BOARD OF TRUSTEES CHARLES STEWART MOTT COMMUNITY COLLEGE OFFICIAL MINUTES OF REGULAR MEETING, SEPTEMBER 26, 2016 VOLUME 46

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1 358a BOARD OF TRUSTEES CHARLES STEWART MOTT COMMUNITY COLLEGE OFFICIAL MINUTES OF REGULAR MEETING, SEPTEMBER 26, 2016 VOLUME 46 SCHEDULED MEETING: BOARD CONFERENCE ROOM: 7:30 p.m. Room 1301 Regional Technology Center TRUSTEES PRESENT: Sally Shaheen Joseph Matthew Norwood John L. Snell, Jr. Rafael C. Turner TRUSTEES ABSENT: Lenore Croudy Michael A. Freeman Albert J. Koegel PRESIDING OFFICER: John Snell, Jr., Vice Chairperson Regular Board Meeting: 7:30 p.m. to 8:19 p.m. Certified as Correct: John L. Snell, Jr., Vice Chairperson Sally Shaheen Joseph, Secretary

2 358b BOARD OF TRUSTEES CHARLES STEWART MOTT COMMUNITY COLLEGE Regular Meeting, August 22, 2016 Volume 46 Minutes of Regular Meeting of August 22, 2016 COMMITTEE OF THE WHOLE Chair Snell called the Committee of the Whole session to order at 6:37 p.m. He called on President Walker- Griffea, who called on Dr. Amy Fugate, Vice President for Academic Affairs. Dr. Fugate introduced Christine Stoliecki, Assistant Professor, Political Science and Phi Theta Kappa Co-Advisor. Ms. Stoliecki introduced Phi Theta Kappa members Katherine Martin, James Mayfield, Sarah Pruett, April Peera, and Marshall Abbs, who discussed Phi Theta Kappa and its mission. They also discussed the hallmarks and benefits of membership, and detailed service projects they would be working on through the course of the year. Dr. Walker-Griffea then called on Clarence Jennings, Acting Vice President for Student Success, who introduced students Dorothy Brown and Arianna Pittenger, members of the National Society of Leadership and Success, also known as Sigma Alpha Pi. They discussed the benefits of membership including leadership development and service opportunities. Following a question and answer period, Chair Snell adjourned the session at 7:14 p.m. Chair Snell called the meeting to order at 7:30 p.m. There were no additions to the agenda. CALL TO ORDER: II. ADDITIONS TO THE AGENDA III. ADOPTION OF AGENDA TRUSTEE TURNER MOVED THAT THE AGENDA BE ADOPTED. TRUSTEE NORWOOD SECONDED THE MOTION. Chair Snell called for a vote to adopt the agenda. IV. SPECIAL PRESENTATIONS Chair Snell called on President Walker-Griffea, who called on Mr. Jennings again, as well as Al Perry, Associate Director, Athletics. Mr. Jennings and Mr. Perry, both of whom served as co-chairs of the Closing the Achievement Gap (CTAG) task group, gave a presentation on the formation of Talented Men of Tomorrow (TMOT), a mentoring group based on one of CTAG s recommendations. They explained TMOT s goals and objectives, adding that the initiative is being supported by a donation given by MCC alumnus Dr. William Pickard, and that it would focus on building relationships based on real conversations

