The regular monthly meeting of the BCSA Board was called to order at 6:35 PM CDT by the President. The Secretary was present.

Transcription

1 Minutes of BCSA Board Meeting Tuesday December 11, 2018 The regular monthly meeting of the BCSA Board was called to order at 6:35 PM CDT by the President. The Secretary was present. Board Members Present: Linda Ramas (President), Kathy Sours (Corresponding Secretary), Suzanne LeRoy (Recording Secretary), Adrian Smith (Treasurer), Robert Tainsh (Member at Large), Barbara Palmer (Member at Large) Late Arrival(s): Lisa Pruka (AKC Delegate) Absent: Danielle Davis (Vice President), Ronni DeLay (Past President) Approval of Minutes: Minutes of the November 13, 2018 meeting were approved by poll. President's Report - Linda Ramas Corresponding Secretary s Report December 2018 Received an from Diana Smith requesting permission to research the potential, difficulties, actual desire and costs associated with adding Barn hunt to the 2019 National Specialty. If the Board approves the event, she would be happy to submit her name in as Event Chair. Received an from Kevin Evans requesting names of recommended agility trainers in the Denver, CO area. Received an from Sonja Donaldson requesting copies of the AKC Studbook from July 2018 to present and continue to provide these documents from this date forward. A copy of the previously executed form along with an additional form was received. All documents were sent to the Board for review. Received an from Antonia Gurevich requesting additional information about BCSA. Received an from Catherine Campbell requesting extra copies of the Borderlines that featured Wade Campbell on the front cover. Between Cindy Eaton-Eklund and myself, we were able to accommodate her. Respectfully submitted, Kathy Sours Corresponding Secretary Motion to approve the minutes made by Bob Tainsh and seconded by Barbara Palmer. Motion carried.

2 Treasurer s Report: Adrian Smith Financial Statements for November 2018 included below. Majority of activity relating to 2018 National Specialty has been concluded; currently showing a net profit of $ on $94, total income. Clothing sales generated an additional $ profit on $4837 in sales. o Currently awaiting expense report for Conformation Top 20. o Donations back to the club from expenses incurred include $1000 from Karen Marquardt (for travel expenses) and $300 from Linda Ramas (for shared accommodation with Lisa Pruka as acting show secretary). Membership renewals for 2019 now starting to come in. Reports have been sent to the Finance Committee.

3 BORDER COLLIE SOCIETY OF AMERICA, INC. BALANCE SHEET : PREVIOUS YEAR COMPARISON As of November 30, 2018 Nov 30, 18 Nov 30, 17 $ Change ASSETS Current Assets Checking/Savings 1010 Bank of America XX , , , Axos Bank XX , , , PayPal (154.46) Total Checking/Savings 108, , , Accounts Receivable 1100 Accounts Receivable Total Accounts Receivable Other Current Assets 1200 Undeposited Funds Total Other Current Assets Total Current Assets 109, , , Fixed Assets 1700 Depreciable Assets 1710 QuickBooks Total 1700 Depreciable Assets Accumulated Depreciation Total Fixed Assets TOTAL ASSETS 109, , , LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 2000 Accounts Payable 4, , Total Accounts Payable 4, , Credit Cards 2050 VISA XX6854 2, , L. FUZAK RAMAS XX8453 1, , L. PRUKA XX7150 8, , Total Credit Cards 12, , Other Current Liabilities 2200 Prepaid Membership Dues , (2,450.00) Total Other Current Liabilities , (2,450.00) Total Current Liabilities 16, , , Total Liabilities 16, , , Equity 3200 Retained Earnings 75, , Without Donor Restriction 3810 Undesignated (27,732.34) 0.00 (27,732.34) Total 3800 Without Donor Restriction (27,732.34) 0.00 (27,732.34) 3900 With Donor Restriction 3910 Health Fund 8, , Rescue Fund 18, , Juniors Fund 1, , Herding Recognition Program (567.13) 0.00 (567.13) Total 3900 With Donor Restriction 27, , Net Income 18, , , Total Equity 93, , , TOTAL LIABILITIES & EQUITY 109, , ,463.53

