, be it RESOLVED, that this Board authorizes the Treasurer to encumber and pay an amount not to exceed $10, for said services from the Career Tech./General Fund RESOLUTION TO AUTHORIZE A CONTRACT WITH AND PAYMENT TO NARAYAN STITT WHEREAS, the will contract with Narayan Stitt to provide instruction to Criminal Justice Juniors and Private Security Seniors in the areas of legal issues and the Ohio Revised Code for certification and college credit at a cost not to exceed $2, therefore, be it RESOLVED, that this Board authorizes the Treasurer to encumber and pay an amount not to exceed $2, for said services from the Career Tech./General Fund

4 3. RESOLUTION TO AUTHORIZE A CONTRACT WITH AND PAYMENT TO ELIJAH K. BAISDEN III WHEREAS, the will contract with Elijah K. Baisden III to assist with the delivery of the Criminal Justice and Private Security curriculum to the juniors and seniors in class and assist in certifying the students in various state and national certifications for the school year at a cost not to exceed $28,080.00, therefore be it RESOLVED, that this Board authorizes the Treasurer to encumber and pay an amount not to exceed $28,080.00, for said services from the Carl D. Perkins Fund RESOLUTION TO AUTHORIZE A CONTRACT WITH AND PAYMENT TO STEPHANIE N. HALL WHEREAS, the will contract with Stephanie N. Hall to provide instruction to Criminal Justice Juniors and Private Security Seniors in the areas of legal corrections and the Ohio Revised Code for corrections and college credit for the school year at a cost not to exceed $5,200.00, therefore be it RESOLVED, that this Board authorizes the Treasurer to encumber and pay an amount not to exceed $5, for said services from the Career Tech./General Fund RESOLUTION TO AUTHORIZE A CONTRACT WITH AND PAYMENT TO PAYMENT TO UNIVERSITY CIRCLE, INC. WHEREAS, the will contract with University Circle, Inc. to provide 38 field visits for students in grades 3-8 from November 2011 through June 2012 at a cost of $24, therefore, be it RESOLVED, that this Board authorizes the Treasurer to encumber and pay an amount not to exceed $24, for said services from the General Fund

5 6. RESOLUTION TO AUTHORIZE A CONTRACT WITH AND PAYMENT TO FIELDSTONE FARMS THERAPEUTIC RIDING/LITERACY PROGRAM WHEREAS, the will contract with Fieldstone Farms to provide therapeutic horseback riding and educational/literacy activities and experiences for Special Education students attending Mayfair and Superior Elementary Schools. Program participation will take place for the school year at a cost of $16,800.00; therefore be it RESOLVED, that this Board authorizes the Treasurer to encumber and pay an amount not to exceed $16, for said services from the General Fund

6 VI. REPORTS OF COMMITTEES C. FINANCE DR. PATRICIA BLOCHOWIAK MS. PAMELA MCCLARIN 1. RESOLUTION TO ACCEPT THE WELLNESS INCENTIVE AND INCREASE THE APPROPRIATION WHEREAS, the Wellness Incentive has been awarded to the East Cleveland City School District from the Anthem Blue Cross Blue Shield; and WHEREAS, the total award is in the amount of $15, for the purpose of creating awareness of one s personal health and motivating employees of the East Cleveland City School District to take action toward a healthy life style, therefore be it RESOLVED, that the of the hereby accepts said award and authorizes the Treasurer to increase the appropriation. 2. RESOLUTION TO INCREASE THE APPROPRIATION IN THE GENERAL FUND #001 FOR THE PURPOSE OF ACCEPTING THE CARRY-OVER TEXTBOOK AND INSTRUCTIONAL MATERIAL SET-ASIDE BUDGET BALANCE REMAINING AT THE CLOSE OF THE SCHOOL YEAR WHEREAS, the school year had a Textbook and Instructional Material Set-Aside balance remaining in the amount of $142,053.04; and WHEREAS, the carry-over balance continues to accumulate from year to year and must be accounted for and remain reserved, therefore be it RESOLVED, that the of the approves the carry-over balance and authorizes the Treasurer to increase the appropriation. 3. RESOLUTION TO APPROVE THE PERMANENT APPROPRIATION WHEREAS, it is necessary by statute to adopt a permanent appropriation for the East Cleveland City School District by October 1 st, of each fiscal year and file it with the Cuyahoga County Auditor, therefore be it 6

