AGENDA MOTION AND VOTE TO APPROVE OR DISAPPROVE OPEN MEETING RESOLUTION "A"

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1 AGENDA REGULAR BOARD MEETING INDIAN CAPITAL TECHNOLOGY CENTER BOARD OF EDUCATION THURSDAY, JUNE 9, 2016, 12:00 P.M. SEMINAR CENTER, SALLISAW CAMPUS, SALLISAW, OK CALL MEETING TO ORDER; CONFIRM QUORUM MOTION AND VOTE TO APPROVE OR DISAPPROVE OPEN MEETING RESOLUTION "A" MOTION AND VOTE TO APPROVE, DISAPPROVE OR AMEND THE MINUTES May 12, Regular Board Meeting ORDER OF THE DAY 1. MOTION AND VOTE TO APPROVE OR DISAPPROVE THE FOLLOWING CONSENT AGENDA ITEMS: - MR. PIVEC A. ENCUMBRANCES General Fund Change Orders: $215, Current: $341, Encumbrances: #43099/43349, #70743/70915 Building Fund Change Orders: $48, Current: $324, Encumbrances: #4292/4341 B. MONTHLY TREASURER S REPORT C. MONTHLY ACTIVITY FUND TRANSACTIONS D. TRANSFER OF ACTIVITY FUND MONIES E. ACTIVITY FUND ACCOUNTS FOR THE SCHOOL YEAR F. EDUCATION INCENTIVE PLAN APPLICATION FROM FRANK BARRETT G. CLINICAL CONTRACTS: Integris Health Stein Ancillary Services

2 Page 2 H. OUT-OF-STATE TRAVEL REQUESTS: EAST Summer Seminar Remix EAST Student Training Little Rock, AR Arkansas I. DESTROYING FINANCIAL AID RECORDS J STUDENT AND ADULT CAREER DEVELOPMENT HANDBOOKS K. SURPLUS BACKHOE, TAHLEQUAH CAMPUS L. RESOLUTION FOR SCHOOLS AND LIBRARIES UNIVERSAL SERVICES (E-RATE) FOR THE SCHOOL YEAR. THIS RESOLUTION AUTHORIZES FILING THE FORM 471 APPLICATIONS FOR FUNDING YEAR AND PAYMENT OF THE APPLICANT S SHARE UPON APPROVAL OF FUNDING AND RECEIPT OF SERVICES M. E-RATE MANAGEMENT SERVICES AGREEMENT WITH KELLOGG & SOVEREIGN CONSULTING FOR THE SCHOOL YEAR N. SERVICE AGREEMENT WITH OPSUCA FOR THE SCHOOL YEAR O. FUNDING AGREEMENT WITH ODCTE FOR EDUCATION LOTTERY TRUST P. SUB-RECIPIENT AGREEMENT WITH OKLAHOMA ALLIANCE FOR MANU- FACTURING EXCELLENCE FOR THE SCHOOL YEAR Q. RECIPROCITY AGREEMENTS WITH NORTHEAST, GREEN COUNTRY, TULSA, AND KIAMICHI TECHNOLOGY CENTERS FOR THE SCHOOL YEAR R. LEASE AGREEMENTS WITH THE FOLLOWING FOR THE SCHOOL YEAR: KIBOIS Tracy Polson Head Start/Early Head Start Day Care Center S. VENDING SERVICE AGREEMENTS WITH LOVE BOTTLING AND IMPERIAL COMPANIES FOR THE SCHOOL YEAR

3 Page 3 T. OSSBA AND OATC MEMBERSHIPS FOR THE SCHOOL YEAR U. SUPERINTENDENT AND/OR BOARD ATTENDANCE OF OSSBA/CCOSA, NSBA, ACTE, AND ASBO CONFERENCES FOR THE SCHOOL YEAR V. FEDERAL COMPLIANCE OFFICER/CAMPUS REPRESENTATIVES FOR THE SCHOOL YEAR: Sharon Billings District Officer Brent Ryan/Jennifer Rainbolt Muskogee Campus Tom Osborn/Cindy Lattimore Sallisaw Campus Jamie Thompson/Camille Clinton Stilwell Campus Bill Sprague/Cindy Jack Tahlequah Campus W. SUPERINTENDENT TONY PIVEC AS PURCHASING AGENT FOR INDIAN CAPITAL TECHNOLOGY CENTER, AUTHORIZED REPRESENTATIVE FOR ALL FEDERAL PROGRAMS INCLUDING E- RATE, AND DESIGNATED CUSTODIAN FOR THE GENERAL FUND, BUILDING FUND, BOND FUND, ACTIVITY FUND, ALL FEDERAL PROGRAMS INCLUDING E-RATE, ALL STATE PROGRAMS, AND ALL OTHER SCHOOL PROGRAMS AND ACTIVI- TIES NOT LISTED FOR THE SCHOOL YEAR 2. PRESENTATION OF THE FOLLOWING BOARD POLICY REVISIONS: - MR. PIVEC BDAE Board of Education Officers Treasurer BD-R3 Board of Education Encumbrance Clerk CFB-P Student Fund Raising Activities Procedures CLB Equipment Accountability CLB-R Inventories (Regulation) CN-R1 School Transportation (Regulations) DEC-R1 Sick Leave Certified Personnel (Regulations) DFB Early Retirement Incentive Program FFG Reporting Suspected Child Abuse and/or Neglect GBA Open Records Act

