Thursday, June 25, 2015 Cheyenne Campus, June Whitley Lounge 11:00 a.m. 3:00 p.m. Minutes

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1 Members: Jovonni Banks, September Boles, Carl-Jon Chun, Tracy D Ambrosia, Conni Jo Casey-Harris, Seanna Larson, Georgia Martini, Sarah Renkes, Somer Rodgers, Nicholas Sheppard-Miller, Monica Williams, Somer Rodgers Call to Order: The meeting was called to order at 12:14 p.m. Thursday, June 25, 2015 Cheyenne Campus, June Whitley Lounge 11:00 a.m. 3:00 p.m. Minutes September Boles Roll Call: Members attending: Jovonni Banks, September Boles, Conni Jo Casey-Harris, Carl-Jon Chun, Tracy D Ambrosia, Georgia Martini, Sarah Renkes, Somer Rodgers, Nicholas Sheppard-Miller, Monica Williams,, Shelley Dean. Absent: Seanna Larson (excused). Public Guests: CSN Classified employees potluck/meeting attendees Guest Speakers: Karen Ahern, Coyote Q presentation Dr. Gillian Silver-Rodis, Coaching & Mentorship Initiative Ms. Ahern spoke with the Council and guests about the new Coyote Q virtual line system. This system is a virtual waiting line, much like the DMV. o It will be used by students waiting for student service areas, such as Registration, Advising, etc. o Students and prospective students will sign up for the virtual waiting line online. They will enter their name or cell number as their place in line, as well as which area(s) they would like to see that day. o When they are next, they will get a text or call (if they inputted their number) or they would have to watch for their name on the screen located in the student service areas on the three main campuses. They will also get a 15 minute alert when they need to be ready to visit with their desired area. o This system will go live approximately July 27. Dr. Silver-Rodis spoke with the Council and guests about CSN s new Coaching and Mentorship program. o This proposed program promotes the opportunity for mentor/mentee partnerships within the CSN employee community. o This will be a flexible program, where employees can sign up to be a mentor, mentee, or both. They will be paired with another mentor or mentee. o These pairings will help employees stay and grow within the CSN employee community.

2 Members: Jovonni Banks, September Boles, Carl-Jon Chun, Tracy D Ambrosia, Conni Jo Casey-Harris, Seanna Larson, Georgia Martini, Sarah Renkes, Somer Rodgers, Nicholas Sheppard-Miller, Monica Williams, o o Benefits of mentoring include improved productivity, work quality, morale, enthusiasm, and satisfaction among CSN employees. Dr. Silver-Rodis provided sign-up forms for involvement in the program. If interested, please contact her at gillian.silver-rodis@csn.edu. September Boles Approval of Minutes: Conni Jo motioned to approve the minutes from the May 28 meeting. John seconded. The motion passed unanimously. Georgia Martini Treasurer s Report: Re: May 2015 Treasurer s Report Main account ending balance for May: $1, State account ending balance (travel) for May: $99.76 State account ending balance (operations) for May: $27.36 Awards account ending balance for April: $ Please put in for your travel as soon as possible to Georgia, so the Council can continue to get the same amount each fiscal year. Shelley Dean What s Up With Classified: Vickie Peoples, a classified employee in Academic Affairs, has been approved for the use of catastrophic leave. Classified employees are invited to donate leave time directly to Ms. Peoples via the Notice of Intent to Donate Leave form. With the ever increasing threat from phishing s and website cloning, System Computing Services (SCS) is taking steps to proactively notify an employee when their Employee Self Service (ESS) account has been accessed and/or his/her direct deposit information is changed through ESS, either legitimately or fraudulently. o messages will be sent to the account listed in ESS. This is the same address that is used to send the notice for the payroll advice. These s are purposely very generic and contact information and links to institution sites have been excluded from the body of the . o In addition, when accessing ESS, the direct deposit account number(s) and bank routing number(s) will be partially masked to prevent someone who fraudulently accesses an employee ESS record from seeing this data. o It is SCS's plan to roll this into production on June 4. If you have any questions or concerns please HRcustomerservice@csn.edu or CSN is partnered with The Smith Center to offer discounted tickets to CSN benefit-eligible employees for designated shows. If you are interested in a particular show, please go to the link below to review the show and to purchase your tickets: o When you access their page please see the statement, Already a Partner Perks member. Please enter your special code and access your special offers. Please use Promotion Code: PPCSN. o If you have additional questions, please contact

