FINANCIAL OVERSIGHT PANEL (FOP) FOR EAST ST. LOUIS SCHOOL DISTRICT NO.

Transcription

1 FINANCIAL OVERSIGHT PANEL (FOP) FOR EAST ST. LOUIS SCHOOL DISTRICT NO. 189 Administration Building, 1005 State Street, East St. Louis, IL May 23, 2016 REGULAR MEETING MINUTES Chairman Ranodore Foggs called the meeting to order at 12:04 p.m. Members Present Ranodore Foggs, Sister Julia Huiskamp, Mary Kane and Jerome Jackson Members Absent Milton Wharton ISBE / District Staff Members Present Assistant Superintendent Alexander Ikejiaku, Assistant Superintendent Devon Horton, Assistant Superintendent Tina Frye, Superintendent Arthur Culver, Chief Financial Officer Nick Mance, Carl Holman, ISBE Regional Financial Consultant and Deb Vespa, ISBE Division Administrator of School Business. Esther Yahnig from ISBE legal participated via telephone. Adoption of Agenda Member Kane moved, with a second by Member Jackson for the adoption of the Agenda giving the Oversight Panel Chairman discretion to take agenda items out of order. The motion carried on voice vote. Ayes: 4 Nays: 0 Public Comments: Presentations Kelly Hawkins reported on the continued success of the East St Louis Senior High School s boys and girls track and field teams which included the boys 4 x 200 relay team breaking a 41 year old state record. Dunbar elementary is providing a Week of Enlightment which included visits from several local dignitaries in law enforcement, fire rescue, medicine and law. Twelve Fine Art students from the East St Louis Senior High School were recently recognized at the annual Art on the Square in Belleville, IL. Mr. Horton informed the committee that 98% of the high school seniors have applied and been accepted in a college, junior college, trade school or military. The total amount of scholarships awarded this year was over $5,700, Of that amount, $540, was for athletic scholarships. 1

2 Report of Superintendent Superintendent Culver shared a statement with the panel of his concern over Senate Bill 231 He also shared two postings in the Belleville News Democrat regarding SB231. Student Advisory Council District Buildings and Grounds Report Nick Mance delivered the report as Joe Haskell was on vacation. The Information Technology department has moved from the Board of Education building to the James E Williams Center. The FOP was advised that there will be some significant expenditures in this month s report to cover the cost of securing the building as well as tunneling under the street to connect a fiber run for the District network infrastructure. District Finance Report Nick Mance reported that the FY15-16 budget is being finalized. He expects to bring an amended report to the June Board meeting. He is also working on the FY16-17 budget and hopes to complete that well before the September 30 due date. The auditors will be onsite from June 6-June 9 to do preliminary work before the October audit. ISBE Report There was no report. Executive Session Chairman Foggs requested a motion to enter into Executive Session in accordance with the Illinois Open Meetings Act (5 ILCS 120/2(c) to consider one or more of the following subjects: 120/2(c)(1) Employee Appointments, employments, compensation, discipline, performance, dismissals, and complaints; 120/2(c)(2) Collective Negotiating Matters; 120/2(c)(5) Property Acquisition/Lease Purchase; 120/2(c)(6) Price for Sale or Lease of Property; 120/2(c)(8) Security Procedures; 120/2(c)(11) Litigation; 120/2(c)(21) Closed Session Meeting Minutes Discussion/Review. Member Kane moved the motion which was seconded by Member Jackson to convene into Executive Session at 12:38 p.m. The motion carried on roll call. Ayes 4 Nays 0 Open Session Member Jackson moved, with a second by Member Huiskamp to reconvene to Open Session at 2:10 p.m. The motion carried on voice count. Ayes 4 Nays 0 13.A/B. Minutes - FOP Regular Meeting of April 25, 2016 and Closed Session of April 25, Member Huiskamp moved, with a second by Member Jackson to approve the FOP Regular & Closed Meeting Minutes of April 25, The motion carried on roll call. Ayes 4 Nays 0 2