4 Ordinary Income/Expense Income BORDER COLLIE SOCIETY OF AMERICA, INC. Profit & Loss Statement November 2018 Nov 18 Nov 18 Expense (cont.) 6200 AKC Delegate 4050 Administration 6201 Travel Article VI Discipline Charges Total 6200 AKC Delegate Total 4050 Administration AKC Expenses 4100 Membership Dues 6211 Fees Membership Total 6210 AKC Expenses Membership Fees Total 4100 Membership Dues Bank (20.00) 4200 Borderlines 6224 PayPal Back Issue Sales Total 6220 Fees Total 4200 Borderlines National Specialty Expenses 4500 National Specialty Income 6510 Travel Expenses - Show Chairs 2, Advertising Administration Banquet AKC Fees 5, Catalog Sales Banquet 2, CGC - Trick Dog Catering (Workers) Donations Received 6580 Conformation Top Invited Speaker Administration Donations Received - Other 1, Total 6580 Conformation Top Total 4540 Donations Received 1, Donations 4550 Health Testing 1, Rescue 2, Juniors Fundraising Total 6590 Donations 2, RV Parking Facility Fees 10, State Baskets 2, Futurity Vendors Health Testing 5, Entries 6640 Herding 4583 Conformation-Obedience-Rally (46.00) 6641 Lunches Futurity (30.00) 6643 Stock 4, Herding Total 6640 Herding 5, Total 4580 Entries Judge Expenses Total 4500 National Specialty Income 8, Agility 3, Sales (Inventory) 6662 Conformation 2, Clothing 1, Herding 5, Total 4800 Sales (Inventory) 1, Obedience-Rally 2, Total Income 10, Total 6660 Judge Expenses 14, Gross Profit 10, Judges Education Expense 6680 Photography Sales Expenses 6710 RV Parking 7, Clothing 1, Secretary Expenses 4, Total 5200 Sales Expenses 1, Speaker 1, Website 6740 Trophies 6111 Hosting Herding Webmaster Fee Mixed Venue 1, Total 6110 Website Total 6740 Trophies 2, Office Expenses Total 6500 National Specialty Expenses 66, Postage Total Expense 68, Total 6120 Office Expenses Net Ordinary Income (58,650.22) Net Income (58,650.22)

5 Committee Reports Danielle Davis (Full Reports are located at the end of the agenda) Finance Committee Adrian Smith Herding Committee - Jamie Swanson - ROM Committee Jana Brady (Liaison Kathy Sours) Breeder Referral Committee Pat Charlton Judges Education Committee Kelly Whiteman Affiliate Club Committee Katie Rodgers Futurity/Maturity Committee Pam Norman Juniors Committee - Kasie McGee No Report Health Committee Frances Hannan (Liaison Bob Tainsh) K9 Health Foundation has approved and now need to gather samples. The funds will go though. Member/Public Relations Committee Amy Novak (Liasion Kathy Sours) Versatility Committee Kari Lavalli (Liaison Linda Ramas) Judges Selection Committee Megan Harrison (Liaison Lisa Pruka) Fund Raising Committee (Liaison Linda Ramas) No Report Membership Committee Kathy Sours New system for membership renewal set up by Barbara Palmer that provides reports. Rescue Committee Linda Ramas National Specialty (Liaison Lisa Pruka) 2019 National Specialty Danielle Davis would like to increase the number of agility entries on Tuesday evening to increase overall entries for agility. As previously discussed, Tuesday would go to 300 runs. I would like to start earlier. Like 10am, I can talk to Purina about additional cost of using the building earlier. I think the increased income from the runs will offset that expense. Discussion was that Purina cannot open on Tuesday morning, plus the Vendors etc. are setting up. Problem finding enough workers and additional herding conflicts. This will be tabled until January. We had approximately 500 runs (out of 700 available) on Wednesday and Thursday. We did have a number of people pull once they did not get into Tuesday, so the Tuesday increase will help. But I also propose +opening Wednesday and Thursday up to all breed, with preference to Border Collies. I think by opening it up to all breed, we will get much closer to that 700 entries number and bring in more entry $$. Discussion decided that only Border Collies should compete because it is a Border Collie National Specialty. Delegates Report Lisa Pruka Unfinished Business - BCSA Website Barbara Palmer has made some suggestions to the Board regarding the website. She suggests keeping things status quo for the time being. Website is good and will remain status quo, no changes are necessary. - Add logo links to website (University and health partners like K9 Heath Foundation, Embark and other BCSA partners) Motion to add to the website made by Adrian Smith and seconded by Lisa Pruka. Motion carried.