3 Members: Jovonni Banks, September Boles, Carl-Jon Chun, Tracy D Ambrosia, Conni Jo Casey-Harris, Seanna Larson, Georgia Martini, Sarah Renkes, Somer Rodgers, Nicholas Sheppard-Miller, Monica Williams, New insurance rates go into effect on July 1, Classified Employee of the Month: Classified Employee of the Month for July is Robert Sharp. o Accountant Technician I in Financial Services at Cheyenne campus. o Council members presented certificate to Robert before today s meeting. o There were nine (9) nominations for July. Somer Rodgers Committee Reports: Tracy is on a search committee for Staff Interpreter for Deaf and Hard of Hearing. Interviews are on June 30. Sarah is on the search committee for the Integrated Manager position. Interviews are on July 6. Somer encouraged all Council members to take search committee training. CAPE classes are available throughout the year. Somer Rodgers Unfinished Business: 2015/2016 Classified Council Election Results o Classified Council had six (6) classified employees run for the six (6) open seats, therefore representatives are declared elected by acclamation. o Congratulations to the following Classifieds who have been elected by acclamation to the Classified Council: Laura DeGonia, Conni Jo Harris, Sarah Renkes, Somer Rodgers, Susan Ross, and Nick Sheppard-Miller. o They will join Jovonni Banks, Carl-Jon Chun, Tracy D Ambrosia, Seanna Larson, Georgia Martini, and. o We have two members leaving at the end of their term, September Boles and Monica Williams. Thank you September and Monica for your time on Classified Council. Somer Rodgers Adjournment: The meeting was adjourned at 12:29 p.m. This concludes the last meeting for the CSN Classified Council board. Respectfully submitted, September Boles

4 Somer Rodgers Call to Order: The meeting was called to order at 12:29 p.m. Thursday, June 25, 2015 Cheyenne Campus, June Whitley Lounge 11:00 a.m. 3:00 p.m. Minutes Roll Call: Members attending: Jovonni Banks, Conni Jo Casey-Harris, Carl-Jon Chun, Tracy D Ambrosia, Laura DeGonia, Georgia Martini, Sarah Renkes, Somer Rodgers, Susan Ross, Nicholas Sheppard-Miller, John Woodbury, Shelley Dean. Absent: Seanna Larson (excused). Somer Rodgers New Business: New Members o Congratulations to the new Classified Council representatives who have been elected for the term: Laura DeGonia and Susan Ross. Welcome! Officer Elections & Overview of Responsibilities o Somer reviewed the bylaws with the Council members. The Duties of Officers (Article VII, Sections 1-5) were discussed. o Officer elections took place. Below are the results: Somer nominated herself for President; Conni Jo seconded. There were no more nominations. The nomination passed unanimously. Congratulations, Somer! John nominated himself for Vice-President; Conni Jo seconded. There were no more nominations. The nomination passed unanimously. Congratulations, John! Susan nominated herself for Secretary; Jovonni seconded. There were no more nominations. The nomination passed unanimously. Congratulations, Susan! Georgia nominated herself for Treasurer; Sarah seconded. There were no more nominations. The nomination passed unanimously. Congratulations, Georgia! Jovonni nominated himself for Member-At-Large; Sarah seconded. There were no more nominations. The nomination passed unanimously. Congratulations, Jovonni! By-Laws, Standing Rules, Purpose & Responsibilities o On 06/23/15, Somer ed the Bylaws and Standing Rules of the Classified Council to all members. Each article of the bylaws and standing rules were discussed thoroughly in the meeting. o Somer will all Council members an updated list of constituents for them to contact and occasionally send out information.

