AKC DELEGATE S REPORT

Transcription

1 NEWFOUNDLAND CLUB OF CLUB OF AMERICA BOARD OF DIRECTORS REGULAR TELECONFERENCE MEETING MINUTES APPROVED: OCTOBER 18, 2018 THURSDAY, SEPTEMBER 20, 2018 EASTERN DAYLIGHT TIMES ARE NOTED. NCA Board of Directors: Lynne Anderson-Powell (LA), Steve Britton (SB), Mary Lou Cuddy (MLC), Jack Dean (JD), Roger Frey (RF), Sue Marino (SM); Steve McAdams (SMc), Mary L. Price (MLP), Pat Randall (PKR), Pam Rubio (PSR), Pam Saunders (PS), Donna Thibault (DT) and Dave Helming, AKC delegate. OPENING President Pam Saunders called the meeting to order at 8:06 p.m., and Recording Secretary Steve Britton was present. Other board members who answered the roll-call: Lynne Anderson-Powell, Mary Lou Cuddy, Jack Dean, Roger Frey, Sue Marino, Steve McAdams, Pat Randall, Mary L. Price and Donna Thibault; Pam Rubio joined the meeting at 8:20 p.m. AKC Delegate David Helming also answered the call. John O Neil, chair of the Steering Committee joined the teleconference at 9:00 p.m. Robin Seaman Grenier, Specialty Show Committee chair, joined the meeting at 9:30 p.m. Sue Marino moved and Donna Thibault seconded to approve the agenda as amended. The board of directors adopted the motion without objection. AKC DELEGATE S REPORT David Helming, AKC Delegate, reported the following: Both he and Pam Saunders received correspondence from AKC concerning Meet The Breeds at the Westminster Kennel Club Dog Show. He suggested the board of directors reach out to the Bear Mountain Newfoundland Club to assist again this year. On an alert from AKC that during or shortly after holding their dog show(s), host club treasurers are receiving s from the club president, requesting payment to bogus invoices from scam vendors. On an AKC reception and its fund raising efforts for the opening of the new AKC Museum Of The Dog in New York City. Acknowledged receiving an reply from Steve Pessah regarding the AKC Marketplace. MINUTES The board of directors approved its August 16, 2018 regular meeting minutes as amended, and approved its Thursday, August 27, 2018 special meeting minutes as read. PRESIDENT S REPORT On behalf of the president, Treasurer Mary L. Price informed the body that the arrangements with the hotel were in place for the 2018 fall face-to-face meeting, and board member room reservations will be due by October 9. She (Mary L. Price) will send out a reminder to board members about room reservations. Meal plans will need to be reviewed at the October 18, 2018 directors meeting. Page 1 of 6

2 1ST VICE PRESIDENT S RECORD The first vice president presented a written report on the Charitable Trust Management Board meeting as follows: The Charitable Trust Management Board met on Thursday, September 6, Clyde Dunphy reported that he had received the new rack cards and will distribute them to the regional clubs to hand out at their annual meetings and club events. Lori Littleford was appointed to the Research Advisory Committee. Clyde reported that letters from him and Renee Woods were sent to the Canine Health Foundation in support of a Forelimb Anomaly research proposal. Mary L. Price reported the Morgan Stanley money market account was opened with an interest rate of 1.9%. An update on NCA rescue was given. The CHF Newfoundland Donor Advised Fund has scheduled the final payment of Dr. Stern s grant. There was a brief discussion on the Education Grant applications for the 2018 Breeders Education seminar and the 2019 Health & Longevity seminar. There was a marketing update on the Newf memorabilia that Marc Saunders is handling. The next meeting will be Thursday, October 11, ND VICE PRESIDENT S REPORT Lynne Anderson, 2nd vice-president, informed the board of directors that all business she had to present is under committee reports. During the 2nd vice-president s report there was a brief query and discussion about advising regional Newfoundland clubs about recently adopted NCA policy concerning social media usage and addressing a lingering conflict concerning addressing of one regional club s bylaw election requirements. RECORDING SECRETARY S REPORT Steve Britton, recording secretary reported on a query from an NCA member about returning the painting, A Distinguished Member Of The Humane Society, for an engagement in the United States at the new AKC Museum of the Dog in New York City. The recording secretary further noted that according to NCA member Di Sellers, an agreement about the painting s exhibition between the Tate Museum and the Kennel Club (of England) was recently renewed. Steve Britton also reported postcards announcing the nominating committee s report were mailed prior to the landing of Hurricane Florence by the NCA s mailing service in North Carolina. CORRESPONDING SECRETARY S REPORT Pam Rubio reported on an received from Terri Lewin about NCA members who are listed on the breeder s list, generally did not respond to her puppy queries. Also, her detailed a disappointment that only one of six regional clubs were responsive to another query she sent to them. The board of directors held a brief discussion about what actions the NCA should do concerning the two concerns mentioned in an reporting contacts with regional clubs, and requested the Regional Club Liaison contact regional clubs concerning the general lack of a response. Page 2 of 6

