ST CLAIR COUNTY EMERGENCY TELEPHONE SYSTEM BOARD. Minutes of the June 14, 2016 Meeting

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1 ST CLAIR COUNTY EMERGENCY TELEPHONE SYSTEM BOARD Minutes of the June 14, 2016 Meeting In Attendance: Board Members: Sheriff Richard Watson, Chairman Fire Chief Donald R. Feher Former Mayor George Chance Mr. Kevin Elbe Absent: Mr. Michael Sullivan Ms. Carol Clark Staff: Herbert Simmons, 911 Executive Director Kevin Kaufhold, 911 ETSB Attorney Randy Randolph, ETSB Training Coordinator Mary Muskopf, 911 ETSB Secretary Others In Attendance: Bryan Whitaker, St. Clair County EMA Ed Cockrell, County Board Member Sheriff Richard Watsoncalled the meeting of the ETSB to order at 9:00a.m. on June 14, 2016 in the 911ETSB Director s Office, 101 South 1 st Street, Belleville, IL. The meeting began with the Pledge of Allegiance. Public Comments Approval of Minutes Sheriff Watson asked for approval of the minutes for the May 11, 2016meeting. A motion was made by George Chanceand seconded by Kevin Elbe to approve the minutes. The motion passed unanimously. Attorney Report Attorney Kevin Kaufhold led a discussion concerning the budget and stated he is on the INENA Reflector which is monitoring the cash flow situation. The law that authorizes 911 services ends as of June 30 th which would makeaugust the last physical payment from the state to the ETSB for wireless and wireline. Attorney

2 Kaufholdstated he hadoriginally filed suit which was put on hold when the Public Safety Bill was passed. If there is no budget by June 30 th funding will be available through August.Consequently since there would be a two-month wait to reactivate the funding, attorney Kaufhold is looking into rescheduling the lawsuit hearing in July for St. Clair County only. Attorney Kaufhold also stated there was an issue with Verizon which will be addressed later on the agenda. Director s Report: Items for Information: AT&T Project Update:Director Herbert Simmons stated information from AT&T had been received that morning concerning the T1 lines that were out of contract. Earlier this year AT&T promised to refund a credit of about $116,000. To date we have not received a check. However, a representative from AT&T has now stated the $116,000 credit has been approved and we should receive payment information shortly. There was also a discussion concerning the unused equipment that was ordered by the former Director for approximately $660,000. Director Simmons stated he had originally requested reimbursement for half of the amount; however, he is currently considering an alternative placement option for this equipment. Director Simmons and staff will be meeting with the new 911 Director in Springfield on Wednesday to discuss payment responsibility for the Optiman connectivity charges that are approximately $11,000 per month. To date no payments have been made to AT&T for the Next Generation project. Motorola Equipment Update:Director Simmons reported staff has been working with Motorola to install the equipment in CENCOM and configure the network county wide. CENCOM is approximately 95% finished. PSAP Consolidation Update:Director Simmons received a letter of intent from Sauget to bring their dispatching services into CENCOM. He also stated Dupo s dispatching was taken over by CENCOM on June 1 st. To date, Cahokia and Swansea have not yet made a decision concerning their dispatching services. Director Simmons stated staff prepared a response on Facebook and our social media page to clarify statements made in an article in the Swansea Village Newsletter concerning the consolidation. He also reported Belleville hasn t moved into their new station and staff is working closely with the project director to co-ordinate the switchover.

3 Metro Site Lease:Director Simmonsstated the Metro Site contract has been signed by Chairman Kern and is ready to go. 911 Call Summary May 2016: Director Simmons presented a call volume report for May which shows the amount of calls received by each PSAP. Board Member Resignation:Director Simmons presented a letter of resignation from Board member Michael Floore. He hopes to have his replacement on the Board within the next month. Director Simmons also presented a retirement letter from ETSB addressing specialist Carolyn Ligon stating her last day of work will be Friday, June 17 th.the Director will not be hiring a full-time replacement since Carolyn would like to work in a part-time capacity. Hehas also been cross-training a current full time employee to cover the position. Items for Action: Litigation against Verizon Wireless: Director Simmons requested authorization from the Board to allow attorney Kaufhold to look into possible litigation against Verizon. A motion was made by Donald Feherand seconded by George Chanceto authorize attorneykevin Kaufhold to look into possible litigation against Verizon. The motion passed unanimously. Sheriff Watson requested a second motion to authorize attorney Kaufhold to also look into other carriers as part of this investigation. A motion was made by Donald Feher and seconded by Kevin Elbe to authorize attorney Kevin Kaufhold to look into possible litigation against other phone providers as well. The motion passed unanimously.

4 Property Tax Bill for ETSB Radio Tower Site at 412 Oliver St.: Director Simmons requested the Board s approval to pay the 2015 real estate taxes in the amount of $1, for the Caseyville tower site. A motion was made bykevin Elbe and seconded by George Chance to approve the payment of $1, to cover the2015 real estate taxes for the Caseyville tower site. The motion passed unanimously. Director Simmons stated there was a new customer coming to the Barcom tower site who has received approval from the FCC. This should generate approximately $12,000 yearly in revenue. There was also a discussion concerning expenses the state is willing to pay and expenses that have been denied. The Director and staff will be attending a meeting in Springfield on Wednesday to argue these issues. He also stated we are currently about $35,000 below the state s most recent projection. The state recently rejected a grant for $375,000 that was submitted. Audit Trail, Surcharge Report and Fund Summary A motion was made by Kevin Elbe and seconded by Donald Feher to approve the May2016 Audit Trail, Surcharge Report and April 2016 Fund Summary. The motion passed unanimously. Old Business: Sheriff Watson asked for a status on a tower site for the Fayetteville area. Director Simmons stated mapping and platting is currently researching the area for property that may also be county owned. County Board member Ed Cockrell requested a cost figure for 911 calls. Director Simmons stated the Maximus study came up with a cost figure of $10 per call. The current cost is $15 per call which he hopes to reduce to $10 or less next year. The Belleville PSAP stated they would handle calls at the same cost as CENCOM. New Business:

5 Executive Session: Adjournment Sheriff Watson asked for a motion to adjourn the meeting. At 9:45a.m. a motion to adjourn was made by George Chanceand seconded by Kevin Elbe. The motion passed unanimously. Respectfully Submitted, Mary Muskopf NEXT MEETING **************** July 12, :00 a.m. 101 S. 1 st Street Belleville, IL 62220