5 o Council member duties were fully discussed, including regularly attending meetings and notifying the President and/or Vice-President if not attending (excused absence). Three non-excused absences is an automatic forfeit of your Council seat. Proposed Meeting Dates o Classified Council meets the 4th Thursday of the month, unless otherwise noted. Thursday, July 23, pm-4pm Location TBD Thursday, August 20, pm-4pm Location TBD **Original date of 8/27/15 is the 1st week of school; meeting moved to one week prior Thursday, September 24, pm-4pm Location TBD Thursday, October 22, pm-4pm Location TBD Thursday, November 19, pm-4pm Location TBD **Original date of 11/26/15 is Thanksgiving; meeting moved to one week prior Thursday, December 17, am-3pm Charleston **Potluck Meeting; Original date of 12/24/15 is Christmas Eve; meeting moved to one week prior Thursday, January 28, pm-4pm Location TBD Thursday, February 25, pm-4pm Location TBD Thursday, March 24, pm-4pm Location TBD Thursday, April 28, pm-4pm Location TBD Thursday, May 26, pm-4pm Location TBD Thursday, June 23, am-3pm Cheyenne CYE130 - June Whitley Lounge ** Potluck Meeting/New Members o The location of meetings will be divided among where each Council member represents. Therefore, there will be: Six (6) meetings at Cheyenne Four (4) meetings at West Charleston Two (2) meetings at Henderson It was decided that the December potluck meeting will be at WC. The next meeting on July 23 will be at CY, and Council will figure out where the rest of the meetings will be held. Proposed Calendar of Events o July 2015 Call for photos for FY 16 Calendar Planning for September bake sale Assemble Back to School Appreciation (tentative) o August Convocation (Informational Table at Texas Station) Tentative Delivery of Back to School Appreciation (Dates TBD) Planning for Boo Grams o September 2015 FY 16 Photo Calendar finalization

6 September Bake Sale at all 3 campuses (date TBD) planning in July Order all Boo Gram supplies Recruitment for Hungry Games o October BOO Gram Delivery (Sale dates TBD, planning/ordering in Aug./Sept.) Calendar Pre Sales Begin Classified In-Service Days o November 2015 Calendar Presale Continues CSN Hungry Games (table for selling calendars?/participation from council for event) Date TBD o December 2015 Calendar Delivery (Dates TBD) December Potluck Valentine Gram Planning o January 2016 Valentine Gram ordering/assembling Begin planning for Luncheon in May 2016 continues each month Begin planning for SNER week (first week of May 2016)-continues each month o February Valentine Grams Delivery (Sale dates TBD) Plan March bake sale Continue planning for Luncheon in May 2016 continues each month Continue planning for SNER week (first week of May 2016)-continues each month Classified Council Events 2015/2016 o March 2016 St. Patrick s Day Bake Sale (Date TBD, All 3 main campuses) Continue planning for Luncheon in May 2016 continues each month Continue planning for SNER week (first week of May 2016)-continues each month Ordering of Supplies for SNER Week o April 2016 Continue planning for Luncheon in May 2016 continues each month Continue planning for SNER week (first week of May 2016)-continues each month Assembling SNER Week activities Finalizing Luncheon o May State of Nevada Employee Recognition Week Classified Employee Recognition Luncheon (TBD) o June 2016 Elections/ Last Meeting/ New Council Member Potluck

7 2016 Classified Council Calendar (Angel Program) o After much discussion, the Council decided the theme for the calendar is Desert Lights. This theme will include photography of natural lights, neon lights, signs, etc. Convocation Table o The Council will once again have an information table at the Fall Convocation. Participants include Conni Jo, John, Susan, Somer, and Sarah. o Fall 2015 Convocation is Monday, August 17 at 8:00 a.m. at Texas Station. Floor Warden Training o John talked with the Director of Fire Science, Greg Gammon, on getting all Council members certified as CSN Floor Wardens. More information on this training will come at a later date. o The training consists of a short video and lecture on the role of a Floor Warden during a fire or other crisis. There will also be hands-on training in the proper use of a fire extinguisher and an Automated External Defibrillator (AED). Shirts o For any member without an official Classified Council shirt, please Somer your desired size and shirt cut (male or female cut). o Susan agreed to present three (3) Classified Council logo samples. If you have any ideas for logos, please Susan. Social Media o Tracy will have the Classified Council Facebook page live by the next meeting in July. Back to School Appreciation o Will not likely to be done because of lack of funds in main account o Council will need to come up with appreciation ideas that are free, donated, or minimal costs for almost 405 Classified employees. o Postcards could be a possibility; Carl Jon will get a quote for the printing. o Council members will discuss with Campus Services about offering a free small beverage as appreciation. Beverage coupon could be printed on the postcards. Somer Rodgers Adjournment: The meeting was adjourned at 1:30 p.m. Next meeting is Thurs., July 23, 2:00 p.m. 4:00 p.m. at CY (Room TBA). This concludes the first meeting for the CSN Classified Council board. Respectfully submitted, September Boles and Susan Ross