THE UNIVERSITY OF OKLAHOMA HEALTH SCIENCES CENTER STAFF SENATE Thursday, November 6, 2003 Robert M. Bird Library

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1 THE UNIVERSITY OF OKLAHOMA HEALTH SCIENCES CENTER STAFF SENATE Thursday, November 6, 2003 Robert M. Bird Library Chair Roman Goate called the regular meeting of the Staff Senate to order at 10:05 a.m. in Robert M. Bird library auditorium. REPRESENTATIVES, ALTERNATES, OFFICERS AND EX-OFFICIO PRESENT BY GROUP: Ex-Officio Members & Provost's Designees: Officers: Guests Present: Linda Womack, Cheryl Ottman, Gerry Moore, Barbara Sappenfield, Connie Gould Roman Goate, Keli Martin, Diana Stone Kathy Walker, Karan Glickman Representatives/Alternates: Group I Group II Group III Group IV Group V Group VI Group VII Group VIII Group IX Group X Group XI Group XII Group XIII Group XIV Group XV Cheri Elliott, Lisa Potts, Cheryl Walk Carla Lawson, Diana Stone, Suzan Stone Eloy Candelaria, Warren Shreve, Cheryl Smith, Brian Burrough, Sarah Washam Barbara Lynch, Michelle Jacob, Shellene Gilpin Shirley Menefee, Christina Sharp, Christi Madden Marcia Seagraves Pat Vinson, Augustine Coyle Glenna Darr, Paula Reed Tammy Hendricks, Don Clothier, Linda Stewart Joie White, Sarah Harris, Scott Smith Radawn Williams, Jeannie Brown, Brenda Hill, Susan Shipley, Billie Acree DeNaye Atwell Yolonda Sampson, Michelle Bickle, Levette Kelley, Jan Lester Rita Hains, Barbara McCoy Vicki Holman Staff Senate Meeting Minutes/November 6, 2003/Page 1

2 REPRESENTATIVES, ALTERNATES, OFFICERS, AND EX-OFFICIO, ABSENT BY GROUP: Ex-Officio Members & Provost Designees: Officers: Ken Rowe Linda Hale, Mary Baisch Representatives/Alternates: Group I Group II Norma McElwee Group III Christy Casillo, Kathleen Sanders (3) Group IV Group V Tanya Mustin Sally Selvidge (3), Barbara Grayson Group VI Kathy Logan (4) Group VII Group VIII Gwynn Terry, Ann Castleman Eric Mayes (4), Margie Miller (3), Jewell Oliver Group IX Stacy Wigley (3) Group X Group XI Carol Swaim (4) Ranae Robinson (4) Group XII Group XIII Group XIV Group XV I. SPECIAL SPEAKER Dr. Nancy Hall & Professor Marti Ferretti- Oklahoma Turning Point Dr. Hall and Professor Ferretti came and gave a brief summary about the Oklahoma Turning Point organization and what they represent. The goal of Oklahoma Turning Point is to turn around negative health culture issues in Central Oklahoma. Their web site is A hand out regarding the organization was passed out to the Senate Representatives. (A copy is in the Senate office.) Staff Senate Meeting Minutes/November 6, 2003/Page 2

3 II. SPECIAL SPEAKER Tom Godkins, Associate Vice President for Facilities Management and Director of Capital Planning Mr. Godkins spoke to the Senate about upcoming plans that the administration has put into place regarding different aspects of the campus. He presented a master plan for both the Oklahoma City Campus and the Tulsa Campus. Mr. Godkins emphasized that these are just plans, no funding has gone into them at this time. The plans included a Campus/Capital Plan, Capital Improvements Plan, Pedestrian and Vehicular Traffic Plan, Parking and Transportation Plan and a City Utility Plan. Copies of the plans are in the Staff Senate office. III. APPROVAL OF THE OCTOBER, 2003 MEETING MINUTES Corrections to the minutes consisted of: 1. Under Tulsa Campus Report: Change spelling to Mershon Catering 2. Under Tulsa Campus Report: Change spelling of Dr. Block s name 3. Vicki Holman was present not absent After the corrections the minutes were approved by Eloy Candelaria and seconded by Glenna Darr. IV. CHAIR'S REPORT Roman Goate reported that the Holiday Party was set for December 5 th at 2:30 pm. He explained that he was going to go over all Senate financials and come up with a total of all of the Senate s expected expenditures throughout the remainder of the fiscal year. The report should be ready for presentation at the December meeting, if not it will be prepared for the February meeting. He talked briefly about the Norman Staff Senate meeting as information presented in the draft of the minutes. He described the issues affecting both campuses (benefits, grievance procedures). Both campuses are attempting to keep each other up to date on activities. Roman gave a brief update on the activities of the Executive Committee meeting. Communication is still a key issue, even though progress has been made. The Executive Committee pre approved expenditures of $75.00 for postage to be used by the Schusterman campus to send materials to troops overseas. More or less may be necessary, depending on the donations made by the employees on campus. Another expense of $26.93 was approved for ice cream toppings used by the Schusterman campus for the leftover donated ice cream. The ice cream was served during the United Way Activities. V. TREASURER S REPORT Diana Stone presented the treasurer s reports for both August and September. August 2003 Activity Revenue: OU Mug Sales Craft Fair Denim Shirt Sales $ TOTAL REVENUE Staff Senate Meeting Minutes/November 6, 2003/Page 3

