DRAFT THE UNIVERSITY OF OKLAHOMA HEALTH SCIENCES CENTER STAFF SENATE NOTES Regular Meeting (No quorum) Thursday, June 3, 2010 BIRD LIBRARY AUDITORIUM

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1 THE UNIVERSITY OF OKLAHOMA HEALTH SCIENCES CENTER STAFF SENATE NOTES Regular Meeting (No quorum) Thursday, BIRD LIBRARY AUDITORIUM GROUP MEMBERS PRESENT MEMBERS ABSENT Ex-Officio Members and Provost Designees Don Clothier, Kevin Rinaldi Cynthia Clegg, Ken Rowe, Joie White Executive Committee Brian Wilburn, Matt Cloud, Susanne Whitney Steele Bernard, Paije Fauser, Cheryl Williams Guests Kelli Dyer, Heidi Petitt, Melissa Borchardt, Michelle Bremenkamp, Christi Madden, Jennifer Sturgeon, Jeana Sorrells, Debbie Epperson, Lan Palasz, Don Wanzer, Paula Meder, Rita Pierce, Sherry Bianchi, Vanessa Ramirez, Shirley Williams, Crystal Keene, Dawn Horton, Kimberly Widener, Kelly Thompson Group I Beverly Blanton Tina Pekas, Michelle Park Group II Sandy Warner, Patsy Johnson, Pat Jeffrey Wetmore Vinson Group III Jennifer Springer, Beth Garison Group IV Linnea Melton, Tisha McGhee Brian Burrough Group V Kelli Hayward Kimberly Hutchison, Paula Prevatt, Dia Hendrix Group VI Patsy Kouhdari, Leah Lewis, Eileen Blankenship, Debbi D. Scott, Lisa Suriano, Lori Bradley Group VII Bobbie Brewer Group VIII Gail Chapman Group IX Steve Payne CeCe Robertson Group X James Fitzgerald, Jennifer Jones Heather Markgraf, John Oster, Sondra Metzger Group XI Soni Thomas, Carla Guy Guest Speaker: Brian Wilburn, Chair, introduced Dr. JoLaine Draugalis, Dean of the College of Pharmacy. She showed several videos about the College of Pharmacy. The first video had been written and produced by OU Pharmacy students for submission into a contest sponsored by the American Association of Colleges of Pharmacy, and had taken first place. It had been designed to explain what happens in a college of pharmacy and the opportunities available in the pharmaceutical specialties. A commercial entitled Inspired Education was shown that highlighted the OU College of Pharmacy, the only college of pharmacy in the nation that has a fully operating Nuclear Pharmacy program. She recognized two employees, Paula Meder and Eric Johnson, who have been the driving force to get these videos and commercials produced. Staff Senate Minutes 1 Draft: Not Yet Approved

2 Dr. Draugalis presented information about the four programs within the College of Pharmacy: Basic Science Research, Imaging Center that integrates nuclear pharmacy with other components in the college, Social and Administrative Sciences Research, and Clinical Science Research. She noted that the College of Pharmacy has the largest group of pediatric pharmacists in the nation located on our campus. Educational research is campus-wide and works to improve both the way professors teach and students learn within the classroom and learning situations. Approximately 500 students are enrolled in pharmacy programs with 25 being graduate/post doctoral studies and 10 in residency programs. Dean Draugalis talked about the opportunities on campus for faculty and staff to utilize the pharmacy services at the two sites on the HSC campus and one site on the Tulsa campus. These are available for prescriptions and refills. Call to Order: Brian Wilburn, Chair, called the meeting to order at 10:30 a.m. Paije Fauser, Past Chair, indicated a quorum was present. I. Approval of the April 2010 Minutes Motion to approve the April 2010 minutes as printed was made by Matt Cloud and seconded by Patsy Kouhdari. Motion passed. II. III. Approval of the May 2010 Notes Motion was made by Matt Cloud and seconded by Sandy Warner to approve the May 2010 notes as printed. Motion passed. Treasurer s Report presented by Susanne Bernard, Treasurer Revenue Expenses Balance April 1, , ERC Luncheon Spring Craft Fair Staff Week Clothing , Release of Encumbered Funds for SW Gift Total Revenue 10, ERC Luncheon (Returned Check) Staff Week Clothing 2010 (Returned Checks) Staff Week Clothing Staff Week Gift (Cups) Credit Card Fees (Staff Week 2010) Sales Tax (March 2010) Total Expenses 1, April 30, , IV. Staff Senate Spotlight presented by Paije Fauser, Past Chair The June 2010 Staff Senate Spotlight highlights Jeff Wetmore, Group II Senator. He is Research Development & Proposal Services Coordinator, Office of Finance & Technology, in the College of Pharmacy. Jeff has been on campus since His one sentence philosophy is Enjoy Life This is not a dress rehearsal. Jeff was unable to attend the meeting today because he was doing something he enjoys, vacation. Staff Senate Minutes 2 Draft: Not Yet Approved