3 between the students and mentors. Brandon Townsel, Marketing Associate, Institutional Advancement, who also served as a member of CTAG, announced several upcoming events including the TMOT Kickoff Event, featuring guest speaker, former professional basketball player Morris Peterson. Mr. Jennings, Mr. Perry, and Mr. Townsel then introduced students Austin Edelen, who discussed how he heard of the program and what he hopes to gain through participation. Students Marcel Kelly, Damontai Richard, and Harold McNeal were in attendance and acknowledged as students eager to participate in TMOT. Dr. Walker-Griffea then called on Tom Crampton, Executive Dean, Regional Technology Initiatives, who was filling in for Robert Matthews, Associate Vice President for Workforce and Economic Development. Mr. Crampton introduced Daphne Epps, Associate Administrator, Workforce Development, Aron Gerics, Program Manager, Flint WaterWorks, and Asia Washington, Jobs for Michigan Graduates participant, who discussed several Opportunity Youth programs including Flint WaterWorks and Jobs for Michigan Graduates, as well as a partnership with the U.S. Department of Agriculture s food program. They explained how participation in these programs provide opportunities and help remove barriers. There were no communications. V. COMMUNICATIONS VI. COMMENTS FROM THE PUBLIC Danny Ritter, representing Service Employees international Union (SEIU) 517m addressed the Board regarding collective bargaining matters. VII. APPROVAL OF MINUTES 358c TRUSTEE NORWOOD MOVED THAT THE MINUTES FROM THE AUGUST 22, 2016 REGULAR MEETING BE APPROVED. SECRETARY JOSEPH SECONDED THE MOTION. Chair Snell called for a vote to approve the minutes of August 22, Acceptance of Standing Board Committee Reports: Other Reports: VIII. INFORMATIONAL REPORTS 1. Personnel (Joseph, Norwood, Turner): Secretary Joseph reported that the Personnel Committee met on September 21, Minutes from that meeting appear as Attachment A. 2. Finance/Audit (Koegel, Freeman, Snell): Chair Snell reported that the Finance/Audit Committee met on September 21, Minutes from that meeting appear as Attachment B Board Goals and Objectives Committee (Turner, Croudy, Freeman): Trustee Turner reported that the Goals and Objectives Committee did not meet.

4 358d IX. UNFINISHED BUSINESS Chair Snell called for a motion to approve Item 1.90 (Amendment to Board Policy 1370 (Board Recognitions)). MOVED BY SECRETARY JOSEPH, SECONDED BY TRUSTEE TURNER THAT THE BOARD APPROVE ITEM Chair Snell called for a vote on Item Consent Agenda: X. NEW BUSINESS Chair Snell called for a motion to approve the Consent Agenda. MOVED BY TRUSTEE NORWOOD, SECONDED BY SECRETARY JOSEPH THAT THE BOARD APPROVE THE CONSENT AGENDA. Chair Snell called for a vote on the Consent Agenda, Item 1.92 (Treasurer s Report for August 2016). Individual Items: Chair Snell called for a motion to approve Item 1.93 (Resolution to Approve Best Practices Initiatives). MOVED BY SECRETARY JOSEPH, SECONDED BY TRUSTEE NORWOOD THAT THE BOARD APPROVE ITEM Chair Snell called for a vote on Item XI. ADMINISTRATIVE ITEMS Chair Snell called on President Walker-Griffea, who discussed how the evening s theme had been student success. She explained how on September 23, nearly 500 employees gathered in Ballenger Field House for the All-Employee Enrollment Day, which consisted of discussions on how College employees can work together to help our students enroll, thrive, and graduate. Dr. Walker-Griffea shared some of the statistics she provided during the session, and mentioned that the College recently joined the Strategic Horizon Network, a group of community college working to understand the future trends impacting community colleges and how to innovate and transform institutions for sustainability. President Walker-Griffea also highlighted the day s guest speaker, Dr. Randall VanWagoner, President of Mohawk Valley Community College in New York, Co-Facilitator of the Strategic Horizon Network, and a former MCC student. Dr. VanWagoner shared memories of being a student at Mott, and how his experiences at Mott and Mohawk Valley helped Mohawk Valley increase enrollment by thinking in an innovative, creative, and forward way.

5 The Enrollment Day also included a panel of students who told employees who they are and what are their needs, as well as an employee panel who shared how they engage our students. Finally the day concluded with employees breaking apart into their department areas to create plans to increase enrollment, and then coming back to share one idea with the entire group. Dr. Walker-Griffea also shared the feedback she received following the Enrollment Day and the constant themes revealed as a result including great teachers and programs, excellent support and care, wonderful small classes, the reality that many students are working two or more jobs, and that students want more information about activities. She also said that all the plans were being collected and would be shared with the Board at a later time. 358e President Walker-Griffea then distributed the Executive Summary and announced upcoming dates including the ACCT Leadership Congress taking place October 5-8, the MCCA Board of Directors meeting October 20-21, and Board meeting dates for October. Dr. Walker-Griffea then called on Mary Gmeiner, Associate Vice President, Human Resources, who introduced new employees Ciara Cole, Tomika Cooper, Carrie Devone, Helen Grim, April Hartsuck, and Dr. Ronald Stamper. Finally, President Walker-Griffea thanked all the evening s presenters. Comments from Board Members: XII. MISCELLANEOUS BUSINESS Secretary Joseph commended the entire evening, notably the dinner with student leaders. Trustee Norwood had no comments. Trustee Turner commented on how awesome it was to see so many of the College s networks and resources, and commended Workforce Development for all their hard work. He also said how great it was to hear from students, adding that he attended the Fall Rally on September 21 and had the opportunity to interact with several students. He welcomed the new employees and thanked Mr. Ritter for his comments. Chair Snell had no comments. XIII. EXECUTIVE SESSION There was no Executive Session. XIV. ADJOURNMENT Chair Snell declared the meeting adjourned at 8:19 p.m. Minutes submitted by Michael Simon, Assistant Secretary, Mott Community College Board of Trustees. A copy of the official meeting minutes and a compact disc recording of the meeting in its entirety are available for public viewing/listening in the Mott Library, main campus.