4 Expenses: H2OU Water Purchase Denim Shirts (Moisant) 3.28 Sales Tax for July $ TOTAL EXPENSES September 2003 Activity Revenue: H2OU Water Sales Craft Fair ( from Tulsa) $ TOTAL REVENUE Expenses: Denim Shirts (Moisant) 8.68 Sales Tax for August $64.93 TOTAL EXPENSES A motion was made to accept the minutes of the treasurer s report by Shirley Menefee and seconded by Barbara Lynch. VI. TULSA CAMPUS REPORT Levette Kelley gave the Tulsa Campus Report. She stated that the Tulsa United Way campaign activities were held during the month of October. On October 17 th they held a cookout with hotdogs, chips, cookies, etc. to raise money for the United Way. The Staff Senate provided to the staff, faculty and students with ice cream sundaes. The ice cream served was leftover from the donation to Staff Week by Hiland Dairy and the Staff Senate purchased the toppings for the sundaes. The annual United Way Carnival was held on Friday, October 31 st, also. Various games such as bingo, basketball, were held. Food was available for purchase, as well as a sexy legs contest and a drawing for Dr. Robert Block s OU woodcarving was held. The Tulsa Craft Fair was held on October 2 nd, Tulsa had 37 vendors raising $ for booth rentals. The Board of Regents, along with President Boren, President Levit, Dean Clancy, Mayor LaFortune, and several other state dignitaries, OU staff, faculty and students attended the ground breaking ceremony on the Schusterman Campus for their new clinic on October 27 th. They were entertained by Edison Preparatory School band, playing Boomer Sooner as well as other Oklahoma songs. Construction of the new clinic is due to start after the first of the year. On November 6 there will be a full-page ad in the Tulsa World thanking the voters for their support and there will be a picture of the new clinic and research facility included in the ad. The Tulsa Campus is currently taking donations for the troops overseas. The Staff Senate has agreed to provide up to $75 to help with postage for these items. Staff Senate Meeting Minutes/November 6, 2003/Page 4

5 VII. George Nigh Campus Report DeNaye Atwell reported that George Nigh Rehab will have a Book Fair this Friday, November 7 and the Rehab Services Department is sponsoring an employee breakfast on the same day. Everyone is encouraged to bring non-perishable items for our Thanksgiving boxes that will be given away on November 21 st. Boxes will be given to families in the community and also we are sending boxes to our troops in Kuwait. GNR will decorate the facility for the holidays the last week in November. All employees and patients are encouraged to participate. VIII. COMMITTEE REPORTS A. Committee on Committees Report Keli Martin reported that we have one Alternate position to recommend for approval. Those are: Group X BRC Scott Smith Keli also reported that 3 reappointments of members to the Shared Leave Committee need to be made. They are: Darla Puckett Reappointment for One-Year term Barbara Lynch Reappointment for One-Year term Denise Brown Reappointment for Three-Year term A motion was made to approve the Committee on Committee report by Christi Madden and seconded by Cheryl Smith. B. Special Projects Committee Keli Martin reported that the committee met on September 11, The projects discussed were: Holiday Food Drive is ending on November 7, Contact Billie Acree for drop off locations. Coaster Sales orders totaled over 900 Tree Decorating OKC December 4 after Staff Senate meeting in College of Health Building. Please take the time to come back to the Library and decorate the tree. Holiday Party December 5, 2:30 pm. Refreshments will be served to all in attendance. #14 Foundation Toy Drive in effect now. Contact Christy Casillo or Cheri Elliott for the drop off locations C. Employee of the Month Committee Vicki Coffman reported that Rita Pierce, Assistant to the Dean, College of Pharmacy is the November Employee of the Month. Her reception will be held on November 21 from 3:00-5:00 pm in the College of Pharmacy Museum. D. Staff Week Committee Billie Acree reported that the Staff Week Committee met on October 14 th and went over the events that took place last year during Staff Week and discussed how we could improve during Staff Week this year. Staff Week will be April Staff Senate Meeting Minutes/November 6, 2003/Page 5

6 Tentative plans include: Monday- Popcorn and Sodas Tuesday- Crimson & Cream Day (candies, wear OU colors) Wednesday- Ice Cream Thursday- Luncheon Friday- Cookout Different assignments were given to committee members and the committee will meet again on November 18 th. If any of the Staff Senate Reps have any suggestions on improvements from last year or know someone that would donate door prizes, please contact Cheri Elliott, Billie Acree or any other committee members. E. Parking Committee No Report. F. Policy Review Committee Cheryl Ottman gave the report over the Policy Review Committee s recommended changes. The recommended changes have been ed to the Staff Senate and are in the Staff Senate office. The Senate will vote on these changes at the December meeting. G. Employee Benefits Committee Nothing to Report IX. UNFINISHED BUSINESS A representative asked if there was a Shared Leave Report at this time. Kathy Walker stated that the funds had been depleted for this calendar year and that the new funds will be available starting in January, but were going to start again in January. The Committee operates on a calendar year. X. NEW BUSINESS. XI. ANNOUNCEMENTS Roman Goate stated the following announcements: 1. The December guest speakers will be from the Parking Office. If you have any questions regarding parking please contact Roman and he will get them to Theta and Doug before the December meeting. 2. The February guest speaker will be Dr. Ferretti. 3. The March guest speaker will be Dr. Clancy and the Senate will be traveling to Tulsa for this meeting. Please make plans to attend. 4. The May Speaker will be Ken Rowe from Administrative Affairs. 5. Announced the resignation of Linda Hale as the Staff Senate Secretary. Will be accepting nominations and notice of interest from all Staff Senate members to be voted on in December. Staff Senate Meeting Minutes/November 6, 2003/Page 6

7 XII. ADJOURNMENT A motion was made by Eloy Candelaria to adjourn the meeting and seconded by Brian Burrough. The meeting was adjourned at 11:25 a.m. Jeana Sorrells, Acting Secretary OUHSC Staff Senate Date Approved Staff Senate Meeting Minutes/November 6, 2003/Page 7