Serving the HSC Campus since 1973

Transcription

1 Serving the HSC Campus since 1973 STAFF SENATE MEETING Agenda* Thursday, August 6, :00 a.m. Room 1046 Allied Health Building Guest Speakers: Danny Cavett Cavett Kids Monica Teply United Way Kenny Kelly - Salvation Army Call to Order George Schmerer, Chair Identify Quorum and Voting Members Leah Lewis, Past Chair I. Approval of Minutes June 2015 Minutes II. III. Treasurer s Report Joey McCall, Treasurer Staff Senate Spotlight Kimberly Widener August Carlos Rodriguez IV. Committee Reports a. Committee on Committees Report b. Community Outreach Committee c. Employee of the Month d. Employee Recognition Committee e. Special Projects Committee f. Staff Week Committee g. Shared Leave Campaign Committee V. Unfinished Business VI. VII. VIII. New Business a. New Senator orientation Announcements a. Wacky Games - 25 th Anniversary Staff Senate game: Hydro-Hoops Volunteers please sign-up Adjournment *Agenda is subject to change

2 DRAFT THE UNIVERSITY OF OKLAHOMA HEALTH SCIENCES CENTER STAFF SENATE Regular Meeting Thursday, June 4, 2015 Library Auditorium GROUP MEMBERS PRESENT MEMBERS ABSENT Ex-Officio Members Megan Westbrook, Brian Wilburn Cynthia Clegg, Jon Brightbill and Provost Designees Executive Leah Lewis, Angie Cooley, Joey George Schmerer Committee McCall, Susanne Bernard, Carol Clure Guests Sandy Warner, Kyndall Wahkinney, Mary Gonzalez, Leslee Smith, Traci Brannon, Nicole Sorick, Dana Adudell, Kathy Walker Group I Dawn Horton, Kimberley Johnson Group II Kacie Maples Heidi Martin Group III James Albertson, Paula Cockrell, Nancy Geiger, Mary Glover, Christina Poulin, Jessica Johnson, Melissa Jones, Kari Lee, Laura Lopez, Kristina Taylor, April Wilkerson, Jennifer Winfrey Group IV Lori Bradley, Kim Ferguson, Cina Olivarez, Michelle Phillips, Wendy Ritchlin, Laura Scobey, Jesse Clark Group V Jennifer Sturgeon Mark Fueling Group VI Judy Rendeluk, Meredith Scott Group VII Nikki Neel, Heidi Petitt, Dana Brian Phillips Reeves Group VIII Crystal Keene, Kaitlyn Palone, Joseph Schmidt Guest Speaker: No guest speaker Call to Order: Leah Lewis, Staff Senate Chair, 10:06 a.m. meeting called to order. Quorum present. I. Approval of May 2015 Minutes A motion was made by Laura Lopez seconded by Heidi Pettit to approve the minutes from the May 2015 meeting. Motion passed. II. Treasurer s Report presented by Joey McCall, Treasurer Submitted by: Angie Cooley June 4, 2015

3 DRAFT April 1, 2015 Revenue Expenses Balance $17, ERC Luncheon Tickers Staff Week T-Shirt Sales Spring Craft Fair 1, Inventory Sales Total Revenue $1, Oklahoma Tax Commission (December Sales Tax) Credit Card Fees.74 Sooner Safety Week Staff Week 6, ERC Luncheon Total Expenses $ March 1, 2015 $11, III. IV. Staff Senate Spotlight presented by Leah Lewis, Staff Senate Chair June - Susanne Bernard, Administrative & Financial Manager, College of Allied Health Susanne has been with HSC for 33 years this June. She has been married to Charley Bernard for over 15 years. Susanne has a daughter Liz (age 31), son Peter (age 30), stepson Derek (age 27), granddaughters Lainee (age 14), Kaydence (age 11), Madilyn (age 7), Rylie (age 6), Audrey (age 4), and Kennedy (age 3). Susanne enjoys spending time with her family, watching her granddaughters play basketball and softball, playing piano, trying new recipes and playing with her 3 dogs. Susanne feels that Staff Senate has allowed her to interact and get to know many staff members and increased her knowledge and awareness of the different entities on HSC campus. It has provided a broader view of campus life and she has met many amazing people and made many friends over the years because of her involvement in Staff Senate. Susanne has served on the Committee on Committees, Employee Recognition Committee, Staff Week Committee, 40 th Anniversary ad hoc Committee, Communications Committee and Staff Grievance Committee. Currently she serves on the Executive Committee. Susanne has served in the capacity for Staff Senate as Representative, 1 st Vice Chair (when Staff Senate was called Employee Liaison Council) Treasurer, Chair-Elect, Chair and currently Past-Chair. She would like to see for the future of Staff Senate that it continues to be an organization that fosters a sense of community within the employees and is a voice to the administration on issues of concern. Philosophy of Life: Twenty years from now you will be more disappointed by the things you didn t do than by the ones you did. So throw off the bowlines. Sail away from the safe harbor. Catch the trade winds in your sails. Explore. Dream. Discover. Mark Twain Committee Reports: a. Committee on Committees Report presented by Leah Lewis, Staff Senate Chair Senate Resignations No Resignations Submitted by: Angie Cooley June 4, 2015

