BOARD OF TRUSTEES CHARLES STEWART MOTT COMMUNITY COLLEGE OFFICIAL MINUTES OF REGULAR MEETING, DECEMBER 20, 2010 VOLUME 42

Transcription

1 BOARD OF TRUSTEES CHARLES STEWART MOTT COMMUNITY COLLEGE OFFICIAL MINUTES OF REGULAR MEETING, DECEMBER 20, 2010 VOLUME SCHEDULED MEETING: BOARD CONFERENCE ROOM: 7:30 p.m. Room 1301 Regional Technology Center TRUSTEES PRESENT: Lenore Croudy Andrew (Andy) Everman Pamela M. Faris Albert J. Koegel John L. Snell, Jr. Celia M. Turner TRUSTEES ABSENT: Sally Shaheen Joseph PRESIDING OFFICER: Lenore Croudy, Chairperson Regular Board Meeting: 7:30 p.m. to 8:16 p.m. Certified As Correct: Lenore Croudy, Chairperson Celia M. Turner, Secretary

2 BOARD OF TRUSTEES CHARLES STEWART MOTT COMMUNITY COLLEGE Regular Meeting, December 20, 2010 Volume 42 54a Minutes of Regular Meeting of December 20, 2010 There was no Committee of the Whole Session. Chair Croudy called the meeting to order at 7:30 p.m. There were no additions to the agenda. COMMITTEE OF THE WHOLE SESSION: I. CALL TO ORDER: II. ADDITIONS TO THE AGENDA III. ADOPTION OF AGENDA Trustee Everman moved that the agenda be adopted. Treasurer Koegel seconded the motion. IV. SPECIAL PRESENTATIONS Dr. Shaink then called on Mr. Scott Jenkins, Vice President for Student & Administrative Services, who introduced Troy Boquette, Dean of Enrollment Management and Retention, and Anne Gupton, Counselor. Dean Boquette also acknowledged the full-time Counselors in the audience, Dr. Angela Reeves, Dr. Virginia Rucks, Dr. Gail VanEtten, and Dr. Brian Ivory. Dean Boquette and Ms. Gupton delivered a presentation on enrollment management, highlighting enrollment data from local high schools as well as incoming first time MCC students. Dean Boquette detailed the roles and duties of academic advisors, including the administering of placement tests and Ability to Benefit tests, while Ms. Gupton explained the various responsibilities of counselors, including career, personal, and academic counseling. They also provided an overview of outreach and classroom instruction efforts. There were no communications. There were no comments from the public. V. COMMUNICATIONS VI. COMMENTS FROM THE PUBLIC VII. APPROVAL OF MINUTES SECRETARY TURNER MOVED THAT THE REGULAR BOARD MEETING MINUTES OF NOVEMBER 22, 2010 BE APPROVED. VICE-CHAIR SNELL SECONDED THE MOTION. Chair Croudy called for a vote to approve the minutes of November 22, 2010.

3 54b Acceptance of Standing Board Committee Reports: VIII. INFORMATIONAL REPORTS 1. Personnel (Joseph, Croudy, Faris): Trustee Faris reported that the Personnel Committee met on December 15, Notes from that meeting appear as Attachment A. 2. Finance/Audit (Koegel, Everman, Snell): Treasurer Koegel reported that the Finance/Audit Committee met on December 15, Notes from that meeting appear as Attachment B. There was no unfinished business. Consent Agenda: IX. UNFINISHED BUSINESS X. NEW BUSINESS Chair Croudy called for a motion to approve the Consent Agenda. MOVED BY SECREATRY TURNER, SECONDED BY VICE-CHAIR SNELL THAT THE BOARD APPROVE THE CONSENT AGENDA. Chair Croudy called for a vote on the Consent Agenda, Item 1.14, Treasurer s Report for November. Individual Items: Chair Croudy called for a motion to approve Item 1.15, Audit Contract Extension. MOVED BY SECRETARY TURNER, SECONDED BY TRUSTEE FARIS THAT ITEM 1.15 BE APPROVED. Chair Croudy called for the vote on Item Chair Croudy called for a motion to approve Item 1.16, Conveyance of Property for Library Renovation. MOVED BY VICE-CHAIR SNELL, SECONDED BY SECRETARY TURNER THAT ITEM 1.16 BE APPROVED. Chair Croudy called for the vote on Item 1.16.

