MINUTES THE BOARD OF EDUCATION OF THE EAST CLEVELAND CITY SCHOOL DISTRICT

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1 MINUTES THE BOARD OF EDUCATION OF THE EAST CLEVELAND CITY SCHOOL DISTRICT REGULAR BOARD MEETING SHAW HIGH SCHOOL AUDITERIA 7:00 P.M. MONDAY, APRIL 14, 2014 For the record The first member listed among the roll call represents the member who made the motion; the second member listed among the roll call represents the member who seconded the motion. I. CONVENE REGULAR MEETING II. ROLL CALL-BY TREASURER Present: Also Present: Dr. Una H.R. Keenon, Ms. Eve Lynn Westbrooks, Ms. Gloria Avery-Prease, Dr. Patricia Blochowiak and Ms. Tiffany Fisher Mrs. Myrna Loy Corley, Superintendent Mrs. Mary Ann Nowak, Treasurer/CFO AMEND AGENDA TO INCLUDE APPROVING THE MINUTES OF THE REGULAR BOARD MEETING OF MARCH 10, 2014 AND THE SPECIAL MEETING OF MARCH 19, /14 Ayes: Ms. Westbrooks, Ms. Avery-Prease, Dr. Keenon and Ms. Fisher. Nays: Dr. Blochowiak. The Motion carried.

2 AMEND AGENDA TO APPROVE MINUTES OF THE REGULAR BOARD MEETING OF MARCH 10, /14 Dr. Blochowiak motioned to amend the minutes of the Regular meeting of March 10, 2014, page 31 section VIII. Ayes: Dr. Blochowiak, Ms. Fisher, Ms. Westbrooks and Ms. Avery-Prease. Nays: Dr. Keenon. The Motion carried. 2

3 ACCEPT AMENDED MINUTES OF THE REGULAR MEETING OF MARCH 10, /14 Ayes: Dr. Blochowiak, Ms. Fisher, Dr. Keenon, Ms. Westbrooks and Ms. Avery-Prease. Nays: None. The Motion carried. APPROVE THE MINUTES OF THE SPECIAL MEETING OF MARCH 1, /14 Ayes: Ms. Westbrooks, Ms. Avery-Prease, Dr. Keenon, Dr. Blochowiak and Ms. Fisher. Nays: None. The Motion carried. 3

4 III. COMMUNICATIONS 4

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6 IV. DISCUSSION ITEMS V. REPORTS OF COMMITTEES A. BUILDINGS AND GROUNDS MS. TIFFANY FISHER MS. EVE LYNN WESTBROOKS 1. RESOLUTION TO AUTHORIZE A CONTRACT WITH AND PAYMENT TO BARBER & HOFFMAN, INC. 75/14 WHEREAS, the will contract with Barber & Hoffman, Inc. to review the Phase 1 report, conduct an on-site, pre-investigation, saw cut openings and conduct an inspection with the use of a camera on the exterior wings "A", "B" and "C" at Shaw High School, and WHEREAS, Barber & Hoffman, Inc. will reinstall the salvaged brick when finished with the saw cut areas, submit a written report with photos of findings which will include possible causes and an estimated cost for repairs, and WHEREAS, Barber & Hoffman will be subcontracting with masonry group Grunwell-Cashero, for the exterior facade investigation and administrative services relative to this study, and WHEREAS, Barber & Hoffman, Inc. will meet on site to review final report and recommendations, and WHEREAS, Barber & Hoffman, Inc. anticipates a cost for these services and exploratory work not to exceed $23,800.00; therefore be it RESOLVED, that this Board authorizes the Treasurer to encumber and pay an amount not to exceed $23, for said services, from the Classroom Facilities Fund-010. Ayes: Ms. Fisher, Westbrooks, Dr. Keenon, Ms. Avery-Prease, and Dr. Blochowiak. Nays: None. The Motion carried. 6

7 V. REPORTS OF COMMITTEES B. EDUCATION MS. EVE LYNN WESTBROOKS MS. TIFFANY FISHER 1. RESOLUTION TO AUTHORIZE A CONTRACT WITH AND PAYMENT TO DR. PATRICK O CONNER 76/14 WHEREAS, the will contract with Dr. Patrick O Conner to provide professional development sessions for teachers on college and career readiness through effective reading instruction during the school year at a cost of $1,500.00, therefore be it RESOLVED, that this Board authorizes the Treasurer to encumber and pay an amount not to exceed $1, from the Title II A Fund-590. Ayes: Ms. Westbrooks, Ms. Avery-Prease, Dr. Keenon, Dr. Blochowiak and Ms. Fisher. Nays: None. The Motion carried. 2. RESOLUTION TO AUTHORIZE A CONTRACT WITH AND PAYMENT TO EDMENTUM INC. 77/14 WHEREAS, the will contract with Edmentum Inc. during the school year to provide professional development for teachers in grades K-12, relative to the new Ohio Learning Standards and their application of the Study Island and PLATO programs during instruction at a cost of $4, therefore be it RESOLVED, that this Board authorizes the Treasurer to encumber and pay an amount not to exceed $4, from the Title II A Fund-590. Ayes: Ms. Westbrooks, Ms. Fisher, Dr. Keenon and Ms. Avery-Prease. Nays: Dr. Blochowiak. The Motion carried. 7