7 RESOLVED, that the appropriation is within the parameters of the estimated revenues and carry-over balances, also to be filed with the Cuyahoga County Auditor, and further be it RESOLVED, that the of the hereby authorizes the Treasurer to file such permanent appropriation. (See Exhibit #1.) 4. RESOLUTION TO APPROVE AN ADVANCE TO VARIOUS FUNDS FROM THE GENERAL FUND WHEREAS, the following advances are necessary as the East Cleveland City School District awaits the proceeds of project cash requests from the Ohio Department of Education, Office of Grants Management ; therefore be it RESOLVED, that the of the hereby authorizes the Treasurer to make such advances. 5. RESOLUTION TO APPROVE A TRANSFER FROM CLASS OF 2011 TO CLASS OF 2012 AND A TRANSFER FROM YEARBOOK 2011 TO YEARBOOK 2012 WHEREAS, the following transfers are necessary as the East Cleveland City School District follows through with the wishes of the Class of 2011 to donate their remaining balance within their student managed activity accounts to their underclassmen as follows: ; therefore be it RESOLVED, that the of the hereby authorizes the Treasurer to make such transfers. 7

8 6. RESOLUTION TO APPROVE REQUESTING PROPERTY TAX ADVANCES FROM THE CUYAHOGA COUNTY AUDITOR WHEREAS, it is the desire of the to request tax advances from the Cuyahoga County Auditor in order to allow for uninterrupted operation of the school district, therefore be it RESOLVED, that the of the hereby authorizes the Treasurer to request from the Cuyahoga County Auditor said advances of property taxes. (See exhibit #2.) 7. RESOLUTION TO RESTATE EAST CLEVELAND CITY SCHOOLS 403(B) TAX DEFERRED ANNUITY PLAN DOCUMENT WHEREAS, East Cleveland City Schools has established a retirement plan (the plan ) under Section 403(b) of the Internal Revenue Code of 1986, as amended (the Code ); WHEREAS, the Internal Revenue Service has issued final regulations under Section 403(b) of the Code that would, in relevant part, require the East Cleveland City School District to adopt a written plan to ensure compliance with Section 403(b) of the Code and the regulations thereunder; WHEREAS, effective July 1, 2001, East Cleveland City Schools adopted the East Cleveland City Schools 401(a) Special Pay Plan document. WHEREAS, East Cleveland City Schools desires to amend and restate the East Cleveland City Schools 401(a) Special Pay Plan document to reflect an amendment that applies to Money Purchase, Profit sharing, 414(h), and grandfathered (401(k) plans sponsored by governmental employers (This amendment is to comply with the provisions of the Pension Protection Act (PPA), Heart Act (HEART) and Worker, Retiree, and Employer recovery Act (WRERA), therefore be it. RESOLVED, that effective January 1, 2011, the Board of East Cleveland City Schools authorizes East Cleveland City Schools to adopt the ING 403(b) Plan for a Public School attached hereto as its amended and restated 403(b) plan document, and be it further RESOLVED, that the authorizes the Treasurer of East Cleveland City Schools to execute the ING 403(b) Plan for a Public School attached hereto. 8

9 VI. REPORTS OF COMMITTEES D. WELFARE & PUBLIC RELATIONS MS. GLORIA AVERY-PREASE DR. PATRICIA BLOCHOWIAK 1. ACCEPTANCE OF A DONATION BE IT RESOLVED, that the Board of Education accepts the following donation: SOURCE PURPOSE ITEM VALUE 9

10 VII. RECOMMENDATIONS OF THE SUPERINTENDENT A. APPOINTMENTS - CERTIFICATED Subject to the approval of the, I recommend the following be appointed to the positions indicated: 1. New Appointments Certified a. Certified Teachers (Per the Negotiated Agreement) Effective: Academic School Year Sylvia Wilson Heard Patricia Schellbach, Ed.D. School Psychologist Step 8, MA+30 $59, School Psychologist Step 8, Doctorate $62, b. English Language Learners Tutor (ELL) (General Fund-001) (BA Step 1, ECEA Supplemental Salary Schedule not to exceed $38,722.00) Effective: School year Nekita Webb c. Entry Year Mentoring Program/Mentors (Title II-A-590) ($28.58 per hour, not to exceed $1,000.00) Effective: school year Sandra Benjamin-Walker Kathy Booker Carman Bryson James Copeland Monique Davis Deborah Gibson Deidra Harrison Al Madison Jacqueline Massengale Katherine Myers Janet Prude William Viancourt 10