4 XI. ADMINISTRATIVE ITEMS 54c President s Report: President Shaink distributed the Executive Summary, and highlighted upcoming dates, including the College s closing from December 23 January 2, as well as the Board committee and regular meetings for January. He called on Mark Kennedy, Chief Human Resources Officer, who introduced new full-time employee Lt. Michael Becker. Finally, Dr. Shaink thanked Dean Boquette and Ms. Gupton for their presentation. XII. MISCELLANEOUS BUSINESS COMMENTS FROM BOARD MEMBERS (Item 4.05): Trustee Everman extended belated birthday well wishes to Secretary Turner, and shared positive comments about the recent MCC Band Holiday Concert. He welcomed Lt. Becker and thanked Dean Boquette and Ms. Gupton for their presentation. Finally he thanked Vice President Jenkins for providing information related to the presentation. Treasurer Koegel had no comments. Secretary Turner thanked Trustee Everman for the birthday wishes, and thanked Trustee Joseph for chairing the Personnel Committee meeting in her absence. Finally she wished everyone Happy Holidays! Vice-Chair Snell commented on the wonderful things happening at the College, describing them as a symptom of everyone working together. Treasurer Faris thanked Vice President Jenkins, Dean Boquette, and Ms. Gupton for their presentation, and also thanked the Board for appointing her and helping her learn a lot over the past year. Finally she wished everyone Happy Holidays! Chair Croudy commented on how much she enjoyed the Trustees over the past year, and expressed her appreciation for President Shaink and his staff. She commended the presentations and acknowledged College Attorney Jim Delaney and how much she appreciated his work. Finally, she wished everyone Happy Holidays! XIII. EXECUTIVE SESSION There was no Executive Session. XIV. ADJOURNMENT Chair Croudy declared the meeting adjourned at 8:16 p.m. Minutes submitted by Michael Simon, Assistant Secretary, Mott Community College Board of Trustees. A copy of the official meeting minutes and a compact disc recording of the meeting in its entirety are available for public viewing/listening in the Mott Library, main campus.

5 54d ATTACHMENT A PERSONNEL COMMITTEE Wednesday, December 20, 2010, 4:00 p.m., CM 1019 Present: Joseph, Croudy, Faris The meeting was called to order at 4:00 p.m. by Trustee Joseph. Conveyance of Property for Library Renovation: A copy of the resolution was included for review. Attorney Tim Winship of The Williams Firm delivered a presentation explaining how the process works with the College and the State of Michigan, through the State Building Authority. The resolution, which contains text used by the State of Michigan, will be presented for approval at Monday s meeting. Consent Agenda Treasurer s Report for November 2010: Mike Frawley, Interim Chief Financial Officer, detailed the Treasurer s Report for November 2010, reporting that total revenues for the period ended November 30 were approximately $38.8 million, representing 51.2% of the annual budget, which is 1.3% higher than last year at this time. Expenditures year-to-date were at $25.6 million, representing 33.8% of the annual budget. Tuition and fee revenues were $26.2 million, and property taxes were $8.7 million. Individual Items Audit Contract Extension: A copy of the resolution was included for review. Mr. Frawley provided background and rationale for the resolution, adding that Board policy states that recommendations regarding auditors must come from the Committee itself. The resolution will be presented for approval at Monday s meeting. Other Staffing Transaction Report: Mark Kennedy, Chief Human Resources Officer, presented the Staffing Transaction Report for November Trustee Joseph adjourned the meeting at 4:57 p.m.

6 54e ATTACHMENT B FINANCE/AUDIT COMMITTEE Wednesday, December 20, 2010, 12:00 p.m., CM 1019 Present: Koegel, Everman, Snell The meeting was called to order at 12:02 p.m. by Trustee Koegel. Consent Agenda Treasurer s Report for November 2010: Mike Frawley, Interim Chief Financial Officer, detailed the Treasurer s Report for November 2010, reporting that total revenues for the period ended November 30 were approximately $38.8 million, representing 51.2% of the annual budget, which is 1.3% higher than last year at this time. Expenditures year-to-date were at $25.6 million, representing 33.8% of the annual budget. Tuition and fee revenues were $26.2 million, and property taxes were $8.7 million. Individual Items Conveyance of Property for Library Renovation: A copy of the resolution was included for review. Attorney Kendall Williams of The Williams Firm (accompanied by Attorney Tim Winship) delivered a presentation explaining how the process works with the College and the State of Michigan, through the State Building Authority. The resolution, which contains text used by the State of Michigan, will be presented for approval at Monday s meeting. Audit Contract Extension: A copy of the resolution was included for review. Mr. Frawley provided background and rationale for the resolution, adding that Board policy states that recommendations regarding auditors must come from the Committee itself. The resolution will be presented for approval at Monday s meeting. Other Staffing Transaction Report: Mark Kennedy, Chief Human Resources Officer, presented the Staffing Transaction Report for November There was brief discussion on the use of digital dental records. Trustee Koegel adjourned the meeting at 12:47 p.m.