4 Page 4 3. MOTION AND VOTE TO APPROVE OR DISAPPROVE THE FOLLOWING BOARD POLICY REVISIONS: - MR. PIVEC DMC DMC-E1 FA FDBA Education Incentive Plan Education Incentive Plan Application Admissions Policy Tuition and Fees 4. MOTION AND VOTE TO APPROVE OR DISAPPROVE RENEWAL OF INSURANCE PLAN THROUGH BHC OF OKLAHOMA FOR THE SCHOOL YEAR MR. PIVEC 5. MOTION AND VOTE TO APPROVE OR DISAPPROVE MEMORANDUM OF UNDERSTANDING WITH NORTHEASTERN STATE UNIVERSITY LANGUAGE/CULTURAL CENTER MR. PIVEC 6. MOTION AND VOTE TO APPROVE OR DISAPPROVE MEMORANDUM OF UNDERSTANDING WITH ODCTE TO PROVIDE WRITTEN EXAMS MR. PIVEC 7. MOTION AND VOTE TO APPROVE OR DISAPPROVE CUSTOMER SERVICE AGREEMENT WITH UNIFIRST MR. PIVEC 8. MOTION AND VOTE TO APPROVE OR DISAPPROVE PLANS FOR ACTIVITIES CENTER CONSTRUCTION, SALLISAW CAMPUS MR. PIVEC 9. MOTION AND VOTE TO APPROVE OR DISAPPROVE THE FOLLOWING CHANGE ORDERS: - MR. PIVEC Change Order #1 Change Order Biomedical Academy II Roof Replacement (Tahlequah) 10. MOTION AND VOTE TO APPROVE OR DISAPPROVE BEST BIDS FOR THE FOLLOWING, MUSKOGEE CAMPUS MR. PIVEC Projectors/Screens Carpet Re-key Doors Conference Center Conference Center Buildings A, B & G 11. MOTION AND VOTE TO APPROVE OR DISAPPROVE BEST BID FOR REMODEL, SALLISAW CAMPUS DR. SHUMAKER

5 Page MOTION AND VOTE TO APPROVE OR DISAPPROVE BEST BID FOR AIR FILTRATION SYSTEM, STILWELL WELDING LAB MR. COLLINS 13. MOTION AND VOTE TO APPROVE OR DISAPPROVE BEST BID FOR ACD FALL CATALOG PRINTING/MAILING MS. ADAIR 14. MOTION AND VOTE TO APPROVE OR DISAPPROVE TRADE- IN/PURCHASE OF HUNTER TIRE CHANGE MACHINE, MUSKOGEE CAMPUS MS. MCMILLEN 15. PROPOSED EXECUTIVE SESSION AS AUTHORIZED BY TITLE 25 O.S. SECTION 307 (B-1) TO ALLOW THE BOARD TO CONVENE OR NOT CONVENE INTO EXECUTIVE SESSION, DISCUSS THE EMPLOYMENT, HIRING, APPOINTMENT, PROMOTION, DEMOTION, DISCIPLINING, OR RESIGNATION OF ANY INDIVIDUAL SALARIED PUBLIC OFFICER OR EMPLOYEE, RETURN TO OPEN SESSION 16. MOTION AND VOTE TO CONVENE OR NOT CONVENE INTO EXECUTIVE SESSION 17. ACKNOWLEDGE THE RETURN TO OPEN SESSION 18. STATEMENT OF EXECUTIVE SESSION MINUTES SUPERINTENDENT S PERSONNEL RECOMMENDATIONS 1. MOTION AND VOTE TO APPROVE OR DISAPPROVE ANY RESIGNATIONS TENDERED SINCE THE LAST BOARD MEETING: Candice Elrod OTA Instructor Muskogee Campus Brandon Irons Maintenance Muskogee Campus Paul Lane Bus Driver Muskogee Campus Sarah Cookson Receptionist Tahlequah Campus 2. MOTION AND VOTE TO APPROVE OR DISAPPROVE JOHN TREADWAY, RAD- TECH INSTRUCTOR, MUSKOGEE CAMPUS, FOR THE SCHOOL YEAR