3 STEERING COMMITTEE REPORT John O Neil, chair of the Steering Committee, joined the meeting teleconference. He updated the board about progress on reporting of its recent survey. John O Neil further queried the board about and subsequent discussion occurred about the following items: How has the board s follow-up concerning the Steering Committee s recommendation about Innovative Publishing as the printer for Newf Tide. Has a 2019 budget been adopted? Future amendment to the NCA Bylaws and International members voting rights. Compensation to a salesperson to sell corporate sponsorships and commercial advertising for Newf Tide. As a result of the Steering Committee report, the board of directors took the following actions: Pat Randall moved and Pam Rubio seconded to authorize the Steering Committee to conduct a short survey of international NCA members to determine their support for maintaining voting rights in the NCA. The board of directors adopted the motion without objection. (Abstention: JD) Without objection, the board postponed its discussion about recruiting someone to sell corporate sponsorships to the NCA and commercial advertising for Newf Tide, to the fall faceto-face meeting in Rosemont, Illinois. NATIONAL SPECIALTY SHOW COMMITTEE Robin Seaman Grenier joined the meeting. She reported the following: Had looked into a recommendation for minimum sizes of rosettes for the National Specialty. She was unsure of what occurred at the 2019 NCA National Specialty. Discussion occurred about rosettes for future national specialties and about the follow-up for the 2018 national specialty. Robin Seaman reminded the board Steve Britton was chairing the 2019 Specialty, and the Specialty Show Committee voted in favor of appointing Susan Wagner assistant chair at the committee s teleconference held on Sept. 19th.. She informed the board that for 2020 National Specialty Show the committee voted to recommend that Susan Wagner would chair, and Steve Britton would be the assistant chair. Reported that the 2019 Specialty Show Committee and the Specialty Show Committee were working intensely with the Technical Resources Committee to develop and streamline the on-line store. Pam Saunders informed Robin Seaman Grenier about recently received communications from a fairground near Dayton, Ohio about its use for future specialties. There is not a hotel on the fairground s premises NATIONAL SPECIALTY SHOW Steve Britton reported that he believes a host organization was located for a Brown Bag Raffle to comply with Michigan s raffle requirements, and he was working to secure a state permit that Page 3 of 6