8 3. RESOLUTION TO AUTHORIZE A CONTRACT WITH AND PAYMENT TO COMPASS LEARNING ODYSSEY SOLUTIONS 78/14 WHEREAS, the East Cleveland School District will contract with Compass Learning Odyssey Solutions, during the school year to provide professional development for teachers in grades K-8, relative to the new Ohio Learning Standards and their application of the Compass Learning Program during instruction at a cost of $2, therefore be it RESOLVED, that this Board authorizes the Treasurer to encumber and pay an amount not to exceed $2, from the Title II A Fund-590. Ayes: Nays: Ms. Westbrooks, Ms. Avery-Prease, Dr. Keenon, Dr. Blochowiak and Ms. Fisher. None. The Motion carried. 4. RESOLUTION TO AUTHORIZE A CONTRACT WITH AND PAYMENT TO DEBORAH STONER-RICHARDSON 79/14 WHEREAS, the will contract with Deborah Stoner- Richardson to provide Child Abuse/Neglect Training Certification for the Early Childhood Education and Criminal Justice Programs for the school year at a cost of $4,228.00, therefore, be it RESOLVED, that this Board authorizes the Treasurer to encumber and pay an amount not to exceed $4, for said services from the Career-Tech/General Fund-001. Ayes: Nays: Ms. Westbrooks, Ms. Fisher, Dr. Keenon, Ms. Avery-Prease and Dr. Blochowiak. None. The Motion carried. 8

9 5. RESOLUTION TO AUTHORIZE A CONTRACT WITH AND PAYMENT TO GLORIA WILSON 80/14 WHEREAS, the will contract with Gloria Wilson to provide creative design services, centerpiece design, favors and room setup for the Shaw High School Senior Prom at the Cleveland Marriott East, Warrensville Heights, OH on May 16, 2014 at a cost of $5,000.00, therefore, be it RESOLVED, that this Board authorizes the Treasurer to encumber and pay an amount not to exceed $5, for said services from the Senior Class Fund-200. Ayes: Nays: Ms. Westbrooks, Ms. Avery-Prease, Dr. Keenon, Dr. Blochowiak and Ms. Fisher. None. The Motion carried. 9

10 V. REPORTS OF COMMITTEES C. FINANCE MRS. GLORIA AVERY-PREASE DR. PATRICIA BLOCHOWIAK 1. RESOLUTION TO AMEND THE PERMANENT APPROPRIATION 81/14 WHEREAS, it is necessary to amend the permanent appropriation for the East Cleveland City School District for the year ending June 30 th, 2014 and file it with the Cuyahoga County Auditor, therefore be it RESOLVED, that the appropriation is within the parameters of the estimated revenues and carry-over balances, also to be filed with the Cuyahoga County Auditor s office, and further be it RESOLVED, that this Board authorizes the Treasurer to make adjustments as necessary to bring the appropriation into balance and file such appropriation amendment with the Cuyahoga County Auditor. (See exhibit #1.) Ayes: Ms. Avery-Prease, Dr. Blochowiak, Dr. Keenon, Ms. Westbrooks and Ms. Fisher. Nays: None. The Motion carried. 2. RESOLUTION TO APPROVE ADVANCES, RETURN OF ADVANCES AND/OR TRANSFERS TO VARIOUS FUNDS FROM THE GENERAL FUND AND FROM OTHER FUNDS FOR THE FISCAL YEAR 82/14 Whereas, the following transfers are necessary for the to maintain its programs: Transfers: There are no transfers to report. WHEREAS, the following advances are necessary as the East Cleveland City School District awaits the proceeds of project cash requests from the Ohio Department of Education, Office of Grants Management and/or from the collection of student fees 10