6 - Lack of response from Heather and Kyle Henisey regarding turning over the Top 20 Reports and the monies collected from the Top 20 Event. Linda Ramas will try contacting again. Need to have monies collected accounted for. Also need expenditures. - Lack of response from Molly Wisecarver regarding monies collected at the Herding Dinner for use towards Herding Awards at year s end. Dinner was approved but not the way they paid for the dinner. They were supposed to charge for the dinner. If money was made, it needs to be held in the BCSA treasury. Need accounting for the dinner. Raffle was not approved and is not allowed legally. No reports were provided. Issue moved to December 18, 2018 meeting. - Stud Book Request from Sonja Donaldson. No form was ever sent. Lisa Pruka contacted AKC as to rules. Request form must be turned into BCSA and AKC. Per AKC, no form was turned into AKC from Sonja Donaldson. Kathy Sours will contact Sonja regarding procedure and will copy the BOD. Kathy will send form to AKC when received. New Business - Adrian Smith submitted the proposed 2019 Budget to be discussed. Ability to project expenditures to year end. Motion to approve 2019 budget made by Barbara Palmer and seconded by Linda Ramas. Motion passed. - Barbara Palmer has requested the President of BCSA to appoint an ad hoc membership committee to evaluate the current requirements for membership in the Club and make suggestions for possible changes to admission to membership and report back to the Board within 30 days of appointment. Proposed 3 to 5 members on the ad hoc membership committee that are versatile and have appreciation for conformation and herding. Linda Ramas will find members to participate in this committee. - Create and adapt a Membership Logo that is separate than the BCSA logo that individual and club members could use on their website or printed materials. - Membership Applicants -Jane Bishop, WV -Sabrina Christie, CO - Junior -Michael Lipaj, OH -Dan and Ann McCormick, FL -Terri Piecara, NJ -Deborah Pollard, CA Motion to vote new members in collectively as a group made by Lisa Pruka and seconded by Suzanne LeRoy. Motion carried. Motion to approve new members made by Lisa Pruka and seconded by Barbara Palmer. Motion carried. Date of Next Meeting: January meeting TBD by new Board Adjournment: Motion to adjourn made by Bob Tainsh and seconded by Kathy Sours. Motion carried. Adjourned at 7:27pm

7 Committee Reports: Finance Committee Adrian Smith Herding Committee Jamie Jackson Breeder Referral Committee Pat Charlton Judges Education Committee - Kelly Whiteman Affiliate Club Committee Katie Rodgers Juniors Committee - Kasie McGee Health Committee Frances Hannan (Liaison Bob Tainsh) Member/Public Relations Committee Amy Novak Versatility Committee Kari Lavalli (Liaison Linda Ramas) Judges Selection Committee Megan Harrison (Liaison Lisa Pruka) Fund Raising Committee (Liaison Linda Ramas) Membership Committee Kathy Sours Rescue Committee Linda Ramas National Specialty (Liaison Lisa Pruka)