6 358f PERSONNEL COMMITTEE Wednesday, August 17, 2016, 4:00 p.m., CM1019 Present: Joseph, Norwood, Turner ATTACHMENT A Trustee Joseph called the meeting to order at 4:06 p.m. Amendment to Board Policy 1370 (Board Recognitions): A copy of the resolution was provided for review. The resolution, which will be presented for Board approval at Monday s meeting. Treasurer s Report for August 2016: Larry Gawthrop, Chief Financial Officer, reported that total revenues for the period ended August 31 were approximately $16.6 million, representing 22.8% of the annual budget, which was 0.9% lower compared to last year at this time. Expenditures for the one month ended were $9.1 million, representing 12.6% of the annual budget. Tuition and fee revenues were $14.2 million, and property taxes were approximately $2 million. Resolution to Approve Best Practices Initiatives: A copy of the resolution was provided for review. Mr. Gawthrop provided rationale and background for the resolution, which will be presented for Board approval at Monday s meeting. Staffing Transaction Report: Mary Gmeiner, Associate Vice President for Human Resources, presented the Staffing Transactions Report for September President s Remarks: President Walker-Griffea provided updates on several topics, including a recent fire in the Automotive Division, the College s attempts to aid students affected the closure of ITT, the Culinary Arts Institute, and the donation to the College by Delphi of a NASCAR vehicle. Dr. Walker-Griffea also gave information on a grant proposal, the proposed Flint Promise initiative, and announced that the College entered into a contract with Public Affairs Associates to serve as the College s new lobbying firm. President Walker-Griffea also announced that she was named Scholar in Residence for the Community College Leadership program at Old Dominion University. Trustee Joseph adjourned the meeting at 5:07 p.m.

7 358g FINANCE/AUDIT COMMITTEE Wednesday, September 21, 2016, 12:00 p.m., CM1019 Present: Snell, Freeman Absent: Koegel ATTACHMENT B Trustee Snell called the meeting to order at 12:01 p.m. Amendment to Board Policy 1370 (Board Recognitions): A copy of the resolution was provided for review. Michael Simon, Board Relations Coordinator, provided background and rationale for the resolution, which will be presented for Board approval at Monday s meeting. Treasurer s Report for August 2016: Larry Gawthrop, Chief Financial Officer, reported that total revenues for the period ended August 31 were approximately $16.6 million, representing 22.8% of the annual budget, which was 0.9% lower compared to last year at this time. Expenditures for the one month ended were $9.1 million, representing 12.6% of the annual budget. Tuition and fee revenues were $14.2 million, and property taxes were approximately $2 million. Resolution to Approve Best Practices Initiatives: A copy of the resolution was provided for review. Mr. Gawthrop provided rationale and background for the resolution, which will be presented for Board approval at Monday s meeting. Staffing Transaction Report: Mary Gmeiner, Associate Vice President for Human Resources, presented the Staffing Transactions Report for September President s Remarks: President Walker-Griffea provided updates on several topics, including a recent fire in the Automotive Division, the College s attempts to aid students affected the closure of ITT, and the donation to the College by Delphi of a NASCAR vehicle. Dr. Walker-Griffea also gave information on a grant proposal, the proposed Flint Promise initiative, and announced that the College entered into a contract with Public Affairs Associates to serve as the College s new lobbying firm. President Walker- Griffea also announced that she was named Scholar in Residence for the Community College Leadership program at Old Dominion University. Trustee Snell adjourned the meeting at 1:01 p.m.