ST. CLAIR COUNTY EMERGENCY TELEPHONE SYSTEM BOARD. Minutes of the May 14, 2013 Meeting

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1 ST. CLAIR COUNTY EMERGENCY TELEPHONE SYSTEM BOARD In Attendance: Board Members: Sheriff Richard Watson, Chairman Fire Chief Donald R. Feher Mayor George Chance Mr. Michael E. Sullivan Ms. Carol Clark Chief Michael D. Floore, Sr. Mr. Kevin Elbe Minutes of the May 14, 2013 Meeting Others in Attendance: William Gamblin Marty Bausano Kevin Kaufhold Mary Muskopf Dan Maher Herb Simmons Curtis Williams Patti Michaels Christy Johnson Bob Stallwitz 911 Director 911 Deputy Director ETSB Attorney ETSB Secretary Director of Administration Radio System Manager Signal Hill Fire Dept. CenCom PSAP Manager Motorola Solutions Motorola Solutions Sheriff Richard Watson called the meeting of the ETSB to order at 9:00a.m. on May 14, 2013 in the ETSB Director s Office, 101 South 1 st Street, Belleville, IL. Public Comments None Approval of Minutes Sheriff Watson asked for approval of the minutes for the March 5, 2013 ETSB meeting. A motion was made by Carol Clarkand seconded by George Chance to approve the minutes. The motion passed unanimously. Attorney Report Attorney Kevin Kaufholdstated a bi-laws committee meeting is scheduled for Tuesday May 21 st at 6:30 p.m. in the ETSB office and requested the meeting information be posted immediately. The bi-laws committee members are Carol Clark, Michael Sullivan and Donald Feher. Report by Deputy Director: Items For Information:

2 ETSB Website: Deputy Director Marty Bausano reported on the changes that were made to the ETSB website as well as a Public Service Announcement sound clip that was added for using cell phones to call along with a warning that service for texting is not yet available. Outreach/Public Education:Deputy Director Bausano reported on various outreach programs the ETSB has been involved in. She also statedthe ETSB office provided class room kits to fifteen schools containing related activities for teachers to work through with studentsfrom K-2 nd grade for National Public Education Month. Partial Outage: Deputy Director Bausano reported on a partial outage at 9:15 a.m. on March 7 th that isolated three of the central offices at which time personnel were sent to cover the St. Libory, Freeburg and New Athens knox boxes in order to handle calls until ATT determined there had been a fiber cut. By 3:00 p.m. all knox boxes had been closed and normal call routing had resumed. No actual calls were received at the knox boxes other than test calls. PS/ALI Locator ID Update: Deputy Director Bausano stated the St. Clair County Private Switch/Automatic Location Identificationproject is finished and the ETSB is responsible for the ongoing maintenance of the database. Data updates are being processed in coordination with Tom Maziarz. Director s Report: Items for Information: ETSB Parking Lot:Director William Gamblin led a discussion concerning past problems involving illegal parking on the ETSB lot and stated specific signs for visitors, staff and handicapped persons are forthcoming. He also provided a list of building parking lot procedures that should address any future parking mishaps. Computer Aided Dispatch (CAD) Cut: Director Gamblin reported at 3:05 a.m. April 2 nd the new Tiburon CAD was brought on line. With the assistance of two Tiburon CAD engineers on site to assist Crystal Roth, the ETSB CAD administrator, the cut went smoothly. This included the workstations in the County and Belleville dispatch centers, the Sheriff s mobile laptops and the network for the hosted system.we are working towards cutting the Records Management System sometime in August or September of May 2013 Minutes Police Records Management System: Director Gamblin led a discussion concerning a records management system (RMS) to work in conjunction with the CAD. Upon their request, pricing as well as demonstrations of the RMS package were provided to the City of Belleville and the Sheriff s Office. Other communities dispatched by CenCom were notified they could purchase mobile CAD for their laptops with the option to buy into the system at a later date if an RMS package was purchased; however, only the County and Belleville will be using the RMS package at this time.