11 d. Entry Year Mentoring Program/Mentees (Title II-A-590) ($28.58 per hour, not to exceed $1,000.00) Effective: school year Anthony Brown Calvin Clark Kevin Dixon Jill Fears Darlene Hammett Sharon Hummer Dalanda Jackson Rania Johnson David Pauvlanski Babbette Reid Walter Williams Ebony Wright e. Chambers Elementary School After School Tutors (Title I-572) ($28.58 per hour, not to exceed $4,000.00) Effective: school year (contingent upon enrollment) Lynette Corn Vanessa Moore Sharon Smith Karen Winston f. Superior Elementary School After School Tutors (Title I-572) ($28.58 per hour, not to exceed $4,000.00) Effective: school year (contingent upon enrollment) Monique Branham Jacqueline Lucas Shandora Stokes Nicole Richardson Tanya Young g. CIP Team/Caledonia Elementary School Mary Willis Natasha Taylor h. CIP Team/Chambers Elementary School Gwendolyn Davis Yuri Gilbertson Vanessa Moore Karen Winston 11

12 i. CIP Team/Mayfair Elementary School Effective: school year Catherine Brown Tonita Ford Cheryl Johnson Edna Potts-See j. CIP Team/Prospect Elementary School Effective: school year Selwyn Barfield Renee McDonnell k. CIP Team/Superior Elementary School Effective: school year Monique Branham Diane Haynes-Windham Rachel Horowitz Shandora Stokes l. CIP Team/Heritage Middle School Jennifer Bill Kathy Booker Truecilla Lewis Alenda Phillips Beatrice Price Jesse Williams m. CIP Team/Shaw High School Carmen Bryson Monique Davis Jacqueline Dickerson Delena Dunn Belinda Russell Denise Watkins Jennifer Weiss Sandra Benjamin-Walker 12

13 n. Caledonia Elementary School: Positive Behavior Intervention and Support Team (PBIS) Jacqueline Lewis Stacy Spears Natasha Taylor Sharrice Taylor Lakiesha Word o. Chambers Elementary School: Positive Behavior Intervention and Support Team (PBIS) Emily Bersaglia Dawn Magnasco Miriam Livingston Jeri Shore Nyree Wilkerson p. Mayfair Elementary School: Positive Behavior Intervention and Support Team (PBIS) Catherine Brown Tonita Ford Kim Gilmore Deitra Harrison Stephanie Stedmire-Walls q. Prospect Elementary School: Positive Behavior Intervention and Support Team (PBIS) (Title II-A) ($28.58 per hour, not to exceed $700.0) Selwyn Barfield Jane Jackson Renee McDonnell 13

14 r. Superior Elementary School: Positive Behavior Intervention and Support Team (PBIS) Monique Branham Jason Floyd Diane Haynes-Windham Rachel Horowitz Shandora Stokes s. Heritage Middle School: Positive Behavior Intervention and Support Team (PBIS) Kathy Booker Jennifer Bill Truecilla Lewis Alenda Phillips Sabrina Worthy-Gibson t. Shaw Freshman Academy: Positive Behavior Intervention and Support Team (PBIS) Ayesha Abdullah Dana Jeter Chitra Singh Timothy Smith u. Shaw Leadership Academy: Positive Behavior Intervention and Support Team (PBIS) Jeremiah Akbar Dominica Brandon Donald Christman Terrance Curtain Jacqueline Massengale 14

15 v. Shaw MST: Positive Behavior Intervention and Support Team (PBIS) Antoinette Hampton-Brown Carmen Bryson Quelina Jordan Joanne Qusenberry Karen Edwards-Sancho w. Shaw Academy: Positive Behavior Intervention and Support Team (PBIS) Theresa Boyd Ivan Gojevic John Wallingford x. District Local Professional Development Committee (LPDC) (Title II-A:590) (Not to exceed $ per meeting) Mary Alice Conkey Shawna LeSure Alenda Phillips Pamela Prince Jennifer Weiss Karen Winston Malcolm Williams y. ACT Prep Class Instructor (Funding Source: Title II-A)($28.58 per hour, not to exceed $950.00) Jacqueline Dickerson Timothy Smith z. ACT Proctors (Funding Source: Title II-A)($28.58 per hour, not to exceed $950.00) Debbie Calloway Deborah Gibson Jacqueline Massengale April Trotta 15

16 aa. Science Fair Committee Lead Teachers (Title II-A-590) ( $28.58 per hour not to exceed $500.00) Caledonia Michelle Reese Chambers - Nyree Wilkerson Mayfair Tonita Ford Prospect Renee McDonnell Superior Tonya Young Heritage Jessie Williams Shaw Nick Delciappo B. APPOINTMENTS - SUPPLEMENTAL 1. Appointments Certified a. Marching Band Director (General Fund: 001) (Not to exceed $7,822.00) Effective: school year Donshon Wilson b. Assistant Marching Band Director (General Fund: 001) (Not to exceed $3,330.00) Effective: school year Randolph Woods 2. Sports Supplementals (General Fund-001) (Contracted Supplemental Pay) Effective: school year a. Londa Byrd Football/Basketball Scorekeeper 20 $30.00 per game (Amt. not to exceed) $ b. John Wilburn Announcer, Football/Basketball 30 $30.00 per game c. Henderson Deal Announcer, Football/ Basketball 30 $30.00 per game $ $