4 DRAFT Senate Recommendations No Recommendations Senate Vacancies No Vacancies Committee Resignations No Resignations Committee Vacancies No vacancies Committee Recommendations No Recommendations Slate of new members for each group: Vote passed Group 1 Allied Health Leslee Smith Term: Group 2 Dentistry Term: Group 3 Medicine Nancy Geiger Term: Melissa Jones Term: Jennifer Winfrey Term: Keri Davis Term: Dana Addudell Term: Group 4 Nursing Jesse Clark Term: Group 5 Pharmacy Jennifer Sturgeon Term: Group 6 Public Health Meredith Scott Term: Group 7 Administration & Brian Phillips Term: Finance Kelli Dyer Term: Group 8 Special Group Student Affairs Joseph Schmidt Term: Center for Clinical Nicole Sorick Term: and Translational Research b. Community Outreach Committee presented by Mary Gonzales Ronald McDonald Volunteer Dinner at Nicholson Tower June, c. Employee of the Month Committee presented by Carol Clure The May 2015 EOM was Patrice Brown, Senior Administrative Assistant in the College of Nursing. Patrice s reception was held May 14 th at 2:00 p.m. in the College of Nursing, Room 138. Submitted by: Angie Cooley June 4, 2015 The June 2015 Employee of the Month is Donna Emrick, Senior Administrative Assistant in the College of Medicine Dean s Office. Donna s reception will be held Friday, June 26, 2015, at 3:00 p.m. in the Biomedical Sciences Building, Room 324. A big congratulations to the Employees of the Month!

5 DRAFT The EOM committee continues to encourage nominations. If you know a deserving staff member who meets the criteria, please nominate them or encourage their supervisor/department to do so. d. Employee Recognition Committee presented by Mary Baisch Awesome luncheon! Great committee! Pictures of the luncheon were taken by Party Pics and are here and available for pick-up. July 1, the new committee will take over. Please pass along the word that there are awards left to be picked up. e. Special Projects Committee presented by Carol Clure Contacting vendors for July event. f. Staff Week Committee presented by Heidi Petitt New committee starts in July, if you are interested in serving on this committee please Carol Clure. g. Shared Leave Committee presented by Sandy Warner Flyers are here and available for you to take to your office. An to all staff and all faculty is schedule to go out. The committee will setup at future events to get the word out. You must have a 50% leave balance in order to donate. The committee would like to change this requirement. The current leave balance is 800! V. Unfinished Business Presented by Leah Lewis, Staff Senate Chair Motion to vote on Staff Senate Executive Committee George Schmerer Staff Senate Chair Kimberley Johnson Staff Senate Chair Elect Joey McCall Treasure Angie Cooley Secretary Motion passed. VI. VII. VIII. New Business Presented by Leah Lewis, Staff Senate Chair Presentation of certificates to the executive committee, senators who were going off the senate, and those that served on a committee(s). Announcements Since new operating procedure this is a reminder no scheduled meeting in July Adjournment A motion was made by Laura Lopez, seconded by Crystal Keene, to adjourn the meeting. All were in favor, meeting adjourned 10:30 The next meeting will be held August 6th 2015, in the Robert M Bird Library Auditorium. Respectfully submitted, Handouts: Staff Senate Spotlight: Susanne Bernard Power of the Hour, Shared Leave flyer Amended HSC Staff Senate Operating Procedures Submitted by: Angie Cooley June 4, 2015

6 Fidelity Staff Week Funding 5, Misc. Inventory Spring Craft Fair Total Revenue 5, Revenue Expenses Balance June 1, , Credit Card Fees Craft Fair Tables, Delivery, and Parking Unclaimed Property Total Expenses June 30, ,965.42