11 Advances: Parent Mentor $20, Alternative Education $20, Public Preschool IDEA $10, Return of Advances: There is no return of advances to report; therefore be it RESOLVED, that this Board authorizes the Treasurer to make such advances, return of advances and/or transfers. Ayes: Ms. Avery-Prease, Dr. Blochowiak, Dr. Keenon, Ms. Westbrooks, and Ms. Fisher. Nays: None. The Motion carried. 3. RESOLUTION TO AUTHORIZE A CONTRACT WITH AND PAYMENT TO EDGE DOCUMENT SOLUTIONS, LLC FOR A LICENSE AGREEMENT FOR SOFTWARE AND PRINTER MAINTENANCE AGREEMENTS 83/14 WHEREAS, the will contract with EDGE Document Solutions, LLC to provide an annual license agreement for the A/P, Payroll and Purchase Order print solution software and 7 additional workstation licenses for A/P, Payroll and Purchase Orders for the commencing July 1, 2014 through June 30, 2015 at a cost of $895.00, ibridge Imaging Solution for Strategic Solutions at a cost of $ and ACH electronic payments software at a cost of $59.00; and WHEREAS, the Printer Maintenance Agreement in the amount of $ each covers technical support, emergency printer support and maintenance; therefore be it RESOLVED, that this Board authorizes the Treasurer to encumber and pay an amount not to exceed $2, for said services from the General Fund-001. Ayes: Ms. Avery-Prease, Dr. Blochowiak, Dr. Keenon, Ms. Westbrooks, and Ms. Fisher. Nays: None. The Motion carried. 11

12 4. RESOLUTION TO APPROVE THE THEN AND NOW CERTIFICATE FOR JOSTENS FOR AN OBLIGATION MADE PRIOR TO OBTAINING A PURCHASE ORDER 84/14 WHEREAS, it is necessary to approve the payment of a purchase to Jostens dated December 4th, 2013 in the amount of $10, to cover the cost of Class of 2013 yearbooks, and WHEREAS, a purchase order had not been requisitioned prior to the obligations and, WHEREAS, the funds were available in the treasury on the date the obligations were made and the funds continue to be available on this date to cover the obligations set forth; therefore be it RESOLVED, that this Board authorizes the Treasurer to make payment to Jostens. (See exhibit #3.) Ayes: Ms. Avery-Prease, Dr. Blochowiak, Dr. Keenon, Ms. Westbrooks, and Ms. Fisher. Nays: None. The Motion carried. 12

13 V. REPORTS OF COMMITTEES D. WELFARE & PUBLIC RELATIONS DR. PATRICIA BLOCHOWIAK MRS. GLORIA AVERY-PREASE No report. 1. ACCEPTANCE OF A DONATION BE IT RESOLVED, that the accepts the following donations: SOURCE PURPOSE ITEM VALUE 13

14 VI. RECOMMENDATIONS OF THE SUPERINTENDENT A. APPOINTMENTS - CERTIFICATED 85/14 Subject to the approval of the, I recommend the following be appointed to the positions as indicated: 1. New Appointments Certificated a. Ohio Graduation Test Proctor (SIG-537) ($29.15 per hour not to exceed $1,000.00) Effective School Year Jacqueline Massengale b. SIG Technical Assistance Processor (SIG-537) ($29.15 per hour not to exceed $6,000.00) Effective School Year Molly Mossman B. RESIGNATION FOR RETIREMENT PURPOSE CERTIFIED 85/14 1. District Certified Retirement Janis Ernest Jacquelyn C. Rush 5 th Grade Teacher Prospect Elementary School 5 th Grade Teacher Chambers Elementary School Effective: July 1, 2014 Effective: July 1,

15 C. NON-RENEWAL SUPPLEMENTALS 85/14 1. Non-Renewals Supplementals a. Athletic Director: Effective School Year Doug Neumann b. Faculty Managers: Robert Ramsey Aubrei Watson c. Ticket Manager: Robert Ramsey d. Non-Renewal Supplemental Fall Sports Effective: School Year 1) Shaw High School Football: Rodney Brown Charles Canady Bruce Coffey Jr. Alan Fletcher Roderecous Williams Steven Thomas Head Coach Volleyball: Tiffany Holmes Monique Dennis Asia Polk Head Coach Cross Country: 15

16 Dana Jeter Amanda Stanoszek Boys Head Coach Girls Head Coach Girls Soccer: Wendy Zielinski Jack Wallingford Head Coach Cheerleader Advisors: Valerie Sowell Brandon Thurman Advisor Assistant Advisor Football Scoreboard Operator: Lawrence Perry Announcers Football/Basketball: John Wilburn William Robinson Volleyball Scoreboard Operator: Denise Watkins Clock Operators: Steven Thomas Londa Byrd Videographer: Rodney McFall Video Productions 2) Heritage Middle School Football: Iben Ali-Fike Head Coach 16

17 Bruce Coffey Sr. Lawrence Perry Volleyball: Kimberly Harrell Alonzo Callahan Head Coach Cheerleader Advisor: Valerie Sowell Scoreboard Operator: Londa Byrd e. Winter Sports Supplemental Effective: Academic School Year 85/14 1) Shaw High School Boys Basketball: Steve Chandler Brian Buchanan Lamont Fields Leon Hines Lawrence Perry Head Coach Assistant Basketball Coach Assistant Basketball Coach Assistant Basketball Coach Assistant Basketball Coach Girls Basketball: Dana Jetter Ronald Bailey Tiffany Holmes Aisa Polk Amanda Stanoszek Head Coach Wrestling: 17