6 Page 6 3. MOTION AND VOTE TO APPROVE OR DISAPPROVE MAINTENANCE SPECIALIST, MUSKOGEE CAMPUS, FOR THE SCHOOL YEAR 4. MOTION AND VOTE TO APPROVE OR DISAPPROVE ANITA LATTIMORE, ACD EVENING SECRETARY, MUSKOGEE CAMPUS, FOR THE SCHOOL YEAR 5. MOTION AND VOTE TO APPROVE OR DISAPPROVE TINISHA RAE COX, JOB COACH, SALLISAW CAMPUS, FOR THE SCHOOL YEAR 6. MOTION AND VOTE TO APPROVE OR DISAPPROVE DOUG FORD, INSTRUC- TIONAL AIDE, SALLISAW CAMPUS, FOR THE SCHOOL YEAR 7. MOTION AND VOTE TO APPROVE OR DISAPPROVE RHONDA BAIRD, EVENING CUSTODIAN, TAHLEQUAH CAMPUS, FOR THE SCHOOL YEAR 8. MOTION AND VOTE TO APPROVE OR DISAPPROVE JIMMY GILSTRAP, PART- TIME EVENING ADULT COORDINATOR, STILWELL CAMPUS, FOR THE SCHOOL YEAR 9. MOTION AND VOTE TO APPROVE OR DISAPPROVE REASONABLE ASSURANCE OF EMPLOYMENT TO DOROTHY MARSHALL, FOOD SERVICE WORKER, MUSKOGEE CAMPUS, FOR THE SCHOOL YEAR 10. MOTION AND VOTE TO APPROVE OR DISAPPROVE REASONABLE ASSURANCE OF EMPLOYMENT TO THE FOLLOWING INSTRUCTIONAL AIDES FOR THE SCHOOL YEAR: Kaitlyn Howell Krystin James Nancy Withrow Elaina Rutherford Justin Chapman Tom Rutherford Joshua Dees Bobby McMurtrey 11. MOTION AND VOTE TO APPROVE OR DISAPPROVE REASONABLE ASSURANCE OF EMPLOYMENT TO THE FOLLOWING BUS DRIVERS FOR THE SCHOOL YEAR: Donald Coffman Harold Moore Jerry Echols Orlin Phillips Les Gibson Ray Shamblin Bob Hays Robert Stuff Alan Hutchins Raymond Tucker Carroll James Robin Kelton Thena Lloyd Justin Chapman Hershel Luther Quinton Neale Michael McMillan John Canfield

7 Page MOTION AND VOTE TO APPROVE OR DISAPPROVE THE FOLLOWING PERSONNEL FOR THE SCHOOL YEAR: Terri Nicholas Program Coordinator Beth Schesny Secretary Kirsten McKay Instructor (Muskogee) Michelle Arras Instructor (Stilwell) 13. MOTION AND VOTE TO APPROVE OR DISAPPROVE THE FOLLOWING SUBSTI- TUTE INSTRUCTORS FOR THE SCHOOL YEAR: Kristy Brown Teresa Brannon Janus Muskrat Joyce Radtke Lisa West Myron Lockwood Sallisaw Campus Stacie Rogers Sallisaw Campus 14. MOTION AND VOTE TO APPROVE OR DISAPPROVE RENEWAL OF AGREEMENT WITH EXPRESS PERSONNEL FOR TEMPORARY STAFFING 15. MOTION AND VOTE TO APPROVE OR DISAPPROVE RESIGNATION OF MR. BUDO PERRY FROM BOARD OF EDUCATION SEAT #2 16. MOTION AND VOTE TO APPROVE OR DISAPPROVE APPOINTMENT OF NEW BOARD MEMBER TO FILL TERM REMAINING ON BOARD SEAT #2 ANNOUNCEMENTS District Report Debbie Bartel Bright Spot Superintendent s Report NEW BUSINESS ADJOURNMENT This Agenda was posted for public view on 06/08/16 at 10:00 A.M. in accordance with Oklahoma Open Meeting Act - Section 566 Janelle Ford, Deputy Clerk