3 15. Approval of Consent Agenda Items (May17, 2016 Board of Education Meeting) Member Jackson moved, with a second by Chairman Foggs, to approve the Consent Agenda Items 15.A 15.S. The motion carried on roll call. Ayes 4 Nays 0 Consent Agenda Items Approved 15. Finance Items: Part A - I - Treasurer's Report, Part B - Board Bills $4,190,672.68, Payroll $3,686,908.24, Credit Card $13, Payroll Wire Transfers $765, A/P EFT's $86,648.24, W/C Claims $50,785.02, Part C Miscellaneous Cash Receipts $3,347.87, Part D Athletics $150.00, Part E Monies Returned and Miscellaneous Payments $686,520.84, Part F Open A/P $69, and Part H Overtime $29, for Month of April B. Payment of Invoices for Legal Services from Becker, Hoerner, Thompson, & Ysursa, P.C. for the Month of April 2016 in the Amount of $9, C. Extensions of Contracts with no increase in cost for the following: Illinois Central Bus, GFI, Baker Tilly, IESI Waste Services, Orkin, CDA, Chartwells, and East Side Health District. 15.D. Approval to Bid following Services/Items: Copy Paper, Over the Road Bus Services, Janitorial Supplies, Elevator Mainenance, Armored Services, and HVAC Preventative Maintenance. 15.E. Legal services from Tueth, Keeney, Cooper, Mohan & Jackstadt for SPED teacher in the amount of $1, F Purchase of football equipment from Riddell Corp in the amount of $7, G Renewal with Frontline Technologies for the Focus for Teachers Annual License Renewal, Focus for Observers-Calibration Annual License, LEARN Annual License and MLP OASYS Annual Subscription w FFT 2011/13 in the amount of $67, H Charter Communications contract to provide district Internet access at the rate of 500Mb for 5 years. This service is eligible for 85% discount via the e-rate program in the amount of $2,750.00/month. 15.I Renewal of existing AT&T contract for local and long distance services. This service is eligible for 60% discount via the e-rate program. 15.J JF Telecom to connect the Board of Education building and Williams Learning Center with new fiber optic service in the amount of $15, K Quote from Alliance Restoration for installation of office in classroom 121 (server room) and installation of additional wall in multipurpose room for secure technology storage at the James Williams Center in the amount of $11, L BERCO Underground to provide underground boring services for extending fiber optic from Building & Grounds offices to Williams Learning Center in the amount of $7,

4 15.M Quote from Metro Lock for installation of a secured access control system at the Administrative Annex, (James Williams Center), and packaged software in the amount of $9, N Purchase 20 laptops from ByteSpeed for Teacher Technology Leaders in the amount of $14, O Quote from A-Plus One for "bomb blast" security window tinting/reflective tinting and installation of interior frame welded steel grates at the James Williams Center in the amount of 5, P Purchase 40 metal shelving sets from LOWE s to be used in Technology Department at Williams Learning Center in the amount of $8, Q Use of Premise Referrals: 2.D.1 Consider approval of use of the gymnasium at Lincoln Middle School on May 13, 2016 from 7:00pm-10:00pm for a Lincoln MS staff retirement party. The requestor is Principal Eric Harris. Cost: $ WAIVED 9F. Consider approval of the use of Clyde C Jordan Stadium on June 11, 2016 from 8:30am - 12:00pm for a walk for MS. The requestors are Deborah Powell and Crystal Coleman. Cost: $ WAIVED 15.R Professional Development Requests and Addendums. Approximate Cost $762, S Field Trip Requests and Addendums. Approximate Cost $44, Approval of Action Agenda Items(April 19, 2016 Board of Education Meeting) 16A. Personnel Committee Report - Employments, Separations, Contracts & Addendums: Approved by the Board of Education on May 17, Member Kane moved, with a second by Member Jackson to Approve the Personnel Committee Report - Employments, Separations, Contracts & Addendums: Approved by the Board of Education on May 17, The motion carried on roll call. Ayes 4 Nays 0 16B. Curriculum Action Items 7.A List and Addendums. Approximate Cost: $745, Chairman Foggs moved, with a second by Member Jackson to Approve the Curriculum Action Items 7.A List and Addendums. The motion carried on previously applied roll call. 16C. Consideration of Approval to Read Resolution by Title Only. Chairman Foggs moved, with a second by Member Jackson to approve to read the resolution by title only. The motion carried on voice vote. Ayes 4 Nays 0 4

5 16D. Consideration of Approval of Resolution Authorizing Notice/Statement of Honorable Dismissal (Resolution #051716A). Member Kane moved, with a second by Member Jackson of a Resolution Authorizing Notice/Statement of Honorable Dismissal (Resolution #051716A). The motion carried on roll call. Ayes 4 Nays Old Business 18. New Business 18A. FY 2017 Financial Oversight Panel Regular Meeting Schedule. Member Jackson moved, with a second by Member Huiskamp to approve the FY 2017 Financial Oversight Panel Regular Meeting Schedule. The motion carried on voice vote. Ayes 4 Nays 0 18B. Member Kane moved, with a second by Member Jackson to approve the FY2017 Financial Oversight Panel Budget in the Amount of $3, The motion carried on voice vote. Ayes 4 Nays 0 NOTE: The next meeting of the Financial Oversight Panel will be on June 27, 2016 at 12:00pm. 19. Announcements 20. Adjournment There being no further business, Member Jackson moved, with a second by Member Huiskamp to adjourn the meeting at 2:17p.m. The motion carried on voice vote. Unanimous 5