THE UNIVERSITY OF OKLAHOMA STAFF SENATE Regular Meeting Minutes Thursday, March 2, 2006 Tulsa Family Medicine Center OKC, Library Auditorium

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1 THE UNIVERSITY OF OKLAHOMA STAFF SENATE Regular Meeting Minutes Thursday, Tulsa Family Medicine Center OKC, Library Auditorium GROUP MEMBERS PRESENT MEMBERS ABSENT Ex-Officios, Provost Designees Officers Guests Barbara Sappenfield, Connie Gould, Jim Sharp Don Clothier, Brian Burrough, Pat Word, Barbara Grayson, Cheryl Williams, Jennifer Nelson Doug Myers, Kathy Walker Ken Rowe, Cheryl Ottman, Diana Stone Group I Cheri Elliott Paula Reed, Scott Smith Group II Felita Sapp, Caroline (Mosley) Miller Don Osban Group III Group IV Roman Goate, Brian Wilburn, Angela Lewis, Rochelle Kendrick Amber Tytenicz, Carole Clark, Tracy Avers Michelle Jacob, Nick Richardson Group V Debbie Young, La Chanda Stephens- Totimeh, Kathy Briggs, Stacey Snodgrass Stephanie Jimenez, (Patricia Guyer) Group VI Jennifer (Maertzweiler) Miller Rhonda Switzer, Kim Taylor Group VII Lillian Heron, Vernice Browner Augustine Coyle Group VIII Kevin Fitzgerald, Chris Hodges, Beverly Jefferson, Dorothy Reyes Group IX Marissa Warma Dorothy Ballou, Linda Stewart, Stacy Wigley Group X Kathy Alvarez Darlene Switalski, Trish Wilhelm Group XI Group XII Linda Womack, Patsy Kouhdari, Brenda Wilkerson, Jeannie Brown Priscilla Peer, LaDona King, Shawn Elwell Sherry Frame, DeNaye Atwell Group XIII Bob Farringer, Michelle McMillan Susan Perkin Group XIV Rita Hains Peggy Geren Group XV Debbie Lehman Rita Foster Note: Members in parentheses are on the current COC report as either resigning from the Senate or as new members.

2 I. Guest Speaker Dr. LaMont Cavanaugh, Tulsa Sports Medicine Dr. Cavanaugh discussed the Sports Medicine program in Tulsa. It started in 1990 with a Sports Medicine Fellowship and over the past few years they have continued to develop the department and also do an outreach program. They provide sports medicine care for the University of Tulsa, Oral Roberts University, Northeastern State University, and may start providing athletic care at Rogers State in Claremore. They also provide care to the Tulsa Drillers and some of the high schools around the area. The department is starting a sports medicine program for athletes as well as the general population due to the lack of physical activity and the growing problem of obesity. They will be able to design health programs for patients with such problems as diabetes, hypertension or obesity. They will be able to do human performance testing, oxygenation utilization and be able to see what type of condition the person is in order to set up the best program. They will be offering Executive Coaching Programs to help people be the best they can be. The long term goal is to be able to get larger companies to integrate wellness programs to help lower absenteeism, health insurance costs, etc. Julius Hilburn and Cynthia Clegg, Human Resources Julius introduced Cynthia for the HR presentation. She discussed what the perception of HR s performance is among various departments on campus. She discussed the strengths, weaknesses, opportunities and threats. One of the main strengths was customer service. They have good core values: trust, professionalism, and responsiveness. Some of the weaknesses were communication; procedures being unclear; and not anticipating concerns. Opportunities included the need for improved training and development, Peoplesoft system capabilities, and more visible HR in the campus community. Some of the threats were unaddressed demands or process improvements, HR capabilities to do the increased services needed, availability of funding and HR resources, and changes in management. They have already initiated some things for improvement, such as website redesign; training and development for payroll coordinators and office managers; and payroll coordinator meetings 4 times a year. She continued to discuss what their next steps would be for improvement of the HR department. Julius completed the presentation by stating that developing an HR strategy is something that is critical to the success of not only HR but the University community. They will continue to keep the Staff Senate updated on the progress and other updates in Human Resources. Call to Order Past Chair Don Clothier established an attendance quorum. Chair Barbara Grayson called the meeting to order at 10:44 a.m. Staff Senate Meeting Minutes 2 Approved April 6, 2006