4 would permit bottled wine as part of the Regional Club Basket silent auctions at the 2019 National Specialty Show. Considerable discussion followed. Without objection, the board postponed action on the wine auction permit to the fall face-to-face meeting. Robin Seaman Grenier left the meeting. CORRESPONDING SECRETARY (CON T) Pam Rubio continued her corresponding secretary s report by commenting on a communique from AKC about a U.S. House Bill 4577 about raising standards for importing and breeding detection dogs. TREASURER S REPORT Mary L. Price, treasurer reported the following: Receipts/Disbursements of -$ ; Total cash balance of $251, An account with TreasuryDirect came due over a weekend after the August board of directors meeting. She researched interest rates at the eight financial institutions or brokerage firms where the NCA or NCA Trust is currently doing business. Her research found that Live Oak Bank was the only institution selling a short term Certificate of Deposit at 2%; a short term CD was purchased and it will mature on February 28, Also, the treasurer noted the NCA is at the high point of its cash on hand cycle and the funds deposited in the new CD won t be needed until the club is preparing for the 2019 National Specialty. The treasurer further noted that she transferred some funds from the Juniors and Uniform Trophy Funds, and combined that with cash from other NCA income because those monies are also not needed until later in the year. Also, one of the club s other CDs with Live Oak CD becomes due in November, and some of its proceeds will be needed to assist with the costs associated with the pending 4th Quarter (of 2018) and 1st Quarter (of 2019) issues of Newf Tide. Also, the treasurer further reported that she had spoken with one of the NCA Banks, and Morgan Stanley about purchasing T-Bills through their firms or institutions. She further reported that BMO Harris Bank and Morgan Stanley do not deal in T-Bills. She also stated that NCA and the Charitable Trust are currently in eight financial institutions. In response to the treasurer s report, Jack Dean moved the following: That since there are stock brokerage firms that will buy treasury-bills for no charge, have them redeemed for no charge, that will permit corporate accounts with three signatures, and that the main problem the treasurer said with using TreasuryDirect on two separate occasions was she wasn t against using treasury-bills, but she said it did not meet the current policy; I will further move, that the treasurer be directed to come back next month and tell us what she found out, and which stock brokerage firms or banks she would like to use to buy T-bills. The board of directors did not consider the motion because it lacked a second. Pat Randall moved a Point of Order. His point was that since the previous motion did not receive a second, the ensuing discussion was not in order. Pam Saunders ruled the point of order well-taken. Pam Rubio moved and Steve McAdams seconded to enter executive session. Without objection the board approved the motion. The board of directors, while in executive session, transacted the following business: Page 4 of 6

5 Reviewed four membership applications. Accepted Roger Frey s resignation from a special ad hoc committee charged to speak with an NCA member breeder. Agreed to request the Newf Ambassador Committee to take on the responsibilities of general public education. Discharged (disbanded) the Electronic Publications Policy and the Public Education Committees. Reviewed a letter authored by the NCA Working Dog Committee that it sent to a member regarding an act of dog aggression at a recent water test. REGULAR SESSION The board returned to regular session and the following actions were taken as a result of the executive session: Pam Rubio moved and Roger Frey seconded to appoint the remaining standing and special committees for (In-favor: LA, SB, MLC, RF, SM; SMc, MLP, PKR, PSR, PS, DT; against: JD.). Donna Thibault moved and Lynne Anderson-Powell seconded to discharge (disband) the special committee formed to speak with an NCA member breeder. (In-favor: LA, SB, MLC, RF, SM; SMc, MLP, PKR, PSR, PS, DT; against: JD.). Steve McAdams moved and Lynne Anderson Powell seconded, per the recommendation of the National Specialty Show Committee, to appoint Susan Wagner as assistant show chair for the 2019 NCA National Specialty in Frankenmuth, Michigan. The board of directors adopted the motion without objection (abstention: JD). Lynne Anderson-Powell moved and Steve McAdams seconded, per the recommendation of the National Specialty Show Committee, to appoint Susan Wagner as the show chair and Steve Britton as the assistant show chair for the 2020 NCA National Specialty in Frankenmuth, Michigan. The board of directors adopted the motion without objection (abstention: JD). REGIONAL CLUB LIAISON Sue Marino, NCA Regional Club Liaison, reported she postponed contacting a regional club concerning a bylaw conflict concern due to Hurricane Florence; but she will contact them soon and prepare a written report on the matter for the October board of directors meeting. Also, she will be traveling on October 18, 2018 and is unavailable to attend the next board of directors meeting. TECHNICAL RESOURCES ADVISORY COMMITTEE (TRAC) Lynne Anderson, 2nd Vice-president, updated the board about current TRAC priorities with a National Specialty on-line store, on-line file storage and an electronic membership roster. Steve Britton gave previous notice of his proposing of the following special rule of order: Resolved, that all motions longer than ten words must be sent to the recording secretary in writing by ing the recording secretary prior to the beginning of each teleconference meeting. Page 5 of 6

6 President Saunders reminded board members of the packet deadline and unless an item of business is extremely time sensitive, it needs to be sent to the recording secretary in time to make the agenda packet. Pam Rubio moved and Steve Britton seconded to adjourn the meeting. The meeting adjourned at 11:59 p.m. Steven Britton Steven Britton NCA Recording Secretary Page 6 of 6