7 TREASURER'S REPORT ACCOUNT: ADM003 - AGENC FY2015 YEAR-TO-DATE FINANCIALS Month: June 2015 THE UNIVERSITY OF OKLAHOMA HEALTH SCIENCES CENTER STAFF SENATE Revenue Expenses Revenue Expenses Current Month Current Month Year To Date Year To Date Beginning Balance June 1, 2015 $10, Summer Fundraiser Inventory Sales Payday on Payday (968.90) 0.00 Fall Craft Fair , (531.58) 0.00 New Employee Orientation Gift (361.17) 0.00 Tree Lighting & Reception (2,444.74) 0.00 Christmas Fundraiser , (4,430.04) 0.00 Cupid Express , (780.00) 0.00 ERC Luncheon (865.00) 0.00 Staff Week 5, , (7,315.88) 5, Staff Week Clothing , (3,356.80) 0.00 OU vs. TX Shirts , (4,604.06) 0.00 Spring Craft Fair , (622.35) (542.35) Unpaid Staff Week Invoice (2014) (971.11) 0.00 Sales Tax (1,824.57) 0.00 Miscellaneous (712.19) (18.81) Sooner Safety Week (900.00) 0.00 Ending Balance: June 30, 2015 $5, $ $30, ($30,688.39) $14, NET

8 Committee on Committees Report August 6, 2015 Senate Resignations Wendy Ritchlin (FY ) Senate Recommendations Mary Gonzalez - Group I (FY ) Sarah Coleman - Group III (FY ) Jessica Brockhaus - Group III (FY ) Sarah Allard - Group III (FY ) Katie Hoefling Group III (FY ) Jovan Smith Group III (FY ) Senate Vacancies Group II (FY ) Group III (FY ) Committee Resignations Fathia Jones - Community Outreach & Special Projects Linda Weber Community Outreach Kelli Dyer Employee Recognition & Special Projects Kimberley Johnson Employee Recognition Wendy Ritchlin Employee Recognition Janice Gales Employee of the Month Committee Vacancies No vacancies Committee Recommendations Committee on Committee Kimberley Johnson Heidi Petitt Kari Lee Mark Fuelling Barbara Grayson Melissa Moore Harriet Parmar Sandy Warner Policy Review Committee Don Clothier Kristina Taylor Christi Madden Beth Durak Elizabeth Smith Heather Markgraf Employee Recognition Committee Mary Baisch Michele Doughty Regina Childress Pat Vinson Paula Cockrell Latrese Colbert Shannon Serrano Melissa Moore Heather Markgraf Cheryl Walk Hailey Vloedman Susanne Bernard Debbie Arnold Leslee Smith

9 Community Outreach Mary Gonzalez Sara Pierce Dina Amundson Sophia Calhoun Kacie Maples Paula Cockrell Linda LaFevers Barbara Grayson Lisa Mosley Sonja Hall (Kroutil) Craig Burns Dana Aduddell Kelli Herbel Special Projects Committee Kari Glidewell Paije Fauser Sophia Calhoun Heidi Petitt Kristina Taylor Jennifer Sturgeon Kacie Maples Sandy Warner Leah Lewis Melissa Moore Bob Prieto Hillarie Lehmberg Nicole Sorick Kari Lee Staff Week Committee Heidi Petitt Nicole Sorick Kaitlyn Palone Kacie Maples Latrese Colbert Shannon Serrano Heather Markgraf Pravina Kota Debbie Arnold Mindy Smith Dannielle Dosher Stefanie Kirk Kimberley Johnson Marty Walton

10 Staff Senate Spotlight August 2015 Carlos Rodriguez Associate Director, HSC Student Affairs Carlos Rodriguez has been at the Health Sciences Center for 6 years this month and coming up on a total of 10 years in the Division of Student Affairs. Prior to 2005 he was with the OU College of Education for 3 years. Carlos is married to Amanda and will celebrate 11 years of marriage this September. They have 2 daughters, 6 year old Lucy and 2 year old Evelyn. Carlos enjoys spending time with his family, graphic design/ art and woodworking. A highlight of the summer was a family beach vacation to Gulf Shores, Alabama. He feels that Staff Senate provides an opportunity to positively impact the OUHSC campus. In addition to new relationships, Staff Senate is an opportunity to work alongside others who want to make a difference in the quality of work life for colleagues through sustainable initiatives and programs. Carlos would like to see Staff Senate continue its great work as a mechanism for informing and encouraging colleagues to be an active part of the HSC campus. He currently serves as a Provost Designee for the HSC Staff Senate. He has also assisted with Staff Senate activities such as emcee of the Wacky Games and design of marketing efforts for the Power of the Hour Initiative. Philosophy of Life: We have to collectively invest in each moment by being there, wherever there may be, because that moment is an opportunity to embrace new ideas and differences.