17 d. Linda Kenniebrew Volleyball/Basketball Scorekeeper 25 $30.00 per game $ A. APPOINTMENTS - CLASSIFIED 1. New Appointments - Classified a. CIP Team/Caledonia Elementary School Desiree Lankford b. CIP Team/Chambers Elementary School Brenda Preston c. CIP Team/Prospect Elementary School Crystal Harris d. CIP Team/Mayfair Elementary School Barbara Roscoe e. CIP Team/Superior Elementary School Sonja Jackson 17

18 f. CIP Team/Heritage Middle School Rashuda Davis f. Prospect Elementary School: Positive Behavior Intervention and Support Team (PBIS) Crystal Harris g. Shaw Freshman Academy: Positive Behavior Intervention and Support Team (PBIS) Valerie Benson h. Shaw Academy: Positive Behavior Intervention and Support Team (PBIS) Angela Sneede i. District Local Professional Development Committee (LPDC) (Title II-A:590) (Not to exceed $ per meeting) Leona Bostick 18

19 j. ACT Proctors (Funding Source: Title II-A)($27.74 per hour, not to exceed $950.00) Barbara Lee Doris Rice k. District Parent Coordinator (Funding Source: 572- Title I) (Not to exceed $16,000.00) Effective: 2011/2012 School Year Teri Powell l. Parent Liaison (Funding Source: 572- Title I) (Not to exceed $3,000.00) Effective: 2011/2012 School Year Gwendolyn Miller m. Substitute Bus Drivers/Dispatchers (General: 001) ($15.88 per hour, contingent upon need) Thomas Petty Theresa Williams-Petty B. RESIGNATION CLASSIFIED 1. District Classified Staff Resignations Sharon Hood Constance Norris Paraprofessional Chambers Elementary School Business Service IV Central Office Effective: August 26, 2011 Effective: September 6,

20 VII. RECOMMENDATIONS OF THE SUPERINTENDENT A. PROFESSIONAL MEETINGS Subject to the approval of the, I recommend that the following be given permission to attend the meetings indicated and that they be reimbursed for their expenses from the General Fund (unless otherwise indicated) in accordance with Board Policy: Peter Wunsch Annette Harmon Dennis Bunkley Lori Urogdy Eiler Pamela R. Prince Fresh Fruit and Vegetable Program Kick-Off Meeting Ohio Department of Education Columbus, OH September 7, 2011 Food Service Fund-006 ($125.00) 2011 Treasurers Clinic Ohio School Board Association Rootstown, OH September 9, 2011 General Fund-001 ($270.00) Special Education Leadership Conference Ohio Department of Education Columbus, OH September 19-20, 2011 IDEA Fund-516 ($725.00) 2011 Law and Citizenship Conference Ohio Center for Law Related Education Dublin, OH September 19, 2011 General Fund-001 ($341.45) 2011 OAASFEP Fall Coordinator s Conference Ohio Association of Administrators of State and Federal Education Program Columbus, OH October 4-7, 2011 Title I-572 ($1,620.00) 20

21 VIII. REPORTS OF THE SUPERINTENDENT A. EXTENDED TRAVEL School: Shaw High School Date of Trip: September 24, 2011 Destination/Subject: River Rouge, Michigan Marching Band Competition Transportation: Chartered Bus Educational Objective: Academic achievement support through dedication, discipline and pride. Funding Source: Parent Booster Club B. EXTENDED TRAVEL School: Shaw High School Date of Trip: October 1, 2011 Destination/Subject: Oak Park Michigan Marching Band Competition Transportation: Chartered Bus Educational Objective: Academic achievement support through dedication, discipline and pride. Funding Source: Parent Booster Club C. EXTENDED TRAVEL School: Shaw High School Date of Trip: October 8, 2011 Destination/Subject: Wilberforce, OH Central State Homecoming Marching Band Transportation: Chartered Bus Educational Objective: Academic achievement support through dedication, discipline and pride. Funding Source: Parent Booster Club 21

22 IX. NEW BUSINESS-NEXT REGULAR MEETING: X. EXPRESSIONS FROM THE COMMUNITY XI. ADJOURNMENT 22