3 Items for Action: Generator Maintenance Contract: Director Gamblin led a discussion concerning the expiration of the current contract for maintenance on the ETSB building UPS and back up batteries for the ECS-1000 located at the jail. After comparing bids fromcritical Power for $45,535 with total payment up front for 5 years versus the Bick Group bid of $6,020 per year for 5 years for a total of $30,100, the Board decided to award the maintenance contract to the Bick Group which was $15,435 less than the Critical Power bid. A motion was made by Michael Sullivan and seconded by Michael Floore to approve the Bick Group maintenance contract for the UPS and back up batteries for the ECS for $6,020 per year for atotal cost of $30,100 for five years. The motion passed unanimously. Motorola Invoice for Maintenance: Director Gamblin led a discussion concerning the 2013 Motorola 800MHz Starcom21 contract as well as an from Starcom21 Network manager Bob Stallwitz explaining the higher cost of this contract over the past years. After further discussion the Board agreed to renew the 2013 maintenance agreement in the amount of $588, A motion was made by Donald Feher and seconded by Michael Floore to approve the 2013 Motorola 800 MHz Starcom21 maintenance agreement in the amount of $588, Roll Call Vote: Watson - aye Feher - aye Chance - aye Sullivan - aye Clark - aye Floore - aye Elbe - aye GeoComm Mapping Software Maintenance Contract: Director Gamblinrequested the board s approval to renew the maintenance contract with GeoComm for $37,450 which is the same price as last year and expires in March for the mapping software located in the systems PSAPs. A motion was made by Donald Feher and seconded by Michael Sullivan to approve the renewal of the GeoComm mapping software maintenance contract in the amount of $37,450. Roll Call Vote: Watson - aye Feher - aye Chance - aye

4 Sullivan - aye Clark - aye Floore - aye Elbe aye Transfer of ETSB Van: Director Gamblin led a discussion concerning a request from the County Administration office to assist them with a vehicle. The County would like to donate an older van from the court house to the SAVE site whose van that was used to transport County documents for storage became unserviceable. After further discussion the board decided to donate the 2002 Dodge van which has higher mileage and is the least used. This would replace the County s older van which would be donated to the SAVE site. A motion was made by Donald Feher and seconded by Kevin Elbe to allow the ETSB to donate the 2002 Dodge van to the County to replace the County s van which will be donated to the Save Site. The motion passed unanimously. Network Copier Maintenance Contract: Director Gamblin requested the board s approval to renew the GFI Digital annual maintenance contract for the Sharp color network printer in the amount of $1, A motion was made by Michael Sullivan and seconded by Carol Clark to renew the GFI Digital copier maintenance contract in the amount of $1, Roll Call Vote: Watson - aye Feher - aye Chance - aye Sullivan - aye Clark - aye Floore - aye Elbe aye Building Cleaning Contract: Director Gamblin stated he was removing the janitorial contract from the agenda. Radio Bills:Director Gamblin led a discussion concerning the payment of invoices pertaining to the microwave project and radio paging system which werecovered by grants as well as billings that he had no record of. He also stated he would be meeting with Scott Schutte from Wireless USA to review the invoices that are questionable and report his findings back to the board. May 2013 Minutes Radio/Pager Report: Herbert Simmons reported he has taken over the radio/paging project and stated Wireless USA was on site addressing various paging issueswith Signal Hill, Northwest Fire and Villa Hills. Upon completionof their assessment,he will report their findingsback to the board.

5 Audit Trail, Surcharge Report and Fund Summary A motion was made by Donald Feher and seconded bycarol Clarkto approve the March and April 2013 Audit Trails. The motion passed unanimously. Director Gamblin stated there was a House Bill circulating for the reallocating of the wireless 911 fees and he and staff have been working with legislators to insure a reduction in ETSB funding does not occur. The new House Bill 3073 would allocate all of the funds to the ETSBs and eliminate the wireless carrier portion. A motion was made by Michael Sullivan and seconded by George Chance to approve the Surcharge Reports. The motion passed unanimously. Amotion was madeby Michael Sullivan and seconded by Michael Floore to approve the February and March 2013 Fund Summaries.The motion passed unanimously. New Business: Mobile CAD Position: Michael Floorerequested information regarding his police department s need for an upgrade to thecommand Van mobile unit. A discussion ensued concerning the feasibility of adding Mobile CAD and 911 equipment and the availability of the Command Van. Pending further investigation no action was taken. Microwave Status: Sheriff Watson requested the status on the microwave project and Director Gamblin reported on the progress of the Prairie DuPont and Kaskaskia sites which are nearing completion. They are currently looking at a new tower location at the O Fallon site and the Metro site building construction is on hold pending the structural analysis results and the approval from Rick Farthing to proceed with the building with approximately 120 days for construction. Mapping Project Update: Sheriff Watson requested a status on the mapping project for Columbia and Director Gamblin reported the project is nearing completion. Millstadt Tower Update: Sheriff Watson requested a status on the Millstadt Tower and Director Gamblin reported the existing building and the property next door can be used to erect a tower. However, he is currently waiting on a list of equipment and specificationsfrom Harrisonville Telephone Company on what equipment would be needed on the tower. Executive Session: None Adjournment At 9:54a.m. a motion to adjourn was made by Michael Flooreand seconded by George Chance. Motion passed unanimously.

6 Respectfully Submitted, Mary Muskopf **************** NEXT MEETING June 11, :00 a.m. 101 S. 1 st Street Belleville, IL 62220