3 V. Committee Reports: A. Committee on Committees Report present by Matt Cloud, Chair Motion was made by Paije Fauser and seconded by Leah Lewis to accept and approve the following. Motion passed Senate Resignations Kim Gaines, Senator, Group X ( ) Jill Black, Alternate, Group IV ( ) Nichole Hood, Senator, Group X ( ) Kasie Nichols, Senator, Group IV ( ) Senate Recommendations James Fitzgerald, move from Alternate to Senator, Group X ( ) Jennifer Jones, Alternate, Group X ( ) Senate Vacancies Group I 1 Senator, ; 1 Senator, , 3 Alternates, Group II 1 Alternate, Group III 2 Senators, ; 2 Alternates, Group IV 1 Senator, Group V 1 Senator, ; 3 Alternates, Group VI 3 Alternates, Group VII 2 Senators, ; 1 Alternate, Group VIII 1 Senator, ; 1 Senator, ; 1 Alternate, Group IX 2 Senators, ; 1 Alternate, Matt presented Brian Wilburn a framed certificate of appreciation for his hard work as Chair this year and his leadership for the Staff Senate. He also presented Brian with a black apron imprinted with the Staff Week design. B. Employee of the Month - presented by Patsy Kouhdari, Chair The Employee of the Month for May 2010 was Donna Jenkins. Her reception was held on May 18, 2010, at 8:30 am at WP2370 in the Fishbourne Library. Many staff and faculty stopped by to congratulate Donna on the honor. The Employee of the Month for June 2010 is Susanne Bernard. Her reception will be held at 1:30 p.m. on June 29, 2010, at the Allied Health Building Atrium. Everyone is invited to attend. C. Special Projects Committee presented by Michelle Bremenkamp and Melissa Borchardt, Co-Chairs. The committee is considering items for the summer fundraiser. Since the items were so popular during Staff Week, the committee would like to pre-sell a similar recyclable bag in beige with OU logo in crimson as well as a black apron with the Staff Week logo. Sales will begin the last week of June with delivery anticipated by the end of July. Payday on Payday will be held on Friday, July 30 th on the Library Patio from 2:00 3:00 p.m. It s a great event to kickoff the Staff Senate activities for the year and everyone is invited to attend and enjoy a payday candy bar and cold drink, while supplies last. Staff Senate Minutes 3 Draft: Not Yet Approved

4 D. Staff Week Committee presented by Kelli Hayward, Co-Chair The week was a great success and it looks like we ll have net proceeds from the shirt sales of more than $4,000. She thanked the committee and everyone who helped during the week. VI. VII. Unfinished Business None New Business: A. July 2010 Meeting motion was made by Matt Cloud and seconded by Shirley Williams to cancel the meeting in July. Motion passed B. Outgoing/Incoming Senators and Alternates The Senators and Alternates completing their term were thanked for their service to the Staff Senate and campus. Brian recognized the incoming Senators and Alternates, including those who will begin a new term. VIII. Announcements - A. Employee Benefits Committee Don Clothier, EBC member, reported that Blue Cross/Blue Shield met with the EBC and presented information on the current utilization of the employee plan. One item that was noted is that preventable expenses are driving up the cost of the program, specifically the purchasing of name-brand prescriptions instead of generic. Everyone was encouraged to purchase generic, when possible, which will help with the expense of the health insurance program. He also reported that with due to the recent decision by the legislature on funding for FY11 and the current economic climate, it is not anticipated there will be any further cuts for the fiscal year. Human Resources does not foresee furloughs or a cut in funding for the defined contribution plans occurring, unless the state funding is reduced or the economic climate diminishes. B. Parking & Transportation no report C. Shared Leave Annual Report Brian Wilburn reported on the Shared Leave report he had received. He stated that this committee reviews requests for Shared Leave. This year, 2,445 hours were donated from HSC employees with 10 employees requesting shared leave hours. Four requests received this year were approved with another four held over from last year being approved. These hours are specifically for employees who are facing uncommon medical circumstances and have depleted their paid time off hours. The University donates $50,000 to assist with this program and employees approved for the program are limited to $2,500 per month in benefits. D. Employee Recognition Luncheon 2011 will be held on Monday, April 11, 2011 at the National Cowboy Hall of Fame. The date has been changed so that President Boren will be able to attend the event. E. Door Prizes - Everyone attending the meeting had received a numbered ticket. Tickets were drawn for door prizes which consisted of an OU beach towel, a multi-light flashlight, clock with temperature and date, and the last Staff Senate mug. Staff Senate Minutes 4 Draft: Not Yet Approved

5 VIII. Adjournment Meeting adjourned at 10:55 a.m. Next meeting will be held on August 5, 2010 at 10:00 a.m. in the Library Auditorium. Respectfully submitted, Cheryl Williams Administrative Coordinator, Staff Senate (in the absence of the Secretary) Handouts: June 2010 Agenda April 2010 Staff Senate Minutes May 2010 Staff Senate Notes June 2010 Treasurer s Report (April 2010 revenue/expenses) Senator Spotlight Staff Senate Minutes 5 Draft: Not Yet Approved