18 Jerry Morgan William Viancourt Head Coach Scoreboard Operator: Steve Thomas Substitute Scoreboard Operator: Londa Byrd Scorebook-Girls: Monique Dennis Scorebook-Boys: Denise Watkins Substitute Scorebook-Boys: Londa Byrd Announcers: Terrance Curtain William Robinson Girls Video Production: Rodney McFall 2) Heritage Middle School Boys Basketball: Terrell Husband Bruce Coffey Sr. Head Coach Assistant Basketball Coach Girls Basketball: 18

19 Iben-Ali Fike Kimberly Harrell Head Coach Wrestling: John Wilburn Nim Bryant Head Coach Scoreboard Operator: Londa Byrd D. RESIGNATION FOR RETIREMENT PURPOSE - ADMINISTRATIVE 85/14 1. District Administrative Certificated Retirement Pamela Prince Director of Federal Programs Effective: August 1, 2014 E. APPOINTMENTS- CLASSIFIED 85/14 1. New Appointments - Classified a. Shaw High School Parent Liaison (SIG-537) Not to exceed $1,500.00) Effective: school year Tina Beasley b. Part Time Bus Drivers (4 hour) (General Fund-001) (not to exceed $16.36 per hour) Effective: School Year Brenda King Theresa Williams-Petty 19

20 c. Substitute Bus Driver (General: 001) (not to exceed $16.36 per hour) Effective: School Year Saysha Nagy V. RECOMMENDATIONS OF THE SUPERINTENDENT 85/14 F. PROFESSIONAL MEETINGS Subject to the approval of the, I recommend that the following be given permission to attend the meetings indicated and that they be reimbursed for their expenses from the General Fund (unless otherwise indicated) in accordance with Board Policy: Molly Mossman Gregory Winston Sr. Doug Neumann Quelina Jordan Karen Winston Higher Education Alignment Showcase Educational Service Center Independence, Ohio April 10, 2014 No Cost ALICE Training Institute The Ohio Academy April 14-15, 2014 Twinsburg, Ohio General Fund-001 ($565.00) NEOIAAA Annual Conference Northeast Ohio Interscholastic Athletics Administration Assoc. Cuyahoga Falls, Ohio April 28, 2014 Athletic Fund-300 ($165.00) NFTE Annual Global Gala Network for Teaching Entrepreneurship Washington, DC April 22-25, 2014 Carl Perkins-524 ($847.58) Educator Standards Board Ohio Department of Education 20

21 Columbus, Ohio May 5-6, 2014 General Fund-001 ($233.14) Teri Powell Geraldine James Anthony Lockhart Linda McClinton Sharon Moore Jerlisa Calhoun Kevin Dixon Qiana Johnson Courtney Jones Transition Conference for Parents and Educators Ohio Coalition for the Education of Children with Disabilities Dublin, Ohio May 6-7, 2014 IDEA-516 ($125.00) OAPSE State Conference Ohio Association Public School Employees Columbus, OH May 6-9, 2014 General Fund-001 ($364.48) OAPSE State Conference Ohio Association Public School Employees Columbus, OH May 6-9, 2014 General Fund-001 ($465.80) OAPSE State Conference Ohio Association Public School Employees Columbus, OH May 6-9, 2014 General Fund-001 (182.24) Immediate Techniques for Children & Adolescents with Emotional Behavioral Problems PESI Independence, Ohio May 7, 2014 IDEA-516 ($341.45) Parent Mentors of Ohio Spring 2014 Conference Ohio Coalition for the Education of Children with Disabilities Dublin, Ohio 21

22 May 7, 2014 IDEA-516 ($125.00) Ayes: Ms. Avery-Prease, Dr. Blochowiak, Dr. Keenon, Ms. Westbrooks, and Ms. Fisher. Nays: None. The Motion carried. VII. REPORT OF THE SUPERINTENDENT VIII. NEW BUSINESS-NEXT REGULAR MEETING: Special Board Meeting, April 6:00 P.M. Regular Board Meeting, May, 12, 2014@ Shaw High School 7:00 P.M. IX. EXPRESSIONS FROM THE COMMUNITY Nathaniel Martin William Fambrough O. Mays X. ADJOURNMENT Meeting Adjourned at 7:40 P.M. Ayes: Dr. Blochowiak, Ms. Avery-Prease, Dr. Keenon, Ms. Westbrooks and Ms. Fisher. Nays: None. The Motion carried. 22

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29 MINUTES Regular Meeting 29

30 MINUTES Regular Meeting 30