3 II. Chair s Report Presented by Barbara Grayson Barbara thanked everyone for making Cupid Express a success. She asked all representatives and alternates to continue to help keep the staff informed of all Staff Senate functions. Barbara stated that it is time for the Staff Senate Appreciation Award. All nominations must be turned in by 5:00 p.m. on March 31, III. Approval of the February 2006 Meeting Minutes It was moved by Brian Burrough and seconded by Bob Farringer that the February 2006 minutes be approved as presented. Motion carried. IV. Treasurer's Report Presented by Cheryl Williams January 2006 Starting Balance: $6, Revenue Cupid Express Sales (OKC & Tulsa) $ Spring Craft fair (Tulsa) TOTAL REVENUE $ Expense Cupid Express $ Sales Tax December 6.20 TOTAL EXPENSE $ Ending Balance: $7, V. Tulsa Campus Report No Report. VI. George Nigh Campus Report No Report. VII. Committee Reports A. Committee on Committees Report Staff Senate Meeting Minutes 3 Approved April 6, 2006

4 Presented by Brian Burrough Senate Resignations None Senate Recommendations Group V Patricia Guyer, Alternate, Senate Vacancies Group I 1 Alternate, Group IV 1 Alternate, Committee Resignations None Committee Recommendations Staff Week Committee Patricia Guyer, extra member, Committee Vacancies Special Projects Committee Member, It was moved by Cheryl Williams and seconded by Rita Hains that the Committee on Committees report be approved as presented. Motion carried. B. Employee of the Month Report Presented by Cheryl Williams The March 2006 Employee of the Month is Mei Purcell, Senior Rapid Applications Development Specialist, Department of Information Technology, Office of the Provost. Her reception will be held on March 17, 2006 at 3:00 p.m. in the Service Center Building Lounge. C. Employee Recognition Committee Report No report. D. Special Projects Committee Report Presented by Roman Goate The Special Projects Committee used the February meeting to do the Cupid Express pre-order assembly. The actual Cupid Express was February 14 th. Oklahoma City sold candy, balloons and plush gorillas. Profits for Oklahoma City were $ Tulsa sold candy bags and mugs for Cupid Express. Their profits were $ Total profit for Cupid Express this year was $1, The Special Projects Committee is currently looking at items to sell as a summer fundraiser. Staff Senate Meeting Minutes 4 Approved April 6, 2006

5 D. Staff Week Committee Presented by Cheri Elliott The Staff Week Committee is currently requesting donations for Staff Week. Staff Week Activities are as follows: Monday-shirts, candy bar and soda; Tuesdayluncheon; Wednesday-popcorn and soda; Thursday-free day; Friday-cookout. The Executive Committee approved the committee s request for t-shirt monies to be put aside for a staff gift in The committee needs volunteers to help with Staff Week events. Contact any of the committee members if you can help. The Deans Council gave approval for the Staff Senate to hold events in the Library. The Committee would like to thank Marty Thompson for his time and involvement in this endeavor. The next meeting will be held on March 7 th at 10:30 a.m. in the Service Center Building. VIII. Unfinished Business None. IX. New Business A. Parking Update Presented by Doug Myers, Parking Office Doug Myers, Manager of OU Parking and Transportation Services, gave an update on the Access and Revenue Control System. There has been a delay in getting the new system in place for the Library Parking Lot. The new hang tags were received without permit numbers printed on them and are having to be redone. Once these are received they can activate the new system in the Library Parking Lot and move on the Williams Pavilion Parking Garage. Pot holes have been repaired between K and O lots and on 12 th Street at N. Lottie. A Parking Control Assistant was placed at L Lot to determine why there was overcrowding. They redirected several employees and patients from Children s Hospital to the Children s Parking Garage. This increased parking spaces for Dentistry and Pharmacy employees and patients. The Parking Office has ordered signs to be placed in Lot K Overflow for some designated employee parking only area towards the north end. Doug said they currently have plans to seal coat and re-stripe several areas this summer. If you have problems with parking that cannot be resolved contact Doug Myers at or send him an . X. Announcements None. Staff Senate Meeting Minutes 5 Approved April 6, 2006

6 XI. Adjournment It was moved by Brian Burrough and seconded by Cheryl Williams to adjourn the meeting at 10:55 AM. The next meeting will be in April 6, 2006, in the Bird Library Auditorium. Respectfully Submitted, Pat Word, Secretary Handouts: March 2006 Agenda February 2006 Minutes (Draft) January 2006 Treasurer s Report January 2006 Detailed Treasurer s Report Staff Senate Meeting Minutes 6 Approved April 6, 2006